AGENDA R

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Council Meeting

                          

TUESDAY 29 JUNE 2021

 

6.30pm

 


Council Meeting

29 June 2021

 

Live Streaming of Council Meeting

 

In the spirit of open, accessible and transparent government, this meeting of the Inner West Council is being streamed live on Council’s website. By speaking at a Council meeting, members of the public agree to being recorded and must ensure their speech to the Council is respectful and use appropriate language. A person who uses defamatory, discriminatory or offensive language may be exposed to liability for which Council takes no responsibility. Any part of this meeting that is held in closed session will not be recorded

 

Pre-Registration to Speak at Council Meetings

 

Members of the public must register by 2pm of the day of the Meeting to speak at Council Meetings. If you wish to register to speak please fill in a Register to Speak Form, available from the Inner West Council website, including:

 

Are there any rules for speaking at a Council Meeting?

The following rules apply when addressing a Council meeting:

 

What happens after I submit the form?

Your request will then be added to a list that is shown to the Chairperson on the night of the meeting.

 

Where Items are deferred, Council reserves the right to defer speakers until that Item is heard on the next occasion.

 

Accessibility

 

Inner West Council is committed to ensuring people with a disability have equal opportunity to take part in Council and Committee Meetings. At the Ashfield Council Chambers there is a hearing loop service available to assist persons with a hearing impairment. If you have any other access or disability related participation needs and wish to know more, call 9392 5657.

 

Persons in the public gallery are advised that under the Local Government Act 1993, a person may NOT record a Council meeting without the permission of Council.

 

Any persons found recording without authority will be expelled from the meeting.

 

“Record” includes the use of any form of audio, video and still camera equipment or mobile phone capable of recording speech.

 

An audio recording of this meeting will be taken for the purpose of verifying the accuracy of the minutes.  

 

 

   


Council Meeting

29 June 2021

 

 

 

PRECIS

 

 

1          Acknowledgement of Country

 

2          Apologies

 

3          Notice of Webcasting

 

4          Disclosures of Interest (Section 451 of the Local Government Act
and Council’s Code of Conduct)
 

 

5          Moment of Quiet Contemplation

 

6          Confirmation of Minutes                                                  Page

Minutes of 8 June 2021 Council Meeting                                  6

Minutes of 8 June 2021 Extraordinary Council Meeting         17

 

7          Public Forum – Hearing from All Registered Speakers

8          Condolence Motions

 

Nil at the time of printing.

9          Mayoral Minutes

 

Nil at the time of printing.

10        Reports with Strategic Implications

 

Late report

 

Revised Delivery Program 2018-2022 year 4, Operational Plan, Budget, and Fees and Charges 2021-22 - outcomes of public exhibition – To be published after public exhibition concludes.

11        Reports for Council Decision

 

ITEM                                                                                 Page

 

C0621(3) Item 1       Local Government Remuneration Tribunal Determination 2021                    19

 

Late report

 

Callan Park - Submission on White Paper (A proposed legislative framework for Greater Sydney Parklands) and response to request for legal advice

 

 

 

 

12       Reports for Noting

 

ITEM                                                                                 Page

 

C0621(3) Item 2       Companion Animals - Off Leash Park Areas and the Segregation of Larger Dogs from Smaller Dogs in Fenced and Time Shared Areas                              37

C0621(3) Item 3       Aquatics Centres opening Hours         41

C0621(3) Item 4       Investment Report as at 30 April 2021.     44

C0621(3) Item 5       Electricity Procurement                        67

C0621(3) Item 6       Investment Report as at 31 May 2021 69

C0621(3) Item 7       New Arrangements for Mayoral Support     91

C0621(3) Item 8       Development of Rozelle Parklands-Council Update                                          95

C0621(3) Item 9       Greenway Engagement Officer          108

C0621(3) Item 10     Minutes of the Audit, Risk and Improvement Committee Meeting held on 19 May 2021                                  109

13       Notices of Motion

 

ITEM                                                                                 Page

 

C0621(3) Item 11     Notice of Motion: Council Website Weekly Update on Street Maintenance 115

C0621(3) Item 12     Notice of Motion: Report on Tree Loss in Ashfield and Leichhardt Wards          116

C0621(3) Item 13     Notice of Motion: Plastics                   118

C0621(3) Item 14     Notice of Motion: Cass Award Win    119

C0621(3) Item 15     Notice of Motion: Mayor to Stand Down     120

C0621(3) Item 16     Notice of Motion: Canoe Launch Ramps - Mackey Park                                         121

C0621(3) Item 17     Notice of Motion: The Rotunda Pioneer Park: Addressing Ibis Droppings With More Frequent Cleaning                    123

C0621(3) Item 18     Notice of Motion: Gladstone Park: Toilets, Footpaths and Waste Bins    126

C0621(3) Item 19     Notice of Motion: Summer Hill Residents Must Be Heard. Smith St Development 128

C0621(3) Item 20     Notice of Motion: Rozelle School of Visual Arts                                               131

C0621(3) Item 21     Notice of Motion: Opposition to Changes to 370 Bus Service                                  132

C0621(3) Item 22     Notice of Motion: Transition to Electric Vehicles                                                   133

C0621(3) Item 23     Notice of Motion: Hammond Park      137

C0621(3) Item 24     Notice of Motion: Request for Mobility Parking Space - 60 Smith Street Summer Hill                                        138

 

14       Questions From Councillors

 

ITEM                                                                                 Page

 

C0621(3) Item 25     Question on Notice: Removal of Trees at Callan Park                                          139

C0621(3) Item 26     Question on Notice: Mayor's Office Staffing                                                    140

C0621(3) Item 27     Question on Notice: Inner West Affordable Housing Update                     154

15       Reports with Confidential Information

 

Reports appearing in this section of the Business Paper are confidential in their entirety or contain confidential information in attachments.

 

The confidential information has been circulated separately.

ITEM                                                                                 Page

 

C0621(3) Item 28     Appointment of Panel Members for the Inner West Local Planning Panel

C0621(3) Item 29     Tree Management and Maintenance Services Contract                                    155

C0621(3) Item 30     Lease to Transport for NSW - Land in Camdenville Park and Campbell Street St Peters

C0621(3) Item 31     Review of Organisational Structure

 


Council Meeting

29 June 2021

 

 

Minutes of Ordinary Council Meeting held on 8 June 2021 and livestreamed on Council’s website.

 

Meeting commenced at 6.32pm

 

 

 

 

Present:

Darcy Byrne

Victor Macri

Marghanita Da Cruz Mark Drury

Lucille McKenna OAM

Colin Hesse

Sam Iskandar

Pauline Lockie

Julie Passas

Rochelle Porteous

Vittoria Raciti

John Stamolis

Louise Steer

Anna York
Peter Gainsford

Simon Duck

Mayor

Deputy Mayor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor (Attended remotely)

Councillor

Councillor

Councillor

Councillor (6:12pm)

General Manager

Acting Director Development and Recreation

Ian McCann

Acting Director Infrastructure

Caroline McLeod

Acting Director City Living

Peter Livanes

Acting Director Corporate

Katherine Paixao

Acting Manager Governance

Carmelina Giannini

Acting Governance Coordinator

Harjeet Atwal

Manod Wickramasinghe

Simon Watts

Con Vafeas

Senior Manager Planning

Traffic and Transport Planning Manager

Social and Cultural Planning Manager

Strategic Investments and Property Manager

 

 

ADJOURNMENT

 

6.32pm - The Mayor, Clr Byrne adjourned the meeting until the conclusion of the 6.00pm   
                Extraordinary meeting.

6.54pm– The Mayor, Clr Byrne resumed the meeting.

 

APOLOGIES:       

 

Motion: (Byrne/York)

 

THAT apologies from Councillor Kiat be accepted.

 

Motion Carried

For Motion:                  Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion:           Nil

 

 

 

 

 

DISCLOSURES OF INTERESTS:   

 

Councillor Macri declared a non-significant, non-pecuniary interest in Item 16 Notice of Motion: Mayor Stand Down and will leave the meeting during discussion and voting.

 

 

Councillor Byrne declared a significant, pecuniary interest in Item 16 Notice of Motion: Mayor to Stand Down due to its material impact on him and he will leave the meeting during discussion and voting for all items.

 

 

Motion: (Drury/McKenna OAM)

 

THAT Council note the disclosures of interest.

 

Motion Carried

For Motion:                  Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion:           Nil

 

 

CONFIRMATION OF MINUTES

 

Motion: (Byrne/Drury)

 

THAT the Minutes of the Council Meeting held on Tuesday, 11 May 2021, Extraordinary Council Meeting held on Monday, 24 May 2021 and  Extraordinary Council Meeting held on Monday, 24 May 2021 be confirmed.

 

Motion Carried

For Motion:                  Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion:           Nil

 

 

PUBLIC FORUM

 

The registered speakers were asked to address the meeting. The list of speakers is available on the last page of these minutes.

 

Councillor Passas left the Meeting at 6:57 pm.

 

Councillor Byrne left the Meeting and vacated the chair at 7:01 pm and the Deputy Mayor, Councillor Macri assumed the chair.

 

Councillor Passas returned to the Meeting at 7:06 pm.

 

Councillor Steer left the Meeting at 7:08 pm.

 

Councillor Steer returned to the Meeting at 7:10 pm.

 

Councillor Byrne returned to the Meeting at 7:18 pm. The Deputy Mayor, Councillor Macri left the meeting and vacated the chair at 7.18pm and the Mayor, Councillor Byrne assumed the chair.

 

The Deputy Mayor, Councillor Macri returned to the Meeting at 7:27 pm.

 

Councillor Hesse left the Meeting at 7:28 pm.

 

Councillor Hesse returned to the Meeting at 7:29 pm.

 

Councillor Iskandar left the Meeting at 7:38 pm.

 

Councillor Iskandar returned to the Meeting at 7:47 pm.

 

C0621(1) Item 28       Mayoral Minute: De-amalgamation and the NSW Electoral       Commission

Motion: (Byrne)

 

THAT Council:

 

1.     Requests that the NSW Electoral Commission draft the question on whether the Inner West local government area should be de-amalgamated, so as to restore the former local government areas of Ashfield, Leichhardt and Marrickville as resolved at the 24 May 2021 meeting, which will then be used in the poll of electors for the 2021 NSW local government elections;

 

2.     Seeks advice from the NSW Electoral Commission and the Australian Electoral Commission on best practice on conducting a poll and requests to the Commission and prepare unbiased, non-partisan information for local citizens regarding the poll question, which is to be provided to residents prior to the commencement of voting; and

 

3.     Receive a report back on the advice from the NSW Electoral Commission and the costs identified a funding source to the first available Ordinary Council meeting.


Motion Carried

For Motion:                  Crs Byrne, Drury, Hesse, Iskandar, Lockie, McKenna OAM, Porteous, Stamolis, Steer and York

Against Motion:           Crs Da Cruz, Macri, Passas and Raciti

 

C0621(1) Item 29       Mayoral Minute: Changes to administration of Callan Park

Motion: (Byrne)

 

THAT Council:

 

1.   Notes the correspondence from Friends of Callan Park in regards to the changes to the ownership and administration of Callan Park;

 

2.   Seeks legal advice on whether the recent governance changes adhere to the Callan Park Act, and what development and commercial activities could be conducted under the Centennial Park and Moore Park Trust Act that are not allowed under the Callan Park Act; and

3.   Reports this legal advice to the next Ordinary Council meeting.

 

Motion Carried

For Motion:                  Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion:           Nil

 

Procedural Motion (Byrne/Hesse)

 

THAT Council deal with Item 17 Notice of Motion: Pedestrian Safety at St Peters and Item 30 Mayoral Minute: Pedestrian safety at Campbell St Peters together as they relate.

 

Motion Carried

For Motion:                  Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion:           Nil

 

C0621(1) Item 30       Mayoral Minute: Pedestrian safety at Campbell St Peters

C0621(1) Item 17       Notice of Motion: Pedestrian Safety at St Peters

Motion: (Byrne/Hesse)

 

THAT Council:

 

1.     Notes the letter from Ron Hoenig, MP, Member for Heffron, in regards to pedestrian safety on Campbell Street, St Peters. Notes the serious concerns of parents for the safety of their children as they cross Campbell Street St Peters to attend St Peters Public School;

2.     Writes to the Minister for Transport requesting that a school zone be installed along Campbell Street, St Peters as a matter of urgency;

 

3.     Places the issue of pedestrian safety on Campbell Street, St Peters, on the agenda of Council’s next Local Traffic Committee;

 

4.     Notes the advice of parents that there have been a number of near misses of children by vehicles;

 

5.     Writes to the Minster for Transport, the Hon Andrew Constance, asking him to direct Transport for NSW to upgrade pedestrian safety on Campbell Street St Peters by the installation of rumble strips, flashing lights and implantation of a 40km zone; and

 

6.     Investigates any remedial action Council can take to alert drivers that they are driving in a residential area.

 

Motion Carried

For Motion:                  Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion:           Nil

 

C0621(1) Item 31       Mayoral Minute: Farewell to Elizabeth Richardson

Motion: (Byrne)

 

THAT Council notes the contributions of Elizabeth Richardson, Chief Operating Officer, Director of Development and Recreation, during a challenging period in the history and formation of the Inner West Council and thank Liz for her guidance and support during the past five years of Inner West Council and 12 years of Leichhardt Council.

Motion Carried

For Motion:                  Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion:           Nil

 

Councillor McKenna OAM left the Meeting at 8:35 pm.

Councillor Drury left the Meeting at 8:38 pm.

Councillor McKenna OAM returned to the Meeting at 8:38 pm.

