AGENDA

 

 

 

 

 

 

LOCAL REPRESENTATION ADVISORY COMMITTEE

ASHFIELD

 

TUESDAY 14 JUNE 2016

6.30pm

 

 

 

____________________________________________

Location:   Ashfield Service Centre, Committee Room, Level 6                           260 Liverpool Road, Ashfield


Header Logo

Extraordinary Council Meeting

24 May 2016

 

 

INDEX

 

 

1.         Welcome by Administrator

 

2.         Acknowledgement of Country

 

3.         Apologies

 

4.         Disclosures of Interest (Section 451 of the Local Government Act
and Council’s Code of Conduct)

 

5.         Election of Chairperson in accordance with the Draft Terms of Reference

             

           

 

ITEM                                                                                                                                    PAGE #

 

Item 1      Terms of Reference for Local Representation Advisory Committees                     3

 

Item 2      Ratifying Council’s Position on Westconnex                                                          79

 

Item 3      Draft Operational Plan and Budget  2016-17                                                         81

 

Item 4      2016 Grants and Local Representation Advisory Committee                                88

 

Item 5      Proposed Ashfield Commuter Carpark and Sky+Park                                          90

 

Item 6      WestConnex M4 East (Stage 1) – Project Update on Proposed Activities            95

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Header Logo

Local Representation Advisory Committee

Ashfield

14 June 2016

 

Item No:                            Item 1

Subject:                            Terms of Reference for Local Representation Advisory Committees

File Ref:                             16/6013

Prepared by:                      Manager Governance and Administration, Leichhardt

 

 

SUMMARY

 

Terms of Reference for the operation of the Local Representation Advisory Committees have been developed. The Administrator is seeking feedback from members of the committee prior to final adoption.

________________________________________________________________________

 

RECOMMENDATION:

 

1. That the Terms of Reference for the Local Representation Advisory Committees be noted and feedback be provided to the Administrator, prior to adoption.

 

2. That commencing from July 2016, the Ashfield Local Representation Advisory Committee be held on the 1st Tuesday of each month, the Leichhardt Local Representation Advisory Committee be held on the 1st Thursday of each month and the Marrickville Local Representation Advisory Committee be held on the 2nd Tuesday of each month.

________________________________________________________________________

 

Background

 

Terms of Reference for the Local Representation Advisory Committees have been developed by the Administrator, based on the model provided by the NSW Department of Premier and Cabinet. The Terms of Reference are shown attached as Attachment 1.

 

The purpose of the committee is to provide advice to the Administrator on local/ward views and issues including:

 

•        Providing input to Council’s Operational Plan;

•        Advising on the communication and engagement plan for the community;

•        Providing input to the new Council’s Statement of Vision and Priorities;

•        Assisting to engage communities and partners in planning for the new Council;

•       Advising on key agenda items to be considered at Council meetings relevant to the Committee’s area of operations;

•       Representing community views on key projects and issues relevant to the Committee’s area of operations;

•       Working with communities to facilitate grant applications under the Stronger Communities Fund.

 

The Terms of Reference outlines the key principles of how the committee will operate, a summary of these are shown below:-

 

·         The committee will elect a Chairperson by show of hands

·         The term of the committee will be up until 8 September 2017;

·         Meetings will be held at least monthly, commencing at 6.30pm and concluding by 8.30pm unless there is a substantial meeting agenda which necessitates additional time;

·         The quorum will be three committee members;

·         Committee members will be remunerated at the rate of pay for former Mayors and Councillors;

·         Committee meetings will operate in accordance with NSW Model Code of Conduct shown attached as Attachment 2;

·         Committee members must comply with the Model Code of Conduct;

·         Maintain confidentiality of any information provided which have been identified confidential in nature;

·         Committee members must declare any conflicts of interest that arise;

·         Committee members cease to be a member if they miss three consecutive meetings or half the meetings in a preceding year without giving acceptable reasons;

·         Agendas will be provided three days before each Meeting and Minutes will be circulated as soon as practical;

·         Minutes to be reported to and approved by the Administrator; and 

·         Minutes will be published on Council's website.

 

Election of the Chairperson

 

The Election of the Chairperson for the Local Representation Advisory Committee will be conducted as follows:

 

            -           Nominations for Chairperson are to be by show of hands.

            -           Voting for Chairperson to be by show of hands.

 

Frequency of Meetings

 

It is proposed the Ashfield Local Representation Advisory Committee be held on the 1st Tuesday of each month, the Leichhardt Local Representation Advisory Committee be held on the 1st Thursday of each month and the Marrickville Local Representation Advisory Committee be held on the 2nd Tuesday of each month. Meetings will commence at 6:30pm and conclude by 8:30pm.

 

Financial Implications

 

Nil

 

Other Staff Comments

 

Nil

 

Conclusion

 

The Terms of Reference subject to feedback from the committee members will be approved by the Administrator and distributed with the minutes of this meeting. 

