Council Meeting

26 May 2020

 

 

 

Minutes of Ordinary Council Meeting held remotely and livestreamed on Council’s website.

 

Meeting commenced at 6.30pm

 

 

 

 

Present:

Darcy Byrne

Vittoria Raciti

Marghanita Da Cruz Mark Drury

Lucille McKenna OAM

Colin Hesse

Sam Iskandar

Tom Kiat

Pauline Lockie

Victor Macri

Julie Passas

Rochelle Porteous

John Stamolis

Louise Steer

Anna York
Michael Deegan

Elizabeth Richardson

Cathy Edwards-Davis

Melodie Whiting

Daryl Jackson

Erla Ronan

Mayor

Deputy Mayor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor (6.39pm)

Councillor

Chief Executive Officer

Chief Operating Officer, Director Development and Recreation

Director Infrastructure

Director Corporate

Chief Financial Officer

Director City Living

Ian Naylor

Manager Governance

Katherine Paixao

Governance Coordinator

 

 

APOLOGIES:     Nil

 

DISCLOSURES OF INTERESTS: Nil

 

CONFIRMATION OF MINUTES

 

Motion: (Drury/Iskandar)

THAT the Minutes of the Council Meeting held on Tuesday, 12 May 2020 be confirmed as a correct record.

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and York

Against Motion:          Nil

 

Councillor Steer entered the Meeting at 6:39 pm.

 

 

 

 

 

C0520(2) Item 17         Mayoral Minute: Restarting Local Sporting Competitions

Motion: (Byrne)

 

THAT Council:

 

1.    Acknowledges that many adults and children are keen to resume playing community sport on Council’s sporting grounds and fields;

 

2.    Notes the patience sporting club members have shown while they wait for a health directive that allows Council’s sports fields to reopen for community sport;

 

3.    Notes that due to the lack of open green space in the LGA, the majority of community sports clubs have to share fields and sporting grounds and that their sporting codes have traditionally been divided into summer and winter seasons. We believe that winter sports should not bear the full burden of shortened playing seasons as a result of the COVID-19 closure;

 

4.    Liaise with the NSW Office of Sport and neighbouring Councils on any proposed extension date to the winter sporting season, noting that a proposed extension will impact on other Council grounds outside of the Inner West LGA (including Canterbury Bankstown and Canada Bay);

 

5.    Be guided by an agreement between Cricket NSW, AFL (NSW), NSWRL, Football NSW, Hockey NSW & NSW Rugby Union on recommended competition dates for the 2020/21 seasons and ground changeover dates; and

 

6.    Submit a report to the 23 June Council Meeting on which sporting grounds have capacity for additional training or games given the rest the fields have had over the COVID-19 period.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion:           Nil

 

C0520(2) Item 18         Mayoral Minute: Road Network Changes in Haberfield, Ashfield    and Leichhardt

Motion: (Byrne)

 

THAT Council writes to residents in Leichhardt, Lilyfield, Haberfield and Ashfield explaining Council’s total opposition to the proposed road network changes to key intersections in Haberfield, Ashfield and Leichhardt located at: City West Link, Norton Street and James Street; Dobroyd Parade and Waratah Street; City West Link, Mortley Avenue and Timbrell Drive and; Parramatta Road and Dalhousie Street:

a)    The letter should also urge residents to make a late submission in opposition to the proposal which Council will seek to submit on behalf of any resident that requests it; and

 

b)    The cost of the letter’s production, printing and distribution to be funded by the budgeted funds that have been allocated to Council’s communications department in part 7(f) (Attachment 2) of the Mayoral Minute: Actions to Address Community Concerns around COVID-19 at the Extraordinary Council Meeting on 7 April.

