AGENDA R

 

 

 

 

 

 

 

Council Meeting

                            

TUESDAY 27 NOVEMBER 2018

 

6.30pm

 


Council Meeting

27 November 2018

 

Live Streaming of Council Meeting

 

In the spirit of open, accessible and transparent government, this meeting of the Inner West Council is being streamed live on Council’s website. By speaking at a Council meeting, members of the public agree to being recorded and must ensure their speech to the Council is respectful and use appropriate language. A person who uses defamatory, discriminatory or offensive language may be exposed to liability for which Council takes no responsibility. Any part of this meeting that is held in closed session will not be recorded

 

Pre-Registration to Speak at Council Meetings

 

Members of the public must register by 2pm of the day of the Meeting to speak at Council Meetings. If you wish to register to speak please fill in a Register to Speak Form, available from the Inner West Council website, including:

 

Are there any rules for speaking at a Council Meeting?

The following rules apply when addressing a Council meeting:

 

What happens after I submit the form?

Your request will then be added to a list that is shown to the Chairperson on the night of the meeting.

 

Where Items are deferred, Council reserves the right to defer speakers until that Item is heard on the next occasion.

 

Accessibility

 

Inner West Council is committed to ensuring people with a disability have equal opportunity to take part in Council and Committee Meetings. At the Ashfield Council Chambers there is a hearing loop service available to assist persons with a hearing impairment. If you have any other access or disability related participation needs and wish to know more, call 9392 5657.

 

Persons in the public gallery are advised that under the Local Government Act 1993, a person may NOT tape record a Council meeting without the permission of Council.

 

Any persons found recording without authority will be expelled from the meeting.

 

“Record” includes the use of any form of audio, video and still camera equipment or mobile phone capable of recording speech.

 

An audio recording of this meeting will be taken for the purpose of verifying the accuracy of the minutes.  

 

 

   


Council Meeting

27 November 2018

 

 

 

PRECIS

 

 

1          Acknowledgement of Country

 

2          Apologies

 

3          Notice of Webcasting

 

4          Disclosures of Interest (Section 451 of the Local Government Act
and Council’s Code of Conduct)
 

 

5          Moment of Quiet Contemplation

 

6          Confirmation of Minutes                                                                                         Page

Minutes of 30 November 2018 Council Meeting                                                              5

Minutes of 13 November 2018 Council Meeting                                                            36

7          Mayoral Minutes

 

Nil at the time of printing.

8          Condolence Motions

 

Nil at the time of printing.

9          Staff Reports

 

 

ITEM                                                                                                                                     Page

 

C1118(2) Item 1       Future of White Bay Cruise Ship Terminal Bus Service                        50

C1118(2) Item 2       Enterprise Bargaining Agreement                                                          53

C1118(2) Item 3       Council Meeting Schedule for 2019                                                       55

C1118(2) Item 4       Quarterly update on Tenders awarded                                                  57

C1118(2) Item 5       Draft Tree DCP - Endorsement for Exhibition                                       58

C1118(2) Item 6       Sporting Grounds Allocation Policy                                                        91

C1118(2) Item 7       Events in Parks Policy                                                                         133

C1118(2) Item 8       Results - Community Satisfaction Research 2018                              204

C1118(2) Item 9       Local democracy update                                                                      324

C1118(2) Item 10     Audited Financial Reports as at 30 June 2018                                     329

C1118(2) Item 11     Inner West Council Annual Report 2017/18                                         423

C1118(2) Item 12     Classification of Crown Lands and Prioritisation of Park Plans of Management                                                                                                              507

C1118(2) Item 13     Heritage Pub Protections Update                                                         519

C1118(2) Item 14     Proposed Expansion of Longitude Building, 36 James Craig Road, Rozelle   526

C1118(2) Item 15     Proposed Compliance & Enforcement Levy                                       533

C1118(2) Item 16     Abandoned Shopping Trolley Policy and Protocol                               537

C1118(2) Item 17     Draft Inner West Council Asbestos Policy                                           555

C1118(2) Item 18     2018/19 First Quarter Budget Review.                                                 744

C1118(2) Item 19     Local Traffic Committee Meeting held on 6 November 2018             764

C1118(2) Item 20     Inner West Local Planning Panel Update                                             814

C1118(2) Item 21     Compliants Handling Policy                                                                 828

C1118(2) Item 22     Status of Legal Proceedings                                                                847

C1118(2) Item 23     Investment Report as at 31 October 2018                                           858

 

10        Notices of Motion

 

ITEM                                                                                                                                          Page

 

C1118(2) Item 24     Notice of Motion: Save Globe Preschool - EOI and Contingency Fund 893

C1118(2) Item 25     Notice of Motion: Bring Council Meetings Back to the Community    895

 

11        Reports with Confidential Information

 

Reports appearing in this section of the Business Paper are confidential in their entirety or contain confidential information in attachments.

 

The confidential information has been circulated separately.

ITEM                                                                                                                                          Page

 

C1118(2) Item 26     Greenway Delivery Project Management and Engagement Plan      897

C1118(2) Item 27     Request for Reimbursement of Legal Expenses                                 916

 


Council Meeting

27 November 2018

 

Minutes of Ordinary Council Meeting held on 30 October 2018

 

Meeting commenced at 6.35pm

 

Present:

Darcy Byrne

Victor Macri

Marghanita Da Cruz Mark Drury

Lucille McKenna OAM

Colin Hesse

Sam Iskandar

Tom Kiat

Pauline Lockie

Julie Passas

Rochelle Porteous

Vittoria Raciti

John Stamolis

Louise Steer
Rik Hart

Elizabeth Richardson

Mayor

Deputy Mayor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor (6.40pm)

Councillor

Councillor

Councillor

General Manager

Deputy General Manager Assets and Environment

Michael Tzimoulas

Deputy General Manager Chief Financial and Administration Officer

John Warburton

Deputy General Manager Community and Engagement

Nellette Kettle

 

Harjeet Atwal

 

Cathy Edwards-Davis

David Birds

Erla Ronan

Kendall Banfield

Ian Naylor

Darcie Huisman

Group Manager Civic and Executive Support, Integration,

Customer Service and Business Excellence

Group Manager Development Assessment and Regulatory Services

Group Manager Trees, Parks and Sportsfields

Group Manager Strategic Planning

Group Manager Community Services and Culture

Manager WestConnex Unit

Manager Civic and Executive Support

Business Paper Support Officer

 

APOLOGIES:       (Byrne/Steer)

 

THAT Apologies from Councillor York be accepted and a leave of absence be granted.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Raciti, Stamolis and Steer

Against Motion:          Nil

 

DISCLOSURES OF INTERESTS:              

 

Clr Lockie and Clr Steer declared non-significant, non-pecuniary interests in Item 9 as their works is featured in an exhibition that is proposed to receive a grant from Council.

 

Motion: (Hesse/Stamolis)

 

THAT the declaration of interests be noted.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Raciti, Stamolis and Steer

Against Motion:          Nil

 

 

CONFIRMATION OF MINUTES

 

Motion: (McKenna OAM/Da Cruz)

 

THAT the Minutes of the Council Meeting held on Tuesday, 9 October 2018 be confirmed as a correct record, subject to the following change:

 

On page 8 of the Minutes, amend the Declaration of Interest for Clrs Iskandar and Macri to refer to Item 5.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Raciti, Stamolis and Steer

Against Motion:          Nil

 

Clr Porteous entered the meeting at 6.40pm

 

C1018(2) Item 36       Mayoral Minute: Bring Back the Sydney Rock Oyster

Motion: (Byrne)

 

THAT Council:

 

1.   Give in principle support to a partnership with its the Living Seawalls: Bring Back the Sydney Rock Oyster Project to identify locations in the local government area where seawall tiles can be trialled;

2.   Receive a report, drawing on the recently approved Seawall tiles trial in North Sydney, on how a similar program can be implemented in the Inner West, including:

a)   Assessment of appropriate public seawalls for installation;

b)   Clarifying the process for assessment approval at any identified locations;

c)   Processes for approval of the installation of tiles on private property, including whether this can be achieved without fees or the need of a development application.

3.   Seek the collaboration of the NSW Government in identifying an approval process for the installation of sea wall tiles, on public and private property in the Sydney Harbour catchment;

4.   Write to the Parramatta River Catchment Group to inform them of our commitment to the Living Seawalls project; and

5.  As part of the project, survey oyster colonies, particularly in Rozelle Bay in Inner West LGA and report on the health and the toxins present in the oysters.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

 

 

 

 

C1018(2) Item 37       Mayoral Minute: Balmain Leagues Club

Motion: (Byrne)

 

THAT:

 

1.   Council write to the shareholders of Wests Tigers, including Wests Ashfield, seeking discussions about how a Tigers Leagues Club could be delivered and operated within any approved development of the former Balmain Leagues Club site, as is required under Council’s planning controls and the most recent NSW Land and Environment Court determination;

 

2.   Write to the Administrator of the Balmain Leagues Club seeking clarification about the state of the Club’s assets, the likelihood of the Board being reformed and the potential for Wests Tigers’ shareholders to take up the ownership or management of a Tigers Leagues Club within any approved development;

 

3.   Note the previous resolution of Leichhardt Council to offer assistance in the establishment of a charitable trust to fund the Balmain Tigers Rugby League Football Club;

 

4.   Write to Wests Tigers, the Australian Rugby League Commission and the New South Wales Rugby League stating our preference for arrangements to be made for the ongoing funding of the Balmain Tigers Rugby League Football Club through a charitable foundation, or other means, to ensure the Football Club’s ongoing existence;

 

5.   Write to the NSW Government restating our opposition to the compulsory acquisition of the former Leagues Club site for use as a dive site for the proposed Western Harbour Tunnel, noting the enormous environmental, health and amenity impacts the project would have on the local community and Rozelle Public School; and

 

6.   Seek confirmation from Council Officers about when the Development Control Plan for the site will be reported to Council.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti and Stamolis

Against Motion:          Crs Hesse and Steer

 

C1018(2) Item 38       Mayoral Minute: White Ribbon Day

Motion: (Byrne)

 

THAT:

 

1.   Council proceed with the event focusing on the prevention of violence against women planned to be held on 21 November at the Addison Road Community Centre;

2.   Council’s publicity material for the above event should focus on the 16 Days of Activism to prevent violence, as aligns with Council’s current practices and initiatives, and encourage our community partners to take a similar stance;

3.   Council writes urgently to the CEO of White Ribbon Day:

a.   Seeking private and public clarification from White Ribbon about their policy position and intentions with regards to women’s reproductive rights;

b.   Requiring a response to this enquiry by 2 November to allow Council to further determine in which way Council will be involved with the White Ribbon Day event planned for 21 November 2018 at the Addison Road Community Centre; and

4.    Confirming that we will remove Council association with White Ribbon if the organisation changes its policy position regarding reproductive rights.

 

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Raciti, Stamolis and Steer

Against Motion:          Cr Passas

 

C1018(2) Item 39       Mayoral Minute: LED Streetlight Replacement Program

Motion: (Byrne)

 

THAT Council write to Ausgrid confirming Council’s support of the “Lighting the Way” project to accelerate the rollout of LED street lighting and seeking:

 

a.   Urgent finalisation of the contract to allow this mutually beneficial project to go ahead at the earliest possible opportunity;

b.   Urgent clarification of expected completion timelines for the contract negotiations; and

c.   A commitment to collaborative promotion of the project and its benefits, to the residents of the inner west.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

 

Suspension of Standing Orders

 

Motion: (Byrne/McKenna OAM)

 

THAT Council hear from all of the registered speakers and that the speaker registered for Item 28 be heard first.

 

Motion Tied

For Motion:                 Crs Byrne, Drury, Iskandar, Macri, McKenna OAM, Passas and Raciti

Against Motion:          Crs Da Cruz, Hesse, Kiat, Lockie, Porteous, Stamolis and Steer

 

The Chairperson used his Casting Vote for the MOTION and the MOTION was carried.

 

Foreshadowed Motion: (Porteous/Stamolis)

 

THAT Council bring forward the items that the speakers have registered to speak to and that the speaker registered to Item 28 be heard first. 

 

The Foreshadowed Motion lapsed.

 

 

 

ADJOURNMENT

 

8.47pm - The Mayor, Clr Byrne adjourned the meeting for a short recess.

9.11pm– The Mayor, Clr Byrne resumed the meeting.

 

Clr Iskandar retired from the meeting at 8.47pm.

 

Resumption of Standing Orders

 

Motion: (Byrne/McKenna OAM)

 

THAT Standing orders be resumed.

 

Motion Lost

For Motion:                 Crs Byrne, Drury, Macri, McKenna OAM, Passas and Raciti

Against Motion:          Crs Da Cruz, Hesse, Kiat, Lockie, Porteous, Stamolis and Steer

Absent:                        Cr Iskandar

 

Foreshadowed Motion: (Porteous/Hesse)

 

THAT Council bring forward the items that the speakers have registered to speak to.