 

 

ATTACHMENTS

1. Terms of Reference

2. Model Code of Conduct and Procedures for Administration of Code of Conduct


Header Logo

Local Representation Advisory Committee

Ashfield

14 June 2016

 


 


 

 

 

 

 

 


Header Logo

Local Representation Advisory Committee

Ashfield

14 June 2016

 

 


Header Logo

Local Representation Advisory Committee

Ashfield

14 June 2016

 

 

Item No:                  Item 2

 

Subject:                  Ratifying Council’s Position on Westconnex  

File Ref:                   16/6013

Prepared by:           Administrator, Richard Pearson

_____________________________________________________________________

 

RECOMMENDATION:

 

That the Local Representation Advisory Committee note the following motions the administrator is proposing to move at the next Council Meeting;

 

1.         Inner West Council formally adopts a position of continued opposition in the strongest terms to the WestConnex project, both approved and future stages, consistent with the positions of the former councils of Ashfield, Leichhardt and Marrickville.

2.         Council establishes a central WestConnex Response Unit to coordinate Council responses to resident concerns regarding impacts associated with the construction of approved stages of WestConnex, as well as submissions and representations on future stages.

3.         Council continues to press the immediate need for the Department of Planning and Environment to fund and establish a dedicated WestConnex compliance officer in the local area to respond promptly to resident issues.

4.         Council establish a regular bi-monthly forum chaired by the Administrator with representatives of all the inner west WestConnex resident action groups to discuss concerns with the project and opportunities for their resolution.

5.         A report from staff be brought forward to the next meeting of Council outlining a community engagement plan to elicit views of the broader community with regards to ways the Council can assist them with concerns regarding WestConnex.

6.         A report from staff be brought forward to the next meeting of Council which summarises the outstanding resolutions of the previous Ashfield, Leichhardt and Marrickville Councils regarding WestConnex and action to be taken to implement.

___________________________________________________________________

 

Background

 

With the formation of the new Inner West Council, one of the key issues facing us is the WestConnex Motorway, a major infrastructure project that has considerable impact on our local government area.

The previous Ashfield, Leichhardt and Marrickville Councils all had clearly stated positions in opposition to the project, established unambiguously through many submissions and representations to the State Government.

It is clear the Inner West community is strongly opposed to the project.

As Administrator of Inner West Council I have made it clear that there is absolutely no change to the position of the three former councils in opposition to the WestConnex project. The project’s substantial impacts on the inner west’s residents and the very limited benefits which will accrue will continue to be strongly represented to the State Government and Sydney Motorway Corporation.

While the fundamental position of Council in opposition to WestConnex prevails, I also have a duty to act to lessen the impact of work already underway.

I have already met with representatives of some of the resident action groups in our area opposing WestConnex. We were in agreement that work already underway and the substantial construction impacts looming need to be more closely monitored and the road constructors held to account for any breaches of the development consents controlling construction.

To this end a locally based independent compliance officer is required, to enable speedy responses to complaints and concerns raised by local residents regarding actions carried out by contractors working on the WestConnex Project. As the Department of Planning and Environment is responsible for enforcement of the consent, I have called on the State Government to fund and locate a dedicated WestConnex Compliance Officer in the local area to respond to residents’ concerns.

It would also be advantageous for Council to create a central WestConnex Response Unit, comprising staff with expert knowledge and experience in traffic planning and other related matters. It would be the function of this Unit to quickly analyse and respond to concerns and issues raised with WestConnex and to seek to get improved outcomes for residents either on already approved stages, or future stages which are in the planning. This could include lobbying the State Government to introduce practical measures to lessen impacts or improve deign for approved sections in key locations. It would also focus on driving changes to future stages, especially Stage 3, to lessen impacts on residents and the environment.

Further engagement with the community is also clearly a priority. In order to remain informed of residents most pressing concerns I propose to establish a bi-monthly forum in which I meet with the representatives of all local WestConnex resident action groups. These groups have real, on the ground experience with the impacts of this project and their input is invaluable. These meetings will provide the interface to try to get a better outcome for residents on the project’s impacts.   

There are also many residents in the community who have practical and innovative ideas as to how Council can respond to the issue of WestConnex, but may not have the time to be actively involved in an action group.

Therefore I would request that Council officers propose a community engagement campaign utilising innovative best practice community engagement tools to allow members from across the broader community to have input into Council’s responses to WestConnex.

I would also request that in order to understand any outstanding resolutions from the former councils in relation to WestConnnex, a report from staff be brought forward to the next meeting of Council. This will ensure I am able to fully represent the concerns and views of our residents, consistent with the positions of the former councils.

