Agenda of Council Meeting - 27 February 2018

Council Meeting

27 February 2018

PRECIS

1 Acknowledgement of Country

2 Apologies

3 Notice of Webcasting

4 Disclosures of Interest (Section 451 of the Local Government Act
and Council’s Code of Conduct)

5 Moment of Quiet Contemplation

6 Confirmation of Minutes PAGE

Minutes of 13 February 2018 Council Meeting 4

7 Mayoral Minutes

Nil at the time of printing.

8 Staff Reports

ITEM PAGE

C0218 Item 1 Shade Sails in Playgrounds 16

C0218 Item 2 Cottages at 9 and 11 Marion Street Leichhardt 19

C0218 Item 3 Ashfield Aquatic Centre Redevelopment - Project Update 36

C0218 Item 4 Draft Dulwich Hill Station Public Domain Master Plan 70

C0218 Item 5 Bangla New Year's Day Festival - Request to Hold Event at Tempe Reserve 174

C0218 Item 6 Local Traffic Committee Meeting held on 7 December 2017 and 6 February 2018 213

C0218 Item 7 Investment Report as at 31 January 2018 282

C0218 Item 8 Panel Member Appointment - Sydney Eastern City Planning Panel (‘SECPP’) 313

9 Notices of Motion

ITEM PAGE

C0218 Item 9 Notice of Motion: Better use of Banners 341

C0218 Item 10 Notice of Motion: Inner West Council Position on the Cruise Ship Terminal 343

C0218 Item 11 Notice of Motion: Compensation from the NSW Government and Sydney Motorway Corporation for Westconnex damage 349

C0218 Item 12 Notice of Motion: Callan Park Landscape Structural Plan Consultation 350

C0218 Item 13 Notice of Motion: Friends of Callan Park 20th Anniversary (1998-2018) 352

C0218 Item 14 Notice of Motion: Athletics Australia Partnership 356

C0218 Item 15 Notice of Motion: Making Sydenham Green Skate Park Key to the Australian Skating Community 358

Minutes of Ordinary Council Meeting held on 13 February 2018

Meeting commenced at 6.34 pm

Present:

Darcy Byrne

Julie Passas

Marghanita Da Cruz Mark Drury

Lucille McKenna OAM

Colin Hesse

Sam Iskandar

Tom Kiat

Pauline Lockie

Victor Macri

Rochelle Porteous

Vittoria Raciti

John Stamolis

Louise Steer

Anna York
Rik Hart

Elizabeth Richardson

Mayor

Deputy Mayor

Councillor

General Manager

A/Deputy General Manager Assets and Environment

Michael Tzimoulas

Deputy General Manager Chief Financial and Administration Officer

David Birds

Nellette Kettle

Group Manager Strategic Planning

Group Manager Civic and Executive Support, Integration,

Customer Service and Business Excellence

Ian Naylor

Darcie Huisman

Katherine Paixao

Manager Civic and Executive Support

Business Paper Support Officer

Business Paper Coordinator (Minute Taker)

APOLOGIES: Nil

Motion (Byrne/Stamolis)

THAT the media representatives present be granted permission to take photos of the Council Meeting.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion: Nil

DISCLOSURES OF INTERESTS:

Councillor Raciti declared a significant, pecuniary conflict of interest in Item 10 Notice of Motion: Upgrade and Beautification of Haberfield Main Street / Shopping Village, as she owns a property in the Haberfield Town Centre and will leave the Chamber during discussion of the item.

CONFIRMATION OF MINUTES

Motion: (McKenna OAM/Porteous)

THAT:

The Minutes of the Council Meeting held on Tuesday, 21 November 2017 be confirmed as a correct record, subject to the following changes: -

a) Clr Kiat being recorded as present; and

b) The amendment for Item 7 being recorded as withdrawn.

The Minutes of the Council Meeting held on Tuesday, 12 December 2017 be confirmed, subject to the following changes: -

a) Clr Kiat being recorded as present;

b) The Foreshadowed Motion for Item 4 being recorded as Out of Order by the Mayor; and

c) The voting for the amendment for Item 7 to show only Clrs Hesse, Lockie and Steer in favour.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion: Nil

C0218 Item 15 Mayoral Minute: Funding for campaigns opposing overdevelopment in Marrickville and along the Sydenham to Bankstown Corridor

Motion: (Byrne)

THAT Council:

1. Allocate funding of up to $300 for the production of two banners opposing over-development of the Sydenham to Bankstown corridor;

2. Letterbox local residents within the catchment of the Sydenham to Bankstown corridor to inform them of the Save Marrickville rally to be held on February 24; and

3. Provide logistical support and assistance to the organisers of the rally in liaising with the Police to ensure the safety of the event.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis, Steer and York

Against Motion: Crs Passas and Raciti

C0218 Item 16 Mayoral Minute: Initiating Consultation about an Appropriate Frontier War Memorial

Motion: (Byrne)

THAT:

1. Council consult with the Aboriginal and Torres Strait Island Strategic Reference Group, the Metro Land Council and further representatives from the local community about the need, form and location of a Frontier War memorial;

2. A report be brought back to council outline the results of this consultation; and

3. The report should draw from international examples and research.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion: Nil

C0218 Item 17 Mayoral Minute: Piloting Aboriginal Language Program in Local Early Learning Centre

Motion: (Byrne)

THAT Council:

1. Allocate $5,000 to the Aboriginal Languages and Culture Program to enable the pilot to proceed;

2. Request a full copy of the DiverseWerks report as condition of the funding allocation;

3. Report back regarding the evaluated success of the trial and any appropriate opportunities to trial the program in Council-owned childcare facilities; and

4. Include in the report a summary of Aboriginal staffing and programs at Inner West Council.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion: Nil

C0218 Item 18 Mayoral Minute: A Respectful and Inclusive Australia Day Commemoration

Motion: (Byrne/Drury)

THAT Council:

1. Commend the Events and Civic Reception teams for their work in carrying out the citizenship ceremony, awards ceremony and community event on January 26 2018;

2. Staff initiate consultation with the local Aboriginal community, the Metro Land Council and the wider community about how the nature of Council’s January 26 events can further evolve to recognise the history of Indigenous Australia; and

3. Staff seek to identify possible funding for consultation as part of the Third Quarter Budget Review.

Motion Lost

For Motion: Crs Byrne, Drury, Iskandar, Macri, McKenna OAM and York

Against Motion: Crs Da Cruz, Hesse, Kiat, Lockie, Passas, Porteous, Raciti, Stamolis and Steer

Foreshadowed Motion (Item 14 on the Agenda): (Kiat/Hesse)

THAT:

1. Acknowledge that January 26 marks the beginning of the British invasion of the lands of First Nations people, and in particular that of the Gadigal people of the Eora Nation, and oppression of First Nations people, and is therefore not an appropriate date for an inclusive national celebration;

2. Acknowledge that First Nations people never ceded sovereignty of their land and have continuously cared for their country for over 60,000 years as the world's oldest living culture;

3. Acknowledge the first Day of Mourning was held 80 years ago on January 26, 1938, being the 150th anniversary of the British invasion. The day was attended by Indigenous Australians and non-Indigenous supporters in protest of the national holiday and the callous treatment of Aboriginal people and the date continues to be commemorated annually as a Day of Mourning or Invasion Day;

4. Support the Change the Date campaign and advocate to the Federal Government to change the date on which Australia Day is commemorated, consistent with the resolution passed by the National General Assembly of Local Government in June 2017;

5. Provide a report to Councillors by May 2018, based on consultation with local First Nations people and the broader inner west community considering:

a) Whether and how Council could host or fund a commemoration of January 26 led by First Nations people;

b) How Council can continue to annually recognise community service in the Inner West through its Citizen of the Year awards;

c) Whether and how Council can appropriately hold an annual event to commemorate Australia as a nation; and

d) Cease holding an “Australia Day” event on January 26 from 2019, and cease referring to the January 26 public holiday as “Australia Day” in its communications.

6. If the consultation with First Nations people is unable to be performed by Council officers, Councillors be provided with a report explaining same and identifying how Council can gain the capacity to perform this essential function.

Motion Lost

For Motion: Crs Da Cruz, Hesse, Kiat, Lockie, Porteous, Stamolis and Steer

Against Motion: Crs Byrne, Drury, Iskandar, Macri, McKenna OAM, Passas, Raciti and York

Councillors Raciti, Passas and Porteous left the meeting at 8.25pm

C0218 Item 1 Affordable Housing Submission to Explanation of Intended Effect for State Environmental Planning Policy No. 70

Motion: (Drury/McKenna OAM)

THAT Council:

1. Support the inclusion of the Inner West LGA in SEPP 70;

2. Endorse Council's Strategic Planning Group to work with the DPE to develop proposals for affordable housing contribution schemes under SEPP 70 to implement Council’s Affordable Housing Policy;

3. Endorse Council's Strategic Planning Group to require affordable housing contribution schemes to support Planning Proposals to amend relevant LEPs in accordance with the aims of Council’s Affordable Housing Policy;

4. Request that the DPE provides guidance to councils on the process and information requirements to be addressed in preparing an affordable housing contribution scheme; and

5. Request Council's Strategic Planning Group to report back to Council on discussions with DPE on the implementation of Council’s Affordable Housing Policy and the potential need for changes to the Policy to optimise the outcomes that can be achieved utilising SEPP 70 including harmonising processes for implementing Council’s Policy across the three former councils.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Stamolis, Steer and York

Against Motion: Nil

Absent: Crs Raciti, Passas and Porteous

Councillors Raciti, Passas and Porteous returned to the meeting at 8.32pm.