 

Motion Carried

For Motion:                 Crs Da Cruz, Hesse, Kiat, Lockie, Porteous, Stamolis and Steer

Against Motion:          Crs Byrne, Drury, Macri, McKenna OAM, Passas and Raciti

Absent:                        Cr Iskandar

 

Suspension of Standing Orders

 

Motion: (Byrne/Porteous)

 

THAT Item 1 be brought forward.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

Absent:                        Cr Iskandar

 

Clr Passas left the meeting at 9.31pm

 

C1018(2) Item 1          Financial Statements 2017/18

Motion: (Drury/Passas)

 

THAT Council:

 

1.                Receives and notes the report; and

 

2.                Endorses the Financial Statements to be placed on public exhibition, ensuring that the document is exhibited in an Accessible and readable form, with a view of tabling the final report at the November 2018 Council meeting.

 

 

 

 

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

Absent:                        Crs Iskandar and Passas

 

Clr Passas returned to the meeting at 9.37pm

 

C1018(2) Item 3          A Healthier Inner West - Office of Sport

Motion: (Drury/Byrne)

 

THAT:

 

1.    Council appoint an Office of Sport Coordinator to assist and partner local sporting clubs and organisations to strategically address community health and wellbeing and actively promote this service;

 

2.    The position be be temporarily appointed for a trial period of two years initially. The effectiveness and success of the Office of Sport shall be evaluated at the end of the two year period;

 

3.    The Office of Sport Coordinator strategically partner with the sporting clubs and key partners to increase participation of girls, women, people from lower socio economic backgrounds, seniors and people with disabilities as informed by the Recreation Needs Study: A Healthier Inner West, and engage also with residents participating in individual and non-club based recreational activity; and

 

4.    Council receive a report back after one year on a review of the position of Office of Sport Coordinator.  

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

Absent:                        Cr Iskandar

 

Clr Passas left the meeting at 10.04pm

 

C1018(2) Item 4          Alternative Sites for a Regional Skate Park Facility in the North           of the Inner West LGA

Motion: (Byrne/McKenna OAM)

 

THAT Council proceed to undertake community engagement on the development of a skate park facility adjacent to Leichhardt Oval No.3.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

Absent:                        Crs Passas and Iskandar

 

Clr Passas returned to the meeting at 10.13pm

 

 

 

C1018(2) Item 5          Outcomes from the public exhibition of the Recreation Needs             Study: A Healthier Inner West.

Motion: (McKenna OAM/Byrne)

 

THAT:

 

1.    Council endorse the Recreation Needs Study: A Healthier Inner West report;

 

2.    The Recreation Needs Study: A Healthier Inner West report is used to inform the development of a Recreation Strategy, Section 7.11 Contributions Plan and other relevant Council planning documents;

 

3.    All residents and stakeholders who expressed an interest are notified of Council’s decision and thanked for their contribution; and

 

4.    That a further report, outlining the implementation timeline and funding options for the following priority actions within the study, be reported to Council in February 2019:

 

·         Drafting of the recommended amendments to the Local Environment Plan and Development Control Plan to encourage provision of recreation facilities in new developments;

·         Confirmation of the timeline for completion of the artificial surfacing of sporting fields study;

·         Identification of a laneway or laneways where a pilot activation of the space for recreational use can be undertaken;

·         Increasing investment in the upgrades of pocket parks in areas identified as having relative open space deficiencies;

·         Review of the potential for partnerships with schools to improve sporting facilities and to make them available outside of school hours for community sport;

·         Providing a pilot nature based play space for children within an existing park; and

·         An audit of lighting across Council sporting facilities to identify where new lighting could increase the use, capacity and safety of sporting fields.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

Absent:                        Cr Iskandar

 

Amendment: (Da Cruz/Steer)

 

Amend point 1 to add “noting the need for good pedestrian and cycle access to a variety of  diverse, socially cohesive, and  inclusive and accessible,  recreation activities including, but not limited to,  Bushcare and Citizen Science (run/supported by Urban Ecology Team), Community Gardens (run by Parks and Gardens Team), Art and Craft (run by Arts & Community Services), as well as activities offered at Community facilities (run by Community Services & Libraries) such as Yoga, Dance, Martial Arts, Drumming, Book Clubs, Occasional Childcare; spaces for quiet contemplation, dog free green space, meeting places, bird watching and shopping, food, theatre, music and other entertainment, etc."

 

Motion Lost

For Motion:                 Crs Da Cruz, Hesse, Kiat, Porteous and Steer

Against Motion:          Crs Byrne, Drury, Lockie, Macri, McKenna OAM, Passas, Raciti and Stamolis

Absent:                        Cr Iskandar

 

C1018(2) Item 6          Waterfront Sporting Ground-Cricket Nets Location

Motion: (Macri/Byrne)

 

THAT Council:

 

1.    Proceed with the installation of the cricket nets in the original Development Application approved site as per DA/2017/313, noting the significant risks associated with departing from this location;

 

2.    Note the significant number of heritage listed trees which will need to be removed should the proposal proceed and the detrimental impacts this will have on the open space qualities of the Waterfront Precinct;

 

3.    Consider revisiting the location of the cricket nets at a future time when either:

 

a)    an adopted Landscape Structure Plan is completed for Callan Park or

b)    the Callan Master Plan is adopted and the Callan Park and Broughton Hall Trust is established;

 

4.    Retain the current alignment of the fence on the north-western side of the sporting ground noting that this area is a turning area for vehicles leaving the  Waterfront Precinct and as a site for emergency parking for ambulances which may need to service the sporting field;

 

5.    Note that a formal review of the current alignment of the fence on the north-western side of the sporting ground could be undertaken in the future, once car parking arrangements and realignment of the Bay Run are addressed as part of a landscape and traffic management plan for this area;

 

6.    Instruct the contractors installing the nets that if possible they be installed to allow them to be packed down. Should this not be achievable the nets should be installed permanently; and

 

7.    Should the removable nets be installed, they should be set up at the conclusion of each winter season and dismantled at the conclusion of each summer season.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

Absent:                        Cr Iskandar

 

 

 

 

 

 

 

 

 

C1018(2) Item 11       Planning Proposal for 2-6 Cavill Avenue, Ashfield -                                Supplementary Report on Affordable Housing Delivery            Mechanisms

Motion: (Drury/Kiat)

 

THAT Council:

 

1.    Note this report and proceeds to amend Ashfield Local Environmental Plan (LEP) 2013 now as indicated in the report to Council 24 July 2018, and implement the requirements of Clause 4.3A of the LEP by having future development consent conditions that ensure affordable housing is provided for management by a community housing provider while remaining in the ownership of the developer or successor; and

 

2.    Resolves that for sites within “Area 1” in the Ashfield Town Centre identified on the Maximum Height of Building Map, where development is approved pursuant to Clause 4.3 A (3) of the Ashfield Local Environmental Plan 2013, Council confirms that that development consent conditions should be applied to ensure affordable housing is achieved and appropriately managed by a registered community housing provider in perpetuity.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

Absent:                        Cr Iskandar

 

Motion: (Stamolis/Passas)

 

THAT items 10, 13, 16, 17, 22, 23 and 25 be brought forward and moved en bloc and the recommendations contained in the reports be adopted by Council.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

Absent:                        Cr Iskandar

 

C1018(2) Item 10       Planning Proposal Assessment Report - 1-5 Chester Street,     Annandale

Motion: (Stamolis/Passas)

 

THAT:

 

1.   Council does not support the Planning Proposal for the reasons outlined in the report including that:

a)   It fails the Strategic Merit Test of "A guide to preparing planning proposals" as it is inconsistent with key objectives and priorities of the Greater Sydney Region Plan 2018; Eastern City District Plan 2018; and Parramatta Road Corridor Urban Transformation Strategy (PRCUTS) 2016.

Specifically, the Planning Proposal is inconsistent with the following elements of PRCUTS:

i.    Policy context and the Strategy's vision for the Corridor and especially for the Camperdown precinct which is for residential development including affordable, student and key workers accommodation to support biotechnology and employment uses;

ii.   Implementation Tool Kit including the Implementation Plan 2016-2023, Planning and Design Guidelines, Infrastructure Schedule and Urban Amenity Improvement Plan;

iii.  Reference Reports including the Precinct Transport Report, Fine Grain Study and Sustainability Implementation Plan;

iv.  Exceeds the Planning and Design Guidelines recommended density by 73.3% without satisfactorily demonstrating that the proposal would achieve better built form outcomes or design excellence; and

v.   Does not meet the requirements of the Parramatta Road Implementation Plan 2016 - 2023 'Out of Sequence Checklist'  criteria.

b)   It is inconsistent with the Ministerial Directions issued under Section 9.1 of the Environmental Planning and Assessment Act 1979 including Directions No. 1.1 - Business and Industrial Zones, 7.1 - Implementation of A Plan for Growing Sydney and 7.3 - Parramatta Road Corridor Urban Transformation Strategy;

c)   It is inconsistent with the Inner West Council Community Strategic Plan 2018;

d)   It is inconsistent with Leichhardt Employment and Economic Development Plan 2013 - 2023, Leichhardt Employment Lands Study 2014 and Leichhardt Industrial Precinct Planning Report 2016 and would result in loss of employment and urban services land;

e)   It is premature in the light of the prospective outcomes of strategic planning studies and projects underway at State and Local Government levels;

f)    It does not demonstrate that it will make an adequate contribution towards the provision of affordable housing which is inconsistent with the objectives of the Greater Sydney Region Plan 2018, Eastern City District Plan 2018 and Council's Affordable Housing Policy; and

g)  Support of this Planning Proposal would result in a premature and adverse development precedent in the Camperdown Precinct and for other sites in the Parramatta Road Corridor Strategy area.

2.         Should the proponent request a Rezoning Review by the NSW Department of Planning and Environment, delegation is given to the Group Manager of Strategic Planning to lodge a submission to the review process in accordance with this report and Council's related resolution.

4.         Council prioritise preparation of a Masterplan for the Camperdown Precinct in collaboration with health and education stakeholders to support the development of innovative and incubator biotechnology activities in the area.

5.         Council resolves as the planning proposal authority for the Inner West LGA to not accept any new private planning proposals in the urban renewal areas of Parramatta Road Corridor and Sydenham to Bankstown Corridor until the completion of the Inner West LEP, DCP and Infrastructure Contributions Plan.

6.         Council write to the Minister for Planning to request a similar arrangement to that provided for the City of Ryde Council whereby the rezoning review process is suspended for planning proposals in the Parramatta Road and Sydenham to Bankstown Corridors from 30 October 2018 to 1 November 2020.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

Absent:                        Cr Iskandar

 

C1018(2) Item 13       Affordable Housing for Victoria Road Precinct

Motion: (Stamolis/Passas)

 

 

THAT Council develop a scope of works and appoint a suitable consultant to provide financial feasibility analysis to support the consideration of a generic model approach to affordable housing contribution schemes for precincts that are to be considered for rezoning before the new Council-wide LEP is gazetted, to support Council in its negotiations on VPAs and to support the development of the approach to be taken to SEPP 70 schemes in the new Council-wide LEP.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

Absent:                        Cr Iskandar

 

C1018(2) Item 16       City West Cycle Link - Progress Report

Motion: (Stamolis/Passas)

 

 

THAT Council:

 

1.   Write to the City of Sydney Council requesting it supports the preparation of a joint letter to the RMS WestConnex Delivery Unit seeking their funding and delivery of the City West Cycle Link as a component of the M4-M5 Link Project; and

2.   Write to the Minister for Roads and Minister for Transport, highlighting the unique opportunity, presented by construction of the Rozelle Railyards Linear Park, to permit the creation of the City West Cycle Link and requesting their support in pursuing its synchronised construction with the park and Council’s active transport network and its funding and delivery by RMS.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

Absent:                        Cr Iskandar

 

 

 

 

 

C1018(2) Item 17       Annandale Conservation Area Extension - Public Exhibition

Motion: (Stamolis/Passas)

 

THAT Council:

 

1.       Support the amendment to Leichhardt Local Environmental Plan (LLEP) 2013 extending Annandale Conservation Area (C1) excluding all Sydney Regional Environmental Plan (SREP 26) lands;

2.       Liaise with the NSW Parliamentary Counsel’s Office and NSW Department of Planning and Environment to draft and finalise the LLEP amendment;

3.       Delegate the making of the LLEP to the Group Manager Strategic Planning;

4.       Following completion of (3) above, request the Department of Planning and Environment notify the Plan; and

5.       Support the inclusion of the Mural, The Crescent, Annandale on the State Heritage Register and forward relevant documentation to the Office of Environment and Heritage requesting the listing.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

Absent:                        Cr Iskandar

 

C1018(2) Item 22       INVESTMENT REPORT AS AT 30 SEPTEMBER 2018

Motion: (Stamolis/Passas)

 

THAT the report be received and noted.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

Absent:                        Cr Iskandar

 

C1018(2) Item 23       Former-Council Legacy Policies Rescission

Motion: (Stamolis/Passas)

 

THAT the following legacy policies rescinded as they are deemed obsolete:

 

a)   Audio Recording of Council Meetings Policy;

 

b)   Council Committee Structure and Terms of Reference;

 

c)   Councillor Expenses and Facilities Policy;

 

d)   Provision of Information to Councillors Policy;

 

e)   Councillor Policy For Payment Of Expenses & Provision Of Facilities;

 

f)    Meetings Between Councillors & Members Of Parliament and/or Government Departments;

 

g)   Precinct Committee System Policy;

 

h)   Precinct Committee System Policy;

 

i)    Social Media Policy;

 

j)    Media Relations Policy;

 

k)   Community Engagement Policy; and

 

l)    Social Media Strategy.