 

ATTACHMENTS

Nil


Header Logo

Local Representation Advisory Committee

Ashfield

14 June 2016

 

Item No:                            Item 3

Subject:                            Draft Operational Plan and Budget  2016-17

File Ref:                             16/6013

Prepared by:                      MANAGER CUSTOMER SERVICE & CORPORATE PLANNING,
LEICHHARDT

 

SUMMARY

 

The Proclamation establishing the new Inner West Council requires that it has an Operational Plan adopted by 1 August 2016 (s.22 (1)). 

 

Subsequent to the Proclamation, the NSW Department of Premier and Cabinet issued guidelines to Councils requiring that the new Operational Plan combines the draft operational plans 2016-17 of the former councils, including budget and fees and charges, but does not integrate the content.  The Plan must be publicly exhibited for 28 days prior to formal adoption.

 

The purpose of this report is to present the Inner West Council’s Draft Operational Plan 2016-17 as placed on Public Exhibition from 3 June 2016 to Thursday 30 June 2016.

________________________________________________________________________

 

RECOMMENDATION:

 

THAT the Local Representation Advisory Committee(s) note and provide comment on the Inner West Council Draft Operational Plan and Budget 2016-17, including Fees and Charges, noting that the document is on public exhibition until Thursday, 30 June 2016.
________________________________________________________________________

 

Background

 

The Local Government (Council Amalgamations) Proclamation 2016 issued on 12 May 2016 states that a new council must have an Operational Plan by 1 August 2016 (s.22 (1)).

 

The NSW Department of Premier and Cabinet (DPC) issued guidance on the preparation of the Operational Plan for the new council (Managing Change: Guidance for key staff, May 2016) along with additional, specific guidelines regarding the responsibilities of the Interim General Manager.

 

Key points raised in the guidelines included:

 

§   Within the first 30 days the new council is required to prepare and commence exhibition of a draft operational plan, budget and fees and charges for 2016-17

§   The day by which a new council must have an operational plan is 1 August 2016

§   The operational plan 2016-17 and associated budget, revenue policy and fees and charges should be based primarily on the direction provided in the delivery programs and long term financial plans of the former councils. i.e. the operational plan of the new council will be, as far as practicable, a composite of the existing draft plans of the former councils

§   The proclamation requires new councils to apply the rating structure, rating categories and sub-categories that applied in each former council area for 2015-16 in 2016-17

§   New councils are required to publicly exhibit a draft operational plan for a minimum of 28 days

§   When planning the adoption of the operational plan 2016-17, new councils should give consideration to the time required to serve the first rate notice

§   A new council may hold a meeting for the purposes of approving expenditure and voting money for the period from 1 July 2016 until the adoption by the council of the first operational plan for the council.

 

At a minimum, new councils must prepare an Operational Plan in the name of the new council, which (inter alia) physically combines the draft operational plans 2016-17 of the former councils, including budget and fees and charges, but does not integrate the content. 

 

The purpose of this report is to present the Inner West Council Draft Operational Plan 2016-17 (Draft Plan) for consideration by the Advisory Committee prior to formal adoption. Following the conclusion of this public exhibition process, a report will be prepared recommending the formal adoption of the Operational Plan 2016/17.

 

Staff from Ashfield, Leichhardt and Petersham have worked closely to prepare the composite Inner West Council Draft Operational Plan and Draft Budget 2016-17 in accordance with the Department of Premier and Cabinet Guidelines and present this for consideration.

 

Structure of the Inner West Council Draft Operational Plan 2016-17

 

In 2016-17 the Inner West Council Draft Operational Plan replicates (in full) the Draft Operational Plans, and Fees and Charges, adopted by the 3 former Councils earlier this year. The only changes to the publicly exhibited documents are as follows:

 

§  The funding provisioned by the 3 former councils for the Local Government Election in September 2016 has been removed. As per the 12 May 2016 Proclamation, the Election will now be held in September 2017 and appropriate funds will be allocated in the 2017-18 Operational Plan to conduct the Election. This decision has no Budget impact as each former Council funded the Election from Reserves.

§  $10m in revenue has been added the Budget - disbursed across the 3 former councils.
This is money made available by the NSW Government through its New Council Implementation Fund under which is designed to establish the new Council.

§  $15m in infrastructure has been added to the Budget - disbursed equally across the 3 former councils ($5m each). This money has been made available by the NSW Government through its Stronger Community Fund and is available for local infrastructure projects.

The Draft Plan guides the direction of Council in 2016-17 and outlines actions Council will pursue in 2016-17.

 

 

For ease of reference the Draft Plan is divided into (4) sections:

 

§  Section 1 - Introduction

§  Section 2 - Ashfield

§  Section 3 - Leichhardt

§  Section 4 - Marrickville

In addition to the sections above the Draft Fees and Charges of the former Councils have been combined and are provided as Section 5 to the Draft Plan.

 

The Draft Operational Plan 2016-17 (inclusive of Draft Fees and Charges and Budget 2016-17) is provided as Attachment 1 to this report.