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion:           Nil

 

C0520(2) Item 19         Mayoral Minute: Support for the Arts and Creative Sectors

Motion: (Byrne)

 

THAT Council:

 

1.   Notes that the recently discovered additional $60 billion allocated to JobKeeper provides funding that should be made available to workers previously excluded from the scheme;

 

2.   Writes to the Prime Minister and relevant ministers asking them to broaden the JobKeeper scheme so that the freelance, casual and contract artists, journalists and other creatives, who are presently excluded from accessing the scheme will be eligible to receive the government payments;

 

3.   Convenes a regional Arts and Creatives Forum, via teleconference, that will look at how best to support independent artists and small-to- medium arts, cultural and media organisations impacted by COVID-19 within the next two weeks and:

·         Invites Chris Keely, Executive Director of Create NSW, and the Mayors of Blacktown City Council; Burwood Council; Canterbury-Bankstown Council; City of Canada Bay Council; City of Parramatta Council; City of Ryde Council; City of Sydney Council; Cumberland City Council; Fairfield City Council; Inner West Council; Liverpool City Council; Penrith City Council; Randwick City Council; Strathfield Council; Waverley Council; Woollahra Municipal Council or their representatives to take part in the Arts and Creatives Forum.

4.   Retrospectively endorses the Creative and Cultural Resilience Grants program, which offers $300,000 in new grant funding to support the Inner West’s creative and cultural sector through the impacts of COVID19; and

 

5.   Requests advice in the form of an update from the officers on how the recently announced $50 million arts packaged from the NSW Government can be of benefit to the Inner West arts sector.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Raciti, Stamolis, Steer and York

Against Motion:           Cr Passas

 

 

 

 

 

C0520(2) Item 20         Mayoral Minute: Inner West Drive-In Concerts

Motion: (Byrne)

 

THAT Council:

 

1.    Notes the drive-in concert that was held at the Robyn Webster Centre in Tempe Reserve last week (Attachment 1), in an innovative attempt to allow for live music performance to be undertaken safely during the current restrictions on physical distancing;

 

2.    Notes that the organisers, Drive-In Entertainment Australia (a subsidiary of Action Reaction Entertainment), have dates locked in for future concerts in NSW in July and are seeking to negotiate with local governments across the country to extend the program;

 

3.    Write to the NSW Government seeking permission and direction for how Inner West can become a hub for such events at other locations throughout the local government area; and

 

4.    Seek a meeting with the organisers to discuss the how future events can

     be held in the Inner West LGA.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Raciti, Stamolis, Steer and York

Against Motion:           Cr Passas

 

C0520(2) Item 21         Mayoral Minute: Virtual Town Hall Meeting Expression of Interest

Motion: (Byrne)

 

THAT:

 

1.   Council opens an Expression of Interest (EOI) for external providers to provide training to staff to enable them to deliver a three- month trial to establish teleconference capabilities to substitute for the loss of face-to-face consultation and engagement between Council and the community. The anchor point of this project would be the capability for Council to hold virtual town hall style, community meetings on plans of management, infrastructure upgrades, State Government infrastructure projects, public contributions at Council meetings and other issues of public significance;

 

2.   The EOI is promoted through all of Council’s communication channels;

 

3.   The results of the EOI be reported to the 23 June Ordinary Council meeting; and

 

4.   A report be brought back on how teleconference capabilities can be done using
      inhouse resources.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Raciti, Stamolis, Steer and York

Against Motion:           Cr Passas

 

C0520(2) Item 22         Mayoral Minute: Promoting Reconciliation Week

Motion: (Byrne)

 

THAT Council:

 

1.   Promotes National Reconciliation Week through all of Council’s communication channels;

 

2.   Promotes and invites residents to celebrate Reconciliation Week by watching a virtual cinema screening of the documentary film, In My Blood It Runs. The screening of the film should be promoted through all of Council’s communication channels;

 

3.   Acknowledges and reflects on Reconciliation Australia’s theme for National Reconciliation Week, which is “In this together”;

 

4.   Notes it is the 20th anniversary of the Reconciliation Walks, when tens of thousands of Australians came together to walk on bridges and roads across the nation to show their support for a more reconciled Australia in May 2000; and

 

5.  Acknowledges that today in National Sorry Day and the third anniversary of Uluru Statement.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion:           Nil

 

C0520(2) Item 23         Mayoral Minute: Supporting Inner West NGOs and Charities

Motion: (Byrne)

 

THAT:

 