 

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

Absent:                        Cr Iskandar

 

C1018(2) Item 25       Status of Legal Proceedings

Motion: (Stamolis/Passas)

 

THAT the report be received and noted.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

Absent:                        Cr Iskandar

 

Confidential Session

 

Motion: (Byrne/McKenna OAM)

 

THAT Council move into Confidential session to consider Items of business containing Confidential Information.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

Absent:                        Cr Iskandar

 

 

Members of the public were asked to leave the Chamber.

 

Motion: (Byrne/Passas)

 

THAT Council return to open session to read out the recommendations from the

Closed Session.

 

The Mayor read out to the Meeting the recommendation from the Closed Session of

Council.

 


 

Reports with Confidential Information

 

C1018(2) Item 34       Cooks River Parklands Upgrade Tender Report

Motion: (Drury/McKenna OAM)

 

THAT the tender submitted by Glascott Landscape and Civil Pty Ltd. be accepted.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

Absent:                        Cr Iskandar

 

C1018(2) Item 26       Land And Environment Court Proceedings - Council ats Eric   Findlay - Order To Remove Pony

Motion: (Drury/ McKenna OAM)

 

THAT Council continue to prosecute this matter.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

Absent:                        Cr Iskandar

 

C1018(2) Item 35       Review of Organisational Structure

Motion: (Drury/ McKenna OAM)

 

THAT Council note the report.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous and Raciti

Against Motion:          Crs Hesse, Stamolis and Steer

Absent:                        Cr Iskandar

 

Motion (Byrne/McKenna OAM)

 

That the meeting be adjourned until 6.30pm, Tuesday 6 November 2018.

 

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

Absent:                        Cr Iskandar

 

Meeting Adjourned at 11.03pm

 

 

 

 

 

 

Meeting resumed at 6.36pm on Tuesday 6 November 2018

 

 

Present:

Darcy Byrne

Victor Macri

Marghanita Da Cruz Mark Drury

Lucille McKenna OAM

Colin Hesse

Tom Kiat

Pauline Lockie

Julie Passas

Rochelle Porteous

Vittoria Raciti

John Stamolis

Louise Steer
Rik Hart

Elizabeth Richardson

Mayor

Deputy Mayor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

General Manager

Deputy General Manager Assets and Environment

Michael Tzimoulas

Deputy General Manager Chief Financial and Administration Officer

John Warburton

Deputy General Manager Community and Engagement

Nellette Kettle

 

Harjeet Atwal

 

David Birds

Erla Ronan

Kendall Banfield

Jan Orton

Wal Petchler

Ian Naylor

Katherine Paixao

Group Manager Civic and Executive Support, Integration,

Customer Service and Business Excellence

Group Manager Development Assessment and Regulatory Services

Group Manager Strategic Planning

Group Manager Community Services and Culture

Manager WestConnex Unit

Group Manager Environment and Sustainability

Group Manager Roads & Stormwater

Manager Civic and Executive Support

Business Paper Coordinator

 

APOLOGIES:       (Drury/McKenna OAM)

 

THAT Apologies from Councillor Iskandar be accepted.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

 

C1018(2) Item 12       Planning Proposal - Precinct 75 - Mary, Edith, Roberts Streets,           St Peters

Motion: (Lockie/Hesse)

 

THAT:

 

1.         Council does not support the Planning Proposal in its current form for the reasons given in the planning report, including inadequate retention of existing levels of employment floorspace, stage agency submission on the adequacy of the capacity of the local street system, adverse impacts on residences, overdevelopment, and community concerns.

2.         Council would support an amended proposal for:

(i)         Retention of the existing IN2 - Light Industrial Use zone for the part of the site affected by the ANEF contours of 25-30, as indicated in the map in this report  to prevent any residential use adversely impacted by aircraft noise. The remaining part of the site being re- zoned to permit residential and also employment generating uses;

(ii)        Reduced Maximum Building Height to ensure future buildings will have an appropriate scale and amenity impact on the existing house at Unwins Bridge Road, and houses between Edith Street and Silver Street and on Mary Street;

(iii)       Reduced Maximum Floor Space Ratio to correspond with reduced building heights in (ii); and

(iv)      Include 3.6 meter landscaped buffer and an enclosed and sound proofed structure for the ramp and exit to the car Park on Mary Street.

3.         Council request the Department of Planning and Environment to confirm that it agrees with the recommended amendments to the Planning Proposal in (2) above, and requests that Council:

-      Make amendments to the Planning Proposal;

-      Forward the amended Planning Proposal to the Department for an amended Gateway Determination;

-      Produce a site specific Development Control Plan reflecting the amended Planning Proposal, and addressing the matters identified in the planning report to Council.

 

4.         Should the Department of Planning and Environment not accept Recommendation 2, and support the B4 zoning for the site, Council requests the Planning Proposal be amended for:

(i)         B4 Mixed Use land use zone, together with a site specific clause in the Marrickville LEP 2013 to maintain at least as much employment floorspace as currently exists on the site, retains historic buildings and prohibits any residential use within the parts of the site affected by the ANEF 25-30 contours;

(ii)        Reduced Maximum Building Height as identified in the Part 4.2 of  the report to ensure future buildings will have an appropriate scale and amenity impact on the existing house at Unwins Bridge Road, and nearby houses between Edith Street and Silver Street, and

(iii)       Reduced Maximum Floor Space Ratio to correspond with reduced building heights as identified in Part 4.2 of the report.

 

5.         The Department of Planning and Environment should be requested to confirm that Council should negotiate a Voluntary Planning Agreement with the site owner, prior to publication of the Planning Proposal on the NSW legislation website for the following:

(i)         Provision of affordable housing in accordance with Council’s Affordable Housing Policy.

(ii)        Necessary road reservation improvements in Edith Street to cater for two way traffic access to the site, and also to make public domain improvements identified in the report.

(iii)       Necessary footpath provision in Mary Street to ensure there is continuous safe pedestrian travel along the street.

(iv)       Provide for creative industries.

 

6.         If the Department of Planning and Environment accepts Council’s recommendations above in (3) and (4) the preparation of an amended Planning Proposal and a site specific Development Control Plan is delegated to the Group Manager Strategic Planning;

 

7.         Council defer the assessment of the current Development Application on the site pending the outcomes of (6) above;

8.         Council defer the assessment of any Development Application for the site    pending the adoption of a site specific Development Control Plan in accordance       with the Environmental Planning and Assessment Act 1979, that supports the   content of the recommended future amendment to the Marrickville LEP 2011 and   addresses the issues identified in this report;

 

9.          If the Department of Planning and Environment accepts Council’s      recommendations above in (3) and (4), Council will review the air quality analysis          and continue to liaise with the RMS and the EPA regarding the air quality         impacts from the WestConnex stacks, especially in the light of evidence   presented at the WestConnex parliamentary inquiry and recent media reports          that contradict the RMS’s assessment; and

 

10.        Council notes in relation to possible VPA negotiations for affordable housing,         that Council may also be able to obtain an affordable housing contribution       through a mandatory affordable housing contribution scheme, and that any   future work on affordable housing contribution schemes should consider this      precinct. 

 

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis and Steer

Against Motion:          Crs Passas and Raciti

 

Councillor Macri left the Meeting at 7:13 pm.

Councillor Macri returned to the Meeting at 7:19 pm.

 

C1018(2) Item 14       WestConnex Update Report

Motion:  (McKenna OAM/Byrne)

 

THAT Council:

 

1.    Includes in its next quarterly newsletter information on WestConnex impacts and areas of assistance offered by Council, with reference to the issues listed in the Council report.  This information is to be supported by complementary information on Council’s website and within the existing WestConnex Weekly Update Reports.  Actions to be investigated and implemented for increasing the readership of the Weekly Update Reports;

 

2.    a) That Council writes to the NSW Premier with copies to relevant ministers                 and local State members to:

 

·           Request details of the outcome of any Roads & Maritime Services (RMS) review carried out of the location and installation of RMS street ‘furniture’ (cabinets, signs and poles) at Haberfield-Ashfield and similarly obstructive signs and infrastructure in St Peters, such as the electrical box recently installed outside 10 Brown St, St Peters;

·         Direct relevant Ministers, RMS and the M4 East contractor to review and relocate street furniture (wherever possible) in consultation with Council and the local community, to ensure that this infrastructure should be located well away from footpaths within the verge as close as possible to the kerb, not blocking footpaths or creating a hazard for pedestrians, other footpath users and to drivers exiting streets;

·      Direct the redesign and widening of the footway on the southern or Ashfield side of Parramatta Road between Orpington & Bland Streets including the intersection with Chandos Street to its original pre-WestConnex width of approximately four metres;

·      Point out that the newly-installed WestConnex-related road signs at the front of Ashfield Park are in breach of M4 East Condition of Approval B26, which is intended to prevent visual impacts on Ashfield Park;

·      Request a review of the safety and accessibility of signalised pedestrian crossings around the M4 East Haberfield interchange, i.e. Parramatta Road crossing at Bland Street, Parramatta Road crossing at Wattle Street, Wattle Street crossing at Ramsay Street and Dobroyd Parade crossing at Waratah Street;

·      Request RMS and project contractors to take immediate action to reduce kerbside parking demands in Haberfield-Ashfield, particularly around the Haberfield Public School, noting work on the Parramatta Road construction sites is about to commence;

·      Request the RMS and project contractors work with Council to install traffic calming and 40kph speed limits around all Haberfield-Ashfield construction sites;

·      Request RMS to supply to Council and DP&E information from ‘consistency assessments’, to be examined by Council and DP&E for consistency with conditions of approval;

·      Request a meeting with DP&E staff prior to approval of WestConnex Stage 3 Modification 1 regarding the following further construction impact mitigation measures: vehicular access to both Parramatta Road construction sites to/from Parramatta Road; reduced vehicle speed limit around all construction sites; no out-of-hours works on civil sites; no shuttle bus or construction vehicle layover to service out-of-area construction sites; all spoil haulage trucks to use M4 East tunnels; increased level of mitigation for noise, vibration, dust and property damage; extension of the project impact area for property assessment purposes from 50 to 100 metres; temporary pedestrian access bridge between Parramatta Road construction sites to be open to the public; additional crossing guards around Haberfield Public School, funded by RMS, SMC and/or project contractors; and an expanded area for offer of alternative accommodation or voluntary acquisition for severely affected residents around construction sites. 

 

b)    Staff:

·      Work with the local traffic committee and disability groups in their advocacy work toward relocation of the RMS street furniture, widening of the Parramatta Road footway and assessment of signalised pedestrian crossings; and

·         Support the Haberfield Public School efforts to approach to RMS to secure crossing guards at Bland St and Denman Avenue;

 

3.    Writes to the NSW Premier and relevant Ministers seeking a dialogue with the WestConnex Stage 3A (mainline tunnel) contractor to inform the community of details of what facilities and activities are planned for the Ashfield-Haberfield Muirs sites;

 

4.   

a)     Writes to the Premier and relevant Ministers seeking a meeting with relevant Minister(s) and staff from RMS and Sydney Motorway Corporation (SMC):

·           to express concern about inadequate consultation on the M4 East Urban Design & Landscape Plan (UDLP) to date;

·           to seek further input by Council and the community in this plan prior to its finalisation; and

·           to ensure there is adequate consultation on the Haberfield Gardens legacy plan prior to its finalisation.

b)     Writes to the Premier requesting that Treasury authorises RMS to return all residual lands in Haberfield and Ashfield to open space or other appropriate community uses, in recognition of the considerable impacts suffered by the Haberfield-Ashfield community from WestConnex construction and the limited amount of open space available in this densely-developed part of Ashfield;

c)     Discusses with the owner of the former Buddhist temple site the possibility of working with RMS to create more publicly-accessible open space around the realigned Parramatta Road between Orpington and Chandos Streets at Ashfield; and

d)     Requests information from RMS on all residual lands (including acquired properties that are surplus) and lands that are proposed to be acquired;

 

5.        

a)     Requests a review by Council legal staff of the proposed occupation of a portion of Reg Coady Reserve at Haberfield that is part of the creation of the G-loop for WestConnex Stage 3.  Legal staff to investigate seeking appropriate compensation for use of this land.

b)     In collaboration with Canada Bay Council, writes to Sydney Water to clarify details and timelines for the proposed naturalisation of Iron Cove Creek.  Council to propose that part of the cost of this naturalisation work be borne by RMS, SMC and/or Stage 3 contractor as a contribution to revitalising areas that have been negatively affected by WestConnex;

 

6.        

a)     Establishes a register and map of properties that have been reported to have suffered damage from WestConnex construction.  Council to inform residents of this register and encourage them to inform Council of WestConnex-related property damage regardless of distance from WestConnex tunnels and construction sites.  The register to be kept up-to-date and be available to the public via Council’s website.  Advice from Council’s legal and risk management staff on legal or other risks to be sought before proceeding with this action; and

b)     Writes to RMS, SMC and WestConnex Stage 3 contractors to advocate increasing the qualification zone for pre-condition reports from 50m to 100m.