C0218 Item 2 Planning Proposal for 114-140 Parramatta Road/Ormond Street/Gower Street/Tideswell Street/Liverpool Road, Ashfield

Motion: (McKenna OAM/Passas)

THAT:

1. Council not support the Planning Proposal for the reasons given in the report, including that:

a) It fails the Strategic Merit test of the Planning Proposal Guidelines pursuant to Section 55(3) of the Environmental Planning and Assessment Act;

b) It is inconsistent with the local council strategy being the Ashfield Urban Planning Strategy 2010;

c) It is inconsistent with the Parramatta Road Corridor Urban Transformation Strategy and the recommended Land Use Zoning and Maximum Height of Buildings and Maximum Floor Space Ratio standards, and outside the staging period for development for 2016-2023;

d) A significant part of the affected land is outside the Frame Area of the Implementation Plan of the Parramatta Road Corridor Urban Transformation Strategy for redevelopment of land, and is not part of any local strategy;

e) It is inconsistent with Section 117 Direction – Clause 7.3 (4), in that it does not comply with the recommendations of the Parramatta Road Corridor Urban Transformation Strategy, and has not produced a “better outcome” pursuant to Section 117 Direction 7.3 (5);

f) It will lead to a substantial loss of employment and urban services generating land;

g) It will lead to a substantial adverse impact on the character of the local area due to its significantly excessive height and density, and will have an adverse social impact as demonstrated by the significant amount of objections to the proposal; and

h) Support of the application would cause an adverse precedent and be contrary to the orderly development of land and the objectives of the Environmental Planning and Assessment Act.

2. Should the proponent request a Rezoning Review by the NSW Department of Planning and Environment, delegation is given to the Group Manager of Strategic Planning to lodge a submission to the review process in accordance with this report and Council’s resolution;

3. Notify the communities of Ashfield, Haberfield and Summer Hill of Council’s position; and

4. Convene a meeting at Ashfield Park/ Ashfield Bowling Club to inform the community of Council’s position.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion: Nil

Suspension of Standing Orders

Motion (Byrne/Passas)

That Item 11 be brought forward and dealt with at this time.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion: Nil

C0218 Item 11 Notice of Motion: Trees Policy

Motion: (Passas/ Macri)

THAT Council:

1. Urgently review the DCP controls on trees relating to issues arising around damage to residents and properties and the financial burden to residents of tree retention ie. The requirement to obtain engineers and arborist reports

and bring forward and expedite the harmonisation of Council DCP relating to tree preservation and replacement; and

2. Consider funding this work as part of the next quarterly budget review in 2017/18 or as part of the budget considerations for 2018/19.

Motion Carried

For Motion: Crs Byrne, Drury, Iskandar, Lockie, Macri, McKenna OAM, Passas, Raciti, Stamolis and York

Against Motion: Crs Da Cruz, Hesse, Kiat, Porteous and Steer

ADJOURNMENT

9.47pm - The Mayor, Clr Byrne adjourned the meeting for a short recess.

9.57pm - The Mayor, Clr Byrne resumed the meeting.

Motion (Stamolis/Lockie)

THAT Items 4, 5, 6 and 7 be moved en bloc and the recommendations contained in the reports be adopted.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Raciti, Stamolis and York

Against Motion: Nil

Absent: Crs Porteous and Steer

C0218 Item 4 Investment Report as at 30 November 2017

Motion: (Stamolis/Lockie)

THAT the report be received and noted.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Raciti, Stamolis and York

Against Motion: Nil

Absent: Crs Porteous and Steer

C0218 Item 5 Investment Report as at 31 December 2017

Motion: (Stamolis/Lockie)

THAT the report be received and noted.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Raciti, Stamolis and York

Against Motion: Nil

Absent: Crs Porteous and Steer

C0218 Item 6 Tabling of Pecuniary Interest Returns of Councillors

Motion: (Stamolis/Lockie)

THAT Council note the tabling of Pecuniary Interest Returns of Councillors elected in September 2017.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Raciti, Stamolis and York

Against Motion: Nil

Absent: Crs Porteous and Steer

C0218 Item 7 Business excluded from the Council Agenda of 12 December 2017

Motion: (Stamolis/Lockie)

THAT the report be received and noted.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Raciti, Stamolis and York

Against Motion: Nil

Absent: Crs Porteous and Steer

C0218 Item 8 Councillor Support Staff

Motion: (Byrne/Macri)

THAT this matter be deferred.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Raciti, Stamolis and York

Against Motion: Nil

Absent: Crs Porteous and Steer

Suspension of Standing Orders

Motion (Byrne/McKenna OAM)

That Items 9, 10, 12 and 13 be brought forward and considered at this time.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Raciti, Stamolis and York

Against Motion: Nil

Absent: Crs Porteous and Steer

Councillors Porteous and Steer returned to the meeting at 10.01pm

C0218 Item 9 Notice of Motion to Rescind: Item 4 Post Exhibition Report - Sydenham Station Creative Hub Planning Proposal

Motion: (Byrne/York)

THAT Council Rescind the resolution of 12 December 2017, regarding Item 4 of the 21 November 2017 Ordinary Council Meeting, ‘Post Exhibition report – Sydenham Station Creative Hub Planning Proposal’.

Motion Lost

For Motion: Crs Byrne, Drury, Iskandar, McKenna OAM and York

Against Motion: Crs Da Cruz, Hesse, Kiat, Lockie, Macri, Passas, Porteous, Raciti, Stamolis and Steer

Clr Raciti left the chamber at 10.53pm as she declared a significant, pecuniary interest in Item 10 and did not participate in discussion of the item and did not vote.

C0218 Item 10 Notice of Motion: Upgrade and Beautification of Haberfield Main Street / Shopping Village

Motion: (Passas/Macri)

THAT:

1. Council develop a holistic strategy for the Haberfield town centre including public domain master planning, streetscape improvements and economic sustainability; and

Motion Carried

For Motion: Crs Da Cruz, Hesse, Kiat, Lockie, Macri, Passas, Porteous and Steer

Against Motion: Crs Byrne, Drury, Iskandar, McKenna OAM, Stamolis and York

Absent: Cr Raciti

Officers provide a report in March 2018 outlining process, timelines and indicative costs for the development and implementation of the strategy.

Motion Carried

For Motion: Crs Da Cruz, Hesse, Kiat, Lockie, Macri, Passas, Porteous, Steer and York

Against Motion: Crs Byrne, Drury, Iskandar, McKenna OAM and Stamolis

Absent: Cr Raciti

Council produce a report identifying the underlying local economic challenges and drivers of economic sustainability in Haberfield and other centres that are facing difficulties within the LGA.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Stamolis, Steer and York

Against Motion: Nil

Absent: Cr Raciti

Priority be given in the 2018/2019 budget for those strips which have received little or no upgrading in the last twenty years.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis, Steer and York

Against Motion: Cr Passas

Absent: Cr Raciti

PROCEDURAL MOTION

Motion: (McKenna/Lockie)

THAT the meeting be extended to 11.10pm.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Stamolis, Steer and York

Against Motion: Nil

Absent: Cr Raciti

Amendment (York/Lockie)

THAT Council produce a report identifying the underlying local economic challenges and drivers of economic sustainability in Haberfield and other centres that are facing difficulties within the LGA.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis, Steer and York

Against Motion: Cr Passas

Absent: Cr Raciti

As the amendment was carried, it was included as part of the primary motion.

Amendment (Hesse/Macri)

That priority be given in the 2018/2019 budget for those strips which have received little or no upgrading in the last twenty years.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis, Steer and York

Against Motion: Cr Passas

Absent: Cr Raciti

As the amendment was carried, it was included as part of the primary motion.

Foreshadowed Motion: (Da Cruz)

THAT:

Council develop a holistic infrastructure plan for Haberfield including public domain master planning, streetscape improvements and economic sustainability; and

Council to include the development of an Active Transport Infrastructure Plan to improve walking and cycling routes through Haberfield to the Bay Run, the Greenway and Light Rail Stops and buses on Parramatta Road, mitigate against rat running and enhance bus traveller facilities along the 438 bus route.

That the plan will recognise Haberfield's cultural and built heritage and include the management of Yasmar and State Heritage Listing of the suburb. Particular attention is to be paid to the stranded pockets & parts of Haberfield adjacent to the Westconnex construction sites.

Officers to provide a report in March 2018 outlining process, timelines and indicative cost. The Inner West Council to seek compensation and reparations from Sydney Motorway Corporation for the terrible damage it has inflicted on Haberfield and Haberfield residents and businesses. The compensation to also cover the restoration and rebuilding of the suburb of Haberfield together with its town centre and new traffic management infrastructure for the additional traffic generation from WestConnex around and through Haberfield./*

That Council produce a report identifying the underlying local economic challenges and drivers of economic sustainability in Haberfield and other centres that are facing difficulties within the LGA.
And that priority be given in the 2018/2019 budget for those strips which have received little or no upgrading in the last twenty years.

This foreshadowed motion was withdrawn.

Extension of Time

Motion: (Porteous/Lockie)

THAT the meeting be extended up until 11.45pm to deal with Items 12 and 13.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Stamolis, Steer and York

Against Motion: Nil

Absent: Cr Raciti

C0218 Item 12 Notice of Motion: Ferris Lane Annandale Green Space

Motion: (Da Cruz/Byrne)

THAT Council Staff bring back a report on the conversion of Ferris Lane to a Park incorporating a community garden, rain capture and flood mitigation elements.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis, Steer and York

Against Motion: Cr Passas

Absent: Cr Raciti

C0218 Item 13 Notice of Motion: Ted Floyd Way

Motion: (Da Cruz/Hesse)

THAT:

1. Council name the path through the White’s Creek wetlands in Lilyfield, "Ted Floyd Way"; and

2. The budgetary implications of this resolution be considered at the next quarterly budget review.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Stamolis, Steer and York

Against Motion: Nil

Absent: Cr Raciti

Meeting closed at 11.40 pm.

Item 3 Shade Sails in Playgrounds was not considered at this meeting and will be placed on the agenda for the Council Meeting on 27 February for consideration.

