Supplementary Agenda of Council Meeting

Council Meeting

6 December 2016

Item No: C1216 Item 27

Subject: Local Traffic Committee Meeting held on 1 December 2016 - Item 36, 37 and Late Item

File Ref: 16/4718/138577.16

Prepared By: John Stephens - Traffic Manager, Leichhardt

Authorised By: Wal Petschler - Director, Major Projects and Engineering

SUMMARY

The following Minutes for Items 36, 37 and the Late Item of the Local Traffic Committee Meeting held on 1 December 2016 are presented for Council consideration at its December meeting as these events are scheduled to be held prior to the February 2017 Council meeting.

RECOMMENDATION

THAT the Minutes for Items 36, 37 and the Late Item of the Local Traffic Committee Meeting held on 1 December 2016 be received and recommendations for these Items be adopted.

BACKGROUND

A meeting of the Inner West Council Local Traffic Committee was held on 1 December 2016 at Ashfield. The Minutes for Items 36, 37 and the Late Item of the meeting are shown at ATTACHMENT 1.

FINANCIAL IMPLICATIONS

Proposed advertising of temporary road closures and notification to residents are funded within existing budget allocations.

OTHER STAFF COMMENTS

The listed Items are proposed special events requiring temporary road closures (Items 36 and 37) with the Late Item from the NSW Police and State Transit Authority (Sydney Buses) proposing the installation of a temporary 'Bus Zone' between 3PM and Midnight for New Year's Eve to store buses on the eastern side of Grove Street between Wharf Road and Bay Street, Birchgrove. This is required for the safe bump out of the general public as identified from a debrief from last year's New Year's Eve event conducted in the Balmain Peninsular.

As the above Items are scheduled to occur prior to the next Council meeting in February 2017, they require Council's consideration at its 6th December meeting.

The remaining Item Minutes will then be reported to the February 2017 Council meeting for consideration.

PUBLIC CONSULTATION

The proposed temporary road closures will be advertised for 28 days by Council and affected residents of Grove Street, Balmain will be notified by Council of the proposed temporary Bus Zone 'Bus Zone' between 3PM and Midnight for New Year's Eve. Subject to Council's approval, these road closures and temporary 'Bus Zone' will be uploaded onto Council's website and associated social media.

CONCLUSION

Nil.

ATTACHMENTS

1.⇩

Minutes of Local Traffic Committee Meeting held on 1 December 2016 - Item 36, 37 and the Late Item

Council Meeting

6 December 2016

Minutes of Local Traffic Committee Meeting

Held at Ashfield Service Centre on Thursday, 1 December 2016

for Items 36, 37 of Agenda and Late Item

Meeting commenced at 10.13am

ACKNOWLEDGEMENT OF COUNTRY BY CHAIRPERSON

Acknowledgement by Chairman:

“I acknowledge the Gadigal and Wangal people of the Eora nation on whose country we are meeting today and their elders past and present”

COMMITTEE REPRESENTATIVES PRESENT

Mr John Stephens	IWC’s Traffic Manager, Leichhardt (Chair)
Mr Ryan Horne	Roads & Maritime Services
SC Sam Tohme Sgt Dan Chilvers SC Stephen Flanagan	NSW Police – Ashfield NSW Police – Leichhardt NSW Police - Marrickville
Mr Bill Holliday	Representative for Jamie Parker MP, Member for Balmain
Mr Chris Woods Ms Cathy Peters Mr Mathew Howard	Representative for Ron Hoenig MP, Member for Heffron Representative for Jenny Leong MP, Member for Newtown Representative for Jo Haylen MP, Member for Summer Hill

OFFICERS IN ATTENDANCE

Mr Wal Petschler	IWC’s Director, Major Projects and Engineering
Mr Joe Di Cesare Mr Boris Muha	IWC’s Manager, Design and Investigation, Marrickville IWC’s Traffic Projects Engineer, Ashfield
Mr Jason Scoufis	IWC’s Team Leader Traffic, Leichhardt
Ms Nina Fard	IWC’s Senior Traffic Engineer, Leichhardt
Mr Benny Horn	IWC’s Cycling Planner, Marrickville
Mr Davide Torresan	IWC’s Manager, Design and Traffic Services, Ashfield
Mr Felix Liu Mr Bruno Sinatambou	IWC’s Traffic Management Planner, Marrickville State Transit Authority
Mr Brinthaban Baskaran	IWC’s Student Traffic Engineer
Mr George Tsaprounis	IWC’s Coordinator Traffic Engineering Services, Marrickville