 

7.      Reimburses Rozelle Against WestConnex (RAW) $890 (including GST) for flyer printing for the 14 April 2018 anti-WestConnex rally in King George Park and $113.85 (including GST) for materials needed to erect 150 of Council’s anti-WestConnex corflute signs on poles in the Rozelle area (total RAW expenses = $1,003.85).  Reimbursement is subject to provision to Council of invoices, receipts or other proof of expenses.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, McKenna OAM, Porteous, Raciti, Stamolis and Steer

Against Motion:          Crs Macri and Passas

 

Amendment (Porteous/Hesse)

THAT Council reimburses Rozelle Against WestConnex (RAW) $890 (including GST) for flyer printing for the 14 April 2018 anti-WestConnex rally in King George Park and $113.85 (including GST) for materials needed to erect 150 of Council’s anti-WestConnex corflute signs on poles in the Rozelle area (total RAW expenses = $1,003.85).  Reimbursement is subject to provision to Council of invoices, receipts or other proof of expenses.

 

Motion Carried

For Motion:                 Crs Da Cruz, Hesse, Kiat, Lockie, Porteous, Stamolis and Steer

Against Motion:          Crs Byrne, Drury, Macri, McKenna OAM, Passas and Raciti

 

As the Amendment was carried it was incorporated into the Primary Motion.

 

C1018(2) Item 15       Western Harbour Tunnel Reference Design

Motion: (Lockie/Stamolis)

 

THAT Council:

 

1.   Makes a submission to Roads & Maritime Services (RMS) on the Western Harbour Tunnel reference design by the 9 November 2018 deadline; and

 

2.   Endorses the following additions and edits to the draft submission at      Attachment 1:

 

a)  Council’s objection to the strategic justification for the project includes reference to a point made in transport academic’s submission to the WestConnex Parliamentary Inquiry by transport academic Dr Michelle Zeibots, available on the Inquiry’s website, that one of the key purposes of the Western Harbour Tunnel and F6 projects is to feed traffic into WestConnex and improve its profitability, particularly in the peak period when WestConnex traffic volumes are predicted to be low on the absence of these additional projects.  Taxpayer funds continue to be used to create profits for what are essentially private tollway projects;

b)  Council’s objection to the lack of stack filtration and adequate tunnel ventilation includes additional information about why the approaches proposed by the NSW Government are not best practice and will lead to unacceptable exposure to pollutants for residents who live near or drive through this tunnel; and

c)  Various edits and additions suggested in Attachment 2 in track-change format.

 

 

3.   Includes in its submission comments about the lack of strategic justification of the project and the limited information on the bases of traffic volumes and traffic use;

 

4.   Includes the following points and they be emphasised in the submission:

 

a)    Council consistently identified prior the Western Harbour Tunnel being proposed that the design of WestConnex Stage 1 and 3 would result in congestion at the intersection of the City West Link and the ANZAC Bridge, to which the Government responded that this would not be the case. Asserting now the Tunnel is required to alleviate the choke point demonstrates the poor planning and inconsistency that has epitomised the project;

 

b)    Greater detail on the safety and health impacts posed to students from Rozelle Public School due to cumulative truck and vehicle movements and air pollution; and

 

c)    Reference to the fact that compulsory acquisition of the former League Club site will eliminate any possibility of a Tigers Leagues Club being established in the proposed redevelopment.

 

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

 

ADJOURNMENT

 

7.41pm - The Mayor, Clr Byrne adjourned the meeting for a short recess.

7.46pm– The Mayor, Clr Byrne resumed the meeting.

 

 

C1018(2) Item 28       Notice of Motion: Pocket Park Upgrade

Motion: (Passas/Raciti)

 

THAT Council:

 

1.    Upgrade the fencing, gate and playground equipment at the pocket park located at Elizabeth Street, Ashfield between Alt Street and Frederick Street, Ashfield with the funds from the Ashfield SRV Parks renewal fund; and

 

2.    Repair the fencing, gate and playground equipment at the pocket park located at Elizabeth Street, Ashfield between Alt Street and Frederick Street, Ashfield.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

 

Amendment (Hesse/Da Cruz)

 

THAT Council repair the fencing, gate and playground equipment at the pocket park located at Elizabeth Street, Ashfield between Alt Street and Frederick Street, Ashfield.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Lockie, McKenna OAM, Porteous, Stamolis and Steer

Against Motion:          Crs Macri, Passas and Raciti

Absent:                        Cr Kiat

 

As the Amendment was carried it was incorporated into the Primary Motion.

 

Clr Kiat re-entered to the meeting at 7.50pm

 

Councillor Passas left the Meeting at 7:54 pm.

Councillor Passas returned to the Meeting at 7:58 pm.

 

C1018(2) Item 2          Draft Dawn Fraser Baths Master Plan: Feedback from Public   Exhibition

Motion: (Byrne/Macri)

 

THAT Council:

 

1.    Council adopts the draft Dawn Fraser Baths Master Plan (ATTACHMENT 1);

 

2.    All residents and stakeholders who made submissions during the public exhibition period be notified of Council’s determination;

 

3.    The master plan be used to inform future capital upgrades at the Dawn Fraser Baths;

 

4.    Note the funding commitment announced by the federal Opposition for a $2 million and the NSW Opposition for a $1 million contribution toward the heritage restoration of Dawn Fraser Baths and write to the Federal and NSW Governments seeking bipartisan support for these funding contributions;

 

5.    Note that the final design plans for the Dawn Fraser Baths essential works are due to be reported to Council, with confirmation of final costs, in early 2019;

 

6.    Include in the report with the final design plans a breakdown of which works and projects would be deferred under funding options 5 (redistribution of aquatic centre renewal funding) and 6 (redistribution of future Leichhardt s94 open space funding). Full details of the impacts of any funding reallocation on Annette Kellerman Aquatic Centre, Leichhardt Park Aquatic Centre, Fanny Durack Aquatic Centre and Ashfield Pool are to be disclosed in the report;

 

7.    Notes that the  recently identified urgent works for Dawn Fraser Baths are estimated to cost $6.7 million; of which $4.5 million is already funded;

 

8.    Notes that given the heritage significance and uniqueness of the Dawn Fraser pool to NSW, and its use as a sporting and recreational facility, it has lodged a  grant application for a $4.2 million Greater Sydney Sports Facility Grant of which part or all will be used to fund the pool;

 

9.    In order to assure the community that these restoration works will proceed as soon as possible: brings forward the existing LTFP (years 5+) funding for Aquatic Centre Renewal to meet the $2.2 million funds required for the Dawn Fraser Pool restoration works;

 

10.  Utilise funding from the Aquatic Centre Renewal (5+ years) should the Greater Sydney Sports Facility Grant not be successful;

 

11.  Note that the Aquatic Centre Renewal funding for years 6 to 10 will therefore be reduced in the current budget but should be reviewed in 2019/20 and subsequent years with a view to reinstating these funds where reprioritisation of other capital projects permits; and

 

12.  Note that Elkington park is an established bush care site and that work on the site be undertaken in conjunction with the urban ecology team and that plants be sourced from the Rozelle Bay Community Native Nursery through early advice or the plant requirements.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

 

C1018(2) Item 7  Swimming In Parramatta River - New Site for Inner West

Motion: (Drury/Stamolis)

 

THAT Council:

 

1.   Promotes opportunities for comment on the Draft Ten Steps to a Swimmable River - the Parramatta River Master Plan by the Parramatta River Catchment Group via Council’s usual communications and media;

2.   Notes that the Parramatta River Catchment Group and Council will use the National Health and Medical Research Council 2008, Guidelines for Managing Risks in Recreational Water and NSW Health  guidelines as the risk and evidence based approach for confirming a swim site in Callan Park;

3.   Notes that the preferred site to investigate for swimming in Callan Park is the Callan Park Seawall site as the Callan Park Beach site is not recommended for activation as a swimming site due significant Aboriginal and ecological heritage in the surrounding area; and

4.   Considers at  the next quarterly review an allocation of funding of $45,000, to support chemicals in water and sediment testing to inform the decision-making process for swim site activation at the Callan Park Seawall site.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

 

Councillor Raciti left the Meeting at 8:35 pm.

 

C1018(2) Item 8          Zero Waste Strategy and Transition Plan for a common customer       focussed resource recovery and waste management service

Motion: (McKenna OAM/Byrne)

 

THAT Council:

 

1.    Note the proposed steps in developing the Zero Waste Strategy and Transition Plan;

 

2.    Endorse the planned redesign over the next 12 – 18 months, of key resource recovery and waste management services to allow Council to transition to and establish a common Inner West domestic and commercial service;

 

3.    Endorse the use of up to $200,000 from the Domestic Waste Management Reserve to fund the development of the Zero Waste Strategy  and Transition Plan;

 

4.   Note that a report/s on  redesigned services for the following will be presented to Council for consideration in early-mid 2019/2020:

a.   Kerbside domestic food and garden organics and landfill services,

b.   Kerbside domestic recycling services,

c.   Kerbside Household Clean Up including illegal dumping and other kerbside booked collections e.g. metals, white goods, mattresses,

d.   Drop off services including e-waste, problem wastes, the weekend transfer station and Community Recycling Centre/s,

e.   Reuse and Recycling Centre, and

f.    Kerbside commercial services (recycling, organics and landfill).

5.   Support the allocation of $10,000 from the domestic waste charge (currently within the resource recovery planning budget), over the next three years to partner with the UNSW on micro-recycling, to supplement and in accordance with Council’s previous resolution to immediately commence consideration of the option of the collaboration with industry and universities on recycling micro factories;

 

6.    Consider releasing, at the next quarterly budget review $100,000 of the allocated funds for the Reuse and Recycling Centre from the Domestic Waste Reserve to allow this project to recommence its planning and design;

 

7.    Include consideration of a pilot food and garden waste recycling service, to cover all households in the former Marrickville LGA, commencing when the current Marrickville LGA domestic waste contract concludes in June 2019. Options for establishing the pilot should be included in the next report to Council regarding the new contract;

 

8.    Initiate public consultation events, to be held in all wards across the Municipality seeking community input on the development of the Zero Waste strategy, with the community engagement to be titled the Inner West War on Waste; and

 

9.    Prepare a brief summary of best practice food recycling services provided across the local government sector, including links to any service reviews that have been conducted by councils or other organisations of these services. This should include reference to NSW Councils that have implemented, or are rolling out, a universal food recycling service. The summary should be limited in scope so as to allow it to be reported to Council in December 2018; and

 

10.   Keep a reserve of bins from changeover and make them available to residents who have lost their bins, a maximum of three times only.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Stamolis and Steer

Against Motion:          Nil

Absent:                        Cr Raciti

 

Amendment (Da Cruz/Porteous)

 

Amend point 6 to: 

 

6.    Develop a strategy to divert resources before they enter the waste stream by:

 

a)    Increase recycling collection points at Council Premises to complement those provided by Businesses (eg for e-waste, styrofoam, batteries, mobile phones etc);

 

Motion Lost

For Motion:                 Crs Da Cruz, Hesse, Kiat, Porteous and Steer

Against Motion:          Crs Byrne, Drury, Lockie, Macri, McKenna OAM, Passas and Stamolis

Absent:                        Cr Raciti

 

 

b)    Ensure accommodation for enterprises which extend the life of products through repair and reuse (such as the Bower, Reverse Garbage, Dismantle (bikes), Newtown Bike Garden, Vinnies, Salvos);

 

 

Motion Lost

For Motion:                 Crs Da Cruz, Kiat, Porteous and Steer

Against Motion:          Crs Byrne, Drury, Hesse, Lockie, Macri, McKenna OAM, Passas and Stamolis

Absent:                        Cr Raciti

 

 

c)    Advocate producer/distributer responsibility for end of life - encourage trade ins and take away old with delivery of new; and

 

 

Motion Lost

For Motion:                 Crs Da Cruz, Hesse, Kiat, Porteous and Steer

Against Motion:          Crs Byrne, Drury, Lockie, Macri, McKenna OAM, Passas and Stamolis

Absent:                        Cr Raciti

 

 

d)    Education package for real estate agents/property owners to provide to tenants.

 

Motion Lost

For Motion:                 Crs Da Cruz, Hesse, Kiat, Porteous and Steer

Against Motion:          Crs Byrne, Drury, Lockie, Macri, McKenna OAM, Passas and Stamolis

Absent:                        Cr Raciti

 

Councillor Raciti returned to the Meeting at 8:48 pm.