Public Speakers:

Item #	Speaker	Suburb
Item 15:	Heather Davie Kim Goode	Marrickville Marrickville
Item 18:	Alex Lofts Ken Canning	Summer Hill Glebe
Item 1:	Heather Davie	Marrickville
Item 2:	Sharon Laura Alex Lofts Teresa Jakubowaki	Haberfield Summer Hill Ashfield
Item 9:	Kerri Glasscock Mark Lucas Dave Panichi Simon Konstantinidis	Tempe Leichhardt Marrickville Marrickville
Item 10:	Alfio Musumeci	Haberfield
Item 11:	Maria Totino Linda Viskovic Sherwin Chetty Joanne Nash	Croydon Haberfield Sydenham Balmain
Item 12:	Kathy O’Donnell	Annandale

Possible Use	Requirement for User	Issues	Capital	Suitable/Not Suitable
Affordable Housing Rental	Short term residential for high needs individuals and families. Not suitable for multi occupancy boarding.	Requires a major rebuild including Disability Discrimination Act (DDA) compliance & adaptable housing (AS4299) provision of domestic kitchen, bathroom & laundry. Residential fire safety and HAZMAT compliance. There is limited privacy due to the close proximity and visual intrusion from the council administration building. Poor acoustics.	$475K	NOT SUITABLE
Short Term Artist in Residence Program	Ability to wash up materials & equipment. Day time use for Artist Studio.	Requires works to bring to satisfactory including removal of mould, isolation of asbestos and bathroom/kitchen improvements.	$330K	SUITABLE
Pride Centre	Small office area and large space for meetings/performances/conferences.	Requires a major rebuild including Disability Discrimination Act (DDA) compliance & adaptable housing (AS4299) provision of domestic kitchen, bathroom & laundry. Residential fire safety and HAZMAT compliance. There is limited privacy due to the close proximity and visual intrusion from the council administration building. Poor acoustics.	$475K	NOT SUITABLE
Not-for-Profit Organisation	Small office area required.	Requires a major rebuild including Disability Discrimination Act (DDA) compliance & adaptable housing (AS4299) provision of domestic kitchen, bathroom & laundry. Residential fire safety and HAZMAT compliance. There is limited privacy due to the close proximity and visual intrusion from the council administration building. Poor acoustics.	$475K	NOT SUITABLE
Rent as Commercial Premises	No. 9 130m² No. 11 165m² Total 295m²	Requires a major rebuild including Disability Discrimination Act (DDA) compliance & adaptable housing (AS4299) provision of domestic kitchen, bathroom & laundry. Residential fire safety and HAZMAT compliance. There is limited privacy due to the close proximity and visual intrusion from the council administration building. Poor acoustics.	$475K	NOT SUITABLE

Council Meeting

27 February 2018

Item No: C0218 Item 3

Subject: Ashfield Aquatic Centre Redevelopment - Project Update

Prepared By: Josephine Bennett - Group Manager Recreation and Aquatics and Daryl Jackson - Financial Partnering and Analytics Manager

Authorised By: John Warburton - Deputy General Manager Community and Engagement

SUMMARY

This report provides an update on the Ashfield Aquatic Centre redevelopment, including design, development application, project costs and capital budget, operating budget model, and discussions with Water Polo NSW regarding on-going use of the centre.

RECOMMENDATION

THAT Council:

1. Note progress on plans for the redevelopment of the Ashfield Aquatic Centre;

2. Endorse the design, capital budget and operating budget model for the Ashfield Aquatic Centre;

3. Endorse the inclusion of a spa, steam, sauna facility in the Stage 1 of the project;

4. Write to Water Polo NSW to accept offer to enter into a Memorandum of Understanding for ongoing use of the Ashfield Aquatic Centre; and

5. Endorse the funding proposal for the upgrade of Ashfield Aquatic Centre as outlined in the Financial Implications section in this report.

BACKGROUND

At the 27 June 2017 Council Meeting (C0617, Item 3), the Administrator determined that:

1. Council endorses the Concept Plan Option 3 (Diagram 6) with the following amendments as detailed in the ‘Community Preferred Concept Design’ (Diagram 7):

inclusion of a combined splash-pad and shallow water pool suitable for young children;

inclusion of a 25 metre grandstand on the western side of the 50 metre pool;

inclusion of shade sails over the combined splash-pad and shallow water pool, grassed areas on the western side of the 50 metre pool and grassed area on the south-eastern corner of the site; extension of the Bastable Street carpark, including demolition of the Bastable Street Hall and playground, single entry via Elizabeth Street and single exit onto Bastable Street;

2. all residents and stakeholders who made submissions during the community engagement be notified of Council’s decision; and

3. the project proceeds to detailed design based on ‘Community Preferred Concept Design’ (Diagram 7).

The Community Preferred Concept Design emerged from an extensive community engagement with local community from 8 May 2017 to 5 June 2017 during which 1,412 responses were received. Full details were compiled in the Ashfield Aquatic Centre Engagement Report which was presented to Council at its 27 June 2017 (C0617, Item 3). The Community Preferred Concept Design comprised the configuration of facilities most likely to best meet the community’s needs now and into the future, while providing a providing a contemporary mix facilities that would enable a sustainable business model for Council. It was also evident in the results that there was some polarisation between the needs of the water sports Centre users who preferred as separate water polo pool and the family / leisure Centre users who prefer the additional recreation facilities, open space, shade and cafe. The results demonstrated the community highly values the learn-to-swim and program pool, the 50m and the outdoor program pool.

Diagram 1: Community Preferred Concept Design

The internal Ashfield Aquatic Centre Project Control Group has met regularly throughout 2017 – 2018 to implement Council’s resolution and maintain project oversight.

Councillor Engagement

1. Administration Period Briefings

During Council’s period of Administration from May 2016 – September 2017, the Implementation Advisory Group and Local Representation Advisory Committee were extensively briefed on the project, including project status and costs, design options and community engagement.

2. Councillor Briefing - 7 November 2017

Following the June meeting, the Ashfield Aquatic Centre Project Control group (AAC PCG) commenced implementation of Council’s resolution, including the development of a detailed design and comprehensive business operating model. A workshop was held with newly elected Councillors on 7 November 2017 to provide a project overview and status update. At this workshop, Councillors requested a tour of the AAC with project architects and further information regarding:

· Business plan for hydrotherapy;

· Parking requirements;

· Formal arrangements with water polo and Water Polo NSW; and

· Project costs to date.

3. Councillor correspondence November 2017 – January 2018

Between November 2017 and January 2018, staff provided Councillors with responses to several enquiries regarding aspects of the project. Questions and responses are detailed in ATTACHMENT 1.

4. Site Tour of AAC

Councillors attended a tour of the AAC on 5 February 2018, with project architects Brewster Hjorth Architects providing progress update on the design and staff provided an update on the overall project. At this session, Councillors requested that staff:

· Ensure a comprehensive approach to concessions was considered as part of 2018/2019 Budget process;

· Rename the ‘water polo pool’ to ‘outdoor program pool’ to be better reflect the use of that pool by multiple water sports;

· Develop a proposed operating schedule for the outdoor program pool; and

· Explore costs for installation of a movable floor.

Current Project Description

Current project plans for the redevelopment of the Ashfield Aquatic Centre (AAC) include:

· Demolition of existing 50m pool, water polo pool, existing change facilities, grandstand and plant areas;

· Rebuilding a new 50m pool with accessible ramp and split boom;

· Rebuilding a new water polo pool;

· Building a new children leisure pool;

· The design of a new two story entry building to accommodate new entry, cafe, change areas, crèche, staff facilities and retail space;

· New 1000m2 gym on level 2 of the new entry building;

· Upgrade and connection of new entry building to the existing pool hall and indoor pools

· New sauna, steam and spa attached to the existing pool hall building;

· New plant room to service the new pools and new building;

· Alterations to the existing western grandstand to create community green space and covered seating;

· New landscaping and green wall to the children leisure pool;

· New landscaped areas and terraces to the external pools;

· Amendments to the Frederick Street car park and extension of the Bastable Street car park to increase the parking spaces required for the new development;

· Future upgrade of the pool hall roof to connect with one single roof over the existing Pool Hall;

· All new services associated with the new pool, and upgrade services to the existing pool hall; and

· Replacement of fencing between Pool Site and Bastable Street carpark, and Frederick Street carpark.

Development Application

A development application was submitted on 12 December 2017. Public exhibition closed on 31 January 2018 with one objection received from an adjacent resident regarding proposed carpark lighting and potential noise concerns.

As part of the preparation of the new development application, a number of reports were prepared and/or revised, as follows:

1. Revised Remedial Action Plan – Revision 8 for DA Submission Outcome

The proposal to raise the level of the whole site to match the internal pool deck in the current design scheme will maximise opportunity to keep contaminated material on site by capping.

2. SEPP 33 Risk Screening Assessment - Revised for DA Submission

No major risk has been identified under SEPP 33 and the proposed land use does not exceed threshold criteria for dangerous goods storage or transport. The proposal is unlikely to be considered ‘potentially hazardous’ under SEPP 33 and a HIPAP preliminary hazard assessment or dangerous goods transport study, it was not required for the development application.

3. Traffic and Parking Management Report - with extended street parking area

The proposed car parking provision of 194 car parking spaces will satisfactorily provide for the estimated future 85th percentile (standard design) demand on both weekdays (105-144 cars) and weekend days (174-196 cars). The short periods of demand on weekend days when up to 5 cars would park on street within the available 165 to 216 vacant spaces. The report found there will be no detrimental impacts on the existing users of on-street parking.

4. Flood Impact Assessment – with new flood modelling

The study conducted flood modelling simulation to identify the 1 in 100 year flood level on the existing site, which was shown to be approximately RL 12.6. The proposed finished floor level of the buildings and external pool deck at RL 13.05 will effectively prevent flood water entering the site. A flood wall and flood gate in the shut position by the access bridge will prevent flow towards the main pool hall by redirecting the flood water from the rail underpass towards the Bastable Street Car Park.

5. Green Travel Plan – New Report

The plan includes measures to reduce car usage for staff and patrons of the AAC after redevelopment, including consideration of other travel modes such as train, bus, walking and cycling. Time restriction to the car parking is recommended in the plan to control the use of the existing parking facilities to reduce pressure on the surrounding streets from the AAC staff and patrons.

The development application identified two stages for the redevelopment works and the following diagrams are excerpts from the development application and provide a visual summary of the works proposed. Stage 1 presents works to be undertaken immediately (Diagrams 2 – 11), while Stage 2 identifies future works, primarily full replacement of the roof over the indoor program pool (Diagrams 12-18).

Diagram 2: AAC DA Submission – Existing Site Plan with extent of site works

Stage One Development

Diagram 3: AAC DA Submission – Level 1 Plan

Diagram 4: AAC DA Submission – Level 2 Plan

Diagram 5: AAC DA Submission – Elevation

Diagram 6: AAC DA Submission – Level 1 Plan Bus drop off

Diagram 7: AAC DA Submission – Aerial Perspective View

Diagram 8: AAC DA Submission – Entry Foyer View

Diagram 9: AAC DA Submission – External Pools View

Diagram 10: AAC DA Submission – Pool Hall Internal View

Diagram 11: AAC DA Submission – Gym Internal View

Stage 2 – Future Development

Diagram 12: AAC DA Submission – Level 1 Plan Future Stage

Diagram 13: AAC DA Submission – Level 2 Plan Future Stage

Diagram 14: AAC DA Submission – Roof Plan Future Stage

Diagram 15: AAC DA Submission – Elevations Future Stage

Diagram 16: AAC DA Submission – Aerial Perspective View with Future Stage

Diagram 17: AAC DA Submission – Pool Hall Internal View with Future Stage

Diagram 18: AAC DA Submission – External Pools View with Future Stage

Current Project Costs and Capital Budget

Following the development of detailed design and new cost plans, revised construction costs have been prepared. Table 1 presents the change in budget costs.

