Council Meeting 13 November 2018 |
Minutes of Ordinary Council Meeting held on 13 November 2018
Meeting commenced at 6.33 pm
Present: |
|
Darcy Byrne Victor Macri Marghanita Da Cruz Mark Drury Lucille McKenna OAM Colin Hesse Sam Iskandar Tom Kiat Pauline Lockie Julie Passas Rochelle Porteous Vittoria Raciti John Stamolis Louise Steer Elizabeth Richardson |
Mayor Deputy Mayor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor General Manager Deputy General Manager Assets and Environment |
Michael Tzimoulas David Birds Erla Ronan Wal Petschler Melodie Whiting Harjeet Atwal
Laura Stevens |
Deputy General Manager Chief Financial and Administration Officer Group Manager Strategic Planning Group Manager Community Services and Culture Group Manager Roads and Stormwater Group Manager Human Resources Group Manager Development Assessment and Regulatory Services Group Manager Communications, Engagement and Events |
Ian Naylor |
Manager Civic and Executive Support |
Katherine Paixao |
Business Paper Coordinator |
APOLOGIES:
Motion: (Byrne/McKenna OAM)
THAT Apologies from Councillor York be accepted and a leave of absence be granted
Motion Carried
For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer
Against Motion: Nil
DISCLOSURES OF INTERESTS:
Clr Drury declared a significant, pecuniary interest in Item 5 Proposed Amendments to the NSW Planning System - Short Term Rental Accommodation as his wife uses home away (a short term rental accommodation service) to rent their holiday flat and he will leave the chamber during discussion and voting.
Motion: (McKenna OAM/Hesse)
THAT the declaration of interest be noted.
Motion Carried
For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer
Against Motion: Nil
Centenary of Armistice Day
The Mayor advised the meeting that on remembrance day the Deputy Mayor and himself attended an exhibition at Petersham RSL Club celebrating the 100 year anniversary of the Armistice that ended World War I.
As part of this exhibition there was a mayoral minute adopted by Petersham Council in 1918 and the Mayor read this mayoral minute out to the meeting as it is a timely reminder of the reason for celebrating the anniversary of the Armistice.
Suspension of Standing Orders
Motion: (McKenna OAM/Hesse)
THAT Council Suspend Standing Orders to bring forward the speakers registered for Item 14.
Motion Carried
For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer
Against Motion: Nil
Confidential Session
Motion: (Byrne/McKenna OAM)
THAT Council move into Confidential Session to consider Items 14 and 16 which contains Confidential Information.
Motion Carried
For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer
Against Motion: Nil
Councillors left the chamber and convened the confidential session in the Committee Room due to the large number of public in attendance.
Motion: (Byrne/McKenna OAM)
THAT Council return to open session to read out the recommendations from the
Closed Session.
Motion Carried
For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer
Against Motion: Nil
The Mayor read out to the Meeting the recommendations from the Closed Session of
Council.
Reports with Confidential Information
Items 14 and 16 were dealt with in conjunction.
C1118(1) Item 14 Ashfield Aquatic Centre Construction Tender Recommendation |
Councillor Passas left the Meeting at 7:58 pm.
ADJOURNMENT
7.59pm - The Mayor, Clr Byrne adjourned the meeting for a short recess.
8.10pm– The Mayor, Clr Byrne resumed the meeting.
Suspension of Standing Orders
Motion: (Byrne/McKenna)
THAT Council further Suspend Standing Orders to hear from all registered speakers.
Motion Carried
For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Raciti, Stamolis and Steer
Against Motion: Nil
Absent: Crs Iskandar, Passas and Porteous
Councillor Porteous re-entered the Meeting at 8:11 pm.
Councillor Iskandar re-entered the Meeting at 8:12 pm.
Councillor Passas re-entered the Meeting at 8:13 pm.
Councillor Passas left the Meeting at 8:19 pm.
Councillor Raciti left the Meeting at 8:19 pm.
Suspension of Standing Orders
Motion: (Byrne/Hesse)
THAT Council further Suspend Standing Orders to bring forward Items 3, 4, 5, 6, 11 and 12.
Motion Carried
For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis and Steer
Against Motion: Nil
Absent: Crs Passas and Raciti
Councillors Passas and Raciti returned to the Meeting at 8:36 pm.