 

Looking to the future

 

As mentioned previously the Draft Plan's purpose is to physically combine the Draft Operational Plans of the former councils, including budget and fees and charges, but does not integrate the content.

 

Over the next 16 months, the Inner West Council will be delivering high quality services and programs, as they were always delivered while, working on innovating, integrating and harmonising operations. Staff are working together to develop the Inner West Council Vision, Mission and Values and prepare for the election in September 2017. 

 

The Proclamation of the new council mandates actions and timelines (shown below) relating to the Integrated Planning and Reporting framework:

 

Task

Date

Combined Operational Plan 2016-17– not integrated

1 August 2016

Council Election

9 September 2017

Inner West Council – Community Strategic Plan – integrated

1 July 2018

Inner West Council – Delivery Program 2018 - 2021
(3 year) – integrated

1 July 2018

The Inner West Councils is working towards meeting its statutory obligations by completing a combined Operational Plan 2016-17, and setting groundwork for the subsequent actions to be completed gradually over the next sixteen months.


Continued service provisions remains a key priority of the Inner West Council and therefore we are committed to ensuring that services and service levels of the former councils remain for 2016-17.

 

This means that residents, ratepayers and business owners of the former councils can continue to expect services to be delivered within the adopted service standards of the former council's.

 

Financial Implications

The Inner West Council is committed to remaining financially sustainable, maintaining existing services and funding all currently scheduled major projects from the three former Councils of Ashfield, Leichhardt and Marrickville. 

We are committed to ensuring assets are adequately maintained and renewed without deferring costs to future residents and ratepayers and maintain service delivery levels provided for the community. 

Our combined Draft Budget 2016-17 delivers on these commitments.

 

In 2016-17, Council’s estimated operating revenue is $281.1 million, with operating expenses of $238.9 million resulting in a net operating result of $42.2 million.

 

Our overall 2016-17 Operating Statement is:

 

2016-17 Budget     $'000

Income from Continuing Operations

 

Rates and Charges

147,789

User Fees & Charges

40,387

Interest

4,942

Other Income

21,826

Grants - Operating

24,461

Grants - Capital

41,284

Net Gain on Capital Sales

494

Total Income from Continuing Operations

281,183

Expenditure

 

Employee Costs

117,385

Materials and Contracts

67,992

Borrowing Costs

1,944

Other Expenses

25,120

Depreciation

26,487

Total Expenditure from Continuing Operations

238,928

Net Operating Result from Continuing Operations

42,255

 

The major components of Council’s operating revenue and expenditures are summarised in the two graphs below:

 

     

 

Similarly, fees and charges documents for 2016-17 must be combined, but do not need to have integrated content or consistent pricing policies.

 

The key assumption for Key Budget areas for 2016-17 as outlined in the DPC guidelines are outlined below:

 

Budget Area

Consideration

Annual charges and user fees and charges

The budget should generally maintain the approaches of the former councils to annual charges and pricing methodologies for user fees and charges.

Capital works

The budget for 2016-17 should generally include capital works commitments identified in the delivery programs and four year budgets of the former councils, particularly grant funded projects and long term, staged projects.

In some instances, new councils may identify capital works projects which should be reviewed in order to provide improved community service or cost savings. Where previous commitments for capital works projects are reviewed, these should be identified in the operational plan along with the reasons for the review.

Financial
Assistance Grants

Preliminary Financial Assistance Grant are included as per the Draft Budget 2016-17 of the former Councils and remain unchanged. 

Merger costs
and fund

The NSW Government’s New Council Implementation Fund of $10m which provides for the estimated costs of the establishment of the new council are included in the budget for the former council areas. An additional $15 million has been made available by the NSW Government's Stronger Community Fund and will be made available for local infrastructure projects, including a $1 million community grants program.

Rates

The NSW Government’s policy position is that rating structures in place at the time of the establishment of the council will be maintained for a period of four years.

The proclamation required new councils to apply the rating structure, rating categories and sub-categories that applied in each former council area for 2015-16 in 2016-17. This ensures there are no changes to rate paths for the first year of the government’s committed four-year rate path freeze for merging councils.

A new council’s notional general income for 2016-17 will be the sum of the general income for each of the former areas within the new council’s area, as if the amalgamation had not occurred, A council’s general income in 2016-17 may be increased from the general income that applied in the former council areas in 2015-16 to take into account:

§  The 2016-17 rate peg set by the independent Pricing and Regulatory Tribunal (IPART)

§  Any special rate variations (SRVs) which have been approved by IPART for 2016-17. Where a SRV has been approved, the new council must only apply this SRV to ratepayers in the former council area that the SRV was approved for.

Any outstanding rates, annual charges or other fees that are payable to a former council before amalgamation day will be payable to the new council.

Land revaluations due to take effect in 2016-17 still apply.

Services

The budget should generally maintain the services and service levels in the operational plans 2015-16 of the former councils.

