Extraordinary Council Meeting

24 May 2016

 

 

Minutes of Extraordinary Council Meeting

held at Petersham Service Centre on Tuesday 24 May 2016

 

 

The meeting commenced at 6.31pm.

 

 

 

Present:

 

Richard Pearson

Administrator

Vanessa Chan

Interim General Manager

Josephine Bennett

A/Director Community Services, Marrickville

Cathy Edwards-Davis

Director Works & Infrastructure Services, Ashfield

Peter Gainsford

Director of Infrastructure and Service Delivery, Leichhardt

Clare Harley

Director Environment and Community Management, Leichhardt

Nellette Kettle

Director Corporate & Community Services, Ashfield

Steve Kludass

Director Corporate Service, Marrickville

Tim Moore

Director Planning & Environmental Services, Marrickville

Matthew Phillips

Director Corporate and Information Services, Leichhardt

Gabrielle Rennard

A/Director Corporate & Community Services, Ashfield

Phil Sarin

Director Planning & Environment, Ashfield

Simone Schwarz

Director of Community Services, Marrickville

Neil Strickland

Director Infrastructure Services, Marrickville

Popy Mourgelas

Manager Corporate Governance, Ashfield

Ian Naylor

Manager Governance and Administration, Leichhardt

Erla Ronan

Group Manager Community and Cultural Services, Leichhardt

Tanya Whitmarsh

Manager Governance and Risk, Marrickville

Katerina Maros

Governance Officer, Leichhardt

Rad Miladinovic

Coordinator Governance and Administration, Marrickville (Minute Taker)

 

 

Apologies:  Nil.

 

Acknowledgement of Country

 

Disclosures of Interest:       Nil.

 

MEETING ADJOURNED

 

As the Meeting was not proceeding in an orderly and efficient manner, the Administrator adjourned and closed the Meeting.

 

The meeting concluded at 6.36pm.

 

 

INCOMPLETE BUSINESS

 

The Administrator and Interim General Manager in accordance with the delegation granted to them by the Local Government (Council Amalgamations) Proclamation 2016, has determined that the recommendations of the following reports as listed in the business paper be adopted:

 

 


 

APPROVED BY ADMINISTRATOR

 

 

Item 1 - Administrator's Minute: Improving Planning Practices for the new Inner West Council

Resolution:

THAT the Administrator request a report from staff be brought forward to the next meeting of Council which proposes the establishment of an IHAP across the Inner West Council area, the categories of applications which should be referred to the IHAP and opportunities to extend electronic DA tracking across the LGA.

 

 

Item 2 - Administrator's Minute: Establishing a Key Advisory Committee Framework for Inner West Council

Resolution:

THAT the Administrator:

1.       approve the establishment of the Inner West Council Implementation Advisory Group (IAG);

2.       approve the membership of the IAG to be the immediate former Mayors and Deputy Mayors of Ashfield, Leichhardt and Marrickville councils;

3.       note the draft terms of reference of the IAG at ATTACHMENT 1 which are to be finalised at the first meeting of the IAG; and

4.       finalise establishment of the Inner West Council Local Representation Committee (LRC) following the councillor expression of interest process at the next meeting of Council.

 

Item 6 - Minutes of the 5 May 2016 Leichhardt Local Traffic Committee Meeting

Resolution:

THAT the minutes of the Local Traffic Committee, Leichhardt meeting held on 5th May 2016 be adopted.

 

 

APPROVED BY INTERIM GENERAL MANAGER

 

Item 4 - Review of Waterplay Facility at Steel Park

Resolution:

THAT:

1.       the report be received and noted;

2.       Council resolves to undertake the works including the small expansion as discussed in the report; and

3.       Council resolves to include an allocation of $300k in the 2016/2017 capital budget for the proposed works.

 


Item 5 - Sydney Fringe Festival 2016 and Council Funding

Resolution:

THAT:

 

1.       the report be received and noted; and

2.       Council support the Sydney Fringe Festival with a cash contribution of $30,000 with a condition that Sydney Fringe Festival presents a Sydney Fringe Festival family event hub at Camperdown Park.