Council Approved Budget (27 June 2017):	$23,500,000
Revised Construction Cost, including Spa, Steam, Sauna; excluding Movable Floor _{(Cost Plan No. 5)}	$29,550,000
Additional budget required	$6,050,000

Table 1: Project Costs

Once the designs have reached 90% completion, the above construction costs will be refined through the preparation of pre-tender cost estimates. This schedule of costs will be market tested through a competitive tender process.

The operating budget modelling below demonstrates that the inclusion of a spa, steam, sauna facility would have a significant positive impact on operational income for the Centre over ten years.

Proposed Operating Budget Model

In relation to the current draft budget for AAC, the below table summarises the estimated operating budget model for the Centre for the first ten years. The operating budget model was developed through consideration of:

· Performance of the AAC in recent years;

· Industry trends and program norms; and

· Available capacity of health and fitness areas and water space to estimate memberships and learn to swim program enrolments.

The operating budget model includes:

· Anticipated income and expenses over 10 years with business maturity occurring after 3 years;

· Outdoor Program Pool where all water polo, pool hire, lap swimming and other income generating programs and activities are allocated; and

· Year 1 set-up costs, including general program equipment purchase and fit out, which contributes to the negative result in the first year of operating.

1. Income / Expenditure

Table 2 below presents the estimated income and expenses for the Centre over the first ten years, excluding the spa, steam, sauna facility. While Table 3 below presents estimated income and expenditure if the spa, steam, sauna facility was included and demonstrates an average operating contribution of $177,013 per annum over ten years.

Year	Income	Expense	Net Result
Year 1	$3,574,924	$4,624,706	-$1,049,782
Year 2	$4,790,498	$5,044,566	-$254,068
Year 3	$5,534,063	$5,274,456	$259,607
Year 4	$5,672,415	$5,392,008	$280,407
Year 5	$5,814,225	$5,519,842	$294,383
Year 6	$5,959,581	$5,608,752	$350,829
Year 7	$6,108,570	$5,743,057	$365,513
Year 8	$6,261,284	$5,880,720	$380,564
Year 9	$6,417,816	$6,021,825	$395,991
Year 10	$6,578,262	$6,166,457	$411,805

TABLE 2: AAC Estimated Operating Income and Expenses – Excluding Spa, Steam, Sauna

Spa Sauna Steam Included	Income	Expense	Net Result
Year 1	$3,814,924	$4,706,706	-$891,782
Year 2	$5,036,498	$5,128,616	-$92,119
Year 3	$5,786,213	$5,360,607	$425,606
Year 4	$5,930,868	$5,480,313	$450,555
Year 5	$6,079,140	$5,610,355	$468,785
Year 6	$6,231,119	$5,701,527	$529,592
Year 7	$6,386,896	$5,838,152	$548,744
Year 8	$6,546,569	$5,978,192	$568,377
Year 9	$6,710,233	$6,191,734	$588,499
Year 10	$6,877,989	$6,268,864	$609,125

TABLE 3: AAC Estimated Operating Income and Expenses – Including Spa, Steam, Sauna

2. Estimated Fees and Charges

The estimated operating income has been based on the following proposed fees for the key income and program categories. These fees have been modelled on current fees across Inner West aquatic facilities and knowledge of current market in the metropolitan Sydney area, with CPI increments added to an anticipated opening in the 2019-2020 financial year.

Item	Estimated Fee (GST free)
Adult Swim	$8.00
Child Swim	$6.10
Family Swim	$16.70
Concession Swim	$4.20
Spectator	$3.80
Membership	$16.40 per week/$69 per month (average yield per member across all categories)
Learn to Swim	$16 per lesson (average income across all categories)

Table 4: Estimated Fees and Charges – AAC Key Program Categories

Outdoor Program Pool

Currently the outdoor program pool is used by a range of clubs and schools for competitions and training as well as other uses. Table 5 below presents approximate income and expenditure averaged over the past three years.

Outdoor Program Pool Income	$194,435	All income including water polo games, training, school hire, competitions, general hire, spectator and general entry.
Outdoor Program Pool Expenditure	$652,353	As 25% of total water space, including allocation for utilities, labour cleaning and chemicals.

Table 5: Current Outdoor Program Pool – Average Income and Expenditure

At the AAC Site Tour on 5 February 2018, Councillors requested that staff explore the option of a movable floor for outdoor program pool with view to increasing the capacity of the Centre and use of the pool across all hours of operation.

With a movable floor installed, potential uses of the outdoor program pool would include:

· Water polo use for carnivals and competitions;

· Training and pool hire for water polo clubs;

· Schools use for water polo;

· Learn to swim with movable floor set at 1 metre depth;

· Children’s programs with movable floor set at variable depths depending on the age of the children from zero depth to 1.2 metres;

· Aquaerobics with depth set at 1.4 metres;

· Lap swimming;

· Hire for user groups and sporting groups;

· Hire to specialist groups such as underwater rugby, scuba diving courses, kayak training, deep water rescue training etc;

· Schools sports use set at 1.2metres;

· Schools learn to swim set at 1.2metres;

· General leisure and recreation use across different times;

· Specialist activities such as outdoor pool big screen cinema; and

· Open days/fun days and special events.

An example schedule for Monday to Friday is presented in Table 6 below. The programs in some cases require different depths and operational planning would be required.

Time	Example Program/Use
6am-8am	Lap swimming / Water Polo training
8am-9am	Aquaerobics / Lap swimming / Water Polo Training
9am-1pm	Learn to Swim / Aquaerobics / Water Polo / Schools bookings / Pool Hire
1pm-3pm	Schools Hire, Pool Hire, Lap swimming
3pm-4pm	Schools Hire, Pool Hire, Lap swimming/Learn to Swim
4pm-7pm	Schools Hire, Pool Hire, Lap swimming / Learn to Swim / Water polo
7pm-8pm	Water Polo, Lap Swimming / Aquaerobics
8pm– 9pm	Water Polo, Lap Swimming

Table 6: Example Schedule for Outdoor Program Pool with Movable Floor

A movable floor was also considered to contribute to operational efficiencies including:

· Ability to close the pool simply by raising the floor to zero depth reducing the need for lifeguard surveillance when pool not in operation; and

· By setting pool to zero depth in the evenings, removes need for pool covers. This saves initial purchase and ongoing costs for pool covers for this pool.

The project architects have costed the installation of a movable floor in the outdoor program pool as $1,876,000, excluding GST and additional consultant team fees. While a movable floor is not considered likely to greatly improve the operational income of the centre over the next ten years, it is considered to improve the amenity of the Centre for the community. The operational costs of a movable floor would include labour and ongoing maintenance. It is anticipated that labour costs would be met within the proposed staff budget and it is anticipated that maintenance costs could be absorbed within the operational budget.

A movable floor could be achieved as either a floating floor or as a screw lift floor, both systems being of similar cost. If Council resolves to progress the movable floor, further investigation on the most suitable system would be explored.

Tender and Construction

A Request for Expression of Interest closed on 19 January 2017 and a number of submissions were received. A staff panel is currently evaluating the expressions of interest, with recommendations expected to be reported to the General Manager for approval in late February 2018. The competitive tender process is on track to be advertised in mid-March 2018.

A construction certificate is anticipated for May 2018, with the head contractor to be appointed in June 2018 and site established in July 2018.

It is anticipated that the Centre would close in April 2018 and re-open early 2020.

Water Polo NSW

A key user of the outdoor program pool, following a request from Councillors at the November 2017 Project Briefing, a stakeholder meeting was held with Water Polo NSW (WPNSW) on 12 January 2018. WPNSW consequently wrote to Council to state their commitment to entering into a Memorandum of Understanding regarding the use of the AAC as a priority venue (ATTACHMENT 2). The Memorandum of Understanding would address:

· WPNSW seeking funding opportunities for investment in water polo facilities at AAC;

· Reinstate AAC as a strategic venue for WPNSW after the AAC re-opening;

· Water polo’s long-term use of AAC;

· Re-establishment of ACC as the ‘home’ of the UNSW Wests (National League & Sydney 1st First Division) Club;

· Local water polo program development and where possible alignment with AAC swim school programs; and

· Agreement to broad scope of fees and charges for the use of facilities.

Decommissioning Plan

Staff are currently finalising a decommissioning plan that details actions for:

· engagement with Centre user groups regarding the closure and relocation options;

· options for the relocation of Centre staff (meetings with affected staff have commenced); and

· salvage and storage of equipment and memorabilia.

FINANCIAL IMPLICATIONS

Group Manager Finance reports:

The current projected budget of the Ashfield Aquatic Centre is forecast to be $29.6 million. It is proposed that Council funds the $29.6million through a combination of working funds allocated from the former Ashfield Council ($4 million) and loan borrowings ($25.6 million) sourced a from either TCORP or a financial institution of a 10 year period. It is anticipated that the repayments of the $25.6 million loan will be funded from both the Ashfield SRV and General funds.

A business as usual ten year forecast shows a cumulative operating Loss of $9.8 million which includes maintenance expenditure of $1m to bring the Aquatic Centre to the regulation standard. The post upgrade ten year cumulative forecast shows a cumulative surplus of $1.9million. The net change in working funds result is $11.7 million increase over this year period.

The following options exist on the term of the loan to fund the construction works:

It is proposed that Council incorporates the $25.6 million loan and one off additional funding amount of $0.8m to fund the construction of the Ashfield Aquatic Centre into the draft 2018/19 base year Long Term Financial Plan.

OTHER STAFF COMMENTS

The Group Manager Properties, Major Building Projects and Facilities; Manager Major Projects; Manager Aquatic Facilities, and Ashfield Aquatic Centre Coordinator were consulted in the development of this report.