Staff establishment

The budget should reflect legislative provisions regarding protection of staff employment entitlements and restrictions on changes to staff numbers.

 

Reporting on the Budget

The new Council must continue to report quarterly on the budget.

The quarterly reporting process provides an opportunity for new councils to make budgetary adjustments. This is likely to be necessary as councils gain a more detailed understanding of the timing, process and costs of implementation, as well as the way in which the New Council Implementation Fund will be spent.

During Phase 1, it is particularly important that budgetary adjustments will be documented and reported on at a formal council meeting, with the Administrator providing reasons for the adoption of any changes.

 

Further information relevant to each of the former Council area's is included under the Council budget information for 2016-17, i.e. sections 2, 3 and 4 of the Attachment 1.

Other Staff Comments

 

Corporate Services Directors, Chief Financial Officers and Corporate Strategy/Corporate Planning staff have contributed to the development of the Draft Plan.

 

 

 

 

Public Consultation

 

Each of the former Council's had adopted their respective Draft Operational Plan 2016-17 for the purpose of public exhibition prior to proclamation and therefore it is proposed that any submissions received by the former Council's be included in the report to the Administrator following the conclusion of the public exhibition period.

 

The Integrated Planning and Reporting legislation required that draft plans be publicly exhibited for at least 28 days and therefore it is proposed that the public exhibition period for exhibition of our new Inner West Council Draft Operational Plan 2016-17 commenced on Friday,3 June 2016 and concludes of Thursday 30, June 2016.

 

Whilst each of the former Council's had slightly different communications strategy with regards to public consultation, it is proposed that for the purpose of public consultation of the Draft Plan we adopt a mixture of the strategies and therefore suggest the following communication channels be used to promote the exhibition:

 

§  Placement of advertisements in the Inner West Courier

§  Advertising of the Draft Plan, rating maps, supporting information and submission boxes to all three service centres (i.e. Ashfield, Leichhardt & Petersham)
Advertising of the Draft Plan at all libraries across the newly formed local government area

§  Advertising via Council noticeboards

§  Advertising via Council's website (including the use of an online feedback form via the Inner West Council - Have Your Say webpage

§  Advertising via Social Media including Facebook, Twitter and eNews

Advice to management and members of staff.

Following the public exhibition process, a report will be prepared recommending the formal adoption of the Operational Plan 2016-17.

 

Conclusion

 

Council is committed to undertaking a service of specific actions in 2016-17 under the provisions of the Integrated Planning and Reporting Framework as outlined in this report.

 

The newly developed Inner West Council Draft Operational Plan 2016-17 sets the actions and budget for the 2016-17 financial year, including relevant pricing/revenue policies and fees and charges for each of the former Council's. 

 

It is therefore recommended that the Local Representation Advisory Committee(s) note and provide comment on the Inner West Council Draft Operational Plan and Budget 2016-17, including Fees and Charges, noting that the document is on public exhibition until Thursday, 30 June 2016.

 

 

ATTACHMENTS

1          Inner West Council - Draft Operational Plan 2016-17 - to be circulated under separate cover.

 


Header Logo

Local Representation Advisory Committee

Ashfield

14 June 2016

 

Item No:                            Item 4

Subject:                            2016 Grants and Local Representation Advisory Committee

File Ref:                             16/6013

Prepared by:                      Group Manager Community and Cultural Services, Leichhardt

 

 

SUMMARY

 

To advise of the introduction of a Grants program for the Inner West Council.

________________________________________________________________________

RECOMMENDATION:

 

That the Local Representation Advisory Committees (LRACs) notes the 2016 Inner West Grants program.

________________________________________________________________________

 

Background

 

Leichhardt, Ashfield and Marrickville former Councils each conduct and deliver diverse annual grants programs, for instance environmental, community, arts, events, and seniors grants.

 

Alignment of Inner West Council Grants program is currently underway.  Meanwhile Ashfield and Leichhardt Grants for 2016-17 will be integrated with consistent administrative and application processes  and assessment  timeframe. Former Marrickville Council 2016 Grants submission dates closed, 1 June 2016 and assessment is underway.

 

Current situation

 

The Inner West Council 2016 Grants program will open 3 July 2016.  The Inner West Council  Grants program will be integrated and run concurrently with the Stronger Communities Fund Grants.  It is proposed that all grants programs demonstrate the Inner West Council's significant investment in its community culminating in the Inner West Council Grants Presentation event showcasing and bringing together the community in November 2016.

 

It is proposed that the Local Representation Advisory Committees (LRACs) promote and work with communities to facilitate grant applications under both the Inner West Council Grants program and the Stronger Communities Fund. 