APOLOGIES

Mr Manod Wickramasinghe	IWC’s Traffic & Parking Engineer, Leichhardt
Mr Emilio Andari	IWC’s Traffic Engineer, Marrickville
SC Anthony Kenny	NSW Police – Newtown (in support of items within Newtown LAC)

T1216 Item 36 Wests Tigers Junior Triathlon Traffic Management Plan
(Balmain Ward/Balmain Electorate/Leichhardt LAC)

SUMMARY

This report seeks approval for the temporary road closure of Glover Street and Mary Street

north of Chapel Street and the unnamed road between Frazer Street and Mary Street to

facilitate the Wests Tigers Junior Triathlon’ event on Sunday 22^nd January 2017.

Traffic Committee Discussion

The Committee members agreed with the Officer’s recommendation.

Officer’s Recommendation

THAT the temporary road closure of Glover Street and Mary Street north of Chapel Street and the unnamed road between Frazer Street and Mary Street on Sunday 22^nd January 2017 between 4am and 12 midday be approved subject to the following conditions:

1. the Traffic Management Plan detailing the traffic arrangements for the Wests Tigers Junior Triathlon be supported;

2. the Traffic Control Plan (TCP) be implemented by the applicant, including RMS accredited traffic controllers; subject to an additional traffic controller being located at the intersection of the unnamed road and Frazer Street;

3. the Traffic Management Plan be forwarded to Council’s Area Base Coordinator, Transport Management Centre and the Major Events & Incidents Group (NSW Police) by the applicant;

4. the applicant be requested to advise all affected residents and businesses in advance of the temporary parking changes and road closures in the subject area;

5. the applicant forward to Council a copy of its current Public Liability Insurance Policy with Council shown as an interested party and being indemnified from all claims;

6. a three (3) metre unencumbered passage be available for emergency vehicles though all the closed section of internal roads at all times;

7. all advertising of the event must encourage the use of Public Transport;

8. the applicant be requested to liaise with the STA to organise additional public transport services if necessary;

9. Fire and Rescue NSW be notified of the intended closure;

10. the applicant provide and erect barricades and signs, in accordance with the current Australian Standard AS 1742.3: Traffic Control Devices for Works on Roads. As a minimum the following must be erected at the appropriate locations:

a. Barrier Boards (Barricades);

b. ‘Road Closed’ (T2-4) signs;

c. ‘Road Closed Ahead’ (T2-Q02A);

d. ‘On Side Road’ (TC-1325);

11. the areas to be used for the activities must be maintained in a clean and tidy condition to the satisfaction of Council’s Director Major Projects & Engineering, or else the applicant will be required to reimburse Council for any extraordinary cleaning costs;

12. the conduct of any activities or use of any equipment required in conjunction with the road occupancy and temporary road closure not results in any ‘offensive noise’ as defined by the Noise Control Act;

13. a copy of the Council approval be available on site for inspection by relevant authorities;

14. Council reserves the right to cancel the approval at any time;

15. the applicant complies with any reasonable directive from Council Officers and NSW Police; and

16. the applicant be advised of the Committee’s recommendation.

Traffic Committee Recommendation

THAT the Officer’s recommendation be adopted.

For motion: Unanimous

T1216 Item 37 Temporary Road Closures for the Mardi Gras Fair Day Event on Sunday 19 February 2017 (Stanmore Ward / Newtown Electorate/Newtown LAC)

SUMMARY

A Section 68 application under the Local Government Act 1993 has been received from the

Sydney Gay & Lesbian Mardi Gras in relation to holding the ‘Mardi Gras Fair Day’ which

includes a live music stage, food/retail stalls, exhibitions and a dog show on Sunday 19

February 2017. The applicant has requested the temporary road closure, between the hours

of 5.00AM to 8.00PM, of Lennox Street, Mary Street, Eliza Street and Federation Road,

Newtown.