PUBLIC CONSULTATION

Council engaged centre users, clubs and the wider community during May and June 2017 regarding 3 options for the refurbishment of the Centre. Engagement included a survey, submissions and direct stakeholder meetings. A project page was established on the Inner West Council website under ‘Major Council Projects’ to provide community updates and will be updated when the construction dates have been confirmed post-tender. Informational displays have been also maintained at the Centre. As noted above, the decommissioning plan details engagement with Centre user groups regarding closure, temporary relocation of programs where possible and other local options. Projects updates will be included on Council’s website and a specific community information program will be implemented for the construction stage of the project.

CONCLUSION

The Community Preferred Concept for the refurbishment of Ashfield Aquatic Centre has progressed to detailed design and provides for a contemporary mix of facilities that will meet a range of community needs while enabling a sustainable business model for Council to manage the facility into the future.

ATTACHMENTS

1.⇩	Councillor Correspondence November 2017 - January 2018
2.⇩	Letter from Water Polo NSW, 7 February 2018

Council Meeting

27 February 2018

Response to Councillor’s questions from 7 November 2017 briefing session

1. Business Plan for Hydrotherapy

Leichhardt Park Aquatic Centre (LPAC) has a hydrotherapy pool for medical treatment and rehabilitation which is shared with other users and programs held at LPAC. Annett Kellerman Aquatic Centre (AKAC) also provides hydrotherapy classes in their Multipurpose Program Pool.

Steam Spa and Sauna facilities are not provided in any of IWC aquatic centres. The addition of Spa Sauna and Steam facilities will attract a variety of users and will complement the needs of the community who will benefit from warm water access for rehabilitation or general wellbeing.

The financial analysis of Steam, Spa and Sauna versus hydrotherapy pool.

	Spa Sauna Steam	Smaller Scale Hydrotherapy Pool
Cost to build	$750,000 to $900,000	Approx. $2,500,000
Total expected attendance per annum	35,000	10,000
Operating result per annum	$180,000	-$260,000 to -$330,000

2. Parking requirements for each of the assets in the centre e.g. 50 m pool, gym etc schedule-

The proposed development has provided total number of 194 car parking spaces complies with Development Control Requirements. The parking requirement was based on industry usage trends whereby total visitation is converted into car parking demand.

Simon Duck has forecasted on the visitors of different facilities per hour in the centre. The forecast analysis showed maximum demand of 182 parking spaces per hour during peak period has testified the proposed 194 car parking spaces will fulfil the peak demand in the new development.

Aquatics av. visits per day
	20%	20%	15%	25%	20%
	6am-9am	9am-12pm	12pm-3pm	3pm-6pm	6pm-9pm
average cars per hour	50	50	38	63	50
Mics av. visits per day
	20%	25%	10%	25%	20%
	6am-9am	9am-12pm	12pm-3pm	3pm-6pm	6pm-9pm
average cars per hour	0	3	0	0	0
Learn To Swim av. visits per day
	0%	35%	15%	40%	10%
	6am-9am	9am-12pm	12pm-3pm	3pm-6pm	6pm-9pm
average cars per hour	0	62	27	71	18
Fitness av. visits per day
	20%	25%	15%	20%	20%
	6am-9am	9am-12pm	12pm-3pm	3pm-6pm	6pm-9pm
average cars per hour	48	61	36	48	48

Total average cars per hours	99	176	101	182	117

3. Tour of Ashfield pool and AKAC when architects and Client operations to lead the tour. –Along with architects

Tour proposed on Monday 5 February 2018 at 6:00pm at Ashfield Aquatic Centre.

4. Look at requesting the water polo clubs and water polo NSW secure long term licence to guarantee the income.

Simon Duck has contacted the Water Polo NSW, further meeting arrangement will be made after 2018 New Year. Simon will also approach the individual Water Polo Clubs to discuss the long term lease opportunities.

5. Costs to date on the project –

FY 2015/16 (Ashfield Council)	$821,582.84
FY 2016/17 (Inner West Council)	$327,950.81
Jul to August 2017	$65,887.00
September to October 2017	$55,386.00
Total:	$1,270,806.65

Responses to the enquiries from Councillor Marghanita Da Cruz dated 9 November 2017.

1) The business case for each pool in the complex including current use and utilisation of variety of facilities available at other pools in the LGA and vicinity of the Ashfield Pool?

The aquatic centre entry fee is a “pay per visit” set up which is not linked to the usage of each pool, The Ashfield Aquatic Centre Manager has to make assumption on the utilisation rate of each pool from the long term operational observation. The table below demonstrates the current historical operating outcomes for each pool and provides an overview of expected future trends for the AAC.

Income by Pool	3 year Average
Indoor Pool	$1,449,877.40
50m Pool	$193,317.00
Existing outdoor kids pool	$96,658.49
Water polo pool	$194,435.00
Total	1,934,287.89
Expenditure by Pool	3 year Average
Indoor Pool (35%)	$913,294.52
50m Pool (25%)	$652,353.23
23m Pool (15%)	$391,411.94
Water polo pool (25%)	$652,353.23
Total	2,609,412.92

Information is not readily available in relation to detailed income and analysis per pool type with other non-Inner West Council operated pools in the vicinity. It require more time for further investigation.

2) The proportion of water to surrounds in this proposal compared to other public pools and any safety issues arising from the close proximity of the pools?

The site area is 15,022 sqm the total water area is 2,811 sqm. The proportion of water is approximately 18.7 % of the site area.

The clearances provided around the pools for public walkways are in accordance with Royal Life Saving Society Australia guidelines. The surrounding space allowances proposed at Ashfield are very similar to allowances provided in large indoor Aquatic Centres such as those recently constructed in Melbourne.

3) Details of the Risks identified and the proposed management of these

The Project Risk Management Plan is reviewed regularly and updated with a focus on the high and maximum risks. The current high risks that are being managed are identified below.

	High Risks	Action to mitigate
1	Concept/Feasibility Cost Blowouts	Undertake regular cost planning Project Control Group to monitor cost planning
2	Detailed Design Cost Blowouts	Use specialist consultancies upfront Project Control Group to monitor cost planning
3	Scope Creep	Good ideas out of scope need business case Project Control Group to monitor cost planning
4	Unknown extent of site contamination	Engaged Site Contamination Auditor and Validator to monitor and certify contaminated material managed according to EPA’s guideline.
5	Inadequate/inappropriate budget contingency	Include contingency in the cost plan.
6	Poor quantum or quality of tender responses received	Undertake an Expression of Interest process. Invite contactors with aquatic centre experience to EOI process and advertise.
7	Contractors increase price due to risk of complex project	Provide detail design and specification to eliminate unnecessary assumptions and contingencies in the tender price.
8	Timeline for DA approval	Meet with Council Planners to ensure everything is provided. Provide a comprehensive DA submission and

4) The Operational costs of each pool - in particular the heating costs and whether there is solar heating or panels included in the plans.

Estimated Operational Heating Costs Summary Table

Pool	Heating	Water Treatment	Chemicals	Total
50m Pool	$56,946	$24,570	$27,663	$109,179
Water Polo Pool	$38,209	$15,712	$17,746	$71,668
Indoor Leisure	$25,473	$21,604	$13,440	$60,517
Outdoor Leisure	$25,105	$7,463	$6,681	$39,249
Spa	$4,168	$5,597	$470	$10,435
Total	$149,901	$74,946	$66,000	$290,847

*All cost excludes GST

There is currently provision of services being run to a future solar heating system included in the project. Councils sustainability team is looking for grant opportunities for a solar heating system in the future.

5) Cost component of expanding the Car Park on the Western Side.

The cost of the extension and reconfiguration of the Bastable Street carpark is $565K.

6) Whether additional shade can be provided for the pools.

There is a sail structure over 50% of the outdoor leisure pool. A shade structure for water polo pool is not feasible due to the size and height required. A shade structure over the 50 m pool must be high enough to eliminate visual obstruction from grandstand seatings with minimum span of 30m in width. The cost to construct the shade over the 50 m pool will be at least $2M.

7) Why is access to the Water Polo Pool currently restricted?

The water polo pool is currently used for water polo games, training, lane hire or for lap swimming activities across each morning, afternoons and all day on weekends so there is no public access during these times. It is necessary to have a lifeguard on duty for each body of water that is open to the public. At off peak times, when there is available space in the 50m pool and there are no bookings in the water polo pool, this pool is closed to the public. This delivers a significant operational saving without impacting on public access.

8) Will there be a ramp and lift for wheelchair access into the pool?

The children’s indoor pool has a sloped/ramped floor and the ‘learn to swim’ portion of the indoor pool has a ramp. The proposed 50m pool will have a ramp and the proposed children’s leisure pool has a beach with a sloped/ramped floor. The water polo pool is not proposed to have a ramp as it will interfere with the game field. A hoist is not currently being planned as all pools except the water polo pool will be accessible. If it is required a portable aquatic lift can be purchased as part of the operational equipment for the pool.

9) Has the inclusion of a slide in the recreation pool been considered?

It is not recommended that a slide be included as the site is small and already dense with activity. A slide requires additional standalone filtration and pumps and significant space to operate safely.

10) Shouldn’t the children’s pool be fenced off from the other pools? Is there safe access from change rooms to children’s pool?

The amount of space between the children’s pool and the 50m pool as shown on the plans is quite limited and a fence would further reduce this space. The northern end of the complex will be a high usage activated area which includes the end of the 50m pool, the children’s pool and the café area. This will require a lifeguard supervision strategy which places a strong focus on the area and mitigates the risk associated with the children’s pool being adjacent to the 50m pool. A fence in this location may also impact patron experience and the ability to move freely between locations on the pool deck, as well as impede lifeguards and prevent them moving quickly between pools or to respond to an incident.

The shallow end of the 50m pool is planned to be a constant depth of 1.2m which will be a uniform depth all the way to the mid-point of the pool. This is a similar depth to the deep end of the children’s pool. This allows a secondary point of safety where the deep end of the pool is estimated to be at least 30 metres or more from the children’s pool. The location of children’s or other pools being adjacent to a larger pool is a common design feature of many aquatic facilities. Whilst there is some inherent risk associated with this children’s area not being fenced off from other areas, this risk will be mitigated through the development of supervision strategies and staff presence as well as seating and amenities available for parents to remain close to their children whilst in the pool.

11) What has caused the increase in estimated cost of the pool refurbishment from 14million to 28 million?

As identified in the 27 June 2017 Council Meeting report the following is a summary.