Councillor Drury returned to the Meeting at 8:41 pm.

 

C0621(1) Item 1         Revised Operational Plan Arlington Recreation Reserve

Motion: (Hesse/Steer)

 

THAT Council:

 

1.       Note the additional community engagement outcomes and the key recommended changes to the revised “Operational Plan for Arlington Recreation Reserve”; and

 

2.       Commence work on establishing a community liaison committee with the view to adopting a revised operational plan.

 

Motion Carried

For Motion:                  Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Lockie, Macri, McKenna OAM, Passas, Porteous, Steer and York

Against Motion:           Crs Raciti and Stamolis

 

Amendment (Passas/Macri)

 

THAT Council:

 

1.     Reduce Saturday games to 5pm;

 

2.     Don’t allow Sunday games at all; and

 

3.     Reduce all training on one day through the week to end at 7.30pm.

 

Motion Lost

For Motion:                  Cr Passas

Against Motion:           Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Lockie, Macri, McKenna OAM, Porteous, Raciti, Stamolis, Steer and York

Amendment (Macri/Passas)

 

THAT Council receive a further report with detailed cost analysis on the provision on the sound barrier wall.

 

Motion Lost

For Motion:                  Crs Byrne, Macri, Passas and Porteous

Against Motion:           Crs Da Cruz, Drury, Hesse, Iskandar, Lockie, McKenna OAM, Raciti, Stamolis, Steer and York

 

 

 

 

Foreshadowed Motion (Stamolis)

 

THAT Council receive a report back on the proposed changes by the local residents:

a)    Saturday - 9am to 5pm;

 

b)    Sunday - no soccer clubs use; and

c)    Weekdays - at least one night to be reduced to 7.30pm.

 

This Foreshadowed Motion lapsed.

Councillor Porteous left the Meeting at 9:01 pm.

C0621(1) Item 2         Creative Inner West: Cultural Strategy - Public Exhibition

Motion: (McKenna OAM/Da Cruz)

 

THAT Council endorse the Draft Creative Inner West: Cultural Strategy and Action Plan (2021 – 2025) for Public Exhibition.

 

Motion Carried

For Motion:                  Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Lockie, Macri, McKenna OAM, Passas, Raciti, Stamolis, Steer and York

Against Motion:           Nil

Absent:                         Cr Porteous

 

Amendment (Porteous/Hesse)

 

THAT the Creative Inner West: Cultural Strategy and Action Plan (2021-2025) go on exhibition with the following additions:

1.     The exhibition funding of the strategy is to be achieved through the “realignment of existing resources”. Detail regarding how existing resources will be “realigned” needs to be included with the strategy and action plan and exhibited concurrently;

2.     Where it is proposed to reduce or suspend funding for any program run by council. This should be made clear as part of the exhibition of this plan and alternative funding sources should be proposed for such programs;

3.     As part of the community consultation, all residents should receive written notification, seeking submissions, about the exhibition of both the Cultural Strategy and Action Plan and the Healthy Ageing Strategy and Plan;

4.     The exhibition period should be for a minimum of 40 days; and

5.     Following exhibition the Cultural Strategy and Action Plan  (2021-2025) should be reported back to Council for final endorsement or other actions.   

Motion Lost

For Motion:                  Crs Da Cruz, Hesse, Porteous, Stamolis and Steer

Against Motion:           Crs Byrne, Drury, Iskandar, Lockie, Macri, McKenna OAM, Passas, Raciti and York

 

Councillor Raciti retired from the Meeting at 9:03 pm.

 

 

ADJOURNMENT

 

9.03pm - The Mayor, Clr Byrne adjourned the meeting for a short recess.

9.15pm– The Mayor, Clr Byrne resumed the meeting.

 

Councillor Porteous returned to the Meeting at 9:25 pm.

Councillor Lockie left the Meeting at 9:29 pm.

Councillor Lockie returned to the Meeting at 9:30 pm.

C0621(1) Item 3         Inner West Healthy Ageing Strategy and Action Plan (2021-2025)   - Public Exhibition

Motion: (McKenna OAM/Lockie)

 

THAT:

 

1.     Council endorse the Draft Inner West Healthy Ageing Strategy and Action Plan (2021- 2025) for Public Exhibition with the following additions:

4.      

a)    The exhibition funding of the strategy is to be achieved through the “realignment of existing resources”. Detail regarding how existing resources will be “realigned” needs to be included with the strategy and action plan and exhibited concurrently;
 

b)    Where it is proposed to reduce or suspend funding for any program run by council. This should be made clear as part of the exhibition of this plan and alternative funding sources should be proposed for such programs;
  

c)    As part of the community consultation, all residents should receive written notification, seeking submissions, about the exhibition of both the Cultural Strategy and Action Plan and the Healthy Ageing Strategy and Plan;

d)    The exhibition period should be for a minimum of 40 days; and

e)    Following exhibition the Healthy Ageing Strategy and Action Plan  (2021-2025) should be reported back to council for final endorsement or other actions.  

2.     The following be added to the Healthy Ageing Action Plan as short term actions prior to exhibition:

 

a)    That an expansion of funding for participation support for older people be explored and reported back to Council.

 

  1. That Council’s Affordable Housing Policy be revised to deliver housing support for older people, and particularly older women.

 

Motion Carried

For Motion:                  Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Lockie, Macri, McKenna OAM, Passas, Porteous, Stamolis, Steer and York

Against Motion:           Nil

Absent:                         Cr Raciti

 

 

 

Amendment (Da Cruz/Passas)

 

THAT the Inner West Healthy Ageing Strategy and Plan (2021-2025) go on exhibition: 

a)    The exhibition funding of the strategy is to be achieved through the “realignment of existing resources”. Detail regarding how existing resources will be “realigned” needs to be included with the strategy and action plan and exhibited concurrently;

 

b)    Where it is proposed to reduce or suspend funding for any program run by council. This should be made clear as part of the exhibition of this plan and alternative funding sources should be proposed for such programs;

 

c)    As part of the community consultation, all residents should receive written notification, seeking submissions, about the exhibition of both the Cultural Strategy and Action Plan and the Healthy Ageing Strategy and Plan;

 

d)    The exhibition period should be for a minimum of 40 days; and

 

e)    Following exhibition the Healthy Ageing Strategy and Action Plan  (2021-2025) should be reported back to council for final endorsement or other actions.  

 

Motion Carried

For Motion:                  Crs Da Cruz, Hesse, Iskandar, Passas, Porteous, Stamolis and Steer

Against Motion:           Crs Byrne, Drury, Lockie, Macri, McKenna OAM and York

 

As the amendment was carried, it was incorporated into the Primary motion.

 

C0621(1) Item 4         Local Traffic Committee Meeting - 17 May 2021

Motion: (Lockie/Steer)

 

THAT the Minutes of the Local Traffic Committee Meeting held on 17 May 2021 be received and the recommendations be adopted subject to the following amendments:

 

a)    That point 5 of Item 7 Review- Detailed Works (Traffic & Parking) in Trafalgar Street, Petersham-RSL Petersham Development- DA201800173 & Implementation of Regional Bicycle Route 7 (RR7).(Stanmore Ward- Damun/Newtown Electorate/Inner West PAC) in the Traffic Committee Minutes of 17 May 2021 be deferred  to enable Council to seek information from Transport for NSW in relation to contingency plans for access from New Canterbury Road to Regent Street, given that the alternative right turns from New Canterbury Road into Crystal Street and West Street are heavily congested by traffic and difficult to access.; and

5.                    

b)    That Council writes to Transport for NSW requesting further leafleting of residents affected by the shutdown of the Sydenham to Bankstown Rail Line in regards to Item 2 Garnet Street and Dudley Street, Dulwich Hill; Illawarra Road and Marrickville Road, Marrickville; and (Lower) Railway Parade,     Sydenham - Bus Replacements During Major Rail Shutdown - Temporary Parking Changes During T3 Line Upgrade For Sydney Metro -  (Midjuburi -Marrickville Ward / Summer Hill Electorate /            Inner West PAC)

 

 

 

 

 

Motion Carried

For Motion:                  Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Lockie, Macri, McKenna OAM, Porteous, Stamolis, Steer and York

Against Motion:           Cr Passas

Absent:                         Cr Raciti

 

Councillor York left the Meeting at 10:00 pm.

Councillor York returned to the Meeting at 10:13 pm.

 

Act of disorder

The Mayor, Clr Byrne issued a warning at 10:29pm to Clr Stamolis for repeatedly interjecting.

 

C0621(1) Item 5         Marrickville Town Hall - Live Music EOI

Motion: (Byrne/York)

 

THAT Council:

1.     Seeks to amend Schedule 1 (Additional permitted uses) of the LEP to permit entertainment facilities at Marrickville Town Hall without rezoning the land;

 

2.     Notes the $2.3 million allocated in the Budget for the upgrade of Marrickville Town Hall, which could be used as Council’s co-investment in the site’s renovation along with the successful EOI Proponent, and include reference to this in the Expression of Interest (EOI);

 

3.     Amends the EOI to require applicants to demonstrate how ethnic community organisations and multicultural activity will be incorporated into their proposal;

 

4.     Ensures a member(s) of Council’s Living Arts team as well as a representative of Multicultural NSW are part of the EOI Evaluation Panel;

 

5.     Places a stronger weighting on cultural and live entertainment outcomes rather than commercial rental returns when assessing EOI criteria for selection of submissions;

 

6.     Approves the draft Expression of Interest documentation for Marrickville Town Hall (Live Music Venue);

 

7.     Commences the Expression of Interest Campaign and report back to Council on the outcomes;

 

8.     Maintain all existing Community users and this be stipulated in the EOI; and

 

 

9.     Amend Item 6.3 to read ‘Council will undertake a planning proposal for the site to change the zoning and/or amend the LEP and DCP to allow the operation of live music.’

 

Motion Lost

For Motion:                  Crs Byrne, Drury, Iskandar, Lockie, McKenna OAM and York

Against Motion:           Crs Da Cruz, Hesse, Macri, Passas, Porteous, Stamolis and Steer

Absent:                         Cr Raciti

 

 

Foreshadowed Motion (Hesse/Stamolis)

 

THAT the future use of Marrickville Town Hall be referred to the relevant local democracy committee looking at entertainment for advice back to Council.

Motion Carried

For Motion:                  Crs Da Cruz, Hesse, Lockie, Macri, Passas, Porteous, Stamolis and Steer

Against Motion:           Crs Byrne, Drury, Iskandar, McKenna OAM and York

Absent:                         Cr Raciti

 

Councillor Iskandar retired from the Meeting at 10:34 pm.

 

Extension of Time

 

Motion: (Byrne/Hesse)

 

THAT the meeting be extended until 11.15pm.

 

Motion Carried

For Motion:                  Crs Byrne, Da Cruz, Drury, Hesse, Lockie, Macri, McKenna OAM, Passas, Porteous, Stamolis, Steer and York

Against Motion:           Nil

Absent:                         Crs Iskandar and Raciti

 

C0621(1) Item 6  Real Estate Investment Strategy

Motion: (Drury/Byrne)

 

THAT Council:

 

1.   Adopts the Real Estate Investment Strategy report as prepared by Ernst & Young (EY);

 

2.   Endorses the Inner West Council Investment Preferences, Investment Criteria and Recommendations for new acquisitions as outlined in the ‘Real Estate Investment Strategy’ prepared by EY;

 

3.   Approves the ‘Investment funds proceeds’ received from the acquisition of Council’s Tempe Lands; and

 

4.   Notes that all decisions for the purchase of land rests with Council and that a report will be brought back to Council for a decision prior to any purchases being finalised.

 

Motion Carried

For Motion:                  Crs Byrne, Da Cruz, Drury, Lockie, Macri, McKenna OAM, Passas, Stamolis, Steer and York

Against Motion:           Crs Hesse and Porteous

Absent:                         Crs Iskandar and Raciti

 

 

Amendment (Porteous/Hesse)

 

THAT the Inner West Real Estate Investment Strategy be amended such that: 

a)    Any property purchased by the Inner West Council must be located within the geographical boundaries of the Inner West Council Local Government Area: and

Motion Lost

For Motion:                  Crs Da Cruz, Hesse, Porteous, Stamolis and Steer

Against Motion:           Crs Byrne, Drury, Lockie, Macri, McKenna OAM, Passas and York

Absent:                         Crs Iskandar and Raciti

 

b)    Any property purchase should not just be in order to generate income. The investments must  be ethical, sustainable, achieve social justice outcomes in line with the council’s Community Strategic Plan.  

 

Motion Lost

For Motion:                  Crs Da Cruz, Hesse, Porteous and Steer

Against Motion:           Crs Byrne, Drury, Lockie, Macri, McKenna OAM, Passas, Stamolis and York

Absent:                         Crs Iskandar and Raciti

 

Procedural Motion (Byrne/Lockie)

 

THAT Council defer items 7, 8, 9, 10, 12, 13, 14, 15, 16, 18, 19, 20, 21, 22, 23, 24, 25, 26 and 27 to the next Ordinary Council meeting on 29 June 2021.

 

Motion Carried

For Motion:                  Crs Byrne, Da Cruz, Drury, Hesse, Lockie, Macri, McKenna OAM, Passas, Porteous, Stamolis, Steer and York

Against Motion:           Nil

Absent:                         Cr Iskandar and Raciti

 

As Item 11 Notice of Motion to Rescind: C0521(3) Item 1 Notice of Motion:            Local Government Act Amendment Bill (Demerger) - 24 May 2021 was dealt with in the Extraordinary Council meeting on 8 June 2021, 6pm, it is now redundant.