1.    Council immediately makes available the $250,000 which was allocated to establishing a large-scale volunteer coordination service in the Inner West at the 7 April Extraordinary Council Meeting to local NGOs and charities to be used as grants to cover operational costs incurred by these organisations as result of them providing vital services during the COVID-19 crisis;

 

2.    Council invites local NGOs, including but not limited to Addison Road Community Centre, the Exodus Foundation, Newtown Neighbourhood Centre, Inner West Neighbour Aid, Rozelle Neighbourhood Centre, St Vinnies Rozelle and the Asylum Seekers Centre, within one week to discuss how the $250,000 can be distributed to these organisations within 14 business days of this resolution; and

 

3.    A COVID-19 local NGOs grant proposal and local NGOs proposed allocations be brought to the next Council meeting for endorsement by Council.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Raciti, Stamolis, Steer and York

Against Motion:           Cr Passas

C0520(2) Item 24         Mayoral Minute: Callan Park Trust

Motion: (Byrne)

 

THAT Council:

 

1.   Notes the University of Sydney’s decision to vacate the heritage listed Kirkbride Buildings in Callan Park from April 30 2020;

 

2.   Writes to the NSW Government:

a)   Registering its disappointment that the they have encouraged the University to leave and have not arranged for a new tenant or use of the Kirkbride precinct.

b)   Seeking clarification about the process and timeline for attracting a new tenant for the site.

3.   Call for the immediate establishment of a Callan Park Public Trust to secure the future of Callan Park and protect it in perpetuity and ensure the trust includes community representatives.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Raciti, Stamolis, Steer and York

Against Motion:          Cr Passas

 

ADJOURNMENT

 

8.07pm - The Mayor, Clr Byrne adjourned the meeting for a short recess.

8.12pm– The Mayor, Clr Byrne resumed the meeting.

 

C0520(2) Item 1            2019/20 Third Quarter Budget Review.

Motion: (Stamolis/Passas)

 

THAT:

 

1.    The report be deferred and that it be reviewed and resubmitted to the next Council meeting; and

 

2.    Including explaining the discrepancy between the total property capital works deferred to 2020/2021 and the items included in this category on page 20.

 

Motion Lost

For Motion:                 Crs Da Cruz, Passas, Porteous, Stamolis and Steer

Against Motion:          Crs Byrne, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Raciti and York

 

Foreshadowed Motion: (Drury/York)

 

THAT the 3rd Quarter Budget Review for 2019/20 be adopted.

 

Motion Carried

For Motion:                 Crs Byrne, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Raciti, Steer and York

Against Motion:          Crs Da Cruz, Passas and Stamolis

C0520(2) Item 2            Planning Proposal - 1-5 Chester Street, Annandale

Motion: (Da Cruz/Hesse)

 

THAT Council:

 

1.    Support the Planning Proposal for 1-5 Chester Street Annandale and the associated site-specific Leichhardt Development Control Plan (DCP) 2013 amendment for the reasons recommended in the Council officers’ assessment report with the following amendments:

 

a)    The draft DCP be amended to require a 4 Star Building Rating for the Residential Component (including natural drying facilities;

b)    The planning proposal and DCP address the noise and privacy impacts on adjacent residential properties by amending Planning Proposal provisions:

 

              I.        In Part 2 page 16 to “Development consent must not be granted under clause (3) unless the consent authority is satisfied that the development will not result in significant adverse amenity impacts, such as noise and loss of privacy, on the surrounding neighbourhood.”; and

 

            II.        And including DCP Provisions: Section G11.10 Visual and Acoustic Privacy Objective O2 and G11.8 Student Accommodation Objective 2 and following provisions “Boarding house is to be designed to minimise and mitigate any impacts on the visual and acoustic privacy of neighbouring buildings by locating: the main entry point at the front of the  site, away from side boundary areas near adjoining properties; screen fencing, plantings, and acoustic barriers in appropriate locations; and double glazed windows where noise transmission affects neighbouring buildings.”

 

c)    The exhibition of the planning proposal  to clearly set out what is permitted in the current zoning and what will be permitted in the proposed zoning; and

 

d)    The exhibition of the planning proposal    be notified in hardcopy to surrounding properties in Chester Street (East and West), Taylor Street (south of Booth Street), Susan Street and Susan Lane, Nelson Street, Gehrig Lane, Guihen Street, Gordon and Water Streets.

