Extraordinary Council Meeting
24 May 2016
Subject: Tender 4/16 St Peters Town Hall Roof Renewal and Improvements
File Ref: 16/507/56979.16
Prepared By: Liam Sacco - Coordinator Projects and Assets, Marrickville
Authorised By: Neil Strickland - Director Infrastructure Services, Marrickville
St Peters Town Hall Roof Renewal and Improvements, Tender Number 4/16, is for the replacement and upgrade of the dilapidated roof at St Peters Town Hall, painting of fascia boards, installation of a new fall arrest system, installation of a new rainwater tank, demolition of disused outbuildings and construction of a new metal boundary fence. A report on the results of assessment of the received tenders by the Tender Review Panel can be found in CONFIDENTIAL ATTACHMENT 1.
Construction is planned to commence in June 2016 for completion in early August 2016.
THAT Council moves into closed session to deal with this matter as the information contained in CONFIDENTIAL ATTACHMENT 1 of this report is classified as confidential under the provisions of Sections 10A (2)c and 10A (2)d(i) of the Local Government Act 1993 for the following reasons:
a. it contains information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; and
b. contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.
And in accordance with Sections 10A (4) of the Local Government Act 1993, that the Chairperson allow members of the public to make representations as to whether this part of the meeting should be closed.
Tenders were recently invited for the replacement of the existing slate roof at St Peters Town Hall with a steel roof sheet. The works aim to address ongoing damage to the existing roof suspected to be caused by aircraft flying overhead. The works also include:
· Demolition of existing ancillary buildings
· Repair and replacement of existing fascias, soffit linings and decorative trims
· Installation of acoustic and thermal insulation
· Design, installation and certification of proprietary roof fall arrest system
· Replacement of the waterproofing membrane for the roof entry portico, including roof outlets and overflows, and
· Installation of rainwater tank and new steel panel fence to Northern boundary.
The tender period commenced on 2 March 2016 with a closing date of 30 March 2016.
Funding for the works is allocated in the 2015-2016 Capital Works Budget. Details of funding for the project are included in CONFIDENTIAL ATTACHMENT 1.
OTHER STAFF COMMENTS
At the closing of tenders four submissions were received. Tender submissions were examined and evaluated in accordance with the criteria set out below:
1. Tender Price;
2. Methodology, Program & Financial Capacity;
3. Expertise, Experience & Project Personnel;
4. WHS, and environmental management systems; and
5. Accurate and complete return of all Tender schedules.
As this work is required to prevent ongoing damage to the existing roof and does not impact the functionality of the building there was no public participation in the planning.
The Tender Review Panel has undertaken an assessment and made recommendations for Tender 4/16 as set out in CONFIDENTIAL ATTACHMENT 1.
St Peters Town Hall Roof Renewal and Upgrade - Report to Tender Panel - Confidential