 

Meeting closed at 11.08pm.

 

Public Speakers:

 

 

Item #

 

Speaker                     

Suburb

Item 1:

Paul Kougias

Stanmore

Item 18:

Simon Wilkes

Mackey Park

Item 19:

Marilyn Hadfield

Jeni Pattision

Lilyfield

Summer Hill

Item 20:

Michele Hacking

Brian Simmons

Rozelle

Chiswick

Item 21:

Richard Lie

Ryan Harris

Helen Hughes

Summer Hill

Summer Hill

Summer Hill

Unconfirmed minutes of the Ordinary Council meeting held on 8 June 2021.


Council Meeting

29 June 2021

 

 

Minutes of Extraordinary Council Meeting held on 8 June 2021 and livestreamed on Council’s website.

 

Meeting commenced at 6.02pm

 

 

 

 

 

Present:

Darcy Byrne

Victor Macri

Marghanita Da Cruz Mark Drury

Lucille McKenna OAM

Colin Hesse

Sam Iskandar

Tom Kiat

Pauline Lockie

Julie Passas

Rochelle Porteous

Vittoria Raciti

John Stamolis

Louise Steer

Anna York
Peter Gainsford

Simon Duck

Mayor

Deputy Mayor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor (Attended remotely)

Councillor

Councillor

Councillor

Councillor (6:12pm)

General Manager

Acting Director Development and Recreation

Ian McCann

Acting Director Infrastructure

Caroline McLeod

Acting Director City Living

Peter Livanes

Acting Director Corporate

Katherine Paixao

Acting Manager Governance

Carmelina Giannini

Acting Governance Coordinator

 

 

APOLOGIES:       Nil

 

 

 

DISCLOSURES OF INTERESTS:    Nil

 

 

PUBLIC FORUM

 

The registered speakers were asked to address the meeting. The list of speakers is available on the last page of these minutes.

 

Councillor York entered the Meeting at 6:12 pm.

 

 

ADJOURNMENT

 

6.32pm - The Mayor, Clr Byrne adjourned the meeting to open the 6.30pm Ordinary
                Council meeting.

6.32pm– The Mayor, Clr Byrne resumed the meeting.

 

 

 

Procedural motion: Motion be put (Drury)

 

THAT the motion be put without further debate.

 

Motion Lost

For Motion:                  Crs Byrne, Drury, Iskandar, McKenna OAM and York

Against Motion:           Crs Da Cruz, Hesse, Kiat, Lockie, Macri, Passas, Porteous, Raciti, Stamolis and Steer

 

    

C0621(2) Item 1         Notice of Motion to Rescind: C0521(3) Item 1 Notice of Motion:           Local Government Act Amendment Bill (Demerger) - 24 May 2021

Motion: (McKenna OAM/York)

 

THAT Council rescind that a poll be conducted on September 4, on the issue of de-amalgamation of the Inner West Council resolution 2 of C0521(3) Item 1 Notice of Motion: Local Government Act Amendment Bill (Demerger).

 

Motion Lost

For Motion:                  Crs Byrne, Drury, Iskandar, McKenna OAM and York

Against Motion:           Crs Da Cruz, Hesse, Kiat, Lockie, Macri, Passas, Porteous, Raciti, Stamolis and Steer

 

 

Meeting closed at 6.54pm.

 

 

 

Public Speakers:

 

 

Item #

 

Speaker                     

Suburb

Item 1:

Markela Panegyres

James Wyner

Michele Hacking

Newtown

Marrickville

Rozelle

 

 

 

 

 

Unconfirmed minutes of the Extraordinary Council meeting held on 8 June 2021.

 

 

 

 


Council Meeting

29 June 2021

 

Item No:         C0621(3) Item 1

Subject:          Local Government Remuneration Tribunal Determination 2021           

Prepared By:      Katherine Paixao - Acting Governance Manager  

Authorised By:  Peter Livanes - Acting Director Corporate

 

 

RECOMMENDATION

 

THAT the Mayor and Councillor Fees for 1 July 2021 to 30 June 2022 be set at the maximum level for a Metropolitan Large council.

 

 

 

DISCUSSION

The Local Government Remuneration Tribunal (LGRT) has made its determination, under section 241 of the Local Government Act 1993, in relation to the annual fees to be paid to Mayors and Councillors for the 2021/22 financial year period for all NSW councils.

Section 241 of the Local Government Act 1993 provides for the Tribunal to determine, not later than 1 May in each year, for each of the categories determined under section 239, the maximum and minimum amount of fees to be paid to mayors and councillors of councils, as well as chairpersons and members of county councils.

The Tribunal’s Annual Report and Determination 2021 provides details of the factors taken into account in its determination that an increase of 2 percent in fees for Mayors and Councillors is appropriate across the sector. The increases are effective from 1 July 2021. Further information regarding the factors taken into account to reach the determination of the 2 percent increase can be found under Attachment 1 – Local Government Remuneration Tribunal – Annual Report and Determination 2021.

Pursuant to section 241 of the Local Government Act 1993, the Tribunal’s 2021 annual determination has set the annual fees to be paid in each of the categories to Mayors and Councillors effective from 1 July 2021. Under the Act, it states that if Council does not fix the fees for the Mayor and Councillors by resolution, the minimum rate is automatically applied. Inner West Council is classified as a ‘Metropolitan Large’ council.  The annual fees for Mayors and Councillors in the ‘Metropolitan Large’ category are as follows:

 

Category

 

Councillor/Member Annual Fee

 

Mayor/Chairperson Additional Fee*

 

Minimum

Maximum

Minimum

Maximum

Metropolitan Large

$18,800

$31,020

$39,940

$90,370

 

*Council has previously resolved to pay the Deputy Mayor a fee of $10,000 per annum. The legislation requires that any fee set for the Deputy Mayor is taken from the annual fee payable to the Mayor.

This report recommends that Council adopt the maximum annual fees set by the Tribunal on the following basis:

·    Substantial size in geographic and population size of the Local Government Area;

·    Substantial responsibilities associated with the annual budget;

·    The wide scope, level and range of services delivered by Council; and

·    Increased level of time investment required for the Mayor and Councillors to fulfil their civic duties effectively.

 

Adopting the report recommendations will ensure the remuneration of the Inner West Council elected officials reflects the increased scope of responsibilities to undertake their civic duties in a large amalgamated Council.

 

 

 

 

ATTACHMENTS

1.

Local Government Remuneration Tribunal – Annual Report and Determination 2021


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Council Meeting

29 June 2021

 

Item No:         C0621(3) Item 2

Subject:          Companion Animals - Off Leash Park Areas and the Segregation of Larger Dogs from Smaller Dogs in Fenced and Time Shared Areas            

Council at its meeting on 08 June 2021 resolved that the matter be deferred to the meeting to be held on 29 June 2021.    

Prepared By:      Aaron Callaghan - Parks and Recreation Planning Manager  

Authorised By:  Elizabeth Richardson - Chief Operating Officer, Director Development and Recreation

 

 

 

RECOMMENDATION

 

THAT the report be received and noted.

 

 

 

DISCUSSION

At the 13 April 2021 Council meeting, it was resolved:

 

THAT Council receives a report on the following in relation to the use of Off Leash Dog Parks in the LGA on the following issues:

1.   Incidents at the parks between dogs and council’s enforcement of the Companion    Animal Act; and

2.   The for segregation of larger dogs from smaller potentially through timed use of the facilities on fenced off-leash areas.

 

As of 2021 the Inner West Council area has a registered dog population of 38,700.

The popularity of dog off leash areas in parks has grown in popularity throughout Sydney as more households have pets and are asking that Councils provide recreational spaces and opportunities for socialisation and exercise. The Inner West Council is a leader in this area. 

The Inner West Council LGA has a total of 43 off leash areas in parks managed by Council (refer to fig 1.0). This includes the majority of unfenced sporting grounds which have been classified as off leash zones when active sports and/or sports training is not taking place.

In addition to the above there are a total of 6 fenced dog off leash areas. These being :

·    Bede Spillane Reserve

·    O’Dea Reserve

·    Enmore Tafe off leash Area Park

·    Cadigal Reserve

·    Sydenham Green (George St)

·    Tempe Lands

 

Fig 1.0 -Parks with Off leash Areas Inner West Council LGA

 

Incidents in Parks and Council’s Enforcement of the Companion Animal Act

Council Companion Animal Officers are delegated under the Companion Animals Act 1998 (the ‘Act’) to investigate reports of dog attacks. The Act states;

 

If a dog rushes at, attacks, bites, harasses or chases any person or animal (other than vermin), whether or not any injury is caused to the person or animal—

(a)  the owner of the dog, or

(b)  if the owner is not present at the time of the offence and another person who is of or above the age of 16 years is in charge of the dog at that time—that other person,

is guilty of an offence.

 

During an investigation, Companion Animal Officers will gather evidence such as, but not limited to, witness statements, interviewing persons of interest, obtaining photos, videos, Veterinary reports, medical reports and DNA samples. Officers may also consider seizing a dog within 72 hours of it reportedly attacking a person or animal.

 

The outcome of a dog attack investigation can vary considerably, from no action, to a formal caution, issuing of penalty infringements, nuisance orders, dog seizure, court prosecution, control orders, dangerous or menacing dog declaration, court imposed dog destruction order, permanent dog ownership disqualification or imprisonment.

 

The monetary penalties for the offence of Dog Attack range from minimum on-the-spot-fine of $1,320 up to maximum court imposed fine of $77,000.

The offence of a dog attack and the subsequent penalty amounts are set by the State Government and regulated by the Companion Animals Act 1998 and Companion Animal Regulation 2008, not by local Councils.

Dog Attack statistics 2019/2020

A total of 369 dog attack incidents were reported to Council.

Not every person or victim reporting a dog attack are prepared to proceed with providing sufficient evidence, such as a witness statement, or the reported incident does not meet the legislative definition of a ‘dog attack’ and therefore the matter may not be formerly investigated

A total of 161 dog attack incidents were recorded on the NSW Companion Animal Register and were formerly investigated. Of the 161 dog attack incidents:

·    75.7% involved an animal

·    46.5% involved a person – 8% child under 16yrs / 38.5% adult

·    34.7% occurred on a footpath or roadway

·    29.4% occurred in a park

·    17.3% occurred in a designated dog off leash area

·    7.2% occurred on private property (incl attacking dog owners’ property)

·    6.8% occurred outside the attacking dog’s property

 

Segregation of Larger dogs from Smaller Dogs and Timed Shared Arrangements

The regulating of size specific off leash areas would be very difficult. Defining the difference between a small and large dog is problematic from an enforcement perspective, as the proofs required to establish an offence would be difficult to obtain.

For example, if weight were used as the measure, then the dogs would require to be weighed. If it were height then Staffordshire Bull Terriers are short, but also very powerful.

An additional consideration would also be that if a resident has more than one dog and they are each a different size or category, an owner would not be able to effectively monitor each dogs behavior responsibly.

It is important to note that all dog breeds, both large and small, both purebred or cross bred, are capable of attacking, playing rough, being tenacious, being aggressive, being friendly or aggressive to people and  being friendly or aggressive towards other animals. A dog’s breed or size cannot be used to predict its behavior, whether good or bad.

Inner West Council provides for one of, if not the highest, number of dog off leash exercise areas within its LGA in NSW. The high number of dog off leash exercise areas and the variety of their sizes, fencing or no fencing and surface type, provides adequately to all dog’s needs when managed by their owner responsibly and within the provisions of the Companion Animals Act 1998.

There are currently 43 areas within the IWC LGA dedicated to dog off leash exercise on either a full time or part-time basis.

All dogs, regardless of the breed, should not be exercised off leash if they cannot be under effective control by their owner, or not respond to a recall command, or if they attack or harass another dog or person. If any of these behaviors are prevalent, regardless of breed, then this should be a reason why they should not be exercised off leash, and certainly not be provided an exclusive area to exhibit these unlawful behaviors.  

In addition, from a maintenance perspective, smaller fenced areas are problematic as they tend to wear out quickly and can be a significant cost burden to Council with regard to the need for regular returning and general maintenance.

STAFF CONSULTATION

This report was written in consultation with Council’s Companion Animal Services section.

 

FINANCIAL IMPLICATIONS

Nil

 

 

 

ATTACHMENTS

Nil.


Council Meeting

29 June 2021

 

Item No:         C0621(3) Item 3

Subject:          Aquatics Centres opening Hours       

Council at its meeting on 08 June 2021 resolved that the matter be deferred to the meeting to be held on 29 June 2021.   

Prepared By:      Simon Duck - Senior Manager Aquatic Services 

Authorised By:  Elizabeth Richardson - Chief Operating Officer, Director Development and Recreation

 

 

 

RECOMMENDATION

 

THAT:

 

1.   Council note the additional expenses of estimated $400,000 for increase in opening times for the indoor Aquatic Centres to 10pm Monday to Friday;

 

2.   Council note attendance after 7pm is comparatively low across the indoor Aquatic Centres; and

 

3.   The opening hours for the Aquatic Centres remain unchanged however some harmonisation of opening hours for weekends and public holidays to take place for the Aquatic Centres from 2022 onwards.

 

 

 

 

DISCUSSION

On 13 April 2021, Council resolved in part:

THAT a report be brought back on the costs for extending the hours of the indoor pools/spa/sauna/steam/gym to 10pm every night.

The AKAC, LPAC, AAC and all have a range of opening hours that are dependent on seasonal elements or as part of general ongoing operations and program needs.

 

There are some slight variations between opening hours at each centre however they all close at 9pm weeknights with the pools closing at 8pm as part of standard programming and general operations. There are also some minor variations between centres for opening hours on public holidays and weekends

 

The opening hours for the IWC Aquatics Facilities in are in line with industry norms and with comparative facilities across wider Sydney.