 

2.    Forward the Planning Proposal to Minister for Planning and Public Spaces for a Gateway Determination in accordance with Section 3.33 of the Environmental Planning & Assessment Act 1979;

 

3.    Request the Minister for Planning and Public Spaces to delegate the plan-making functions for the Planning Proposal to Council;

 

4.    Subject to receiving a favourable Gateway Determination, place the Planning Proposal and draft DCP amendment on public exhibition to meet the requirements of the Gateway Determination and Environmental Planning and Assessment Act 1979; and

 

5.    Receive a post exhibition report for its consideration.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Raciti, Stamolis, Steer and York

Against Motion:          Cr Porteous

C0520(2) Item 3            Local Traffic Committee Meeting - May 2020

Motion: (McKenna OAM/Stamolis)

 

THAT the Minutes of the Local Traffic Committee Meetings held in May 2020 be received and the recommendations be adopted.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion:           Nil

 

C0520(2) Item 4            State Government Response to Covid-19: Changes to Planning    Systems and Policies

Motion: (Drury/McKenna OAM)

 

THAT:

 

1.    Council receives and notes this report; and

 

2.    A further report be brought to the next council meeting on the intention of the Minister for Planning to fast track the fish markets development proposal with an assessment of the impacts on the Inner West Council area.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Raciti, Stamolis, Steer and York

Against Motion:           Cr Passas

 

C0520(2) Item 5            Staff Redeployment during COVID-19

Motion: (Drury/Lockie)

 

THAT Council receive and note the report.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Steer and York

Against Motion:           Cr Stamolis

 

C0520(2) Item 6            Audit Office of NSW - Report on Financial Statements

Motion: (McKenna OAM/York)

 

THAT this report be received and noted.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion:           Nil

 

 

C0520(2) Item 7            Investment Report as at 30 April 2020

Motion: (Stamolis/Da Cruz)

 

THAT:

 

1.    The report be received and noted; and

 

2.    A report of the Investment Performance chart (page 68) be prepared for the next Council meeting.

 

Motion Carried

For Motion:                 Crs Da Cruz, Hesse, Lockie, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Crs Byrne, Drury, Iskandar, Kiat, Macri, McKenna OAM and York

 

Foreshadowed Motion: (York/Drury)

 

THAT the report be received and noted.

 

This Foreshadowed Motion lapsed.

 

C0520(2) Item 8            Streets and Shared Spaces Program

Motion: (Lockie/Steer)

 

THAT this report be received and noted.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion:           Nil

 

ADJOURNMENT

 

9.12pm - The Mayor, Clr Byrne adjourned the meeting for a short recess.

9.15pm– The Mayor, Clr Byrne resumed the meeting.

 

C0520(2) Item 9            Notice of Motion: Finance Directorate

Motion: (Stamolis/Passas)

 

THAT:

 

1.    Councillors to receive a briefing on the Inner West Council organisational structure and to assess creating a Finance Directorate in the organisational structure; before the end of June 2020; and

 

2.    The revised Council Staff Organisational Structure be brought to the next Council meeting.

 

Motion Lost

For Motion:                 Crs Da Cruz, Hesse, Lockie, Passas, Porteous, Stamolis and Steer

Against Motion:          Crs Byrne, Drury, Iskandar, Kiat, Macri, McKenna OAM, Raciti and York

 

C0520(2) Item 10         Notice of Motion: Council notification

Motion: (Passas/Stamolis)

 

THAT Council to take steps to set up notification in newspapers.

 

Motion Lost

For Motion:                 Crs Passas, Raciti and Stamolis

Against Motion:          Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Steer and York

 

Foreshadowed Motion (Porteous/Byrne)

 

THAT a report be brought to Council which pulls together the information from surveys that Council currently holds regarding how residents and local businesses seek out and access information about Council, including notifications about new planning proposals, consultations on new policies, plans of management etc, Council events and council news. That the report also consider the option of conducting a survey of local residents and businesses on their preferred accessing of Council information.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion:          Nil

 

C0520(2) Item 11         Notice of Motion: Process for Development and Public          Exhibition of Draft Council Policies and Plans of Management

Motion: (Porteous/Stamolis)

 

THAT proposals for the development of new or amended Council policies/plans of management are brought to Council at the beginning of the process.