THAT Council:
1. Endorse the Multicultural Policy;
2. Reallocate $113,000 in 2018/19 and subsequent financial years within the Community Services and Culture Group to deliver the Multicultural program priorities: a. Employing a part time Multicultural Policy Project Officer ($84,000 per annum); b. Developing and delivering a multicultural small grants program enabling community-lead celebrations of culture $29,000; c. Initiating the Multicultural Advisory Committee commencing 29 November 2018; d. Initiating the Inter-Faith Reference Group commencing first quarter 2019 e. Continuing translation of key Council documents into community languages as required; f. Developing the framework and protocols supporting community to community relationships; and g. Identifying a prospective Chinese city with which to form a community to community relationship.
3. Note that the following Multicultural program priorities are not recommended to proceed in 2018/19 and are unfunded: a. Additional investment in expanding Lunar New Year celebrations b. Investment in an anti-racism film competition and festival.
4. A report be brought back at the December 2018 Ordinary Council meeting on funding the multicultural project officer as a full time position; and
5. A report be brought back in 12 months on a review of the achievements of the Multicultural Project Officer.
|
Motion Carried For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis and Steer Against Motion: Crs Passas and Raciti |
Councillor Passas retired from the Meeting at 9:06 pm.
THAT Council:
1. Note that an initial assessment of the alternate proposal put forward by local cycling groups was required by the previous resolution but has not been included in this report;
2. Produce a further report, to be tabled at the first Ordinary Meeting in 2019 including assessment of the alternate proposal, and the capacity of Council to undertake further planning for the project internally;
3. Note that the oversight and implementation of the project to date has been referred to the Internal Ombudsman and the Audit, Risk Improvement Committee for investigation; and
4. Note that there is a $300,000 offer of a grant from Roads and Maritime Services (RMS).
|
Motion Carried For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Raciti, Stamolis and Steer Against Motion: Nil Absent: Cr Passas |
Councillor Drury left the Meeting at 9:23 pm as he had declared a pecuniary, significant conflict of interest in item 5. He did not participate in discussion or vote on this matter.
Councillor Raciti retired from the Meeting at 9:25 pm.
Councillor Drury returned to the Meeting at 9:35 pm.
Councillor Macri left the Meeting at 9.55 pm.
Resumption of Standing Orders
Motion: (Byrne/Porteous)
THAT Standing Orders be resumed.
Motion Carried
For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, McKenna OAM, Porteous, Stamolis and Steer
Against Motion: Nil
Absent: Crs Macri, Passas and Raciti
Councillor Macri returned to the Meeting at 10.01 pm.
THAT Council:
1. Send a letter of condolence to the family of Richard Gill, expressing our sadness at their loss and our appreciation of the enormous contribution Richard made to the inner west and the cultural community of Australia; 2. Commemorate Richard Gill by naming the new musical instrument lending library, which is under development, in his honour; and 3. Convene a meeting of interested cultural organisations to assist with their goal of establishing a music festival to commemorate Richard Gill. |
Motion Carried For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis and Steer Against Motion: Nil Absent: Crs Passas and Raciti |
THAT Council:
1. Economic Development Officers contact all eligible restaurants and cafes in the former Leichardt LGA and notify them of the gazettal of changes to the Leichhardt Local Environmental Plan that means they can use a Complying Development pathway to convert from an existing property with consent to operate as a restaurant or café, to a Small Bar; and 2. Officers review the implementation of the amendments with a view to incorporating the provision into the new Inner West Council LEP.
|
Motion Carried For Motion: Crs Byrne, Da Cruz, Drury, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis and Steer Against Motion: Cr Hesse Absent: Crs Passas and Raciti |
THAT Council:
1. Adopt the Banners,
Flags and Temporary Signage Policy subject to $166,000 being funded at the
next quarterly budget review; 2.
Rescind the legacy Flag Flying Policy
of the former Leichhardt Council as this new policy replaces it; 3. Amend section 4 of the Policy, subheading ‘prioritisation’ to clarify that internal bookings should take priority over external bookings, and that fee paying bookings should take priority over fee-waived bookings; and
4. Receive a further report addressing issues and proposing solutions that Council service units are experiencing with booking banners/flags internally, including inability to access banners/flags due to high costs charged internally, for example, the $2,500 cost to book the Norton St banner site.