 

The request to consider opening hours for the indoor pools until 10pm each night will be dealt with for the purpose of this report for Monday to Fridays only. It should also be noted by Council that closing the pools at 10pm in the evenings requires staffing to be onsite and pack down the centres for 1 hour after closing. In this regard, public accessibility until 10pm generates additional labour until 11pm.

 

Usage Patterns.

 

As part of the discussion, some recent usage patterns have been reviewed to give context to the view that later opening hours are in high demand.

In the March 2021 period, the following trends for gym and aquatics at respective entry times can be noted:

LPAC

 

There was an average of 17 persons per day attending swimming pool after 7pm and only an average of 1.7 gym persons attending after 8pm per day.

 

AKAC

 

There was an average of 10 persons per day attending swimming pool after 7pm and an average of 2.8 gym persons attending after 8pm per day

 

AAC

 

There was an average of 15.6 persons per day attending swimming pool after 7pm and an average of 4.7 gym persons attending after 8pm per day.

 

Key Insights

·    Public attendance for the gym after 8pm is very limited.

·    Whilst there may be patrons remaining in the centres after 8pm competing their swimming or exercise, for the most part, patrons enter the building prior to 8pm.

·    There is no evidence to suggest opening later would increase patronage or membership. Therefore, this would create no, or minimal additional revenues however would generate significant costs.

·    Aquatics usage is quite low from 7pm-8pm so assumptions can be drawn that this would diminish to even lesser number should the pool open until 10pm.

·    The attendance numbers above represent very low comparative attendances when compared with peak times prior to 7pm.

FINANCIAL IMPLICATIONS

 

In terms of cost/benefit analysis for the community, seemingly small adjustments in opening hours have significant cost implications for operations. The table below gives an overview of direct additional labour costs for 2 hours of extended opening times and all pools facilities for an individual Aquatic Centre for Monday to Friday only.  Assumptions include;

·    The public leaving at 10pm but holding staff on duty until 11pm in order to pack down the centre.

·    An assumption of a minimum of 6 additional staff are required on duty made up of lifeguards, reception staff and gym staff.

 

Aquatic Centre

Annual Cost

LPAC

$131,040

AKAC

$131,040

AAC

$131,040

Total

$393,120

 

For this report, fixed labour costs have been used for the review however, there may also be some additional costs such as cleaning, energy usage and other tenancy costs which are not considered at this stage. It is assumed these tenancy costs would be on top of the direct labour costs which would mean a total cost in excess of $400,000 per annum.

 

 

Summary

 

The current opening hours for all centres is based on delivering the most appropriate range of hours and services whilst meeting the needs of the wider community. Upon review, there are low levels of attendance to the facilities beyond 8pm. Certainly core programs such as Squads, Group Fitness and Learn to Swim are not programmed at those times due to lack of demand. When this is put in context with the additional cost for 2 extra opening hours per day, it is evident that extending the opening hours is not supported by attendance data for those times and subsequently this would have additional financial costs of approx. $400,000 per annum. It should however be noted that there are some minor differences in opening times between Aquatic Centres for weekends and public holidays and these should be harmonised from July 2022 onwards.

 

 

 

 

ATTACHMENTS

Nil.


Council Meeting

29 June 2021

 

Item No:         C0621(3) Item 4

Subject:          Investment Report as at 30 April 2021.       

Council at its meeting on 08 June 2021 resolved that the matter be deferred to the meeting to be held on 29 June 2021.    

Prepared By:      Daryl Jackson - Chief Financial Officer  

Authorised By:  Peter Gainsford - General Manager

 

 

 

RECOMMENDATION

 

THAT the report be received and noted.

 

 

 

DISCUSSION

Council’s holding in various investment categories are listed in the table below. Council’s portfolio size is $230.2m.  All Socially Responsible Investments (SRI’s) are investments that comply with the Non-Fossil Fuel standards. Council’s annualised return continues to exceed the bank bill index benchmark. Council’s portfolio had a return of 1.13%, above the UBSWA Bank Bill Index Benchmark (0.07%).

 

Changes in the value of our portfolio was –

 

·    Investment

Members Equity Bank $2.8k (interest)

 

The attachments to this report summarise all investments held by Council and interest returns for periods ending 30 April 2021.

 

The Current Market value is required to be accounted for. The Current Market Value is a likely outcome if Council were to consider recalling the investment prior to its due date.

 

All investments made for the month of April 2021 have been made in accordance with the Local Government Act, Local Government Regulations and the Inner West Council Investment Policy.

 

 

 

 

ATTACHMENTS

1.

IWC Investment Report - April 2021

2.

IWC Economic & Investment Portfolio Commentary April 2021

  


Council Meeting

29 June 2021

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Council Meeting

29 June 2021

 


 


 


Council Meeting

29 June 2021

 

Item No:         C0621(3) Item 5

Subject:          Electricity Procurement       

Council at its meeting on 08 June 2021 resolved that the matter be deferred to the meeting to be held on 29 June 2021.    

Prepared By:      Jon Stiebel - Urban Sustainability Manager  

Authorised By:  Peter Gainsford - General Manager

 

 

 

RECOMMENDATION

 

THAT receive and note the pre-tender electricity procurement report.

 

 

 

 

DISCUSSION

Council resolved at its meeting of 13 April 2021 (C0421(1) Item 11) to delegate the General Manager the authority to enter into a procurement process (Request for Tender) for electricity supply to Council operations; and to receive a report prior to the Request for Tender (RFT).

 

Inner West Council’s current electricity contract was procured through SSROC in 2018. Under the contract, the renewable energy component is a long-term commitment until 2030 whilst the residual load component expires in June 2022 and is up for renewal. The renewable energy is currently sourced from the Moree solar farm and is approximately equivalent to Council’s daytime electricity consumption (around 25% of total electricity used). Options for procuring the next electricity contract have been evaluated and the preferred process is outlined in this report.

 

SSROC Procurement Process

 

Inner West will participate in the upcoming SSROC electricity procurement project (named PEERS 3). Tender release is currently scheduled for June 2021. The SSROC project will aggregate demand for electricity across 23 councils (including non-SSROC councils) with a view to attracting good pricing and service outcomes. 

 

The PEERS 3 project team is:

·    SSROC team:

Helen Sloan, SSROC GM

Helene Forsythe, Program Manager

Cathy Dizon, Strategic Procurement and Contracts Manager

·    Technical Advisor – Sourced Energy Pty Ltd (David West and JP Vernon)

·    Technical Quality Assurance – Next Energy Pty Ltd (Graham Mawer)

·    Probity Advisor – Procure Group (Daemoni Bishop)

·    Legal Advisors – Allens

 

Inner West Council is represented on the PEERS 3 Project Working Group.

 

Inner West Council Renewable Energy Target

Inner West Council has resolved to become 100% renewable and carbon neutral by 2025 and has declared a Climate Emergency, highlighting the need for accelerated action (refer Climate and Renewables Strategy adopted December 2019).

Over half of Councils participating in the project have adopted 100% renewable energy targets. The PEERS 3 project is seeking to allow individual Councils the ability to choose their renewable energy portion (an amount up to 100% to be agreed with each participating council) to address their target/dates.

As per (C0421(1) Item 11), a confidential report will be provided to Councillors on renewable energy options and their cost implications directly following the initial tender evaluation stage so that the General Manager can request a renewable portion prior to SSROC initiating the Best and Final Offer stage of the procurement process (BAFO). The report will provide information on the financial implications of requesting 100% renewables if this is an available option.

SSROC’s estimated project timeline is shown in Figure 1 below. Expected key project milestones (subject to change) are:

·    Request for Tender – June 2021

·    Tender Close – July 2021

·    Tender submission evaluations – July 2021

·    Confidential report to Council on renewable energy options – July/August 2021

·    Tender Awarded and contracts – September 2021

 

 

Timeline

Description automatically generated

 

Figure 1 Estimated PEERS 3 Timeline

FINANCIAL IMPLICATIONS

Council’s current budget for electricity is approximately $3 million/annum.

 

 

 

ATTACHMENTS

Nil.


Council Meeting

29 June 2021

 

Item No:         C0621(3) Item 6

Subject:          Investment Report as at 31 May 2021           

Prepared By:      Daryl Jackson - Chief Financial Officer  

Authorised By:  Peter Livanes - Senior Manager Business Excellence, Customer Service, Enterprise and WHS

 

 

 

RECOMMENDATION

 

THAT the report be received and noted.

 

 

 

DISCUSSION

Council’s holding in various investment categories are listed in the table below. Council’s portfolio size is $230.2m.  All Socially Responsible Investments (SRI’s) are investments that comply with the Non-Fossil Fuel standards. Council’s annualised return continues to exceed the bank bill index benchmark. Council’s portfolio had a return of 1.02%, above the UBSWA Bank Bill Index Benchmark (0.06%).

 

Changes in the value of our portfolio was –

 

·    Investment

Members Equity Bank $2.9k (interest)

 

The attachments to this report summarise all investments held by Council and interest returns for periods ending 31 May 2021.

 

The Current Market value is required to be accounted for. The Current Market Value is a likely outcome if Council were to consider recalling the investment prior to its due date.

 

All investments made for the month of May 2021 have been made in accordance with the Local Government Act, Local Government Regulations and the Inner West Council Investment Policy.

 

 

 

 

 

 

ATTACHMENTS

1.

IWC Investment Report - May 2021

2.

IWC Economic & Investment Portfolio Commentary May 2021

  


Council Meeting

29 June 2021

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Council Meeting

29 June 2021

 


 


 


Council Meeting

29 June 2021

 

Item No:         C0621(3) Item 7

Subject:          NEW ARRANGEMENTS FOR MAYORAL SUPPORT        

Prepared By:      Peter Gainsford - General Manager

 

 

 

RECOMMENDATION

 

THAT Council receive and note the report.

 

 

 

 

BACKGROUND

 

Guidelines for the payment of expenses and the provision of facilities for Mayors and Councillors in NSW (October 2009) issued by the Office of Local Government at paragraph 2.4.2 confirms that ‘Dedicated staff support, including secretarial services’ can be provided to the Mayor and/or Councillors.

 

Council’s current Councillor Expenses and Facilities Policy was adopted by Council on 17 July 2017 and states. 

 

10.6. In performing their civic duties, the Mayor and councillors will be assisted by a small number of staff providing administrative and secretarial support, as determined by the General Manager.

 

The Councillor Expenses and Facilities Policy delegates the resourcing of roles in the Mayor’s office to the General Manager. The current staffing levels have been in place for the past 3 years. All staff in this office are either permanent or have an end date of September 2021, have been employed under the Local Government Award and are the responsibility of the General Manager.

 

At the Extraordinary Council Meeting held on 24 May 2021, Council resolved as follows:

 

Motion: (Kiat/ Steer)

THAT in relation to the budget for the Office of the Mayor, that Council:

 

1.   Receive and note the memo of the then Acting General Manager dated 8 April 2021, 'Organisation Structure in the Office of the Mayor';

 

2.   Note the advice that the current staffing level of the Office of the Mayor at $538,000 per annum is significantly higher than comparable councils, and that this funding allocation was not determined or approved by a resolution of Council;

 

3.   Receive   advice   before   adoption   of   the   budget   from   the   General   Manager addressing how Council can, as part of the FY21/22 Annual Budget, respond to the organisational issues and risks identified in the memo from the Acting General Manager dated 8 April 2021. This shall include advice on a structure for the Office of the Mayor that is consistent with other comparable councils, and noting Council’s preference for a reallocation of any staff within the organisation where appropriate;

 

 

4.   Receive a report before adoption of the budget regarding how Council can address the organisational issues and risks identified in the abovementioned memo; and

 

5.   Receive a report on the full resources, staff and expenditures relating to the

Mayor’s Office and a Councillor briefing be arranged to assess and review this

report. The report should detail the staff positions and the key tasks of these

positions.

 

Report

 

A review of the following expenses and facilities policies from other councils have revealed the following.

 

City of Sydney – Clause 35.7. Under Council’s adopted delegations, the Lord Mayor has authority to determine the structure of the Office of the Lord Mayor in consultation with the Chief Executive Officer, subject to the costs being within the annual budget allocated and provided the staffing of the unit does not exceed the equivalent of 22 full time staff.

 

City of Parramatta Clause 10.4. In performing his or her civic duties, the Lord Mayor will be assisted by a number of staff providing administrative, secretarial and policy support. The number of staff supporting the Lord Mayor and Councillors will be determined by the CEO in consultation with the Lord Mayor.

 

City of Canterbury Bankstown Clause 10.6. In performing his or her civic duties, the Mayor will be assisted by an Executive Assistant who will provide administrative and secretarial support, and receive general support from staff within the Office of General Manager

 

Blacktown Council Clause 6.2.5. Secretarial support and postage Council will provide secretarial support to the Mayor at the Civic Centre during normal office hours. Council will pay for postage of the Mayor’s official mail

 

Georges River Council Clause 9.3.2 Dedicated staff support–for administrative and secretarial support, word processing, research and briefings. Additional administrative support when required for assistance with the organisation of functions and meetings and briefings.

 

Central Coast Council clause 90. In performing his or her civic duties, the Mayor will be assisted by a small number of staff providing appropriate support, as determined by the Chief Executive Officer.