 

The following process will enable community members to apply for existing Inner West Council grants

 

3 July - 29 August 2016                      Inner West Council Grants open at the same time as Stronger Communities Grants Applications

 

30 August - 7 October 2016               Assessment Panels meet

(Note: Inner West Council Grants assessment & the forthcoming Stronger Communities Fund have separate panels)

 

10 -12 October 2016                           Officer Report including Assessment Panel's recommendations to Interim GM for review

 

17-21 October 2016                            Council meeting for approval

 

24 - 28 October 2016                          Administration of Agreements with recipients

           

7-11 November 2016 tbc                    Inner West Council Grants Presentation Event

 

 

Financial Implications

 

Nil additional

 

Conclusion

 

That the Local Representation Advisory Committees (LRACs) notes the 2016 Inner West Grants program.


Header Logo

Local Representation Advisory Committee

Ashfield

14 June 2016

 

Item No:                            Item 5

Subject:                            Proposed Ashfield Commuter Carpark and Sky+Park

File Ref:                             16/6013

Prepared by:                      Director Works and Infrastructure Service, Ashfield

 

SUMMARY

 

Transport for NSW is proposing to construct a multi-level commuter carpark adjacent to Ashfield Station.  Council has proposed to partner with Transport for NSW in order to provide additional open space in the Ashfield town centre by construction of a Sky+Park on the roof of the carpark.

 

________________________________________________________________________

 

RECOMMENDATION:

 

That Council explore avenues to approach the Minister for Transport and Infrastructure in order to gain support for a partnership between Inner West Council and Transport for NSW to construct a Sky+Park on the roof top level of the proposed multi-level commuter carpark adjacent to Ashfield Station.

 

________________________________________________________________________

 

Background

 

Council has been lobbying the State Government for a number of years to build a multi-level commuter carpark on the site of the existing open carpark, adjacent to Ashfield Station.

 

Council was advised by Transport for NSW (TfNSW) in October 2015 that they were intending to construct a 3 level carpark on the site and that this would be delivered by way of a design and construct package, which included a number of other sites.

 

Recently there has been substantial residential development in the Ashfield Town Centre in line with the State Governments objectives for urban consolidation around transport nodes and this has resulted in a strong demand for the appropriate infrastructure to support an increasing population and in particular high quality open space.

 

In consideration of this need Council identified an opportunity to provide both passive and active recreational open space in the heart of the town centre on the rooftop of the proposed commuter carpark - A Sky+park. Council has commissioned architectural concept sketches to promote the idea, which are included as Attachment A.

 

Council officers have proposed to TfNSW that a Heads of Agreement could be drafted as follows:

 

1.    Council would fund an additional level of the carpark, which would be constructed as a parking level.

2.    Council would design, obtain approvals, construct, fund and manage open space facilities on the roof of the carpark.

3.    Any open space facilities on the roof would be capable of being removed should TfNSW wish to add additional levels of parking in the future and then subsequently reinstated onto the new rooftop level.      

4.    Council would also propose to use other levels of the carpark outside of hours required for commuter parking.  Such uses may include use of the ground floor for community markets and general parking.

5.    Council could manage the operation, cleansing and enforcement of the whole carpark under a nominal lease arrangement with TfNSW.

 

Council has put this proposal to officers of TfNSW and received advice that they would consider such an arrangement but only if the open space was on the ground floor level.  Clearly the ground floor level would provide very limited open space benefits.

 

Council sees a significant opportunity to partner with TfNSW to provide high level community benefits through active partnership between our different levels of government. This is a creative project that enables high value optimisation of essential community assets, significantly more than provided by a commuter carpark alone.

 

Council officers are however of the opinion that at this stage no further progress will be made with officers of TfNSW on the proposal without ministerial support and intervention.

 

Council has also briefed the Greater Sydney Commission about the proposal and they have informally indicated general support for the idea.

 

Financial Implications

It is expected that the cost to Council would be in the order of $2.5 to $3M.

 

Other Staff Comments

Council’s Director of Planning and Environment has been involved at all stages of the discussion and considers the proposal has significant planning and environmental merit.

 

Public Consultation

At this stage Council has not carried out any specific public consultation about this proposal.

 

Conclusion

In order to progress negotiations with TfNSW it is considered that support and intervention is required for the NSW Minister for Transport and Infrastructure.

 

ATTACHMENTS

Attachment 1 – Concept Architectural Sketches

 


Header Logo

Local Representation Advisory Committee

Ashfield

14 June 2016

 

 

 

 


 

 

 


Header Logo

Local Representation Advisory Committee

Ashfield

14 June 2016

 

Item No:                            Item 6

Subject:                            WestConnex M4 East (Stage 1) – Project Update on Proposed Activities

File Ref:                             16/6013

Prepared by:                      Director Works & Infrastructure, Ashfield

 

SUMMARY

 

To provide the Local Representation Advisory Committee with an update on various proposed WestConnex M4 East (Stage 1) activities by the CPB Samsung John Holland Joint Venture.