 

Motion Carried

For Motion:                 Crs Da Cruz, Hesse, Kiat, Lockie, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Crs Byrne, Drury, Iskandar, Macri, McKenna OAM and York

 

 

Motion: (Porteous/Stamolis)

 

THAT draft policies/plans of management are brought to Council before going on public exhibition. 

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion:           Cr Macri

 

 

 

C0520(2) Item 12         Notice of Motion: Letter sign-off accountability

Motion: (Passas/Macri)

 

THAT Council to review its sign-off for its official correspondence with residents to ensure that full accountability and professionalism of Inner West Council is maintained.

 

Motion Lost

For Motion:                 Crs Da Cruz, Lockie, Macri, Passas, Porteous, Raciti and Stamolis

Against Motion:          Crs Byrne, Drury, Hesse, Iskandar, Kiat, McKenna OAM, Steer and York

 

C0520(2) Item 13         Notice of Motion: Open Letter to Councillors regarding TfNSW     proposed changes to road network in Leichhardt, Haberfield and         Ashfield

Motion: (Porteous/Lockie)

 

THAT:

 

1.    Council receive and note this Open Letter from residents;

 

2.    Council take the actions as requested by residents and as outlined in this Open Letter;

 

3.    The Mayor write to the Minister for Transport requesting that Inner West Council be urgently provided with all the traffic data and traffic modelling which have been used in the development of these road network change proposals and have been requested by Council staff on a number of occasions;

 

4.    Should the traffic data and traffic modelling requested by Council staff not
be forthcoming within 3 weeks that council initiate a GIPA process to
obtain this information;

 

5.    Council recognises and thanks local residents for their excellent advocacy and campaigning work that has been undertaken to ensure as many residents as possible were able to make submissions; and

 

6.    Council to include information on this issue on its website and update it as needed.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion:           Nil

 

 

 

 

 

 

 

 

 

Confidential Session

 

Motion: (Byrne/Drury)

 

THAT Council enter into Confidential session.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion:          Nil

 

 

That in accordance with Section 10A(1) of the Local Government Act 1993, the following matters be considered in Closed Session of Council for the reasons provided:

 

C0520(2) Item 15 1-5 Chester Street, Annandale – Voluntary Planning Agreement (Section 10A(2)(d)(ii) of the Local Government Act 1993) that would, if disclosed confer a commercial advantage on a competitor of the Council.

 

C0520(2) Item 16 Verbal report on Chief Executive Officer (CEO) Performance (Section 10A(2)(a) of the Local Government Act 1993) as it contains personnel matters concerning particular individuals (other than councillors)

Reports with Confidential Information

 

C0520(2) Item 15         1-5 Chester Street, Annandale – Voluntary Planning Agreement

Motion: (Drury/Kiat)

 

THAT the proposed Voluntary Planning Agreement for 1-5 Chester Street, Annandale be:

 

1.    Endorsed in principle, subject to Corvas Pty Ltd (the proponent):

 

a)    Stratum dedication of through site link;

 

b)    Works in kind and embellishment for though site link; and

 

c)    Monetary contribution of $95,000.

 

2.    Placed on public exhibition for a minimum of 28 days;

 

3.    Reported back to Council after public exhibition; and

 

4.    The monetary contribution component of the VPA be dedicated to the Affordable Housing Fund in accordance with Council's Affordable Housing Policy.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, McKenna OAM, Stamolis, Steer and York

Against Motion:          Crs Macri, Passas, Porteous and Raciti

 

 

C0520(2) Item 16         Verbal report on Chief Executive Officer (CEO) Performance

Motion: (Porteous/Drury)

 

That the performance review consideration be deferred to the next Ordinary Meeting.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion:          Nil

 

 

Meeting closed at 12.00am