 

Clause 91. The number of exclusive staff provided to support the Mayor and Councillors will not exceed the number of full-time equivalents identified in the adopted organisational structure and as provided in the adopted budget

 

 

Current Resourcing requirements for the Office of the Mayor

 

The current resourcing levels in the Office of the Mayor has been in place for more than 3 years and consists of 2.6 full time equivalent (FTE) administrative staff (correspondence, civic events and diary support) and 2 external communications mayoral policy advice positions.

 

The administrative staff were placed into their role after an internal recruitment process and the external communications and mayoral policy advice positions were placed after an external recruitment process. 

 

The duties of the administrative functions involves diary management, correspondence, phone calls and redirecting enquiries to the relevant Council officer, Coordinating the Citizenship ceremonies, setting up meetings and liaising with members of senior staff on required information, reports, actions and other outstanding matters. The administrative resources were reviewed by the previous General Manager and deemed to be appropriate.

 

The duties of the external communications and mayoral policy advice positions involves the coordination of the day-to-day media operation of the Mayor's office, analysis of complex policy issues to prepare advice for the Mayor. In consultation with the Communications team, liaise with local, metropolitan and specialist media on matters, manage issues that may emerge and provide information that is relevant, timely and accurate. Ensure that communications with the media team on matters concerning the programs and services of Council are maintained in order, to manage the issues which may emerge and to present a positive image of Council and monitor news cycles and prepare briefing and responses in a timely manner.

 

This team provides the Mayor with high level strategic, policy and media advice, and acts as a point of contact between the Mayor and senior staff. The office of the Mayor was developed through the restructure of the Inner West Council post amalgamation and the reporting lines for staff are into the Governance team and into the Communications team.  

 

Whilst some councils operate with an Office of the Mayor as a separate unit a majority of councils provide administration support to the Mayor and other support is directed via the General Manager through to the senior staff and communications team.

 

New Arrangements for Mayoral Support

 

The current arrangement with the Office of the Mayor has now been abolished and this now allows the current administrative support staff work closely with the Governance team to provide support for the Mayor’s Office and Councillors. A range of support activities can be provided in a coordinated manner and a new approach of support for the Mayor and Councillors can be put in place and the number of staff required can then be articulated in the Councillors Expenses and Facilities Policy when considered by the new Council. There is already a commitment to reviewing the tasks and positions of the Mayor’s office which will inform the review of the Councillor Expenses and Facilities Policy.

 

The staff within the external communications positions have been relocated to another floor within Council so they can have a closer working relationship with the Media and Communications team. This way Council can honor their existing employment contracts and then review our communication capacity in conjunction with our revised community engagement strategy. All staff impacted by this decision have been consulted with this new arrangement.

 

The Office of Local Government is currently exhibiting a Draft Model Councillor and Staff Interaction Policy Part 6 – Access to Council staff that outlines how the interaction between Mayor and Councillors and staff would work for Mayoral and Councillor support.

 

6.1 Councillors may directly contact members of staff that are listed at Schedule 1 of this Policy. The General Manager may amend this list at any time and will advise councillors promptly of any changes.

 

6.2 Councillors can contact staff listed at Schedule 1 about matters that relate to the staff member’s area of responsibility.

 

6.3 Councillors should as far as practicable, only contact staff during normal business hours.

 

6.4 If councillors would like to contact a member of staff not listed on Schedule 1, they must receive permission from the General Manager.

 

6.5 If a councillor is unsure which authorised staff member can help with their enquiry, they can contact the General Manager or the Governance Support Officer who will provide advice about which authorised staff member to contact.

 

6.6 In some instances, the General Manager or a member of the Council’s Executive Leadership team will direct a Council staff member to contact councillors to provide specific information or clarification relating to a specific matter.

 

6.7 A councillor or member of staff must not take advantage of their official position to improperly influence other councillors or members of staff in the performance of their civic or professional duties for the purposes of securing a private benefit for themselves or for another person.

FINANCIAL IMPLICATIONS

Nil

 

 

 

ATTACHMENTS

Nil.


Council Meeting

29 June 2021

 

Item No:         C0621(3) Item 8

Subject:          Development of Rozelle Parklands-Council Update           

Prepared By:      Aaron Callaghan - Parks and Recreation Planning Manager  

Authorised By:  Simon Duck - Acting Director Development and Recreation

 

 

 

RECOMMENDATION

 

THAT Council:

 

1.          Prior to accepting any future care, control and management of the Rozelle Parklands, Council seek confirmation from the NSW Government on the final costings of the project and that a report is brought back to Council on budget implications associated with future management and maintenance of the parkland; and

 

2.          Note the importance of the Rozelle Parkland Project as a legacy open space project which will address long standing community recreational needs in the north of the Inner West Council Local Government area.

 

 

 

 

DISCUSSION

 

On the 15th June 2021 the NSW Government announced that works had commenced on the development of the Western harbour Tunnel and with it the connection of the vast spaghetti junction beneath Rozelle and Lilyfield.   As part of this work Government also announced the approval of a future 10-hectare site of the Rozelle Parkland (Attachment 1 and Attachment 4) which will include sporting facilities, connections to Callan Park, a proposed foreshore link at Bays West. Full development and delivery of the new parkland by the NSW Government is set to be completed in 2023.

 

As way of background, in December 2020 the Inner West Council was invited to join an established Government working group to assist with the development of the parkland located on the former Rozelle Goods yard site.  

 

The working group consisted of representatives from Inner West Council, Department of Industry, Planning and Environment, NSW Office of Sport and Transport for NSW, as well as three local community members (selected by the NSW Government).

 

The vision and final recommendations of the working group have been achieved by drawing upon the views and ideas of the many stakeholders represented by the organisations mentioned above, and upon a number of suggestions that were received through the exhibition of the Urban Design and Landscape Plan for the Rozelle Interchange Project. Discussion on the development of the new parklands commenced in 2019 when the Government announced its approval conditions for the development of the M4-M5 Link project.

 

Table 1.0 (below) provides a chronological timeline of the key announcements and actions which have assisted with the shaping of the Rozelle Parkland project.

 

 

 

 

 

Table 1.0 Chronological Timeline -Rozelle Parkland Creation

 

Date

Action

Authority

25th February 2019

State significant infrastructure (CSSI) approvals issued by the Minister of Planning for Development for the purposes of the WestConnex M4-M5 Link project. Includes:

new and upgraded pedestrian and cyclist infrastructure at Lilyfield / Rozelle / Annandale and along Victoria Road at Rozelle and: landscaping, including the provision of new open space within the former Rozelle Rail Yards;

NSW Roads and Maritime Services

23rd July 2019

Ordinary Council Meeting.

Council resolves to write to the Minister for Planning and Public Spaces requesting the  preparation of an Urban Design and Landscape Plan, detailing the new recreation area to serve the local community and confirming government funding. Council also resolved to convenes a meeting with relevant stakeholders including peak sporting associations, local schools and WestConnex to discuss the development of the masterplan.

 

Correspondence issued 1 August 2020

Inner West Council

22nd May 2020

Mayor meets with the Deputy Secretary- Greater Sydney to discuss the design and future care of the Rozelle Parklands (refer Attachment 2 and 3 )

Inner West Council and Government

10th July 2020

Second meeting held with the Mayor and the Deputy Secretary- Greater Sydney (refer Attachment 2 and 3) to discuss the design and future care of the Rozelle Parklands. Council invited to nominate a member of its Executive on to a proposed working party to oversee the development of the parklands design

Inner West Council and Government

25th August 2020

Ordinary Council Meeting

Council resolves that it notes the correspondence from Transport for NSW’s Deputy Secretary Greater Sydney regarding Rozelle Parklands (Attachement1); and that Council prepares a draft submission on Rozelle Parklands, incorporating the priorities of local sporting clubs, to be circulated to Councillors for feedback in advance of the August 31 deadline.

 

 

Inner West Council

4th September 2020

Council Submission drafted and submitted on the draft Urban Design & Landscape Plan for WestConnex stage 3b: rozelle interchange

Inner West Council

7th December 2020

Council Representative formally invited to the Government Working Party.

NSW Roads and Maritime Services

February 2021

Local sporting clubs and their parent associations are invited to submit submissions on the future development of the proposed Rozelle Parkland sporting grounds and associated infrastructure.  Submissions closed on the 1st March 2020. A total of 15 submissions were received.

Inner West Council

29th March 2021

Presentation to local sporting clubs on the range of sporting submissions received and opportunities, constraints and challenges associated with the parkland creation.

Inner West Council

7th May 2021

Local Sporting Group Submissions and key recommendations on sporting infrastructure provided to the Government Appointed Working Party.

Inner West Council

11th May 2021

Council Ordinary Meeting

Council resolves to write to the NSW Minister of Planning and Public Spaces and the Minister of Traffic and Roads rrequesting Government develop a Master Plan and Plan of Management be developed for the Rozelle Parklands and that the development of the Master Plan and disclosure of costings for the construction and ongoing maintenance of the Rozelle Parklands is a prerequisite for consideration the Government’s request for Council to take on care, control and management of the Rozelle Parklands.

 

Correspondence submitted to Government on 11th June 2021

Inner West Council,

11th May 2021

Council Ordinary Meeting

Council considered a draft submission in relation to the Government’s Draft Bays West Place Strategy and resolved in part to:

 

1.     Convene a public meeting at Balmain Town Hall to brief local residents about the Government’s proposals and Council’s priorities in the Bays Precinct. All relevant community organisations within Inner West and City of Sydney LGA’s are to be invited to participate

Inner West Council

15th June 2021

NSW Government announces approval of a future parkland which will include sporting facilities, connections to Callan park, a proposed foreshore link at Bays West and will be completed by 2023.

NSW Government

 

 

Evidence Based Planning

 

Council’s assigned representative (Director of Infrastructure) has worked closely alongside Council’s Parks and Recreation Manager and the appointment Government working party to develop, consider and recommend evidence-based parkland design options. Importantly local recreation needs have been assessed and referenced through the key findings of Council’s adopted Recreation and Needs Study, a Healthier Inner West. This study highlights the key issues around:

 

·       sporting infrastructure deficiencies.

·       gaps in recreation provision and opportunities for participation

·       open space provision

·       strategic linkage opportunities for recreation connections and alternative transport options.

 

In addition, the NSW Public Spaces Charter principles have also been utilized as guiding principles in the parkland design. These include

 

1. Open and welcoming: public space belongs to everyone

2. Community-focused: public spaces are where communities forge the ties that bind them

3. Culture and creativity: public space is where we share our stories and values

4. Local character and identity: public spaces make us proud of where we live

5. Green and resilient: public spaces can help us adapt and thrive in a changing climate

6. Healthy and active: public space supports healthy lifestyles and refreshes our spirits

7. Local business and economies: public space supports more dynamic and exciting local economies

8. Safe and secure: everyone should feel safe using public space at all times of the day

9. Designed for people: public space that is flexible can meet the needs of our diverse population

10. Well managed: public space is more inviting when it’s well cared for

 

The design options for the Rozelle Parkland have had to be critically assessed with respect to non-negotiable roading and tunnelling support infrastructure which is situated beneath the proposed parkland.

 

Balanced Parkland

 

While the proposed Rozelle parkland is principally aimed at supporting local catchment it needs to be recognised that it will also have a regional context in terms of its size.

 

Council officers and the Government appointed working party have also been conscious of the need to balance future recreational access and use of a future parkland with respect to the amenity needs of adjacent residents in Lilyfield and Rozelle. This has been achieved by ensuring the park is not over developed and provides a balance between active and passive recreational needs. Developing the site into a mega sporting precinct was not recommended. The negative impacts that this would incur on the surrounding residential areas was a key concern as was the need to focus on the development of an open parkland which encourages more active lifestyles by offering a variety of safe and attractive spaces, is accessible and caters to both sporting and recreational needs of the community

 

In terms of planning for the provision of the sporting areas a number of key prerequisite rules for determining future community use were also developed by the Government Working Group. These are summarised as follows:

 

·     Sporting clubs/organisations must be located in the Inner West Council Local Government Area.

·     The proposed new sporting grounds should not be the exclusive domain of one sporting club or sporting code.

·     The proposed new sporting grounds will be multipurpose in form and use.

·     Future use will be based on demonstrated and evidence-based community needs and emerging recreational trends.

·     Future sporting infrastructure development will be focused on local or regional level sport needs, rather than elite.

·     Future maintenance and management of sporting infrastructure must be financially sustainable for Council.

·     The ability of sporting uses to coexist with informal recreational use of the parklands.

 

In assessing proposed design options, Council officers have worked closely with:

 

·       Local appointed community representatives,

·       The NSW Office of Sport,

·       Senior NSW Public Spaces Executive officers

·       Transport for NSW Design Staff.

·       Local sporting groups and their peak body representatives.

 

 

Fig 1.0 Indicative Image-Rozelle Parklands

 

 

*An indicative landscape master plan is provided in Attachment 1

 

 

 

Key Council Officer Recommendations

 

In May 2021, a final confidential report from the Government working group was submitted to the Minister of Transport with key recommendations for a master plan on the future provision of recreational facilities and identified community needs. Ultimately the responsibility for the approval of the recommendation for the final use of the Parklands will lie with the Minister for Transport and Roads, not Council.  Council has yet to be formally advised of the key adopted projects which have been approved by the Minister. The key projects advocated by Council officers include:

 

Table 1.0 Key Projects Advocated for the Rozelle Parklands Master Plan*

 

Sporting Infrastructure

Notes

 

 

Provision of four multipurpose Ball Courts- floodlit to Australian Standards for sporting use

Two Tennis Courts and two multipurpose basketball/netball courts (supported by the Recreation and Needs Study Research)

Provision of a Rectangular Sporting Ground

Synthetic Multi-Purpose Sporting Ground

Designed primarily for soccer training and competition. Sporting ground does not support small ball sport such as hockey use without removing competition use for weekend sport for soccer. Options for hockey need to be assessed further on other sites within the LGA.