 

________________________________________________________________________

 

RECOMMENDATION:

 

That the Local Representation Advisory Committee support the following recommendations to Council:

 

1.    That Council strongly oppose the installation of a VMS in front of Ashfield Park.

2.    That Council oppose the installation of directional and tunnel advisory signage in front of Ashfield Park.

3.    That Council seek legal advice as to whether an easement or other legal access arrangement, and associated compensation, is required for the proposed installation of a water main through Reg Coady Reserve.

4.    That Council oppose heavy vehicles exiting the Northcote Street site (C7) onto Wattle Street and Dobroyd Parade.  These heavy vehicles must exit the site directly onto Parramatta Road, in a westerly direction.

5.    That Council oppose the use of Ramsay Street and Martin Street, east of Wattle Street, as a spoil haulage route.

6.    That Council raise no objections to the proposed street lighting relocation and replacement in Wattle Street/ Dobroyd Parade, subject to all costs, including any residual value charges, being at the expense of the Joint Venture.

 

________________________________________________________________________

 

Background

 

The State Government has signed contracts for the construction of Stage 1 and 2 of the WestConnex motorway, which is expected to take eight years to complete. Planning approval has been granted for the WestConnex M4 East Parramatta to Haberfield (Stage 1) and WestConnex M5 Beverley Hills to St Peters (Stage 2) components of the project. Preliminary works commenced on Stage 1 of the project in March 2016.

 

This report provides an update on activities occurring in Ashfield and Haberfield as part of WestConnex M4 East (Stage 1).

 

 

Community Representations

 

The Administrator, Mr Richard Pearson and staff met with community representatives on the 24 May 2016 to discuss concerns they have raised regarding impacts associated with the WestConnex project.

 

The community representatives raised a number of specific questions with regards to the project.  These questions have been forwarded to the Joint Venture for comment:

 

1.    When will the final civil construction depot plans be made available - Wattle Street, Walker Avenue & Parramatta Road (C8, C9 &C10).

2.    Are there full time dedicated WHS officers at each construction site or are they shared across more than one site.

3.    Concerns over the handling of asbestos material 1 & 3 Northcote Street (complaint made to WorkCover).

4.    Need more 'in advance' consultation with residents (in some instances notification is occurring after construction has commenced).

5.    Have plans been finalised for the signage across Ashfield Park (more details available?).

6.    Progress on community consultative committee on air quality.

7.    Have plans been finalised for toll gantry structures at Haberfield and Ashfield portals?

8.    50 metre buffer condition survey (Road Dilapidation Report) - impact on Ashfield Park?

9.    Where is the strategy/plan for the salvaging of items from buildings being demolished. How will these items be accessed and when?

10.  Can you advise how the project corridor is defined - i.e. where exactly does the 50 metre project boundary get measured from in relation to the tunnel alignment?

11.  List of best contacts for complaints (other than the general complaints line which is not all that responsive) - e.g. construction depot managers/project managers/place managers (names and details).

12.  Is there a staff car park planned for Bill Jegerow Reserve and, if so, can a copy be provided.

13.  Business Management - what support is being provided for businesses still operating in vicinity of the construction sites. Is there a Business Impacts Register and who is managing it?

14.  Can 'site tours' be arranged for residents/property owners?

 

The Joint Venture has advised that they have received the questions and they have advised that they will respond ASAP.

 

Proposed VMS Signs

 

The Joint Venture proposes to install a number of new Variable Message Signs (VMS) in Haberfield as follows:

 

       A type C VMS on Parramatta Road, in front of Ashfield Park.  The sign is 8.4m wide and it has a base of 672mm.  This sign will have a significant impact on the view to and from the park and it is inappropriately located.  Further, it will narrow the width of the shared path at this location.

       A type B VMS on Wattle Street, adjacent to the intersection with Crane Avenue.  This sign is 6.9m wide.

 

A diagram is in Attachment 1.

 

Reg Coady Reserve

 

RMS have commenced survey and geotechnical works in Reg Coady Reserve.  They have installed site fencing around these works.

 

Part of the works are to facilitate the future installation of a 900mm diameter potable water main, running parallel with the canal.  No easement or approval to utilise Council land has been obtained for these works.

 

Works on Local Roads

 

RMS have commenced survey, geotechnical and utility works on a number of local roads within Haberfield and Ashfield.  This includes the following streets:

 

       Martin Street, Dobroyd Parade to Alt Street;

       Martin Street, within project boundary;

       Alt Street, Ramsay Street to Waratah Street;

       Dobroyd Parade, Ramsay Street to Martin Street;

       Wolseley Street, Cove Street to Parramatta Road;

       Northcote Street, Ash Lane to project boundary;

       Northcote Street, project boundary to Parramatta Road;

       Bland Street, either side of Parramatta Road;

       Ash Lane, Northcote Street to Wattle Street;

       Tinana Street, Chandos Street to Rogers Avenue;

       Chandos Street, project boundary to Loftus Street;

       Chandos Street, project boundary to Parramatta Road;

       Loftus Street, Chandos Street to Orpington Street;

       Waratah Street, Alt Street to Wattle Street;

       Ramsay Street, Alt Street to Dobroyd Parade; and

       Orpington Street, Loftus Street to Parramatta Road.