 

C1018(2) Item 9          2018/19 Inner West Council Grants Program

Motion:  (Hesse/Steer)

 

THAT Council:

 

1.    Approve the funding recommendations for the Inner West Council Grant Program 2018-19 contained in Attachments 1-5;

 

2.    Receive a report which provides information to councillors on providing a significant increase to the grants program funding in the order of 15%-25%; and

 

3.    Look at providing the full grant requested for successful grants.

 

 

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, McKenna OAM, Porteous, Stamolis and Steer

Against Motion:          Crs Macri, Passas and Raciti

 

Matter Arising   Community Grants

 

Motion: (Macri/Byrne)

 

THAT Council receive information on the acquittal for each community grant provided by Council.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

 

ADJOURNMENT

 

9.08pm - The Mayor, Clr Byrne adjourned the meeting for a short recess.

9.22pm– The Mayor, Clr Byrne resumed the meeting.

 

Councillor Passas re-entered to the Meeting at 9:34 pm.

 

C1018(2) Item 18       Local Traffic Committee Meeting held on 2 October 2018

Motion: (Lockie/Stamolis)

 

THAT the Minutes of the Local Traffic Committee Meeting held on 2 October 2018 be received and the recommendations be adopted, with the following amendments:

 

a)    Council to provide a donation to the Newtown Neighbourhood Centre for the equivalent sum of any application fees required to authorise the road closures required for the operation of the Newtown Festival (LTC1018 Item 22).

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Stamolis and Steer

Against Motion:          Nil

Absent:                        Cr Raciti

 

Matter Arising   Estimate for Revenue Shortfall for waiving Fees for Local Business   
Chambers and Associations

 

Motion: (Lockie/Stamolis)

 

THAT the report into the estimated revenue shortfall for waiving the fees for local Business Chambers and local business associations events as called for by Mayoral Minute C1018(1) Item 13 be expanded to include other registered not-for-profit organisations, schools, and local community organisations for their events, and include information about whether these fees had been charged prior to changes to Council’s fees and charges policy.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis and Steer

Against Motion:          Cr Passas

Absent:                      Cr Raciti

 

Councillor Raciti re-entered to the Meeting at 9:36 pm.

 

C1018(2) Item 19       Compliance and Enforcement Policy and Protocol

Motion: (Byrne/McKenna OAM)

THAT:

1. Council officers investigate and report to Council on:

a)    The use of technology in parking management and enforcement including:

·         Mobile Phone Payment Solutions;

·         Electronic Permit Systems;

·         Vehicle Detection Sensor Systems;

·         License Plate Recognition Systems.

2.    The process to integrate such technology within Council's existing parking infrastructure;

3.      A project plan which includes costings and timeframe to implement and deliver the technology; and

4.      A Report come back to Council with Information on Council’s Regulatory Services Including a Contact Phone Number to Report Issues, The Hours They Work And How Many Staff Are Employed In This Team.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

 

C1018(2) Item 20       Asbestos Policy Update

Motion: (Steer/McKenna OAM)

 

THAT this report be received and noted.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

 

Councillor Kiat left the Meeting at 9:46 pm.

 

 

 

C1018(2) Item 21       Adoption of Asset Management Policy

Motion: (Drury/Byrne)

 

That Council adopt the Asset Management Policy.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

Absent:                        Cr Kiat

 

Councillor Kiat returned to the Meeting at 9:49 pm.

 

C1018(2) Item 24       Adoption of Public Access to Information held by Council Policy

 

Motion: (Drury/McKenna OAM)

 

THAT Council:

 

1.    Adopts the revised Public Access to Information held by Council Policy (Attachment 1); and

 

2.    Rescinds the following policies:

a)       Inner West Council “Public Access to Information Policy” reviewed 14          October 2016 (Attachment 2);

b)      former Ashfield Council “Access to Council Information Policy” dated           September 2010 (Attachment 3);

c)       former Ashfield Council “Access to Council Information Policy” dated           September 2010, reviewed May 2012 (Attachment 4);  and

d)      former Marrickville Council “Public Access to Information Policy”     reviewed October 2010 (Attachment 5).

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

 

C1018(2) Item 27       Notice of Motion: Councillor Professional Development

Motion: (Passas/Stamolis)

 

THAT:

 

1.    Councillors be required to prepare a report on any professional development undertaken including seminars, training and conferences, this excludes attendance at the Annual Local Government Conference.

 

2.    A short acquittal questionnaire be provided by councillors when attending any professional development including seminars, training and conferences. The questions should also cover relevance and satisfaction with the program.

 

Motion Lost

For Motion:                 Crs Macri, Passas, Raciti and Stamolis

Against Motion:          Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, McKenna OAM,                                                   Porteous and Steer

 

 

 

 

 

 

 

C1018(2) Item 29       Notice of Motion: Report on the use of Round Up in council    parks, sporting fields and playgrounds and near waterways

Motion: (Porteous/Drury)

 

THAT:

1.    A report be brought to the next available Council Meeting outlining when and where and how frequently the Inner West Council is using Glyphosate and what processes are in place to protect council staff using Glyphosate and local residents and their pets using our parks, gardens and sporting fields where Glyphosate has been sprayed. That the report also includes what other safer products council can use to substitute Glyphosate; and

 

2.    The Inner West Council joins with the Cancer Council of Australia in calling for an independent review on the health and safety impacts of using Glyphosate to be instigated as soon as possible.

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Porteous, Raciti, Stamolis and Steer

Against Motion:          Cr Passas     

 

Councillor Raciti and Passas retired from the Meeting at 10:09 pm.

 

C1018(2) Item 30       Notice of Motion: Prevention of Carparking on Tempe Reserve           Recreation Areas

Motion: (Macri/Hesse)

 

THAT Council investigates and implements appropriate measures to prevent unauthorised vehicular access to the off-road areas of Tempe Reserve including fields and picnic areas.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis and Steer

Against Motion:          Nil

Absent:                        Crs Passas and Raciti

 

C1018(2) Item 31       Notice of Motion: Summer Hill Public School Spring Fair

Motion: (Drury/McKenna OAM)

 

THAT:

 

1.   Council provide the Summer Hill Parents and Citizens a grant of $500;

 

2.   Council work with the School and P & C to develop a plan to further reduce the amount of waste the event produces at the 2019 fete; and

 

3.   This money come from an appropriate waste budget.

 

 

 

 

 

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis and Steer

Against Motion:          Nil

Absent:                        Crs Passas and Raciti

 

C1018(2) Item 32       Notice of Motion: Ashfield Pool - Ashfield District Historical    Society

Motion: (Drury/McKenna OAM)

 

THAT the Ashfield District Historical Society be requested to produce a history of Ashfield Pool and that the 2019-2020 Council budget consider $10,000 for this purpose.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Kiat, Lockie, Macri, McKenna OAM and Porteous

Against Motion:          Crs Hesse, Stamolis and Steer

Absent:                        Crs Passas and Raciti

 

Foreshadowed Motion (Stamolis)

 

THAT the Ashfield District Historical Society be provided with information from Council on what funding options they can seek from Council to produce a history of the Ashfield Pool.

 

This Foreshadow Motion lapsed.

 

ADJOURNMENT

 

10.28pm - The Mayor, Clr Byrne adjourned the meeting for a short recess.

10.30pm– The Mayor, Clr Byrne resumed the meeting.

 

Councillor Lockie retired from the Meeting at 10.30 pm.

 

C1018(2) Item 33       Notice of Motion: Reducing Waste

Motion: (Da Cruz/Steer)

 

THAT a report be brought back on introducing tiered waste charges across the Inner West LGA including associated promotion to ratepayers and tenants about council and community services to divert resources and minimise waste going to landfill.

 

Motion Carried

For Motion:                 Crs Da Cruz, Hesse, Kiat, Porteous, Stamolis and Steer

Against Motion:          Crs Byrne, Drury, Macri and McKenna OAM

Absent:                        Crs Passas and Raciti

 

Meeting closed at 10.32pm.

 

 

 

 

 

 

 

 

 

Public Speakers:

 

 

Item #

 

Speaker                     

Suburb

Item 36:

A/Prof Melanie Bishop

Macquarie University

Item 3:

Ian Holmes

Fiona Ledden

Ashfield

Croydon

Item 4:

Paul Power

Carole Allen

Rozelle

Leichhardt

Item 5:

Jo Blackman                                      

Dulwich Hill

Item 6:

Paul Power

Paul Dawson

John Thomson

Paul Avery

Terence Kelly

Rozelle

Annandale

Lilyfield

Balmain

Rozelle

Item 11:

Allison Heller

Sydney

Item 12:

Paul Apostoles

Janet Dandy-Ward

Carolyn Day

Karen Torrisi

Christopher White

St Peters

St Peters

St Peters

St Peters

St Peters

Item 14:           

Sharon Laura

Eddie Tezel

Janet Dandy-Ward

Malachy Ward

Anne Picot

Rachel Davies

Haberfield

Ashfield

St Peters

Haberfield

St Peters

Ashfield

Item 16:

Neil Tonkin

Lilyfield

Item 28:           

Stephanie Koch

Ashfield

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Minutes of Ordinary Council Meeting held on 13 November 2018

 

Meeting commenced at 6.33  pm

 

 

 

Present:

Darcy Byrne

Victor Macri

Marghanita Da Cruz Mark Drury

Lucille McKenna OAM

Colin Hesse

Sam Iskandar

Tom Kiat

Pauline Lockie

Julie Passas

Rochelle Porteous

Vittoria Raciti

John Stamolis

Louise Steer
Rik Hart

Elizabeth Richardson

Mayor

Deputy Mayor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

General Manager

Deputy General Manager Assets and Environment

Michael Tzimoulas

David Birds

Erla Ronan

Wal Petschler

Melodie Whiting

Harjeet Atwal

 

Laura Stevens

Deputy General Manager Chief Financial and Administration Officer

Group Manager Strategic Planning

Group Manager Community Services and Culture

Group Manager Roads and Stormwater

Group Manager Human Resources

Group Manager Development Assessment and Regulatory Services

Group Manager Communications, Engagement and Events

Ian Naylor

Manager Civic and Executive Support

Katherine Paixao

Business Paper Coordinator

 

APOLOGIES:       

 

Motion: (Byrne/McKenna OAM)

 

THAT Apologies from Councillor York be accepted and a leave of absence be granted

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

 

DISCLOSURES OF INTERESTS:  

 

Clr Drury declared a significant, pecuniary interest in Item 5 Proposed Amendments to the NSW Planning System - Short Term Rental Accommodation as his wife uses home away (a short term rental accommodation service) to rent their holiday flat and he will leave the chamber during discussion and voting.

 

Motion: (McKenna OAM/Hesse)

 

THAT the declaration of interest be noted.

 

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

 

Centenary of Armistice Day

 

The Mayor advised the meeting that on remembrance day the Deputy Mayor and himself attended an exhibition at Petersham RSL Club celebrating the 100 year anniversary of the Armistice that ended World War I.

 

As part of this exhibition there was a mayoral minute adopted by Petersham Council  in 1918 and the Mayor read this mayoral minute out to the meeting as it is a timely reminder of the reason for celebrating the anniversary of the Armistice.

 

Suspension of Standing Orders

 

Motion: (McKenna OAM/Hesse)

 

THAT Council Suspend Standing Orders to bring forward the speakers registered for Item 14.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

 

Confidential Session

 

Motion: (Byrne/McKenna OAM)

 

THAT Council move into Confidential Session to consider Items 14 and 16 which contains Confidential Information.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

 

Councillors left the chamber and convened the confidential session in the Committee Room due to the large number of public in attendance.

 

Motion: (Byrne/McKenna OAM)

 

THAT Council return to open session to read out the recommendations from the

Closed Session.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

 

 

The Mayor read out to the Meeting the recommendations from the Closed Session of

Council.

 

 

Reports with Confidential Information

Items 14 and 16 were dealt with in conjunction.

 

C1118(1) Item 14       Ashfield Aquatic Centre Construction Tender Recommendation

This matter was dealt in conjunction with Item 16.

 

C1118(1) Item 16       Ashfield Aquatic Centre Construction Tender Recommendation

Motion: (Drury/McKenna OAM)

 

THAT:

 

  1. Council endorse the final program and a final budget for Ashfield Aquatic Centre Redevelopment of $44,752,145;

  2. A contract is awarded to FDC Construction for the construction of the Ashfield Aquatic Centre Redevelopment for the agreed amount of $37,250,432 which excludes the nominated value management items;

  3. The final budget includes $1,500,000 in value management savings to be negotiated by officers;

 

  1. Given the very significant public funding of the Ashfield pool and the importance of delivery and oversight of this project, that Council provide a monthly report to an Ordinary Council meeting until the project is delivered; and

 

  1. Council to provide detail to its community about the decision  and how it will be funded and why Council considers its funding feasible and secure, at the earliest opportunity. This should appear on Council’s website, the Inner West Courier, social media and other means.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis and Steer

Against Motion:          Crs Passas and Raciti

 

Councillor Passas left the Meeting at 7:58 pm.

 

ADJOURNMENT

 

7.59pm - The Mayor, Clr Byrne adjourned the meeting for a short recess.

8.10pm– The Mayor, Clr Byrne resumed the meeting.