Provision of a Natural Turf Oval Sporting Ground with a synthetic cricket pitch.

Sporting Ground will support active and passive recreational use by the community.

Floodlit to 200lux and can also be used for community events. Phase 3 power will also be supplied. Active sporting uses to be considered include AFL, Rugby League, rugby union and cricket. Soccer and emerging sports such as ultimate frisbee.

Provision of an Amenities Block with four Changing Rooms, Showers and toilet facilities.

Special emphasis on girls and women’s sporting needs as part of the design process.

Community Recreation Use

 

Ecological Wetland

Will be maintained in the future by NSW Roads and Transport not Council.

Children’s Playground

A large children’s playground will be provided catering for children from the age of 2-12 years of age. A key focus in design will be nature play and accessibility.

Shared Paths

A five-metre shared path for pedestrians and cyclists will be provided with connections throughout the parkland linking through to Victoria Road, the future bays precinct and the Iron Cove Bay Run. Significantly this will provide an alternative off road cycle route for bicycle commuters. 

Accessible Public Toilets

One set of public toilets is likely to be provided. Council officers have requested that additional infrastructure is provided to future proof the parkland should additional facilities of this nature be required in the future.

Car Parking

150 space 90-degree angle parking along Lilyfield Road adjacent to the parkland along with two dedicated bus bays for school use.  This will also include the resealing of Lilyfield Road.

 

Car parking will be designed adjacent to the parkland to maximise the open space qualities of the park and also reduce the potential for parking in adjacent residential streets.

Tree Planting

Over 1000 trees will be planted on the parkland site. Recommended planting species have been provided by Inner West Council Urban Ecology Team.

Arts and Culture

It has been recommended that local art is embedded into the project and that development of the Parklands embody the unique identity of the Inner West community through art and culture and the celebration of its heritage. Naming of the Parklands or bridges be subject to further community and stakeholder consultation. Naming of the Parkland and the two bridges which connect the site with an Aboriginal name which will pay respect to the local area is a key preference.

*An indicative landscape master plan is provided in Attachment 1

 

 

FINANCIAL IMPLICATIONS

 

Transport for NSW has committed to providing funding of the parkland and its development to

the value of $15 million dollars. This funding is aimed at ensuring that the Parklands are ‘end state’ ready for the community to enjoy. Transport for NSW is in the process of finalising its financial assessment of key infrastructure requests highlighted in Table 1.0. 

 

We are unaware of the final cost of the proposed works but it is vital that all works are funded as part of the initial works package otherwise the entire community benefit won’t 

be realised for many years to come as it will be subject to future grant funding cycles.

 

Further details on assessed costings are expected to be available in a final report due in mid-2021. It is the intention is Transport for NSW will retain ownership of the park land and it will be managed under a Care, Control and Management agreement with Council, subject to agreement between the parties.

 

The Rozelle Parklands, once built, will require substantial ongoing maintenance, which will need to be reflected in future Council budgets.  The intention of staff is that the agreement will incorporate the need for IWC’s involvement in the detailed design phase to ensure the future assets fit within the constraints of Council’s ongoing available operational maintenance budget.

 

 

ATTACHMENTS

1.

Indicative Landscape Master Plan Rozelle Parklands

2.

NSW Government Correspondence

3.

4

Correspondence from Councils Acting General Manager Dec 2020

NSW Government Media Releases

  


Council Meeting

29 June 2021

 

 

Attachment 1 
Indicative Landscape Plan 
Rozelle Parklands


Council Meeting

29 June 2021

 


 

 

 

 

 


Council Meeting

29 June 2021

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Council Meeting

29 June 2021

 

Item No:         C0621(3) Item 9

Subject:          Greenway Engagement Officer           

Prepared By:      Ryan Hawken - Project Manager Greenway Delivery 

Authorised By:  Cathy Edwards-Davis - Director Infrastructure

 

 

 

RECOMMENDATION

 

THAT the report be received and noted.

 

 

 

 

DISCUSSION

On 24 May 2021 Council resolved:

 

THAT:

 

1.   The General Manager convene a meeting of the existing steering committee to redraft the original terms of reference with a view to maintaining significant community and community group participation in providing support and advice,  with active participation from Council in return,  for the broad vision of the GreenWay as an ecological, biodiversity, cultural; recreational and active transport corridor; and

 

2.   Council receive a report to the next Ordinary Council meeting addressing the reasons for the delay in hiring the Greenway Engagement Officer and recommendations for resolving any barriers to hiring a suitable candidate, including any budgetary changes necessary. 

 

In relation to point 1 – A steering committee meeting will be convened shortly after the commencement of the Greenway Engagement Officer.

 

In relation to point 2 - Resourcing of the Greenway project has generally been managed to match the scale of works in hand. To date the Project Manager Greenway Delivery has managed engagement with assistance from Council’s Engagement team.

 

Recruitment of the Greenway Engagement Officer role and Major Projects Project Engineer role was delayed around 6 months due to the impacts of COVID on the overall delivery of the project.

 

The Greenway Engagement Officer role has now been filled and will commence on 1 July 2021. A candidate for the Major Projects Project Engineer Role has also been identified, and pending acceptance by the candidate, is due to commence in July 2021.

 

 

FINANCIAL IMPLICATIONS

The Greenway Engagement Officer and Major Projects Project Engineer Role is funded from existing Greenway Capital Works budgets.

 

 

ATTACHMENTS

Nil.


Council Meeting

29 June 2021

 

Item No:         C0621(3) Item 10

Subject:          Minutes of the Audit, Risk and Improvement Committee Meeting held on 19 May 2021           

Prepared By:      Laura Lahoud - Business Administration Support Officer  

Authorised By:  Peter Livanes - Acting Director Corporate

 

 

 

RECOMMENDATION

 

THAT Council note the unconfirmed minutes of the Audit, Risk and Improvement Committee meeting held on 19 May 2021.

 

 

 

DISCUSSION

The Audit, Risk and Improvement Committee (ARIC) plays a pivotal role providing Council with independent assurance and advice in the areas of internal audit, financial management, risk management, compliance and control, and organisational performance and improvement, along with external accountability responsibilities.

The confirmed minutes of the meeting held on 19 May 2021 are reported in full at attachment one. The purpose of the meeting was to provide the Audit, Risk and Improvement Committee with progress updates in the areas of internal audit, financial management, risk management, compliance and control, and organisational performance and improvement.

FINANCIAL IMPLICATIONS

Funding to support the Audit, Risk and Improvement Committee is included in the existing budget.

 

The Committee functions in accordance with the non-mandatory guidelines issued by the Chief Executive of the Office of Local Government under section 23A of the Local Government Act 1993 and in consideration of Part 4A of the Local Government Act 1993 as proposed by the Local Government Amendment (Governance and Planning) Act 2016.

 

 

 

 

ATTACHMENTS

1.

Draft Minutes - Audit, Risk and Improvement Committee meeting - 19 May 2021

  


Council Meeting

29 June 2021

 


 


 


 


 

 


Council Meeting

29 June 2021

 

Item No:         C0621(3) Item 11

Subject:          Notice of Motion: Council Website Weekly Update on Street Maintenance        

Council at its meeting on 08 June 2021 resolved that the matter be deferred to the meeting to be held on 29 June 2021.    

From:             Councillor Victor Macri   

 

 

Motion:

 

THAT Council update their website every Monday or first day of the week with the street maintenance that has been done on the previous week ie the verge mowing, street cleaning, tree trimming, and garbage tin cleaning.

 

Background

 

In the interest of transparency residents need to know the work that is being done and will elevate many concerns they have. I understand the difficulties in providing forward scheduling as due to the weather would be labor intensive and far from accurate with timing. Hence providing information on the work that has been done it will be accurate.

 

 

Officer’s Comments:

 

Comment from Director Infrastructure:

Council manages and undertakes maintenance on 464km of roads, 578,000m2 of grass verges, 80,000 trees and hundreds of public garbage bins.  Each week, hundreds of maintenance services are undertaken on these assets.

 

There would be a substantial amount of administration to provide the information as requested on a weekly basis.  It is estimated that it would take an administration officer one day per week to update the website with this information.  This is not currently resourced within the Council structure and it would therefore require an additional part-time staff member at a cost of $14,000 per annum.  If this NOM is supported, Councillors will need to identify a budget for this additional resource.

 

 

 

ATTACHMENTS

Nil.


Council Meeting

29 June 2021

 

Item No:         C0621(3) Item 12

Subject:          Notice of Motion: Report on Tree Loss in Ashfield and Leichhardt Wards       

Council at its meeting on 08 June 2021 resolved that the matter be deferred to the meeting to be held on 29 June 2021.    

From:             Councillor John Stamolis   

 

 

Motion:

 

THAT Council receive a fully detailed listing of the tree canopy loss in Ashfield Ward and Leichhardt Ward over the past year; with additional emphasis on the two suburbs in Ashfield Ward that accounted for almost 50% of the tree canopy loss in the Inner West (i.e. Dulwich Hill and Ashfield).

 

 

Background

 

Council data reported that Ashfield Ward accounted for 64% of the canopy loss over the past year followed by Leichhardt Ward (23%).  These two wards accounted for 87% of the canopy loss in the Inner West over the past year.

Councils’ data showed the change in canopy for the 25 suburbs in the municipality.  One suburb alone, Dulwich Hill, accounted for 27% of canopy loss across the entire 25 suburbs of the municipality!

The suburb of Ashfield accounted for 21% of the canopy loss. 

That is, two of the 25 suburbs in the Inner West accounted for nearly half of the tree canopy loss in the Inner West.  This requires examination.

Stanmore Ward and Balmain Ward, however, were the exceptional performers accounting for only 1% of the total canopy loss each.  In Stanmore Ward a number of suburbs saw good canopy increases (Camperdown, Newtown and Enmore).  So too for Balmain Ward.  Both Lilyfield and Birchgrove saw solid increases. 

The large Marrickville Ward accounted for only 11% of the loss.  In this ward, Sydenham and St Peters were the two suburbs that saw canopy increases.

No suburbs in the Ashfield and Leichhardt Wards saw any canopy increase.

 

 

 

 

 

 

 

 

 

 

 

 

Officer’s Comments:

 

Comment from Urban Forest and Ecology Manager:

 

The detailed canopy loss data can be presented to Council. It is suggested that this be provided as part of the review of Policy, expected to be able to be provided to Council within 3 months

 

 

ATTACHMENTS

Nil.


Council Meeting

29 June 2021

 

Item No:         C0621(3) Item 13

Subject:          Notice of Motion: Plastics       

Council at its meeting on 08 June 2021 resolved that the matter be deferred to the meeting to be held on 29 June 2021.    

From:             Councillor Colin Hesse   

 

 

Motion:

 

THAT Council:

 

1.    Write to the operators of shopping centres located in the Inner West Local Government Area asking them to install public drinking facilities that allow centre patrons to drink from a bubbler or fill up their own bottle rather than buying bottled water and contributing to the massive amount of plastic waste in our society.

 

2.    Report to the June Council meeting on progress Council is making to eliminate the use of single use plastics in Council operations and events in accordance with the Council resolution C0918(1) Item 21 Single Use Plastics Reduction resolved 11 September 2018.

 

 

Background

 

A resident has raised her concerns about the amount of single-use plastic water bottles purchased in our community, and the terrible contribution these water bottles make to plastic pollution in our society. 

 

The resident notes that Council has installed bubblers and water bottle filling facilities in our shopping strips and parks and asks that shopping mall owners help the campaign to reduce plastic waster by installing these facilities in the centres they operate. 

 

Residents of the IWC area are greatly concerned about our environment and in particular the impact of plastic waste on our community and around the world.

 

Officer’s Comments:

 

Comment from Urban Sustainability Manager:

A report can be provided to Council on eliminating single use plastics in Council operations and events. A letter can be prepared for Mayors signature encouraging shopping centres to install fresh water drinking fountains to enable customers to re-fill their own water bottles.

 

 

 

ATTACHMENTS

Nil.


Council Meeting

29 June 2021

 

Item No:         C0621(3) Item 14

Subject:          Notice of Motion: Cass Award Win       

Council at its meeting on 08 June 2021 resolved that the matter be deferred to the meeting to be held on 29 June 2021.    

From:             Councillor Mark Drury   

 

 

Motion:

 

THAT Council sends a letter of congratulations to CASS on winning 2021 Premier’s Multicultural Community Medal.

 

Background

 

CASS (Chinese Australian Services Society), a dedicated and passionate community services provider supporting the Australian multicultural community for 40 years, has won a 2021 Premier’s Multicultural Community Medal.

 

It was the winner of the 2021 Not-For-Profit Business Excellence Medal, which was presented by The Hon Dr Geoff Lee MP, NSW Minister for Multiculturalism, at the Premier’s Harmony Dinner held on 13 March 2021 at the International Convention Centre (ICC) Sydney. The late Chief Operations Manager of CASS, Maria Cheng, was also inducted onto the Multicultural Honour Roll.

 

Dr. Bo Zhou, the chair of CASS, said, “CASS was formed in 1981 and it has grown into a major social and welfare services provider with a very comprehensive range of community services serving more than 3,500 families of multicultural backgrounds each week, including Chinese, Korean, Vietnamese and Indonesian.

 

“The services provided by CASS include residential aged care, childcare, home ageing and disability services, settlement and health services, vocation and training services, volunteering services, Chinese language classes, cultural and interests classes. This Award is undoubtedly the greatest compliment to CASS.”