Council resolved at its meeting of 25 November 2014 to proceed with the SRV application for a $14 million partial upgrade of the Ashfield Aquatic Centre based on Option 3 (Diagram 3). The SRV application was lodged in February 2015 and approved in May 2015.

In April 2016, the project costs were estimated at $20 million and Council advertised for expressions of interest for the redevelopment. Four companies were invited to proceed to select tender. Inner West Council sought select tenders for the refurbishment of the Centre in late 2016 after Councils amalgamation but only received a single non-conforming tender which was $6 million over the estimated $20 million cost of the project.

New concept designs, business case and project program were developed and discussed with the Local Representation Advisory Committee at its April 2017 meeting. The revised project objectives comprise the following:

· Create a whole-of-community centre that supports a vibrant community life by providing spaces for social interaction, relaxation and health and fitness;

· Support diverse health and wellbeing needs from infancy to older years;

· Accessible / inclusive facility meeting the needs of locals with a range of abilities;

· High quality design providing a wonderful architectural and landscape experience, connecting indoors through to outdoors;

· Well located amenities including family change rooms;

· Enhanced public domain and improved entrance for ease and efficiency on arrival;

· Integrated public art contributing to community pride and belonging;

· Designed with safety in mind;

· Innovative solutions promoting energy and water efficiency; and

· Affordable for residents and financially sustainable for Council.

Community engagement was undertaken with Centre users and local community from 8 May to 5 June 2017 to receive feedback on the concept designs. The Community Preferred Concept Design is Option 3 with a number of agreed amendments including:

· Inclusion of a combined splash-pad and shallow water pool suitable for young children;

· Inclusion of a 25 metre grandstand on the western side of the 50 metre pool;

· Inclusion of shade sails over the combined splash-pad and shallow water pool, grassed areas on the western side of the 50 metre pool and grassed area on the south-eastern corner of the site; and

· Extension of the Bastable Street carpark, including demolition of the Bastable Street Hall and playground, single entry via Elizabeth Street and single exit onto Bastable Street.

12) What would be the cost if the project slips and does not open for the 2019 summer?

On the basis of a 1 year programme slippage with the project commencing construction in 2019 and opening in 2020, the project cost would be expected to increase by approximately 5% or an additional $1.3m p.a. (compounding) which is the current expected annual escalation in costs across the building industry.

The centre requires major planned maintenance to keep it running to meet WHS standards and community expectations. This maintenance is currently being undertaken on a reactive basis. If a major piece of plant or service fails it could be a large cost eg $200,000 for the chlorinator or decide to close a pool or the centre.

The program is currently being reviewed by a specialist programmer to identify timelines and opportunities to accelerate. Once the EOI process has been reviewed the project team will be in a better position to advise of any changes to current program expectations.

Additional Councillor Request - Monday, 4 December Enquiries regarding Ashfield Aquatic Centre Refurbishment

A) What provision is there for Aquarobics.

Aquaerobics is currently held at AAC across a range of times in the morning period. When the pool re-opens, Aquaerobics will be provided to users of AAC as per present arrangements as a minimum. It is also possible that further opportunities are considered which may include extra aqua classes and hydrotherapy type classes which are offered during off peak times such as the middle of the day. The expected increase in membership numbers as a result of the gym will require a review of all programs including Aquaerobics. Given the demand on lane space for the indoor pool during peak times it is unlikely there will be opportunities to provide aquaerobics classes during the peak evening period in the indoor pool as per current operations.

B) What Materials specified for floors etc., to ensure hygiene of change rooms in particular.

The materials will be specified by the architects to meet the performance requirements of the specific areas and to the relevant codes and standards. Generally it will be polished concrete floor with a non-slip treatment, high quality vinyl, ceramic or vitrified porcelain tiles to walls. The non-wet areas there will be Commercial grade Sheet vinyl and Commercial grade carpets to indoor areas.

C) Suggestions have been made of footpaths

There are footpaths identified in the DA landscape plans, further development will be undertaken by the landscape architects for the final construction plans.

D) Incorporation of Advertising/Sponsorship within the pool and on fencing.

Appropriate third party and community advertising and sponsorship opportunities will be maximised for financial returns within the relevant planning approvals and the relevant polices of council.

E) Pedestrian, Cycling and Public Transport Access/Routes to pool.

A Pedestrian, Cycling and Public Transport Access / Routes maps will be developed for the pool and gym opening along with advertising and the updated intranet site. This will be ongoing as part of the management of the new Pool and Gym complex.

F) Possible economic benefits of a council bus to provide access to this pool once it is operational (and to other pools during construction)

A detailed business case is required to confirm the benefits and operational procedures for a bus opportunity. This is currently not funded and will need to be a consideration in the new financial year’s budget if it is a priority.

Additional Councillor Request - Friday, 15^th December Enquiries regarding Ashfield Aquatic Centre Refurbishment

1. The breakdown of the costs of operating the outdoor pools on a monthly basis.

2. Do you have data on monthly usage of each of the outdoor pools?

The table below shows the average attendance and cost breakdowns for each pool. Average attendance is higher in all pools across the summer period when compared to the winter period. Expenses are relatively consistent across the pools for both summer and winter periods apart from materials costs. The winter period requires more utilities costs for heating the pool which is shown in a slightly higher overall materials cost.

Ashfield Aquatic Centre 2016-2017	Winter	Summer

50m Pool	Average	Average
Attendance	2,911	4,641
Staffing Cost	40,047	40,362
Materials	10,276	7,035
Depreciation	10,798	10,798

23m Pool	Average	Average
Attendance	986	1,572
Staffing Cost	24,028	24,217
Materials	6,166	4,221
Depreciation	6,479	6,479

Water polo Pool	Average	Average
Attendance	1,436	1,591
Staffing Cost	40,047	40,362
Materials	10,276	7,035
Depreciation	10,798	10,798
* All not including GST

3. Is there an alternate playground to the Bastion Park being provided nearby?

There is limited supply of green spaces in the Ashfield area. The consolidation of the Aquatic Centre and the Bastion Park will provide more efficient shared and activated green spaces including additional green space for public at the entry area by setting back the centre from Elizabeth Street and useable green space surrounding the 50m and splash pools.

4. Will there be a time limit on the parking in the pools

There is no time limit on the parking currently and nothing is being recommended as part of the current DA submission.

5. Will the Traffic Study include impact of parking in the vicinity?

The Traffic Study has included the survey of the onsite parking in the areas within a comfortable walking distance which is up to 250-400 metres from AAC. Please refer to the red-lined streets below.

The consultants have conducted on-street parking surveys on Friday 20th of October 2017 and Sunday 22nd of October 2017 from 6:30 a.m. to 6:30 p.m. The outcomes of the survey have shown the peak demand of the AAC did not have a consequential impact on the on-street parking. There were at least 122 spaces vacant, to a maximum of 176 spaces during Friday 20th of October 2017 and there were at least 165 spaces vacant, to a maximum of 216 spaces during the day Sunday 22nd of October 2017.

6. What is the clearance between the canal bank and the pool and car park boundaries i.e. are there any water board land or channel easement?

According to the Sydney Water’s Guideline “New Building over or adjacent to Sydney Water stormwater assets”, there is a clearance requirement of 1m to the outer edge and no structure above the asset. The boundary fence is less than 1.2m and has been exempted under this clearance requirement as it is existing. These clearance requirements apply to both pool site and Bastable Street Carpark.

7. My concern about the materials is that I have been told one of the pools recently upgraded in the City of Sydney has floors which cannot be cleaned properly.

The current design scheme has specified concrete floor with wet-look clear sealer coating for pool deck and the concourse which provides good slip resistance and easy maintenance in the future. The wet area and the swimming pool floor will specify tiled finishes as required for waterproofing. The colour and surface finishes of those tiles will be carefully selected to eliminate unnecessary ongoing maintenance. Can you please let us know which pool and floor finish is an issue at the City of Sydney and we can further investigate.

8. Does the construction of the car park include demolition of the Bastable Street Hall?

The hall will be demolished and the service consolidated within the redevelopment of Ashfield Aquatic Centre. This provides multi use facilities with better spaces to accommodate the program that is currently running at the Bastable Street Hall such as room hire, crèche and party rooms. The proposed ground floor multi-function room also has a dedicated outdoor play area for kids.

9. What is the recent usage and revenue from the Bastable Street Hall - will similar facilities be made available in the pool complex or nearby?

The Bastable St Hall has provided regular child minding services every Tuesday and Thursday between 9:30 to 13:00. Council’s community services also run several community programs in this hall. Many of the local ethnic groups have booked the hall for their program. Casual hirers use this hall which is reflected by the revenue from the hall booking.

- Revenue 2016/17 Full Year $10,888.10

- Revenue 2017/18 November YTD $3,108

Council published Fees and Charges for the hourly rate of the hall hire is $61/hour in FY 2016/17 and $63 in FY 2017/18.

The calculation reveals the casual hiring of the hall is only around 178 hours in FY 2016/17 and around 49 hours in this financial year.

The Bastable St Hall is moderately used as community facilities which are mainly used to provide council services. The utilisation for casual hire is relatively low when compared with other facilities which may be due to the age and location of the facility.

The redeveloped AAC will provide a new crèche / multi-purpose room at ground floor and associated services which will include access to some outdoor space adjacent to the crèche. This will allow a designated space that can be used for a variety of programs and hirers at times when the crèche is not operating.

Birthday parties will be a program offering at AAC which will include designated party areas as listed above as well as supervised access to the pool. It is anticipated these will be a popular program and will complement the large range of aquatics and recreation programs available at AAC. There are two additional hireable rooms located at Level 1.

Additional Councillor Request – Thursday 4 January 2018 Enquiries regarding Ashfield Aquatic Centre Refurbishment

A) The issues with the floor surfaces are at the City of Sydney pool in Prince Alfred Park which was redone about 3-4 years ago. The floor looks like it has greasy footprints and the shower recesses smell moldy. My friend was told the floor which is concrete with a coating can’t be scrubbed. There are also issues with small tiles falling of the walls and lockers not working.

The project team will visit the Prince Alfred park pool and review that the specification will not have the same issues.

B) Looking at the traffic management study area - this overlaps with Croydon Road, where we had a site meeting a few weeks ago. One of the issues was the need for resident parking because of the proximity to Croydon Station, the streets are used for commuter parking. If you haven’t already, it would be useful to talk to Wal Petscler.