It is recommended that Council agree to the temporary road closures on Sunday 19 February

2017 between the hours of 5.00AM to 8.00PM subject to complying with the following

conditions; apply to the RMS for consent to close the subject roads, subject to the event being advertised, a Traffic Management Plan be submitted to the RMS for approval, a Road

Occupancy License be obtained from the Transport Management Centre and advice of the

proposed event being forwarded to the appropriate authorities including emergency services.

Traffic Committee Discussion

The Committee members agreed with the Officer’s recommendation.

Officer’s Recommendation

THAT:

1. the proposed temporary road closure of Lennox Street, Eliza Street, Mary Street and Federation Road, Newtown on Sunday 19 February 2017, between 5.00AM to 8.00PM, for the holding of the ‘Mardi Gras Fair Day’ (Class 2 event under the RMS Special Events Guide), be APPROVED subject to the approval of the Development Application and the applicant complying with the following conditions:

a. a fee of $1,441.70 for the temporary road closure is payable by the applicant in accordance with Council’s Fees and Charges;

b. the temporary full road closure be advertised by the applicant in the local newspaper providing 28 days notice for submissions, in accordance with the Roads Act;

c. a Traffic Management Plan (TMP) be submitted by the applicant to the Roads and Maritime Services for consideration and approval;

d. a Traffic Control Plan (TCP) which has been prepared by a certified Traffic Controller, is to be submitted to Council for review with a copy of the Traffic Controller’s certification number attached to the plan, not less than 5 days prior to implementation of the closure;

e. a Road Occupancy License (ROL) application be obtained by the applicant from the Transport Management Centre;

f. notice of the proposed event is forwarded by the applicant to the NSW Police Local Area Commander, State Transit Authority, NSW Fire Brigades and NSW Ambulance Services;

g. advance notifications signs advising of the proposed road closure and traffic diversions to be strategically installed and maintained by the applicant at least two (2) weeks prior to the event;

h. ‘No Stopping - Special Event’ signs be affixed over all existing timed parking restriction signs within the sections of streets to be closed on the afternoon of the day prior to the event;

i. a 4-metre wide emergency vehicle access must be maintained through the closed road areas during the course of the event;

j. all affected residents and businesses shall be notified in writing by the applicant of the proposed temporary road closure at least two (2) weeks prior to the event, with the applicant making reasonable provision for residents and businesses;

k. adequate vehicular traffic control shall be provided for the protection and convenience of pedestrians and motorists including appropriate signage and flagging. Workers shall be specially designated for this role (and carry appropriate certificates), as necessary to comply with this condition. This is to be carried out in accordance with the Australian Standard AS 1742.3 – Traffic Control Devices for works on roads;

l. water filled barriers be placed at the road closure points to protect against any possible errant vehicles;

2. the applicant be advised in terms of this report and that all costs for advertising the event and implementation of the road closure are to be borne by the applicant; and

3. the applicant be advised that an annual application needs to be submitted to Council for the temporary road closures associated with the event.

Traffic Committee Recommendation

THAT the Officer’s recommendation be adopted.

For motion: Unanimous

T1216 Late Item GROVE STREET, BIRCHGROVE – PROPOSED INSTALLATION OF TEMPORARY ‘BUS ZONE (3PM – MIDNIGHT)’ ON 31 December 2016

SUMMARY

NSW Police and State Transit Authority (Sydney Buses) propose the installation of a temporary 'Bus Zone' between 3PM and Midnight for New Year's Eve to store buses on the eastern side of Grove Street between Wharf Road and Bay Street, Birchgrove. This is required for the safe bump out of the general public as identified from a debrief from last year's New Year's Eve event conducted in the Balmain Peninsular, including a Risk Assessment conducted by State Transit.

Traffic Committee Discussion

The Committee members agreed with the Officer’s recommendation.

Officer’s Recommendation

THAT:

1. The proposed installation of a temporary 'Bus Zone' for New Year's Eve to store buses on the eastern side of Grove Street between Wharf Road and Bay Street, Birchgrove between 3PM and Midnight be supported.

2. Subject to Council's approval, affected residents of Grove Street, Birchgrove will be notified by Council of the proposed temporary Bus Zone for New Year's Eve. This temporary Bus Zone be uploaded on Council's website and associated social media.

Traffic Committee Recommendation

THAT the Officer’s recommendation be adopted.

For motion: Unanimous