 

The Premier’s Harmony Dinner is an annual event organised by Multicultural NSW. It is aimed at celebrating a cohesive and inclusive multicultural society and recognising those who have contributed to the multicultural development in NSW.

 

Officer’s Comments:

 

Comment from Acting Director City Living:

 

Council has been working in partnership and collaboration with CASS for many years on numerous community initiatives including Seniors programs, English translations services, parenting programs, Lunar New Year events, playgroup support. CASS are also represented on the IWC Multicultural Advisory Committee (MAC). 

 

 

 

ATTACHMENTS

Nil.


Council Meeting

29 June 2021

 

Item No:         C0621(3) Item 15

Subject:          Notice of Motion: Mayor to Stand Down       

Council at its meeting on 08 June 2021 resolved that the matter be deferred to the meeting to be held on 29 June 2021.    

From:             Councillor Julie Passas   

 

 

Motion:

 

THAT the Mayor to step down from the Mayoralty for the remainder of this term.

 

 

 

Officer’s Comments:

 

Comment from General Manager:

A mayor holds office for two years subject to the LG Act (s230(1)) and ceases being a mayor if

he or she ceases being a councillor (s234(5) LG Act).

 

The reasons for ceasing to be a councillor are set out in s234 LG Act and include death,

resignation, mental incapacity, disqualification or dismissal from holding civic office and

absence from three consecutive meetings without leave.

 

Council can lawfully call for the Mayor to stand down. It has no legal capacity to force the

Mayor to do so.

 

 

 

ATTACHMENTS

Nil.


Council Meeting

29 June 2021

 

Item No:         C0621(3) Item 16

Subject:          Notice of Motion: Canoe Launch Ramps - Mackey Park       

Council at its meeting on 08 June 2021 resolved that the matter be deferred to the meeting to be held on 29 June 2021.   

From:             Councillor Colin Hesse  

 

 

Motion:

 

THAT Council:

1.   Notes the urgent need for repair works (and potential upgrades) along the Cooks River wall at Mackey Park canoe launch steps,

2.   Notes the public safety risks and lost opportunities for recreational activities and amenity for the local community due to the current state of the canoe launch space,  

3.   Priorities the upgrade of the launch steps through an easing of the graded access to the river, and the provision of handrails in consultation with The River Canoe Club of NSW,

4.   Works with Sydney Water, Crown Lands and any other relevant body to carry out these works,

5.   Seeks grants funding from relevant sources and considers direct commitment of Council funds to ensure these works are carried out.

 

Background

 

The sandstone rock wall on the Cooks River at Mackey Park is showing significant signs of deterioration, including water coming in behind the wall at various places, the decline of the wall, and regular inundation of the land behind the river wall.

 

The launch steps immediately adjacent to the River Canoe Club of NSW are similarly showing decline, with the corner stones loose.

 

Entry and egress to and from the steps and into a canoe are difficult at high tide, and worse at low tide. The steps are slippery, and cause canoeists to slip and injure themselves.

 

Safer entry to the river could be arranged by an easier grade and the provision of handrails.

 

In recent years the River Canoe Club of NSW has engaged significantly with the local community through regular sunset and sunrise paddles open to all at a very small cost, and their strong commitment to cleaning up the river through their engagement with the Cooks River Alliance, Inner West Council, and community organisations. The Club has demonstrated a genuine community focus.

 

 

Officer’s Comments:

 

Comment from Director Infrastructure:

It is important to ensure that recreational assets are maintained for safe and effective use by the community.  Staff have inspected the wall.  The deterioration of the river wall is significantly less than comparative sea walls which experience wash from powered vessels and tidal forces. Whilst the river wall is in poor condition in sections, staff are of the view that there is no imminent risk of failure or safety risk to the public.

 

Council has a Cooks River Parklands Plan of Management and Masterplan which incorporates the area occupied by the River Canoe Club.  The Masterplan incorporates an Implementation Plan which prioritises works in the Cooks River Parklands.  At this time, there is no proposal to undertake improvement works for access by canoes.

 

Land ownership at this location is complicated.  The tidal part of the Cooks River is the responsibility of TfNSW (previously Maritime Services) and other land is owned by Crown Lands.  Moving forward, staff will arrange a survey of the area to determine the location of assets in relation to the property boundaries and provide assistance and support to the River Canoe Club for grant applications.

 

 

 

 

 

ATTACHMENTS

Nil.


Council Meeting

29 June 2021

 

Item No:         C0621(3) Item 17

Subject:          Notice of Motion: The Rotunda Pioneer Park: Addressing Ibis Droppings With More Frequent Cleaning       

Council at its meeting on 08 June 2021 resolved that the matter be deferred to the meeting to be held on 29 June 2021.    

From:             Councillor Rochelle Porteous   

 

 

Motion:

 

THAT:

 

1.   Council increase the current quarterly deep cleans of the Rotunda in Pioneer Park, Leichhardt to monthly deep cleans as soon as possible. 

2.   Council brings a report to the August council meeting outlining options for ecologically addressing this problem. Included in that report are options for a shade sail or other structure to protect the flooring of the Rotunda. Costings to be included in the report. 

3.   Funding for the additional deep cleans of the Rotunda to be included in the final 21/22 Budget when adopted by Council in June 2021. 

 

 

 

Background

 

The Rotunda in Pioneer Park, Leichhardt is a popular space used by schoolchildren, families, including toddlers and an older womens’ group who have been running Tai Chi sessions at the Rotunda for many years. It is the only safe, flat large space in the park where the sessions such as these and other activities such as concerts and play events can be carried out.   

The Australian White Ibis have started roosting in the roof of the Rotunda and as such the droppings of the birds are covering this valued community space, making it, at times, unsafe to use.  

The Rotunda, together with other key structures in the park, has a deep clean once every three months. 

Community members have asked if there is a possibility of safely encouraging the birds to roost somewhere else or to cover the roof with a sailcloth to avoid the droppings polluting the floor of the Rotunda.  

Australian White Ibis are natives and they are protected under section 98 of the NSW National Parks and Wildlife Act 1974. It has been accepted that the ibis are now part of the urban environment. This therefore limits Council’s ability to intervene with the breeding of Ibis.  

In the short to medium term more frequent deep cleans of the Rotunda floor will help to keep the floor clean. As part of a  longer term solution Council should also investigate, noting that Australian White Ibis are protected, how this problem has been appropriated and sensitively addressed by other councils across NSW and also consider the option of a shade sail or other protective structure for the roof of the Rotunda

 

 

 

 

 

 

Officer’s Comments:

 

Staff have no comment.

 

 

ATTACHMENTS

1.

Photo-Rotunda Pioneer Park Ibis Droppings

  


Council Meeting

29 June 2021

 


Council Meeting

29 June 2021

 

Item No:         C0621(3) Item 18

Subject:          Notice of Motion: Gladstone Park: Toilets, Footpaths and Waste Bins        

Council at its meeting on 08 June 2021 resolved that the matter be deferred to the meeting to be held on 29 June 2021.   

From:             Councillor Rochelle Porteous  

 

 

Motion:

 

THAT:

 

1.   An audit be undertaken as soon as possible of the Gladstone Park toilets and a report be brought to council in July with recommendations on the implementation of a short-term solution with the upgrade of the toilets to address the safety, poor maintenance and smell issues. Funding to be identified or brought forward to 21/22 budget from the 22/23 budget;

2.   Further advice to be sought on the heritage status of the toilets re the longer-term proposal to demolish them. That council commits to be building of at least one accessible toilet in Gladstone Park as a high priority;

3.   The waste bins in Gladstone Park be emptied at least five times a week, including Friday, Saturday and Sunday and their usage monitored on an in-going basis; and

4.   An audit be undertaken on the condition, safety and accessibility of the footpaths in and around Gladstone Park and a report brought to the July council meeting with recommendations on upgrading and repairing the footpaths, a timeline for implementing these works, costings and identified funding. 

 

 

Background

 

The issue: 

Gladstone Park is a popular central Balmain park frequented by families from Balmain Public Primary School and Fr John Therry Catholic Primary School, Balmain Hospital, users of the Bus Terminal, the Balmain high street businesses and local residents.  

The park is over 100 years old. It occupies an elevated and prominent position on Darling Street. Below Gladstone Park is Balmain Reservoir, a significant structure which originally provided water to part of the peninsula. The Reservoir and Balmain Reservoir Valve House are important contributions to the heritage of Balmain and of Sydney. They are listed on the Heritage Act- s170 NSW State Agency Heritage Register and the National Trust of Australia Register.  

The toilets: 

The toilets at Gladstone Park are attracting complaints from residents due to their poor upkeep; persistent smell – particularly from the men’s toilet; the fact that no toilet is accessible and the fact that they are unsafe to use. The men’s toilet for example has no privacy screen on the urinal. The male and female toilets have high usage including use by bus drivers and bus passengers from the bus terminal as well as many park users. They are listed as having a high priority in the draft toilet strategy and proposed for demolition and complete rebuild of accessible toilets. There are funds allocated for works in the 22/23 budget. 

The Waste Bins: 

The waste bins are often full and overflowing. This would be because usage is very high with many of the staff and visitors to Balmain Hospital, the schools and local businesses bring food or purchasing take away meals and consuming them in the park and due to the use of the park, particularly at weekends, for picnics, family gatherings and children’s parties. 

The use would be equivalent to the use of bins in the high street. The Gladstone Park bins need a more frequently emptying cycle as a permanent arrangement. 

The footpaths in the park: 

The footpaths are generally in a poor to very poor state of repair. There is a high demand for the footpaths in and around the park to be in good condition and safe for wheelchair users and people with mobility issues as Balmain Hospital is situated across the road from the park.  

 

 

Officer’s Comments:

 

Staff have no comment.

 

 

 

ATTACHMENTS

Nil.


Council Meeting

29 June 2021

 

Item No:         C0621(3) Item 19

Subject:          Notice of Motion: Summer Hill Residents Must Be Heard. Smith St Development        

Council at its meeting on 08 June 2021 resolved that the matter be deferred to the meeting to be held on 29 June 2021.   

From:             Councillor Mark Drury  

 

 

Motion:

 

THAT Council:

 

1.   Note that:

 

a)   amended plans were submitted by the Applicant on 13 May 2021 in relation to the development at 55-63 Smith Street Summer Hill;

 

b)   the notice to be sent from Council (as resolved by C0321(2) Item 25 Mayoral Minute: 55 Smith Street, Summer Hill), to residents informing them of how to make submissions on this application has not yet been distributed; and

c)   the Inner West Planning Panel Chair has now declined to meet with residents as requested by council, citing Departmental advice.

 

2.   Require that the General Manager re-notify affected local residents of the amended plans;

 

3.   Note that there is a strong community concern that in this process sufficient weight will not be given to:

a) the provisions of draft instruments (namely the proposed Housing Diversity SEPP); 

 

b)   likely impacts on the environment including social and economic impacts in the locality;

c)   the suitability of the site for the development; 

d)   submissions by local residents;

e)   the public interest; and

f)    as required by Section 4.15 of the Environmental Planning and Assessment Act.

 

4.   Requests that the Planning Panel have a meeting arranged to allow representatives of local residents to provide feedback to the Panel regarding their views on the proposed development, prior to the Panels final deliberative meeting for the proposal; and

 

5.   Convene a separate public meeting in Summer hill, proposed to be held on 26 June 2021, so that residents can be briefed on the amended plans. The notice of this meeting can be included in the note Council has already resolved to distribute with information about how to make submissions.

 

 

 

Background

 

It was resolved on 9 March 2021 that Council:

 

Writes to the Chair of the Inner West Local Planning Panel, which will consider the development application for 55 Smith Street, Summer Hill, requesting that the Panel convene a meeting with Summer Hill residents regarding the proposal in order to hear their views, and further requests that the Panel hearing at which the application is to be considered be held in Summer Hill or Ashfield in order to allow residents to attend and their views be heard

 

Following the exchange of correspondence with the Chair, Mr David Lloyd, it is now apparent that all members of the Planning Panel are unable to attend any meeting discussing the development application, “unless the meeting has been organised at the request of the Planning Panel.”

 

On this basis, Mr Lloyd has declined an invitation to attend a public meeting that was to be held by the Summer Hill Action Group.

 

However, as per the advice from Mr Lloyd, he and other members of panel can attend a meeting if it is called by Planning Panel itself.

 

 

 

Officer’s Comments:

 

Comment from Senior Manager Planning:

Additional resourcing will be required outside core business hours to hold a public meeting if resolved.

 

Amended plans have been recently submitted to Council for the boarding house Development Application (DA). The revised proposal is now seeking demolition of existing structures and construction of a boarding house containing 97 boarding rooms (including on-site managers rooms) over 1 basement level of parking. As opposed to the original 105 boarding room proposal.

 

Council correspondence has been supplied to a third party printer/distributor to undertake a letterbox drop to all the residents in Summer Hill advising them of the re-exhibition (between 7 June to 28 June 2021) of the application based on the amended plans, how to view the amended proposal, the process of lodging a submission and the determination process with the Planning Panel.

 

To avoid any perception of bias, the Panel Chair, Prof David Lloyd has advised (in accordance with the Department of Planning Industry and Environment Planning Panel procedures) that panel members should avoid public meetings about a proposed development organised by members of the community or council, unless the meeting has been organised at the request of the Planning Panel. Prof David Lloyd has advised that the public will be able to make their concerns known at the Planning Panel meeting which will be considering the particular DA. A Planning Panel date is yet to be determined.