The traffic study has been forwarded to Wal and I will discuss if there is any action required as part of the redevelopment.

C) Can you remind me which pools the Architects have worked on previously?

BHA have recently completed the Bexley Pool (Angelo Anestis Aquatic Centre), I have provided their website below which has recent projects including aquatic centres.

http://www.brewsterhjorth.com.au/projects_detail.php?id=124&title=Rockdale City Aquatic Centre.

Additional Councillor Request – Monday 8^th January 2018 Enquiries regarding Ashfield Aquatic Centre Refurbishment

1. How many car spaces would be lost if the park and playground was retained, relocated, expanded and encircled with trees within the proposed car park?

The forecasted maximum demand requires 182 parking spaces per hour during the peak period. There is a total of 134 spaces from existing car parking facilities at Fredrick St car park (74 spaces) and Bastable Street car park (60 spaces). The community building, park and playground space provides the additional 48 parking spaces. The conversion of the park and playground to carpark is offset by converting the public domain front area to open space and increasing the functionality of green space around the kiddy splash pool and adding in the green walls.

2. Has water sensitive design been incorporated into the car park to capture rain water and manage storm water to support the trees and other vegetation by replenishing the soil moisture?

Water sensitive design has been incorporated into the design of the Bastable Street car park. A rainwater garden system is proposed behind the wheel stoppers in the new tree planting area of the car park to filter the stormwater before discharging to the system. The new proposed trees and landscaping will be low maintenance with minimal irrigation required. There are two on-site stormwater detention tanks proposed for greywater reuse that includes toilet flushing and plants irrigation.

3. Have there been any requests or consideration of the installation of squat toilets at the pool or community Centre?

The need for squat toilets has not come up in any of the community engagement for the centre.

For your information an in depth research into public toilets was recently undertaken by former Marrickville Council and it was identified that squat toilets were not considered best practice. The Toilet Strategy is located here for your information.

Council Meeting

27 February 2018

Minutes of Local Traffic Committee Meeting

Held on 7 December 2017 at Leichhardt Town Hall, 107 Norton Street, Leichhardt

Meeting commenced at 10.30am

ACKNOWLEDGEMENT OF COUNTRY BY CHAIRPERSON

I acknowledge the Gadigal and Wangal people of the Eora nation on whose country we are meeting today, and their elders past and present.

COMMITTEE REPRESENTATIVES PRESENT

Clr Julie Passas	Deputy Mayor – Ashfield Ward (Chair)
Mr Bill Holliday	Representative for Jamie Parker MP, Member for Balmain
Ms Sarina Foulstone	Representative for Jo Haylen MP, Member for Summer Hill
Mr Chris Woods	Representative for Ron Hoenig MP, Member for Heffron
Ms Cathy Peters	Representative for Jenny Leong MP, Member for Newtown
Mr Ryan Horne	Roads and Maritime Services
Sgt John Micallef	NSW Police – Ashfield
SC Stephen Flanagan	NSW Police - Marrickville
SC Anthony Kenny	NSW Police – Newtown

OFFICERS IN ATTENDANCE

SC Germaine Grant	NSW Police - Ashfield
SC Sam Tohme	NSW Police – Ashfield
Mr Peter Whitney	State Transit Authority
Mr Wal Petschler	IWC’s Group Manager, Roads, Traffic and Stormwater
Mr John Stephens	IWC’s Traffic & Transport Services Manager
Mr Manod Wickramasinghe	IWC’s Coordinator Traffic and Parking Services (North)
Mr Joe Di Cesare	IWC’s Coordinator Design Services
Mr Boris Muha	IWC’s Engineer - Traffic & Parking Services
Ms Jenny Adams	IWC’s Engineer - Traffic & Parking Services
Mr David Yu	IWC’s Engineer - Traffic & Parking Services
Mr Davide Torresan	IWC’s Civil Engineer - Investigation & Design
Mr Sam Sritharan	IWC’s Civil Engineer - Investigation & Design
Ms Snezana Bakovic	IWC’s Project Manager (Traffic & Transport Projects)
Ms Christina Ip	IWC’s Business Administration Officer

VISITORS

Ms Lynne Livery	Item 15
Mr Jonathan Davis	Item 15
Ms Helen Dougan	Item 15
Ms Robyn Bernstein	Item 15
Mr Shane Hall	Item 15
Mr John Golinelli	Item 26
Mr Ron Page	Item 26
Ms Andrea Fernandes	Item 30
Ms Kat Costigan	Item 30
Mr Patrick William	Item 30
Ms Taimi Lubek	Item 32

APOLOGIES:

Sgt Dan Chilvers	NSW Police – Leichhardt (emailed support)
Mr George Tsaprounis	IWC’s Coordinator, Traffic and Parking Services (South)
Mr Emilio Andari	IWC’s Engineer, Traffic and Parking Services

DISCLOSURES OF INTERESTS:

Ms Sarina Foulstone declared a non-pecuniary interest in Items 8, 9 and 30 as a member of BIKESydney’s management committee.

CONFIRMATION OF MINUTES

Minutes of the Local Traffic Committee Meeting held on Thursday, 2 November 2017 and Extra-Ordinary Local Traffic Committee Meeting held on Friday, 3 November 2017 are awaiting adoption.

MATTERS ARISING FROM COUNCIL’S RESOLUTION OF MINUTES

Nil.

LTC1217 Item 1 Darling Street at Wise Street/Beattie Street, Rozelle - Raised Pedestrian Crossing (Balmain Ward/Balmain Electorate/Leichhardt LAC)

SUMMARY

As part of Council’s 2017-18 LATM program, it is proposed to upgrade the existing pedestrian (zebra) crossing on Darling Street, south of Wise Street/Beattie Street to a raised (zebra) pedestrian crossing.

Officer’s Recommendation

THAT Drawing No. A1-905 detailing the proposed upgrade of the existing pedestrian (zebra) crossing to a raised pedestrian (zebra) crossing on Darling Street, south of Wise Street/Beattie Street be supported as detailed in Attachment 1 of the agenda.

DISCUSSION

The Committee members agreed with the Officer’s recommendation.

COMMITTEE RECOMMENDATION

For motion: Unanimous

LTC1217 Item 2 Darling Street, Balmain - Road Occupancy (Balmain Ward/Balmain Elecorate/Leichhardt LAC)

SUMMARY

BreastScreen NSW have requested permission to occupy the parking lane outside of Balmain Library for 8 weeks in order to conduct free breast x-rays.

Officer’s Recommendation

THAT:

The road occupancy for a BreastScreen NSW mobile lab unit within the parking lane on

the southern side of Darling Street, in front of Balmain Library (No. 370 Darling Street),

for the duration of 8 weeks from Friday, 19^th January to Friday, 16^th March 2018 be

supported, subject to the following conditions:

a) That all affected businesses, residents and other occupants must be notified of the road occupancy and activities at least one week prior to the commencement of the event. Any concerns or requirements raised by business proprietors, residents and other occupants must be resolved or accommodated by the applicant;

b) That the applicant contact Energy Australia/Ausgrid in relation to power access to the mobile laboratory;

c) That the areas to be used for the activities must be maintained in a clean and tidy condition to the satisfaction of Council’s Group Manager Roads and Stormwater, or else the applicant will be required to reimburse Council for any extraordinary cleansing costs;

d) That the Council and RMS must be indemnified against all claims for damage or injury that may result from either the activities or from the occupation of part of the public way during the activities. The applicant must therefore produce evidence of its public risk insurance cover (under which Council is indemnified) with a minimum policy value of at least $10,000,000;

e) That a copy of the Council approval letter must be made available on the site for inspection by relevant officers;

f) That the applicant must comply with any reasonable directive from Council’s Compliance Officers and NSW Police; and

g) That Council reserves the right to cancel this approval at any time.

DISCUSSION

The Committee members agreed with the Officer’s recommendation.

COMMITTEE RECOMMENDATION

THAT:

The road occupancy for a BreastScreen NSW mobile lab unit within the parking lane on

the southern side of Darling Street, in front of Balmain Library (No. 370 Darling Street),

for the duration of 8 weeks from Friday, 19^th January to Friday, 16^th March 2018 be

supported, subject to the following conditions:

b) That the applicant contact Energy Australia/Ausgrid in relation to power access to the mobile laboratory;

e) That a copy of the Council approval letter must be made available on the site for inspection by relevant officers;

f) That the applicant must comply with any reasonable directive from Council’s Compliance Officers and NSW Police; and

g) That Council reserves the right to cancel this approval at any time.

For motion: Unanimous

LTC1217 Item 3 Lyall Street, Leichhardt - Road Occupancy - Street Party (Leichhardt Ward/Balmain Electorate/Leichhardt LAC)

SUMMARY

Council has received an application from a resident of Lyall Street, Leichhardt to conduct a

Christmas street party in Lyall Street between Flood Street and the closed end of Lyall Street.

Officer’s Recommendation

THAT:

1. The temporary road closure of Lyall Street between Flood Street and the closed end

of Lyall Street, Leichhardt on Saturday, 23rd December 2017 between 3.00pm and 7.00pm be supported, subject to the following conditions:

a. That a TMP be submitted to RMS for approval;

b. That an unencumbered passage minimum 4.0m wide be available for emergency vehicles through the closed section of Lyall Street, Leichhardt;

c. The occupation of the road carriageway must not occur until the road has been physically closed;

d. That the organiser be advised to arrange accredited traffic controllers to manage the road closure;

e. That the applicant notifies all affected businesses, residents and other occupants of the temporary road closure prior to the event. Any concerns or requirements in relation to the road closure raised by business proprietors, residents and other occupants must be resolved or accommodated. The notification shall involve at the minimum an information letterbox drop distributed one week prior to the commencement of the event. The proposed information, distribution area and period must be submitted to Council’s Traffic section for approval two weeks before the event;

f. That the supported Traffic Control Plan (TCP) be implemented at the applicant’s expense;

g. That Fire and Rescue NSW (Leichhardt) be notified of the intended closure by the applicant;

h. That the applicant provide and erect barricades and signs, in accordance with the current Australian Standard AS 1742.3: Traffic Control Devices for Works on Roads. As a minimum the following must be erected at both ends of the road closure area:

i. Barrier Boards;

ii. ‘Road Closed’ (T2-4) signs; and

iii. ‘Detour’ (T5-1) signs.

i. That the applicant be advised Council provides barricades and ‘Road Closed’ signs free or at minimum cost. The applicant is required to arrange delivery by Council at cost, or arrange pickup from and return to Council’s Depot at no cost. Any non-standard signs may be provided at cost;

j. That the areas to be used for the activities must be maintained in a clean and tidy condition to the satisfaction of Council’s Group Manager Roads & Stormwater, or else the applicant will be required to reimburse Council for any extraordinary cleaning costs;

k. That the conduct of any activities or use of any equipment required in conjunction with the road occupancy and temporary road closure not results in any ‘offensive noise’ as defined by the Protection of the Environment Operations Act 1997;

l. That a copy of the Council approval be available on site for inspection by relevant authorities.

m. That Council reserves the right to cancel the approval at any time; and

n. That the applicant complies with any reasonable directive from Council Officers

and NSW Police; and

2. That the applicant be advised of the Committee’s recommendation.

DISCUSSION

The Committee members agreed with the Officer’s recommendation.