 

Suspension of Standing Orders

 

Motion: (Byrne/McKenna)

 

THAT Council further Suspend Standing Orders to hear from all registered speakers.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Raciti, Stamolis and Steer

Against Motion:          Nil

Absent:                        Crs Iskandar, Passas and Porteous

 

Councillor Porteous re-entered the Meeting at 8:11 pm.

Councillor Iskandar re-entered the Meeting at 8:12 pm.

Councillor Passas re-entered the Meeting at 8:13 pm.

 

Councillor Passas left the Meeting at 8:19 pm.

Councillor Raciti left the Meeting at 8:19 pm.

 

Suspension of Standing Orders

 

Motion: (Byrne/Hesse)

 

THAT Council further Suspend Standing Orders to bring forward Items 3, 4, 5, 6, 11 and 12.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis and Steer

Against Motion:          Nil

Absent:                        Crs Passas and Raciti

 

Councillors Passas and Raciti returned to the Meeting at 8:36 pm.

 

C1118(1) Item 3         Multicultural Policy

Motion: (Iskandar/Byrne)

 

THAT Council:

 

1.       Endorse the Multicultural Policy;

 

2.       Reallocate $113,000 in 2018/19 and subsequent financial years within the Community Services and Culture Group to deliver the Multicultural program priorities:

a.   Employing a part time Multicultural Policy Project Officer ($84,000 per annum);

b.   Developing and delivering a multicultural small grants program enabling community-lead celebrations of culture $29,000;

c.   Initiating the Multicultural Advisory Committee commencing 29 November 2018;

d.   Initiating the Inter-Faith Reference Group commencing first quarter 2019

e.   Continuing translation of key Council documents into community languages as required;

f.    Developing the framework and protocols supporting community to community relationships; and

g.   Identifying a prospective Chinese city with which to form a community to community relationship.

 

3.       Note that the following Multicultural program priorities are not recommended to proceed in 2018/19 and are unfunded:

a.   Additional investment in expanding Lunar New Year celebrations

b.   Investment in an anti-racism film competition and festival.

 

4.       A report be brought back at the December 2018 Ordinary Council meeting on funding the multicultural project officer as a full time position; and

 

5.         A report be brought back in 12 months on a review of the achievements of the Multicultural Project Officer.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis and Steer

Against Motion:                    Crs Passas and Raciti

 

Councillor Passas retired from the Meeting at 9:06 pm.

 

C1118(1) Item 4         Lilyfield Road Cycleway

Motion: (Drury/Byrne)

 

THAT Council:

 

  1. Note that an initial assessment of the alternate proposal put forward by local cycling groups was required by the previous resolution but has not been included in this report;

 

  1. Produce a further report, to be tabled at the first Ordinary Meeting in 2019 including assessment of the alternate proposal, and the capacity of Council to undertake further planning for the project internally;

 

  1. Note that the oversight and implementation of the project to date has been referred to the Internal Ombudsman and the Audit, Risk Improvement Committee for investigation; and

 

  1. Note that there is a $300,000 offer of a grant from Roads and Maritime Services (RMS).

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Raciti, Stamolis and Steer

Against Motion:          Nil

Absent:                                  Cr Passas

 

Councillor Drury left the Meeting at 9:23 pm as he had declared a pecuniary, significant conflict of interest in item 5. He did not participate in discussion or vote on this matter.

 

Councillor Raciti retired from the Meeting at 9:25 pm.

 

C1118(1) Item 5         Proposed Amendments to the NSW Planning System - Short   Term Rental Accommodation

Motion: (Stamolis/Macri)

 

THAT:

 

1.       The report be noted;

 

2.       Council endorse the draft submission in ATTACHMENT 1 to this report to be forwarded to the Department of Planning and Environment; and

 

3.       Council include more emphasis in a submission in regard to the impacts of unsupervised short term rental accommodation.

 

 

 

 

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis and Steer

Against Motion:          Nil

Absent:                        Crs Drury, Passas and Raciti

 

Councillor Drury returned to the Meeting at 9:35 pm.

 

C1118(1) Item 6         Sydney Airport Preliminary Draft Master Plan 2039 - Council   Submission

Motion: (Lockie/Porteous)

 

THAT Council:

 

1.            Forward the attached submission to Sydney Airport Corporation in response its exhibition of the Preliminary Draft Master Plan 2039 for Sydney Airport;

 

2.         Adds the following details to the draft submission:

 

  • A brief summary of the health impacts of noise exposure to strengthen Council's arguments for reducing these impacts; and
  • Requests that Sydney Airport act to and advocate for a reduction in pollution generated by flights and its airport operations, similar to the way in which it proposes to act to and advocate for reductions in noise and improvements in sustainability.

 

3.         Endorse that the attached submission, with the amendments outlined in point         2, which:

 

·    supports the Preliminary Draft Master Plan’s objectives relating to safety, security, environmental protection and enhanced sustainability;

·    requests that the existing curfews and caps continued to be maintained and that any future pressure to modify these should result in such flights being accommodated at Western Sydney Airport;

·    proposes increased emphasis on sustainable transport; and

·    requests clarification on aspects of aircraft noise projections.

 

4.         Write to the NSW Minister for Transport requesting that station access fees be removed from both of the airports heavy rail stations and that new bus routes be established to connect Sydney Airport with key areas, such as Sutherland Shire, Bayside and Georges River Council areas (key home locations of airport employees), Newtown, St Peters and Marrickville centres (nearby nodes and residential centres);

 

5.            Adds the following details to the draft submission:

 

a)    That what is being proposed is a significant intensification of use and significant further development of the Sydney Airport site that will have overwhelmingly negative impacts on the whole of the Inner West and is therefore not supported;

 

b)    As well as the more than doubling of passenger numbers and freight this proposal also includes up to 120,000 Square meters in the North West sector for hotel and office commercial development which will generated significant further traffic congestion and impact on existing local businesses and is not supported;

 

c)    That as well as no change to the curfew and the caps there must be no increase in total number of flights. While the caps are not currently used to capacity they were never intended to be used to capacity and it needs to be noted that if the flights did fill the caps (which would be 80 flights an hour) this would create unreasonable noise and pollution impacts for many parts of the Inner West; 

 

d)    That the submission notes that this PDMP will generate significant noise and air pollution originating from the airport and flights over the Inner West these should be properly real time monitored and there should be no increase in the already unreasonable levels;

 

e)    That the statement in 2.0 “that Council-commends Sydney Airport Corporation Limited and the Federal Department of Infrastructure, Transport and Regional Development in preparing the new PDMP for Sydney Airport. council considers that many of the proposed initiatives are appropriate and worthwhile.”; and

 

f)     Replace this with: ”Council does not support the PDMP however Council acknowledges some useful initiatives ....” 

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis and Steer

Against Motion:          Nil

Absent:                        Crs Passas and Raciti

 

C1118(1) Item 11       Notice of Motion: Lilyfield Road Trailer Parking

Motion: (Byrne/Drury)

 

THAT Council:

 

1.            Install ‘No Parking 7AM-7PM – Motor Vehicles under 4.5t GVM Excepted’ restrictions (replacing unrestricted parking spaces only) on the southern side of Lilyfield Road between Denison Street and the Unnamed Laneway running parallel between Justin Street and Lamb Street, Lilyfield as soon as is practicable; and

 

2.            Note that this section of southern Lilyfield Rd may be used as part of a future cycleway that may require removal of all parking to create a separated cycleway or other safe cycleway feature. 

 

Motion Carried

For Motion:                 Crs Byrne, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis and Steer

Against Motion:          Cr Da Cruz

Absent:                        Crs Passas and Raciti

 

Councillor Macri left the Meeting at 9.55 pm.

 

 

 

 

 

 

 

 

 

C1118(1) Item 12       Notice of Motion: International Campaign to Abolish Nuclear   Weapons Cities Appeal

Motion: (Steer/Iskandar)

 

THAT:

 

1.       Council congratulates ICAN on its historic achievement of winning the Nobel Peace Prize and its valuable contribution toward global nuclear disarmament;

 

2.       Council endorses the ICAN Cities Appeal which states that: "Our city is deeply concerned about the grave threat that nuclear weapons pose to communities throughout the world. We firmly believe that our residents have the right to live in a world free from this threat. Any use of nuclear weapons, whether deliberate or accidental, would have catastrophic, far-reaching and long-lasting consequences for people and the environment. Therefore, we warmly welcome the adoption of the Treaty on the Prohibition of Nuclear Weapons by the United Nations in 2018, and we call on our national government to sign and ratify it without delay.”;

 

3.       The Mayor writes on behalf of Inner West Council to the Foreign Affairs Minister calling for the Australian government to sign and ratify the Treaty on the Prohibition of Nuclear Weapons on behalf of the Australian people; and

 

4.       The information on investments be reported through Council’s investment reports.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, McKenna OAM, Porteous, Stamolis and Steer

Against Motion:          Nil

Absent:                        Crs Macri, Passas and Raciti

 

Amendment (Byrne/Drury)

 

THAT the various Nuclear Free Zone signage throughout the former Marrickville, Leichhardt and Ashfield local government areas be removed as they are redundant and are contributing to clutter.

 

Motion Lost

For Motion:                 Crs Byrne, Drury and McKenna OAM

Against Motion:          Crs Da Cruz, Hesse, Iskandar, Kiat, Lockie, Porteous, Stamolis and Steer

Absent:                        Crs Macri, Passas and Raciti

 

Resumption of Standing Orders

 

Motion: (Byrne/Porteous)

 

THAT Standing Orders be resumed.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, McKenna OAM, Porteous, Stamolis and Steer

Against Motion:          Nil

Absent:                        Crs Macri, Passas and Raciti

 

Councillor Macri returned to the Meeting at 10.01 pm.

 

C1118(1) Item 17       Mayoral Minute: Commemorating Richard Gill

Motion: (Byrne)

 

THAT Council:

 

1.         Send a letter of condolence to the family of Richard Gill, expressing our sadness at their loss and our appreciation of the enormous contribution Richard made to the inner west and the cultural community of Australia;

2.         Commemorate Richard Gill by naming the new musical instrument lending library, which is under development, in his honour; and

3.         Convene a meeting of interested cultural organisations to assist with their goal of establishing a music festival to commemorate Richard Gill.

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis and Steer

Against Motion:          Nil

Absent:                        Crs Passas and Raciti

 

C1118(1) Item 18       Mayoral Minute: Small Bars

Motion: (Byrne)

 

THAT Council:

 

1.   Economic Development Officers contact all eligible restaurants and cafes in the former Leichardt LGA and notify them of the gazettal of changes to the Leichhardt Local Environmental Plan that means they can use a Complying Development pathway to convert from an existing property with consent to operate as a restaurant or café, to a Small Bar; and

2.   Officers review the implementation of the amendments with a view to incorporating the provision into the new Inner West Council LEP.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis and Steer

Against Motion:          Cr Hesse

Absent:                        Crs Passas and Raciti

 

C1118(1) Item 19       Mayoral Minute: An Inclusive Australia Day Commemoration

Motion: (Byrne)

 

THAT Council:

 

1.   Commend the Events and Civic Reception teams for their work in carrying out the citizenship ceremony, awards ceremony and community event on January 26 2018;

2.   Officers conduct a holistic review of the events program, incorporating:

a.   Consideration of the reframing the Marrickville community festival currently held on 26 January; and

b.   Consultation with the local Aboriginal community and the wider community about how the nature of Council’s January 26 events should further evolve to recognise the history of Indigenous Australia.

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, McKenna OAM, Porteous, Stamolis and Steer

Against Motion:          Cr Macri

Absent:                        Crs Passas and Raciti

 

C1118(1) Item 1         Banners, Flags and Temporary Signage Policy

Motion: (Stamolis/Lockie)

 

THAT Council:

 

1.   Adopt the Banners, Flags and Temporary Signage Policy subject to $166,000 being funded at the next quarterly budget review;

  1. Rescind the legacy Flag Flying Policy of the former Leichhardt Council as this new policy replaces it;

  2. Amend section 4 of the Policy, subheading ‘prioritisation’ to clarify that internal bookings should take priority over external bookings, and that fee paying bookings should take priority over fee-waived bookings; and

 

  1. Receive a further report addressing issues and proposing solutions that Council service units are experiencing with booking banners/flags internally, including inability to access banners/flags due to high costs charged internally, for example, the $2,500 cost to book the Norton St banner site. 

 

Motion Carried

For Motion:                 Crs Da Cruz, Hesse, Kiat, Lockie, Porteous, Stamolis and Steer

Against Motion:          Crs Byrne, Drury, Iskandar, Macri and McKenna OAM

Absent:                        Crs Passas and Raciti

 

Amendment (Kiat/Porteous)

 

THAT:

 

  1. The policy be amended in section 4, subheading ‘prioritisation’ to clarify that internal bookings should take priority over external bookings, and that fee paying bookings should take priority over fee-waived bookings;

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis and Steer

Against Motion:          Nil

Absent:                        Crs Passas and Raciti

 

As the Amendment was carried it was incorporated into the Primary Motion.