 

Further to the above, in accordance with Section 4.8(2) of the Environmental Planning and Assessment Act (the Act), states that the functions of a Council as a consent authority in respect of a DA are not exercisable by the councillors. They are exercisable on behalf of the council by—

(a)  the local planning panel, or

(b)  an officer or employee of the council to whom the council delegates those functions.

In considering the DA, the consent authority must take into account such of the matters listed in Section 4.15 of the Act as are relevant to the application. These include any applicable State Environmental Planning Policies, Local Environmental Plans, Development Control Plans, the likely impacts on the environment including social and economic impacts in the locality, the suitability of the site for the development, submissions and the public interest. The consent authority has to determine the weight that each of these consideration is given.  

 

Due to resourcing issues, staff are unable to conduct a public meeting on 26 June. In place of a public meeting, it is recommended that a pre-recorded webinar be uploaded to Your Say Inner West to advise the residents of the amended proposal, how to make a submission and explain the determination process with the Planning Panel. Alternatively, an on-line meeting can also be arranged.

 

If a public meeting is required suitable dates will be provided based on resourcing availability.

 

 

ATTACHMENTS

Nil.


Council Meeting

29 June 2021

 

Item No:         C0621(3) Item 20

Subject:          Notice of Motion: Rozelle School of Visual Arts       

Council at its meeting on 08 June 2021 resolved that the matter be deferred to the meeting to be held on 29 June 2021.    

From:             The Mayor, Councillor Darcy Byrne   

 

 

Motion:

 

THAT Council sends a letter of congratulations to Rozelle School of Visual Arts, which is celebrating 50 years of teaching dance and arts in the Rozelle community.

 

 

Background

 

The Rozelle School of Visual Arts (RSVA) has been providing affordable recreational activities for the local community for 50 years. Catering to all ages from pre-schoolers to seniors, a range of classes have operated from the School over the past five decades, with a particular focus on dance.

Founded in 1971 by Barbara Cuckson with the support of her father, holocaust survivor and refugee Eric Cuckson, Barbara set out to provide modern ballet lessons based on the teachings of Austrian/Australian dancer, choreographer and teacher Gertrud Bodenwieser. She has continually operated these classes in the style since then with the assistance of her sister, Margaret Cuckson, and many others over the years.

The RSVA has also been the long-term home to the Rozelle Fencing Club from 1974 to 2017, the Rozelle Photographic Workshop since 1975, and a range of other specialist creative activities.

The RSVA has allowed thousands of local residents to participate in many other activities such as stained-glass making, jazz dance, drama, singing, highland dancing, Zumba, seniors exercise, drawing, painting, speech-making, yoga, childbirth classes, and been host to numerous art exhibitions.

 

Officer’s Comments:

 

Staff have no comment.

 

 

 

ATTACHMENTS

Nil.


Council Meeting

29 June 2021

 

Item No:         C0621(3) Item 21

Subject:          Notice of Motion: Opposition to Changes to 370 Bus Service       

Council at its meeting on 08 June 2021 resolved that the matter be deferred to the meeting to be held on 29 June 2021.    

From:             The Mayor, Councillor Darcy Byrne   

 

 

Motion:

 

THAT Council:

 

1.   Notes Transport for NSW (TfNSW) is undertaking community engagement into proposed changes to Sydney’s South East transport network. This engagement finishes on 18 June 2021;

2.   Notes that these proposed changes include modifications to the 370 bus route. This would see the existing 370 bus service now only run between The University of Sydney and Coogee. An additional bus route, the 469 bus service, would operate from Leichhardt to The University of Sydney (via Annandale and Glebe); and

3.   Makes a submission to TfNSW’s community consultation raising the concerns of Council to these changes. This should include reference to the significant dislocation that would occur to the Inner West if this important direct link from Leichhardt and Annandale to Newtown was to be removed.

 

Background

 

 

 

 

 

 

 

 

 

Officer’s Comments:

 

Staff have no comment.

 

 

 

ATTACHMENTS

Nil.


Council Meeting

29 June 2021

 

Item No:         C0621(3) Item 22

Subject:          Notice of Motion: Transition to Electric Vehicles       

Council at its meeting on 08 June 2021 resolved that the matter be deferred to the meeting to be held on 29 June 2021.    

From:             The Mayor, Councillor Darcy Byrne   

 

 

Motion:

 

THAT Council:

 

1.   Notes the update on Council’s Sustainable Fleet Transition sent to Councillors on 25 August 2020 (See below);

2.   Explores funding opportunities from the NSW and Federal governments for installing charging infrastructure in the Inner West and reports back its findings to the October Ordinary Council meeting;

3.   Resolves to ensure that planning processes for installing chargers is streamlined and simplified for businesses and residents;

4.   Provides information through all of its communication channels of how Inner West businesses can install charging infrastructure;

5.   Works with the local taxi and rideshare industry to facilitate charging facilities where the council can provide suitable parking or assistance, and;

6.   Works with the Southern Sydney Regional Organisation of Councils (SSROC) and Re:Mobilise (See Attachment 1) to:

a)   Prepare of a comprehensive fleet transition plan including light and heavy vehicle fleet with a goal of adopting zero-emissions transport where a fit for purpose and cost-effective alternative exists on a whole of life costing basis, and;

b)   Explore entering into memorandum of understandings to collaborate with other councils to aggregate buying power, and develop competencies required for the transition.

 

 

 

 

Officer’s Comments:

 

Staff have no comment.

 

 

 

ATTACHMENTS

1.

Mobilise

2.

Briefing Note - Sustainable Fleet Transition

  


Council Meeting

29 June 2021

 


 


Council Meeting

29 June 2021

 


Council Meeting

29 June 2021

 

Item No:         C0621(3) Item 23

Subject:          Notice of Motion: Hammond Park           

From:             Councillor Julie Passas   

 

 

Motion:

 

THAT Council provide a full report regarding the sporting clubs use of Hammond Park including:

a)    How the present use of Hammond park for different clubs comply with Councils Plan of Management;

b)    How many clubs are frequently using the park;

c)    Was approval given for the Food Truck and does this comply with regulations; and

d)    When and why was the gate to the park removed from the lane way off church Street.

 

 

Background

 

At the request of several residents for information regarding the use of Hammond Park.

 

 

Officer’s Comments:

 

Comment from Parks and Recreation Planning Manager:

Hammond Park is a local community park which supports both active and passive recreation. The Park includes formalised sporting facilities including a sportsground and tennis courts.

 

The use of the sporting ground complies with the Park Plan of Management, Council’s Sporting Ground Allocations Policy and importantly the Local Government Act 1993. Ashfield Pirates currently have use of the sporting ground for weekday training and for weekend competition. School groups also use and enjoy the sporting ground during weekdays. The coffee/food van is operated by Ashfield Pirates football club and substitutes for the lack of a canteen facility at the park on match days. The food van was permitted by Council in 2017. It is owned and operated by the community based sports club and serves as a mobile canteen supporting the club and its local community members. Residents, sporting users and other park users are all encouraged to support use of the food van on weekend match play days. A chain gate was originally provided at laneway to Church Street and this has been vandalised in recent times. Council is in the process of replacing the chain gate with two removal bollards.

 

 

ATTACHMENTS

Nil.


Council Meeting

29 June 2021

 

Item No:         C0621(3) Item 24

Subject:          Notice of Motion: Request for Mobility Parking Space - 60 Smith Street Summer Hill           

From:             Councillor Julie Passas   

 

 

Motion:

 

THAT Council approve and implement this desperate request for mobility parking at 60 Smith Street, Summer Hill as a matter of urgency.

 

 

Background

 

I reluctantly lodge this motion in regard to a request from a 50year ratepayer, resident who

has well documented mobility problems.

 

The resident has complied with all the mobility parking criteria and Council Officers requests.

 

 

 

Officer’s Comments:

 

Comment from Director Infrastructure:

The request for a mobility parking space at 60 Smith Street, Summer Hill was considered at the Local Traffic Committee meeting on the 21 June 2021, where it was resolved:

 

THAT:

1.   Under current circumstances, the placement of a mobility parking space outside 60 Smith Street, be not supported;

2.   The applicant be requested to clear material and/or modify/provide access from either of the existing off-street parking spaces;

3.   Should accessibility issues remain following clearance and modification of the car/garage, the applicant is to provide to Council a report from My Age Care or an Occupational Therapist who has examined the property, to support any future request; and

4.   A ‘Letter of support’ be attained from the applicant’s neighbour at 58 Smith Street, Summer Hill as any mobility parking space would overhang the frontage of this property.  

 

The minutes of this meeting will go to the Council meeting on the 20 July 2021.  Council does not have the delegation to install mobility parking without seeking the advice of the Local Traffic Committee.

 

Council’s Traffic Team staff will meet the Traffic Committee Chairperson and resident onsite to discuss the matter further.

 

 

ATTACHMENTS

Nil.  


Council Meeting

29 June 2021

 

Item No:         C0621(3) Item 25

Subject:          Question on Notice: Removal of Trees at Callan Park            

From:             Councillor Julie Passas   

 

 

 

 

Question

 

All Councillors are awaiting the outcome of the internal investigation regarding the removal of eleven trees at Callan Park.

 

 

Answer

 

The outcome of the investigation has been provided as part of the Councillor briefing note distributed on 22 June 2021. A Councillor briefing was also held on 15 June 2021.

 

 

 

ATTACHMENTS

Nil.


Council Meeting

29 June 2021

 

Item No:         C0621(3) Item 26

Subject:          Question on Notice: Mayor's Office Staffing            

From:             Councillor Julie Passas  

 

 

 

Please provide all Councillors with answers to the following questions regarding Mayor’s Office Staffing.

 

Question

 

Number of Mayor’s personal staff?

 

Answer

 

There are 4.6 full time equivalent staff in the Mayor’s Office.

 

Question

 

Hours and days of employment?

 

Answer

 

Two Executive Assistants full time, permanent, 35 hours per week.

One Executive Assistant part time, temporary, 21 hours (3 days) per week.

Mayoral Policy and Media Relations Manager full time, term contract, 35 Hours per week.

Mayoral Media Officer full time, term contract, 35 Hours per week.

 

Question

 

Titles of each member of the Mayors staff?

 

Answer

 

Answer as above

 

Question

 

Date of employment to their role?

 

Answer

 

2X Full time Executive Assistant to the Mayor – 18 December 2017

Part Time Executive Assistant to the Mayor – 19 February 2018

Mayoral Policy and Media Relations Manager – 21 December 2019

Mayoral Media Officer – 13 January 2020

 

 

Question

 

Provide a copy of the advertisement for their recruitment?

 

Answer

 

See attachments 1-4.

 

Question

 

Name of media outlet where the advertisement was placed?

 

Answer

 

Executive Assistant to the Mayor – Council internal only
Mayoral Policy and Media Relations Manager – Council website and Seek

Mayoral Media Officer – Council website and Seek

 

Question

 

Were those positions offered to internal staff first?

 

Answer

 

Executive Assistant to the Mayor was offered to internal staff only.

Mayoral Policy and Media Relations Manager and Mayoral Media Officer were advertised internally and externally concurrently.



 

 

ATTACHMENTS

1.

Executive Assistant to the Mayor x 2

2.

Executive Assistant to the Mayor - Part Time

3.

Mayoral Policy and Media Relations Manager

4.

Mayoral Media Officer

  


Council Meeting

29 June 2021

 


 


 


Council Meeting

29 June 2021

 


 


 


Council Meeting

29 June 2021

 


 


 


Council Meeting

29 June 2021

 


 


 


Council Meeting

29 June 2021

 

Item No:         C0621(3) Item 27

Subject:          Question on Notice: Inner West Affordable Housing Update           

From:             Councillor John Stamolis   

 

 

 

Comment by the General Manager:

 

Answers to all questions will be provided at an Ordinary Council meeting in August 2021.

 

 

 

Council to provide a report which details the following:

 

Question


What is the amount In the Inner West Affordable Housing Fund?

 

Question

 

How many affordable housing units does Inner West Council have?

Question


Provide details for each unit:
. Suburb
. Number of bedrooms
. Rent paid

 

 

 

ATTACHMENTS

Nil.  


Council Meeting

29 June 2021

 

Item No:         C0621(3) Item 29

Subject:          Tree Management and Maintenance Services Contract       

Council at its meeting on 08 June 2021 resolved that the matter be deferred to the meeting to be held on 29 June 2021.    

Prepared By:      Heidi Webb - Tree Contract Supervisor  

Authorised By:  Cathy Edwards-Davis - Director Infrastructure

 

 

 

RECOMMENDATION

 

THAT Council adopt the recommendation contained in the Confidential Attachment 1.

 

 

 

 

 

DISCUSSION

On 14 April 2021 Inner West council invited tenders for the Tree Management and Maintenance Services Contract, Tender No. 04-21.  Tenders closed on 5 May 2021.

 

The works and services to be provided are in accordance with the Scope Document and Contract

 

-     Forward program visual tree inspection and risk assessment

-     Cyclic tree maintenance pruning and removal

-     Management of Council’s public tree assets in accordance with best practice guidelines within the arboricultural industry.

 

Tenders were evaluated in accordance with Council’s Purchasing Policy and Procedures and the Local Government Act 1993 and General Regulations 2005.

 

Pending Council approval, the contract is expected to commence on 1 July 2021.

 

FINANCIAL IMPLICATIONS

Contract works are to be funded under the existing street tree maintenance budget of $1,525,000.

 

 

ATTACHMENTS

1.

Confidential Tender Report Tree Management and Maintenance – Confidential - The reason for dealing with the report confidentially is that it contains commercial information of a confidential nature (Section 10A(2)(d)(i) of the Local Government Act 1993) that would, if disclosed prejudice the commercial position of the person who supplied it.