COMMITTEE RECOMMENDATION

THAT:

1. The temporary road closure of Lyall Street between Flood Street and the closed end

of Lyall Street, Leichhardt on Saturday, 23rd December 2017 between 3.00pm and 7.00pm be supported, subject to the following conditions:

a. That a TMP be submitted to RMS for approval;

b. That an unencumbered passage minimum 4.0m wide be available for emergency vehicles through the closed section of Lyall Street, Leichhardt;

c. The occupation of the road carriageway must not occur until the road has been physically closed;

d. That the organiser be advised to arrange accredited traffic controllers to manage the road closure;

f. That the supported Traffic Control Plan (TCP) be implemented at the applicant’s expense;

g. That Fire and Rescue NSW (Leichhardt) be notified of the intended closure by the applicant;

i. Barrier Boards;

ii. ‘Road Closed’ (T2-4) signs; and

iii. ‘Detour’ (T5-1) signs.

l. That a copy of the Council approval be available on site for inspection by relevant authorities.

m. That Council reserves the right to cancel the approval at any time; and

n. That the applicant complies with any reasonable directive from Council Officers

and NSW Police; and

2. That the applicant be advised of the Committee’s recommendation.

For motion: Unanimous

LTC1217 Item 4 Gallimore Avenue, Balmain East - Temporary Road Closure (Balmain Ward/Balmain Electorate/Leichhardt LAC)

SUMMARY

An application has been received from Beebo Constructions for the temporary full road closure of Gallimore Avenue (Between Nos.5-11 Gallimore Ave), Balmain East from 7:00am to 5:00pm on two days in the period from 29th January 2018 until 17th of February 2018, in order to stand a boom pump for a concrete pour and dismantle a crane. It is recommended that the proposed temporary road closure be approved, subject to the conditions outlined in this report.

Officer’s Recommendation

THAT:

The proposed temporary full road closure of Gallimore Avenue (Between Nos.5-11 Gallimore Ave), Balmain East from 7:00am to 5:00pm on two days in the period from 29th January 2018 until 17th of February 2018, in order to stand a boom pump for a concrete pour and dismantle a crane in Gallimore Avenue between Nos. 5-11 Gallimore Avenue be approved, subject to the following conditions:

1. A fee of $1,540 for the temporary full road closure is payable by the applicant in accordance with Council’s Fees and Charges;

2. The temporary full road closure be advertised in the local newspaper providing 28 days’ notice for submissions, in accordance with the Roads Act;

3. A Traffic Management Plan (TMP) be submitted to Roads and Maritime Services

for consideration and approval;

4. A Traffic Control Plan (TCP) which has been prepared by a certified Traffic Controller, is to be submitted to Council for review with a copy of the Traffic Controllers certification number attached to the plan, not less than 5 days prior to implementation of the closure;

5. A Road Occupancy License be obtained by the applicant from the Transport Management Centre;

6. A notice of the proposed closure be forwarded by the applicant to the NSW Police, Fire and Rescue NSW and the NSW Ambulance Services;

7. Notification signs advising of the proposed road closures and new traffic arrangements to be strategically installed and maintained by the applicant at each end of the street at least 7 days prior to the closure;

8. All affected residents and businesses shall be notified in writing, by the applicant, of the proposed temporary road closure at least 7 days in advance of the closure with the applicant making reasonable provision for residents;

9. Vehicular and pedestrian access for residents and businesses to their off-street car parking spaces be maintained where possible whilst site works are in progress;

10. Adequate vehicular traffic control shall be provided for the protection and convenience of pedestrians and motorists including appropriate signage and flagging. Workers shall be specially designated for this role, as necessary to comply with this condition. This is to be carried out in accordance with the Australian Standard AS 1742.3 - Traffic Control Devices for works on roads;

11. The holder of this approval shall indemnify the Council against all claims, damages and costs incurred by, or charges made against, the Council in respect to death or injury to any person or damage in any way arising out of this approval. In this regard, a public liability insurance policy for an amount not less than $20,000,000 for any one occurrence is to be obtained and is to note the Council as an interested party. The holder of this approval shall inform its insurer of the terms of this condition and submit a copy of the insurance policy to the Council prior to commencement of the work the subject of this approval;

12. The operator of any unit exercising this approval shall have this approval with them and produce it if required along with any other relevant authority approvals granted in the connection with the work;

13. Mobile cranes, cherry pickers or concrete boom pumps shall not stand within the public way for extended periods when not in operation under this approval;

14. The operation of the heavy plant shall not give rise to an "offensive noise" as defined in the Protection of Environment Operations Act, 1997. Furthermore, vibrations and/or emission of gases that are created during its operations and which are a nuisance, or dangerous to public health are not permitted; all work is to be carried out in accordance with Work Cover requirements; and the costs to repair damages, as a result of these works, to Council's footway and roadway areas will be borne by the applicant.

DISCUSSION

The Committee members agreed with the Officer’s recommendation.

COMMITTEE RECOMMENDATION

THAT:

1. A fee of $1,540 for the temporary full road closure is payable by the applicant in accordance with Council’s Fees and Charges;

2. The temporary full road closure be advertised in the local newspaper providing 28 days’ notice for submissions, in accordance with the Roads Act;

3. A Traffic Management Plan (TMP) be submitted to Roads and Maritime Services

for consideration and approval;

5. A Road Occupancy License be obtained by the applicant from the Transport Management Centre;

6. A notice of the proposed closure be forwarded by the applicant to the NSW Police, Fire and Rescue NSW and the NSW Ambulance Services;

9. Vehicular and pedestrian access for residents and businesses to their off-street car parking spaces be maintained where possible whilst site works are in progress;

13. Mobile cranes, cherry pickers or concrete boom pumps shall not stand within the public way for extended periods when not in operation under this approval;

For motion: Unanimous

LTC1217 Item 5 Garden Street, Marrickville – Proposed Temporary Road Closure for a Special Event on 20 January 2018 (Marrickville Ward/Summer Hill Electorate/Marrickville LAC)

SUMMARY

Council has received an application under Section 68 of the Local Government Act 1993 to

use Garden Street, Marrickville to hold a street party style event for the community, known as

‘Heaps Gay Street Festival', on Saturday 20 January 2018 between the hours of 12.00pm to

11.00pm. The erection of the stage, stalls and associated works will include the temporary fullroad closures of Garden Street, Marrickville between Shirlow Street and to the cul-de-sac, and Shirlow Street, Marrickville, between Sydenham Road and Saywell Street from 7:00pm Friday 19 January 2018 to 9:00am Sunday 21 January 2018.

It is recommended that Council endorse the temporary road closures of Garden Street and

Shirlow Street, Marrickville from Friday 19 January 2018 to 9:00am Sunday 21 January 2018

subject to complying with the conditions within this report; applying to the RMS for consent to

close the subject roads, subject to the event being advertised, a Traffic Management Plan

being submitted to the RMS for approval, a Road Occupancy License being obtained from the Transport Management Centre and advice of the proposed event being forwarded to the

appropriate authorities including emergency services.

Officer’s Recommendation

THAT:

1. The proposed temporary road closures of Garden Street, Marrickville between

Shirlow Street and to the cul-de-sac, and Shirlow Street, Marrickville from between Sydenham Road and Saywell Street from 7:00pm Friday 19 January 2018 to 9:00am Sunday 21 January 2018, for the holding of the ‘Heaps Gay Street Festival' event on Garden Street, be endorsed subject to the approval of the Development Application and the applicant complying with the following conditions:

i. A fee of $1,540.00 for the temporary road closure is payable by the applicant in accordance with Council’s Fees and Charges;

ii. The temporary full road closure be advertised by the applicant in the local newspaper providing 28 days notice for submissions, in accordance with the Roads Act;

iii. A Traffic Management Plan (TMP) be submitted by the applicant to the Roads and Maritime Services for consideration and approval;

iv. A Traffic Control Plan (TCP) which has been prepared by a certified Traffic Controller, is to be submitted to Council for review with a copy of the Traffic Controller’s certification number attached to the plan, not less than 5 days prior to implementation of the closure;

v. A Road Occupancy License application be obtained by the applicant from the Transport Management Centre;

vi. Notice of the proposed event is forwarded by the applicant to the NSW Police Local Area Commander, State Transit Authority, NSW Fire Brigades and NSW Ambulance Services;

vii. Advance notifications signs advising of the proposed road closure and traffic diversions to be strategically installed and maintained by the applicant at least two (2) weeks prior to the event;

viii. 'No Parking – Special Event' signs be affixed on both sides of Garden Street, Marrickville between Shirlow Street and to an end on the evening of the day prior to the event date;

ix. A 4-metre wide emergency vehicle access must be maintained through the closed road areas during the course of the event;

x. All affected residents and businesses shall be notified in writing by the applicant of the proposed temporary road closures at least two (2) weeks prior to the event, with the applicant making reasonable provision for residents and businesses;

xi. Adequate vehicular traffic control shall be provided for the protection and convenience of pedestrians and motorists including appropriate signage and flagging. Workers shall be specially designated for this role (and carry appropriate certificates), as necessary to comply with this condition. This is to be carried out in accordance with the Australian Standard AS 1742.3 – Traffic Control Devices for works on roads; and

xii. Water filled barriers be placed at the road closure points to protect against any possible errant vehicles.

2. The applicant be advised in terms of this report and that all costs for advertising the event and implementation of the road closure are to be borne by the applicant.