|
Motion Carried For Motion: Crs Da Cruz, Hesse, Kiat, Lockie, Porteous, Stamolis and Steer Against Motion: Crs Byrne, Drury, Iskandar, Macri and McKenna OAM Absent: Crs Passas and Raciti
|
Amendment (Kiat/Porteous)
THAT:
1. The policy be amended in section 4, subheading ‘prioritisation’ to clarify that internal bookings should take priority over external bookings, and that fee paying bookings should take priority over fee-waived bookings;
|
Motion Carried For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis and Steer Against Motion: Nil Absent: Crs Passas and Raciti
As the Amendment was carried it was incorporated into the Primary Motion. |
2. For this financial year, the fee waiver for not-for-profit community groups extend only to budgeted internal costs (i.e. fee-waiver does not cover ‘materials and contracts’ spending). Applications for fee waivers for unbudgeted, external costs to be reported to Council for consideration;
The Mayor ruled this motion out of order as the motion did not identify a source of funds to undertake the work as required by Clause 5.1(1) of the Code of Meeting Practice.
|
3. A further report be brought to Council addressing issues and proposing solutions that Council service units are experiencing with booking banners/flags internally, including inability to access banners/flags due to high costs charged internally, for example, the $2,500 cost to book the Norton St banner site.
|
Motion Carried For Motion: Crs Da Cruz, Hesse, Kiat, Lockie, Porteous, Stamolis and Steer Against Motion: Crs Byrne, Drury, Iskandar, Macri and McKenna OAM Absent: Crs Passas and Raciti
As the Amendment was carried it was incorporated into the Primary Motion. |
Foreshadowed Motion (Byrne)
THAT there be no extra budget allocation to the policy in this financial year.
This Foreshadowed Motion lapsed. |
Suspension of Standing Orders
Motion: (Drury/Byrne)
THAT Council Suspend Standing Orders to move into Confidential Session to consider Items 13 and 15 as they contain Confidential Information.
Motion Carried
For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis and Steer
Against Motion: Nil
Absent: Crs Passas and Raciti
Members of the public were asked to leave the Chamber.
Motion: (Byrne/Iskandar)
THAT Council return to open session to read out the recommendations from the
Closed Session.
The Mayor read out to the Meeting the recommendation from the Closed Session of
Council.
Reports with Confidential Information
C1118(1) Item 15 Compulsory Acquisition for Construction Lease - Part Burrows Ave Sydenham |
THAT the General Manager (or Delegate) sign a Deed of Compensation & Acquisition and Construction Lease once lease terms are finalised for lease over a Council road being Part Burrows Avenue Sydenham (known as Lot 5 in PPN 1245223), for the Sydney Metro project.
|
Motion Carried For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis and Steer Against Motion: Nil Absent: Crs Passas and Raciti |
THAT Council:
1. Adopt the Sponsorship policy; and
2. Rescind the below legacy policies of the former Ashfield, Leichhardt and Marrickville councils as this new Inner West Council policy replaces them: - Sponsorship and small donations policy (Ashfield); - Sponsorship policy (Leichhardt); and - Sponsorship policy (Marrickville).
|
Motion Carried For Motion: Crs Byrne, Da Cruz, Drury, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis and Steer Against Motion: Cr Hesse Absent: Crs Passas and Raciti
|
Amendment (Steer/Da Cruz)
THAT the Policy be amended to remove the following words from the fifth dot point under part four restrictions ‘unless the business is based in Council’s local government area and can demonstrate considerable contributions to the community’.
Motion Tied For Motion: Crs Da Cruz, Hesse, Kiat, Porteous, Stamolis and Steer Against Motion: Crs Byrne, Drury, Iskandar, Lockie, Macri and McKenna OAM Absent: Crs Passas and Raciti
The Chairperson used his Casting Vote against the MOTION and the MOTION was lost. |
Meeting closed at 11.03 pm.
The following items will be considered at the next Ordinary Council Meeting on 27 November 2018; Items 7, 8, 9 and 10.
Public Speakers:
Item #
|
Speaker |
Suburb |
Item 3: |
Judy Singer Sebastian Berrans |
Balmain Rozelle |
Item 4: |
Bill Holliday Neil Tonkin (NSW Bicycle Coalition) |
Lilyfield Lilyfield |
Item 5: |
Jim Robertson |
Birchgrove |
Item 6: |
Les Johnston |
Balmain |
Item 11: |
Neil Tonkin (NSW Bicycle Coalition) |
Lilyfield |
Item 12: |
Gem Romuld (ICAN) |
Woonona |
Item 14: |
Rachel Brittliff David Collins-White Rene Holmes Phil de Gail (President UNSW Wests Water Polo) Alfie Jellett |
Ashfield Croydon Ashfield Artarmon
Croydon |