Joint Local Representation Advisory Committee Meeting
12 July 2016
Minutes of Joint Local Representation Advisory Committee
held at Leichhardt Service Centre on Tuesday 12 July 2016
The meeting commenced at 6.30pm.
Members: Frank Breen
John Jobling OAM
Ms Vera-Ann Hannaford
Ms Linda Kelly
Mr Tony Costantino
Mr Simon Emsley
Ted Cassidy PSM
Jeanette (Mei) Wang (entered the meeting at 6:40pm)
Melissa Brooks (entered the meeting at 6:46pm)
Other Attendees: Richard Pearson Administrator
Vanessa Chan Interim General Manager
Nellette Kettle Director Innovation & Strategy
Simone Schwarz Director Service Delivery
Phil Sarin Director Planning & Environment
Cathy Edwards-Davis Director Public Works
Peter Gainsford Director Major Projects & Engineering
Darryl Watkins Strategic Advisor
Popy Mourgelas Manager Corporate Governance, Ashfield
Tanya Whitmarsh Manager, Governance & Risk, Marrickville
Katerina Maros A/Manager Governance & Administration, Leichhardt
Helen Tola Manager Customer Service & Corporate Planning, Leichhardt
Rad Miladinovic Coordinator, Governance & Administration, Leichhardt
1. Welcome by Administrator
2. Acknowledgement of Country
That apologies be accepted for the absence of Lucille McKenna OAM.
4. Disclosures of Interest: Nil
5. Presentation by Urban Growth on Parramatta Road
6. Election of Chairperson for Joint LRAC
That the Chairperson for the Joint Local Representation Advisory Committee on Tuesday 12 July 2016 be Victor Macri.
Victor Macri was appointed as Chairperson by unanimous vote for this meeting.
7. Items for consideration by JLRAC
1. Council not grant approval for geotechnical investigations to occur at the Cove Street Depot, Cove Street, Haberfield;
2. Council staff review and provide technical comments in response to the Technical Report –Flood Mitigation Strategy: Project Wide – Permanent Works Final Design (FD) (M4E-AEH-TR-00-120-100001_D_00);
3. Council staff review and provide technical comments in response to the Technical Report – Flood Mitigation Strategy: WS – Temporary Works Final Design (FD) (M4E-AEH-TR-40-120-100001_D_00);
4. Council Officers continue to liaise with Sydney Motorway Corporation in an effort to protect the interests of the Inner West Community and continue to demonstrate the resolute position of the Inner West Council on the WestConnex Motorway project; and
5. the Director of Service Delivery or her delegate, provide a weekly update on the status of WestConnex by email to all members of the LRACs.
During consideration of this item the following amendment was moved and voted on.
The amendment was Lost and is shown below for the record:
Lost Amendment Jobling/ Macri
That point 1 of the
above recommendation, as shown below be deleted pending further
Council not grant approval for geotechnical investigations to occur at the Cove Street Depot, Cove Street, Haberfield.
The above amendment was LOST.
THAT the reports be received and noted.
1. the LRACs note the guidelines, draft criteria and timeframe for both the 2016 Inner West Council (Ashfield and Leichhardt) Grants Programs and the NSW Government’s Stronger Communities Fund Grant Program; and amend the guidelines for the NSW Government’s Stronger Communities Fund Grant Program to be clear that the fund is for building projects and/or equipment.
2. the LRACs note that following the assessment of grant applications, recommendations for the Inner West Council Grants Program will be reported to the LRACs.
3. the recommendations about the assessment panel for the Stronger Communities Fund be amended to include more local representation and officers of the Inner West Council.
4. the public consultation for both Grants programs be broadened.
5. the upper limit of grant program funding for the 2016 Inner West Council (Ashfield and Leichhardt) Grants Programs should increase to $7,500 across all four grant categories.
6. the upper limit of grant funding for the 2016 Inner West Council (Ashfield and Leichhardt) Grants Programs should be reviewed and increased at least every three years.
7. Council amend “Grant recipients are required to acquit their project within one month” to read “Grant recipients are required to acquit their project within three months".
During consideration of item 3 the following amendments were moved and voted on separately. The amendment that was carried was incorporated in the above motion. The amendments are shown below for the record:
Lost Amendment Phillips / McKenzie
That reference to remove "Leichhardt’s ineligibility clause regarding religious services or activities overtly religious in nature" be reinstated for the Ashfield and Leichhardt Small Community Grants.
The above amendment was LOST.
Carried Amendment Stamolis / Cassidy
1. The upper limit of grant program funding should increase to $7,500 across all four grant categories.
2. The upper limit of grant funding should be reviewed and increased at least every three years.
3. Council amend “Grant recipients are required to acquit their project within one month” to read “Grant recipients are required to acquit their project within three months".
The above amendment was CARRIED by majority vote.
1. the LRAC members note the Integration and Innovation Plan (i-Plan) and provide any feedback.
2. the Integration and Innovation Plan (i-Plan) be placed on public exhibition inviting community feedback.
THAT the presentation be received and noted.
MATTER ARISING - DA Call-up process
Recommendation KELLY / STAMOLIS
1. the combined LRAC notes the absence from 12 May of the ‘Councillor DA call-up process’ for the Leichhardt Planning Panel and the Inner West Council Meetings, and calls upon the Interim General Manager as a priority to establish and implement a replacement ‘DA call up process’, acknowledging the authority of the Administrator.
2. the ‘DA call up process’ details, including all relevant contact details be advertised as was previously with the former Councils (e.g on relevant web page in all relevant DA correspondence etc).
1. the Administrator resolves to seek an investigation of issues and options for the introduction of public streaming of meetings of Inner West Council;
2. the analysis focuses principally on needs for streaming meetings of the body politic of Council, meetings of the Local Representation Advisory Committees and meetings of the Independent Advisory Group;
3. the analysis considers the potential for eventually extending the use of such technology to facilitate initiatives like community consultations and the staging of innovation or economic development events similar to those sponsored by Boston City Council;
4. the analysis provides a range of short term and longer term options for consideration which may include recommendations for low cost interim capabilities, capabilities that are scalable and capabilities that offer high standards of fidelity and / or functionality;
5. the analysis reflects a strong interest in mobile solutions or other capabilities that are not dependent upon staging the meeting or event at the site in which the solution is based; and
6. the investigation include information about the legal risks and protections for people attending meetings including advisors, members of staff, and committee members etc.
1. the Expenses and Facilities Policy for LRAC/IAG committee members as shown attached to the report, be received and noted;
2. that following consideration by the Joint Local Representation Advisory Group, any feedback received be considered by the Council, prior to public exhibition of the Policy in accordance with Section 252 of the Local Government Act;
3. following the conclusion of the public exhibition period, Council receive a further report on submissions received during the public exhibition period;
4. the same provisions for legal expenses and insurance afforded to the Administrator be included as provisions in the Expenses and Facilities Policy for LRAC and IAG Committee Members; and
5. meeting rooms be made available to committee members to prepare for committee meetings pending the availability of rooms.
Meeting closed at 10.07pm.