 

Item 7 - Incentives to Make Homes More Sustainable

Resolution:

THAT Council:

1.       notes the work being undertaken in Oxford Street and Myrtle Street Newtown, to create an off grid sustainable house and other shared sustainability initiatives;

2.       notes the current sustainability incentives offered by former Marrickville Council which encourage residents to reduce energy and water consumption, and the range of other financial initiatives available to residents to encourage sustainable development in other Council areas;

3.       seeks the advice of environment groups about additional sustainability incentive programs that could be introduced in Marrickville; and

4.       provides a further report with options to expand Inner West Council’s sustainability incentive programs, including the cost of introducing such programs, potential State or Federal funding support & any barriers that may exist under Council’s planning rules to implementing incentives.  

 

Item 8 - Proposed Tree Removal - 2 Vincent Street, Marrickville

Resolution:

THAT:

 

1.       the tree adjacent 2 Vincent Street, Marrickville be retained; and

2.       the matter be subject to further review should conclusive evidence be presented demonstrating the tree to be the primary cause of property damage.

 

Item 9 - Cultural Action Plan 2016 - 2020

Resolution:

THAT:

 

1.       the report be received and noted; and

2.       Council endorses the implementation of the Draft Marrickville Cultural Action Plan.

 

Item 10 - Installation of Publicly Available Defibrillator Machine at Mackey Park

Resolution:

THAT Council confirms in principle support for the installation of an automatic electronic defibrillator at Mackey Park, Marrickville.

 

 

Item 11 - 801-807 New Canterbury Road, Dulwich Hill

Resolution:

THAT the report be received and noted.

 

Item 12 - Representation on External Organisations (approved as amended)*

Resolution:

THAT Council determine appointments to External Organisations.

 

* The Interim General Manager has approved the recommendations in the report with the following amendments to committee representatives;

Joint Regional Planning Panel - the Interim General Manager or their nominee;

Greenway Steering Committee -  the Interim General Manager or their nominee; and

Eastern Region Local Government Region of Aboriginal & Torres Strait Islander Forum - the Interim General Manager or their nominee.

 

Item 14 - 3rd Quarter 2015-16 Budget Review Statement for the former Leichhardt Council

Resolution:

THAT:

1.       the report by the former Leichhardt Council responsible accounting officer be noted; and

2.       the budget report and changes as shown in Part A (ATTACHMENT 1) of this report be adopted.

 

Item 15 - 3rd Quarter 2015-16 Budget Review Statement for the former Marrickville Council

Resolution:

THAT:

 

1.       the report be received and noted; and

2.       Council approves the variations identified as matters requiring budget adjustments and incorporate the changes into 2015/16 revised budget.

 

Item 16 - Investment Report April 2016 for the former Ashfield Council

Resolution:

THAT the Investment Report for April 2016 be received and noted.

 

Item 17 - Investment Report April 2016 for the former Leichhardt Council

Resolution:

THAT:

1.       the Investment Report for April 2016 for the former Leichhardt Council be received and noted; and

2.       the Certificate of the Responsible Accounting Officer for the former Leichhardt Council be received and noted.

 

Item 19 - Appointment of External Auditor for Inner West Council

Resolution:

THAT PwC be appointed as external auditor for Inner West Council for the period ending 2017 with an option to extend to June 2018.

 

Item 20 - Gratuity Payments

Resolution:

THAT the gratuity payments outlined in the report be endorsed.

 

ITEMS DEFERRED TO NEXT COUNCIL MEETING

 

Item 3 - Evaluation and Proposed Outcomes of Trial Off Leash Areas at Laxton Reserve, Petersham Park and Sydenham Green

Item 13 - Proposed Schedule of Council Meetings 2016

Item 18 - Tender 4/16 St Peters Town Hall Roof Renewal and Improvements