 

  1. For this financial year, the fee waiver for not-for-profit community groups extend only to budgeted internal costs (i.e. fee-waiver does not cover ‘materials and contracts’ spending). Applications for fee waivers for unbudgeted, external costs to be reported to Council for consideration;

 

The Mayor ruled this motion out of order as the motion did not identify a source of funds to undertake the work as required by Clause 5.1(1) of the Code of Meeting Practice.

 

  1. A further report be brought to Council addressing issues and proposing solutions that Council service units are experiencing with booking banners/flags internally, including inability to access banners/flags due to high costs charged internally, for example, the $2,500 cost to book the Norton St banner site. 

 

Motion Carried

For Motion:                 Crs Da Cruz, Hesse, Kiat, Lockie, Porteous, Stamolis and Steer

Against Motion:          Crs Byrne, Drury, Iskandar, Macri and McKenna OAM

Absent:                        Crs Passas and Raciti

 

As the Amendment was carried it was incorporated into the Primary Motion.

 

Foreshadowed Motion (Byrne)

 

THAT there be no extra budget allocation to the policy in this financial year.

 

This Foreshadowed Motion lapsed.

 

Suspension of Standing Orders

 

Motion: (Drury/Byrne)

 

THAT Council Suspend Standing Orders to move into Confidential Session to consider Items 13 and 15 as they contain Confidential Information.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis and Steer

Against Motion:          Nil

Absent:                        Crs Passas and Raciti

 

Members of the public were asked to leave the Chamber.

 

Motion: (Byrne/Iskandar)

 

THAT Council return to open session to read out the recommendations from the

Closed Session.

 

The Mayor read out to the Meeting the recommendation from the Closed Session of

Council.

 

 

 

 

 

 

 

 

 

Reports with Confidential Information

 

C1118(1) Item 13       Panel Member Appointment - Sydney Eastern City Planning    Panel (SECPP)

Motion: (Byrne/Macri)

 

THAT Council re-appoint the current members on the SECPP for an expanded panel as shown below.

 

Ashfield (former LGA)

Leichhardt (former LGA)

Marrickville (Former LGA)

Monica Wangmann

Edward Cassidy

 

Brian McDonald

Deborah Laidlaw

Jacinta Reid (Alternate)

Sam Iskandar

Victor Macri

Rosana Tyler (Alternate)

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis and Steer

Against Motion:          Nil

Absent:                        Crs Passas and Raciti

 

C1118(1) Item 15       Compulsory Acquisition for Construction Lease - Part Burrows          Ave Sydenham

Motion: (Byrne/Macri)

 

THAT the General Manager (or Delegate) sign a Deed of Compensation & Acquisition and Construction Lease once lease terms are finalised for lease over a Council road being Part Burrows Avenue Sydenham (known as Lot 5 in PPN 1245223), for the Sydney Metro project.

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis and Steer

Against Motion:          Nil

Absent:                                  Crs Passas and Raciti

 

C1118(1) Item 2         Sponsorship Policy

Motion: (McKenna OAM/Lockie)

 

THAT Council:

 

1.   Adopt the Sponsorship policy; and

 

2.   Rescind the below legacy policies of the former Ashfield, Leichhardt and Marrickville councils as this new Inner West Council policy replaces them:

-     Sponsorship and small donations policy (Ashfield);

-     Sponsorship policy (Leichhardt); and

-     Sponsorship policy (Marrickville).

 

Motion Carried

For Motion:                 Crs Byrne, Da Cruz, Drury, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis and Steer

Against Motion:          Cr Hesse

Absent:                        Crs Passas and Raciti

 

Amendment (Steer/Da Cruz)

 

THAT the Policy be amended to remove the following words from the fifth dot point under part four restrictions ‘unless the business is based in Council’s local government area and can demonstrate considerable contributions to the community’.

 

Motion Tied

For Motion:                 Crs Da Cruz, Hesse, Kiat, Porteous, Stamolis and Steer

Against Motion:          Crs Byrne, Drury, Iskandar, Lockie, Macri and McKenna OAM

Absent:                        Crs Passas and Raciti

 

The Chairperson used his Casting Vote against the MOTION and the MOTION was lost.

 

Meeting closed at 11.03 pm.

 

The following items will be considered  at the next Ordinary Council Meeting on 27 November 2018; Items 7, 8, 9 and 10.

 

 

 




 

Public Speakers:

 

 

Item #

 

Speaker                     

Suburb

Item 3:

Judy Singer

Sebastian Berrans

Balmain

Rozelle

Item 4:

Bill Holliday

Neil Tonkin (NSW Bicycle Coalition)

Lilyfield

Lilyfield

Item 5:

Jim Robertson

Birchgrove

Item 6:

Les Johnston

Balmain

Item 11:

Neil Tonkin (NSW Bicycle Coalition)

Lilyfield

Item 12:

Gem Romuld (ICAN)

Woonona

Item 14:

Rachel Brittliff

David Collins-White

Rene Holmes

Phil de Gail (President UNSW Wests Water Polo)

Alfie Jellett

Ashfield

Croydon

Ashfield

Artarmon

 

Croydon

 

 

 

 

 

 

 

 

 

 


Council Meeting

27 November 2018

 

Item No:         C1118(2) Item 1

Subject:         Future of White Bay Cruise Ship Terminal Bus Service       

Council at its meeting on 13 November 2018 resolved that the matter be deferred to the meeting to be held on 27 November 2018.    

Prepared By:     Bernadette Selfe - Business Relations Coordinator  

Authorised By:  David Birds - Group Manager Strategic Planning

 

SUMMARY

The purpose of this report is to respond to Council Resolution C1018(1) Item 10 Notice of Motion - Future of White Bay Cruise Ship Terminal Bus dated 9 October 2018 which required staff to:

1.   Provide an update on the status and effectiveness of the minibus service to the White Bay Cruise Ship Terminal 

2.   Detail the costs to Council of the minibus service since it commenced

3.   Widely consult with the Chamber and businesses in Balmain and Rozelle about any future use of the funds used for the bus.   

 

In 2016, Council entered into a two year funding agreement with the Port Authority NSW that aimed to capture the economic potential of the White Bay Cruise Terminal as a tourism asset for Balmain Peninsula by providing a free bus service for passengers from the cruise terminal to Balmain and Rozelle villages. This agreement ended in March 2018. The program evaluation showed that the project was tracking very short of the anticipated $1.4m per year return and showed no sign of achieving that return. Based on the evaluation Council declined an offer to extend the new agreement with the Port Authority. The total cost to Council to deliver the program over two years was $75,000. Council provided one off funding for this initiative which ceased in the 2017-18 financial year.

 

Representatives from the Balmain Rozelle Chamber were consulted about the project and where made aware that the funds associated with the bus service were only for a two year period. As a result there are no funds available in the 2018-19 budget for related initiatives. However staff from the Economic Development Unit are in discussions with the Balmain Rozelle Chamber to examine other possible promotional initiatives for the area.

 

 

RECOMMENDATION

 

THAT Council notes the information outlined in this report.

 

 

BACKGROUND

In 2015, the former Leichhardt Council and the Port Authority NSW entered into a two year agreement to develop, promote and capture the economic potential of the White Bay Cruise Terminal as a tourism asset for Balmain and Rozelle villages. This project provided a free bus service for passengers from the cruise terminal to Balmain and Rozelle.  This agreement ended in March 2018.

 

MATTERS FOR CONSIDERATION RAISED IN THE NOTICE OF MOTION

 

1.   Provide an update on the status and effectiveness of the minibus service to the White Bay Cruise Ship Terminal

 

Council undertook an evaluation that showed the initiative did not justify Council’s continued financial investment in this project. It was estimated by a consultant when the project was developed that the initiative would generate around a $1.4m per year return into the local economy over a four year period. This figure was based on an average passenger spend of $120 for a self-guided tour and $45 for crew arriving at the White Bay Terminal.

Based on the figures for 2016/17 and in Table 1 below, it is estimated that in the two years that the program operated the Balmain and Rozelle economy received the following passenger spend:

·    2016/17 (21 ships) - $70,560 (5.04% of the anticipated target $1.4m return)

·    2017/18 (34 ships) - $117,600 (8.4% of the anticipated target $1.4m return)

 

Table 1. Number of passengers using the bus service 2017/18

 

Date

30 Nov

5 Dec

20 Dec

21 Dec

23 Dec

3 Jan

17 Jan

20 Jan

23 Jan

No.

0

10

31

146

49

6

35

75

7

 

Date

25 Jan

5 Feb

6 Feb

8  Feb

10 Feb

11 Feb

12 Feb

13 Feb

14 Feb

No.

41

32

23

0

16

27

14

20

3

 

Date

15 Feb

16 Feb

17 Feb

18 Feb

19 Feb  

20 Feb 

21 Feb 

22 Feb  

23 Feb 

No.

3

5

16

4

2

10

130

26

74

 

Date

24 Feb  

27 Feb 

4 March  

6 March 

11 March

17 March

28 March

 

 

No.

8

0

11

17

13

16

5

 

 

 

The estimated amount of income received by the local businesses that can be attributed to cruise ship visitors (figures obtained from talking to the businesses in Balmain/Rozelle) represents in 2016/17 only 5.04% of the anticipated final $1.4m return and in 2017/18 around 8.4% of the anticipated final $1.4m return.

These figures are much lower than the staged growth targets for those years of $650,940 for 2016/17 (only 10.8% achieved) and $928,500 for 2017/18 (only 12.6% achieved). Furthermore the increase from 2016/17 to 2017/18 does not relate to a greater take up by the passengers on each ship but rather an increase in the number of ships from 21 to 34. The evidence appears to indicate that iconic attractions such as the Opera House, Harbor Bridge, Darling Harbour, Kings Wharf and the retail shopping opportunities in Sydney City appear to be more attractive to passengers.

Feedback from businesses has been mixed. In 2016/17 businesses reported good sales from cruise ship customers and noticed an increase in foot traffic. In 2017/18 businesses reported that they were very busy but not sure why, and had not noticed an increase in sales from cruise passengers. Some businesses were not aware of the service, despite Council staff hand delivering information about the program. Shops where business owners are present were aware of the service while shops managed by staff were less likely to be aware of the service.

 

Representatives from the Balmain and Rozelle Chamber have advised that they believe numbers were down on the previous year. They attribute this to passengers bypassing the villages to go to Balmain East Wharf to get to Circular Quay. The Port Authority NSW disputes this, as the Captain Cook Ferry service is located next to the terminal and is a quicker option for passengers to get into Sydney city.

 

Council staff have reviewed the shuttle service and confirm that approximately 50% of the morning passengers were using the service to go the wharf to make their way into Sydney. However, in the afternoon passengers and crew were using the service to go shopping in Balmain - Rozelle. This was a concern as the aim of the shuttle is to transfer passengers from the terminal to the Darling Street precincts of Rozelle and Balmain and not as an alternative means of transport into Sydney City.

 

2.   Detail the costs to Council of the minibus service since it commenced

 

Council provided one off funding for this initiative for two years ending in 2017-18. The cost to deliver the program was $75,000 a year which was shared equally between the Port Authority NSW and Council at $37,500 each per year. Funds were used to run two shuttle buses from 8.30am to 5.30pm from White Bay to Balmain/Rozelle. There was also the cost to Council of one staff member attending quarterly meetings, and around 4 hours a week during cruise season (approximately $3,100).

 

3.   Widely consult with the Chamber and businesses in Balmain and Rozelle about any future use of the funds used for the bus   

 

As noted earlier in this report, Council provided one off funding for this initiative which has now ceased.  There are no funds allocated for this project in 2018-19 and therefore no funds available to use on related initiatives in the area. Representatives from the Balmain Rozelle Chamber were consulted about this project and were made aware that the funds associated with the bus service were only for a two year period. However staff from the Economic Development Unit are in discussions with the Balmain Rozelle Chamber to examine other possible promotional initiatives for the area for consideration.

 

Council’s Economic Development Unit continues to promote and market the local economy to drive awareness, visitation and local spend to businesses, including in Balmain and Rozelle. The Economic Development Unit, as part of its strategic planning, is developing an Economic Development Strategy which will help to optimise the economic potential of the key sectors and locations across the Inner West LGA and is also liaising with the local chamber on the Strategy.

 

FINANCIAL IMPLICATIONS

Nil.

 

OTHER STAFF COMMENTS

Nil.

 

PUBLIC CONSULTATION

Staff contacted the local business chamber for their feedback on the project to help inform this report.

 

CONCLUSION

The program evaluation showed that the project was tracking very short of the anticipated $1.4m per year return. The two year funding agreement between Council and the Port Authority NSW ended in March 2018. Based on the evaluation Council declined to enter into a new agreement with the Port Authority and there are no remaining funds that were allocated to the project that are available for use on other projects.

 

 

 

ATTACHMENTS

Nil.


Council Meeting

27 November 2018

 

Item No:         C1118(2) Item 2

Subject:         Enterprise Bargaining Agreement       

Council at its meeting on 13 November 2018 resolved that the matter be deferred to the meeting to be held on 27 November 2018.   