 

Further information is in Attachment 2.

 

Drainage Reserve – Subsurface Property Acquisition

 

The WestConnex M4 East tunnel will pass under the Council owned Drainage Reserve adjoining 7 Ilford Street, Ashfield. The SMC has advised that they will be commencing a subsurface property acquisition process for this land.

 

Water Supply Changes

 

Sydney Water have advised that as part of the WestConnex project, a water main supplying properties in Haberfield needs to be relocated.  Temporary water supply changes, including reduced water pressure, may affect properties in Haberfield at certain times during the project, which will run from June to September 2016.

 

Spoil Management Plan

 

The consent conditions for the development require the Proponent to prepare a Spoil Management Plan.

 

The project will generate approximately 2.4 million m3 of surplus spoil.  The worksites within Haberfield and Ashfield will account for the following:

 

Location

Approximate Spoil (m3)

% Project Total

Northcote Street tunnel site (C7)

580,000

24.6

Eastern Ventilation facility site (C8)

125,000

5.3

Wattle Street and Walker Avenue civil site (C9)

116,000

4.9

Parramatta Road civil site (C10)

72,000

3.1

Total (Haberfield & Ashfield)

893,000

37.9

 

The former Ashfield Council has previously raised significant concerns about the very high number of heavy vehicles accessing the various construction sites.  Heavy vehicles create significant noise, pollution and they contribute to congestion.  It is of particular concern that there will be heavy vehicles operating 24 hours a day, seven days a week.  For example, Northcote Street tunnel site (C7) will have heavy vehicles every three minutes during the day. 

 

Concern is particularly raised in relation to the 300 heavy vehicles per day at the Northcote Street site (C7).  It is proposed that these vehicles will travel eastbound on Wattle Street, undertake a u-turn at Reg Coady Reserve and then travel back westbound on Wattle Street/ Parramatta Road.  This will therefore see 600 heavy vehicles per day driving past the residential properties on Wattle Street. Further, there will some of the 120 vehicles from the Wattle Street site (C9) and 60 vehicles from the Eastern ventilation facility site (C8) also utilising Wattle Street.  These Wattle Street properties will therefore have to contend with between 660 and 960 additional heavy vehicle movements per day.  This is not an acceptable impact.

 

It has previously been suggested that heavy vehicles exit the Northcote Street site (C7) directly onto Parramatta.  Modifications could be made to the phasing of the lights at the intersection of Parramatta Road/ Wattle Street to facilitate the right turn onto Parramatta Road, to head west.  This suggestion has not been incorporated into the Spoil Management Plan.

 

The Spoil Management Plan shows a “potential spoil haulage route” which crosses over Ramsay Street and Martin Street, to the east of Wattle Street.  This was not identified in the EIS and this is strongly opposed.  It is not appropriate to utilise residential and local roads for this purpose.

 

Further information is in Attachment 3.

 

Lighting Relocation/ Replacement in Wattle Street/ Dobroyd Parade

 

Due to the WestConnex project, modifications need to be made to the street lighting network in Wattle Street/ Dobroyd Parade, Haberfield.

 

In general, no objections are made to the proposed lighting relocation and replacement.  It should be noted that there would be residual value associated with these street lighting assets.  Ausgrid generally charge Council the cost of this residual value, if the street lights are removed prior to end of their life.  Should Council agree to these modifications, all costs, including any residual value charges must be at the expense of the Joint Venture.

 

A diagram is in Attachment 4.

 

Financial Implications

 

Nil for Council.

 

Other Staff Comments

 

Staff from Engineering and Planning, Ashfield Branch were consulted in the preparation of this document.

 

Public Consultation

 

The SMC and Joint Venture have advised that they will be undertaking community consultation, where there are impacts.

 

Conclusion

 

The WestConnex M4 East project has commenced.  There will be impacts on the local community, as detailed in the report.

 

 

ATTACHMENTS

 

Attachment 1              Proposed VMS Signage

Attachment 2              Works on Local Roads

Attachment 3              Lighting Relocation

Attachment 4              Spoil Management Plan

 

 

 


Header Logo

Local Representation Advisory Committee

Ashfield

14 June 2016

 


 


Header Logo

Local Representation Advisory Committee

Ashfield

14 June 2016

 


Header Logo

Local Representation Advisory Committee

Ashfield

14 June 2016

 

 

 

 


Header Logo

Local Representation Advisory Committee

Ashfield

14 June 2016

 



Local Representation Advisory Committee Ashfield

14 June 2016