Prepared By:     Melodie Whiting - Group Manager Human Resources 

Authorised By:  Rik Hart - Interim General Manager

 

SUMMARY

To respond to the Council Resolution of 25 September 2018, requesting a report on the status of the current Enterprise Bargaining Agreement and any recent action in this area.

 

 

RECOMMENDATION

 

THAT Council receive and note this report.

 

 

 

BACKGROUND

At the 25 September 2018 Council Meeting Council resolved:

 

THAT:

 

4.         A report be brought to Councillors about current Councils Enterprise Bargaining Agreement and any recent action in this area.

 

Council has given a commitment to staff, Unions and the Consultative Committee to harmonise conditions of employment for all staff. 

 

One of the impediments to achieving this is the former Council Agreements which are specific to small groups of staff from the former Councils and do not apply to all of our current staff in like jobs.  The conditions contained therein are in many cases irrelevant, have been superseded by the Award provisions or Council Policy or Protocols. 

 

There is also some disparity and discord between the conditions of these old agreements and they are preventing harmonisation. Although Council is making good progress we need to take further action to advance the harmonisation process and to provide staff with one set of conditions for all staff or like groups. The Eba’s include:

 

•     Marrickville Industrial Agreement No. 7340 from 1984

•     Marrickville Industrial Agreement No. 8627 from 1991

•     Marrickville Industrial Agreement IRC 7340 from 1992,

•     Leichhardt Council Waste Collection Enterprise Agreement  2006-2009 (IRC6/581)

•     Leichhardt   Municipal Council Enterprise Agreement 2006-2008 (IRC6/580)

•     Leichhardt Council Parks and Streetscapes Team Enterprise Agreement 2004-2006 (IRC4/5240)

 

 

 

 

 

 

Also following the co-location, consultation and negotiations with unions and staff representatives on the Council a number of improvements have also been identified they include:

·    harmonisation of service standards,

·    better “fit for purpose” plant and equipment

·    team configurations,

·    tasks undertaken

·    conditions of employment and

·    the review and in some cases replacement of the old Council agreements

 

The Unions, staff representatives and Council are now preparing to commence meetings. The outcomes will be the subject of consultation with the Unions, Staff and the Joint Consultative Committee.

 

 

FINANCIAL IMPLICATIONS

It is hoped that there will be some financial savings but they are subject to the consultation and negotiations with Staff and unions.

 

 

OTHER STAFF COMMENTS

The Joint Consultative Committee has received and noted a report on this and looks forward to the consultation to begin.

 

 

PUBLIC CONSULTATION

Nil.

 

 

ATTACHMENTS

Nil.


Council Meeting

27 November 2018

 

Item No:         C1118(2) Item 3

Subject:         Council Meeting Schedule for 2019       

Council at its meeting on 13 November 2018 resolved that the matter be deferred to the meeting to be held on 27 November 2018.    

Prepared By:     Ian Naylor - Manager Civic and Executive Support  

Authorised By:  Nellette Kettle - Group Manager Integration Customer Service & Business Excellence

 

SUMMARY

To adopt the Council Meeting Schedule for 2019.

 

 

RECOMMENDATION

 

THAT Council:

 

1.       Adopt the Council Meeting Schedule for 2019 as detailed in the report; and

 

2.       Publicise the Schedule on Council’s website, at Council’s Service Centres and on the Inner West Council page in the Inner West Courier.

 

 

BACKGROUND

Council has previously adopted a Meeting schedule of 2nd and 4th Tuesdays from February through to November and on 2nd Tuesday of December. Council also resolved in 26 June 2018 to schedule a 2 week meeting and briefing recess in July each year. The below schedule takes into account these previous Council resolutions and provides the meeting dates for 2019 for Council’s endorsement. It is anticipated that Councillor Briefings will commence on 5 February.

 

2019 Council Meeting Schedule

 

Tuesday 12 February

Tuesday 26 February

Tuesday 12 March

Tuesday 26 March

Tuesday 9 April

Tuesday 23 April

Tuesday 14 May

Tuesday 28 May

Tuesday 11 June

Tuesday 25 June

Tuesday 23 July

Tuesday 13 August

Tuesday 27 August

Tuesday 10 September (Mayor and Deputy Mayor Election)

Tuesday 24 September

Tuesday 8 October

Tuesday 22 October

Tuesday 12 November

Tuesday 26 November

Tuesday 10 December

 

 

 

FINANCIAL IMPLICATIONS

Nil.

 

OTHER STAFF COMMENTS

Nil.

 

PUBLIC CONSULTATION

Nil.

 

CONCLUSION

Nil.

 

 

ATTACHMENTS

Nil.


Council Meeting

27 November 2018

 

Item No:         C1118(2) Item 4

Subject:         Quarterly update on Tenders awarded        

Council at its meeting on 13 November 2018 resolved that the matter be deferred to the meeting to be held on 27 November 2018.    

Prepared By:     Joe Cavagnino - A/Group Manager Procurement and Fleet  

Authorised By:  Elizabeth Richardson - Deputy General Manager Assets and Environment

 

SUMMARY

Following resolution by Council at its meeting on 3rd July 2018, a list of tenders awarded under delegation by the General Manager is reported to Council for its information.

 

 

RECOMMENDATION

 

THAT information on tenders awarded by the General Manager be received and noted.

 

 

BACKGROUND

On 3rd July 2018, Council resolved that the General Manager be given the delegated authority to enter into Council contracts up to the value of $1,500,000.

 

Council further resolved:

 

2. Information on tenders issued and awarded under delegation by the General Manager be reported to Council for information only at the next possible council meeting.

 

Accordingly, this report provides advice to Council on tender contracts awarded by the General Manager that are below the $1,500,000 delegated amount.

 

For the quarter 1 July 2018 to 30 September 2018, the following tender and subsequent contracts were awarded:

 

Tender No

 

Description of Goods & or Services

Awarded Tenderer

Amount Inc GST

T08-16

 

Replacement of the Chester Street Footbridge across Johnston Street Annandale

Fleetwood Urban Pty Ltd

$495,002.00

T11-17

Replacement of AKAC Fitness Equipment

 

Technogym

$189,971.10

 

FINANCIAL IMPLICATIONS

Nil.

 

OTHER STAFF COMMENTS

Nil.

 

PUBLIC CONSULTATION

Nil.

 

 

ATTACHMENTS

Nil.


Council Meeting

27 November 2018

 

Item No:         C1118(2) Item 5

Subject:         Draft Tree DCP - Endorsement for Exhibition           

Prepared By:     Gwilym Griffiths - Urban Forest Manger  

Authorised By:  Elizabeth Richardson - Deputy General Manager Assets and Environment

 

SUMMARY

This report is seeking Council’s endorsement of the draft Tree Management Development Control Plan (DCP) to be placed on public exhibition for 28 days, in accordance with ‘Notice of Motion: Tree DCP Mail Out’ resolved at the 11th September 2018 Council meeting. The results will be presented to Council along with a final Tree Management DCP for adoption.

 

 

RECOMMENDATION

 

THAT:

 

1.   Council resolve to publicly exhibit the draft Tree Management Development Control Plan for the Inner West, as detailed in ATTACHMENT 2 of this report, for a period of 28 days, to replace the existing tree management controls contained in:

i.      the Comprehensive Inner West Development Control Plan 2016 for Ashbury, Ashfield, Croydon, Croydon Park, Haberfield, Hurlstone Park and Summer Hill;

ii.     Leichhardt Development Control Plan 2013; and

iii.    Marrickville Development Control Plan 2011.

 

2.   The results of the public exhibition and community engagement process are presented to Council along with a final Tree DCP for adoption.

 

 

 

 

BACKGROUND

 At the 13 February 2018 Council Meeting (C0218 Item 11), it was resolved that Council:

 

Urgently review the DCP controls on trees relating to issues arising around damage to residents and properties and the financial burden to residents of tree retention ie. The requirement to obtain engineers and arborist reports and bring forward and expedite the harmonisation of Council DCP relating to tree preservation and replacement.

 

The following process has been followed:

 

FINANCIAL IMPLICATIONS

Staff resources have been allocated to the preparation and administration of this DCP amendment as part of their annual action plan.

 

Funding options for the grant scheme are currently being developed and will be presented to Council with the final Tree DCP for adoption.

 

 

OTHER STAFF COMMENTS

The following teams have had input into the development of the draft Tree DCP: Strategic Planning; Legal Services; Development Assessment & Regulatory Services; and Environment & Sustainability.

 

 

PUBLIC CONSULTATION

Community consultation was undertaken as part of the discussion paper engagement process, comments received have been considered during the development of the Draft Tree DCP.

 

It is intended to undertake this exhibition process concurrently with the exhibition of the aligned DCP provisions currently being prepared by Strategic Planning. These are proposed to be reported to Council early in the new year with exhibition commencing shortly thereafter. This will result in all revisions to the 3 current DCP’s to align certain provisions being exhibited together.

 

Engagement will be carried out in accordance with ‘Notice of Motion: Tree DCP Mail Out’ at the 11th September 2018 Council meeting, where it was resolved that;

An LGA wide mail out calling on submissions on the new Tree DCP with information on what is happening in 5 ethnic languages, after the adoption of draft changes to the DCP.

 

 

 

 

CONCLUSION

The Draft Tree DCP has been developed to address the Council resolution 13 February 2018 Council Meeting and meet the requirements of Environmental Planning & Assessment Act 1979, State Environmental Planning Policy (Vegetation in Non-Rural Areas) 2017 and other planning policy. It aims to strike a balance between ensuring adequate protection of people and property while also enabling an increase in urban canopy to achieve broader canopy targets.

 

 

 

ATTACHMENTS

1.

Previous Council Report 25 September 2018

2.

Draft Tree Management DCP

  


Council Meeting

27 November 2018

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Council Meeting

27 November 2018

 


 


 


 


 


 


 


 


 


 


 


 


 


 


Council Meeting

27 November 2018

 

Item No:         C1118(2) Item 6

Subject:         Sporting Grounds Allocation Policy           

Prepared By:     Cathy Edwards-Davis - Group Manager Trees, Parks and Sports Fields 

Authorised By:  Elizabeth Richardson - Deputy General Manager Assets and Environment

 

SUMMARY

The draft Sporting Grounds Allocation Policy was placed on public exhibition from 15 October 2018 to 12 November 2018. This report provides a summary of the outcomes of the public exhibition and community engagement process and presents the final Sporting Grounds Allocation Policy for adoption.

 

 

 

RECOMMENDATION

 

THAT:

 

1.   Council adopt the Sporting Grounds Allocation Policy;

 

2.   The 46 Clubs currently utilising sporting grounds in the Inner West be advised by email that the Sporting Grounds Allocation Policy has been adopted; and

 

3.   Council rescind the Sports Ground Allocation Policy of the former Marrickville Council.

 

 

 

 

BACKGROUND

At the Council meeting on the 9 October 2018, the following was resolved:

 

THAT:

 

1.         The draft Sporting Grounds Allocation Policy be placed on public exhibition for a period of 28 days;

2.         The 46 Clubs currently utilising sporting grounds in the Inner West be advised by email that the draft Sporting Grounds Allocation Policy is on public exhibition; and

3.         The results of the public exhibition and community engagement process are presented to Council along with a final Sporting Grounds Allocation Policy for adoption.

 

The purpose of the Sporting Grounds Allocations Policy is to contribute to a Healthier Inner West by encouraging active sports participation.  The Policy will also establish eligibility and the selection criteria for the seasonal allocation of sporting grounds.  The Policy has been developed based on the principles to be transparent, equitable and consistent.

 

The objectives of this Policy are as follows:

 

·    To provide a transparent, equitable and consistent methodology for the seasonal allocation of sporting grounds and facilities to sports clubs, sports associations, schools and tertiary education providers within the Inner West Council area.

 

·    To provide a diverse range of opportunities for participation in sport, recreation and physical activity for Inner West residents.

 

·    To provide access to sporting grounds and facilities which contribute to a Healthy Inner West and promote participation in active sport, physical activity and social connectivity.

 

·    To ensure the opportunity for participation of a broad mix of groups, including participation of girls; women; people from lower socio economic backgrounds; people with disabilities; seniors; and people from culturally and linguistically diverse backgrounds.

 

·    To ensure that Council managed sporting grounds and facilities are occupied by inclusive, viable and sustainable sporting clubs and sporting associations.

 

·    To ensure that access to sporting grounds by all users has regard to the sustainability and maintenance requirements associated with good sporting ground management.

 

The Policy proposes a hierarchy of use when allocating the sporting grounds.

 

Where only one applicant is requesting access to a sporting ground, in general this will be made available to them.  Council staff will attempt to resolve conflicting requests through mutual agreement between users.

 

Where Council cannot resolve the conflicting request through mutual agreement, when required, competing requests will be assessed against weighted criteria with the allocation given to the applicant with the highest weighted score.  These criteria include:

 

·    Historical use of facilities

·    Community based

·    Membership numbers

·    Tenancy record

·    Access and equity

·    Support for access and equity

·    Leadership diversity

·    Diversity of sports

·    Traditional seasonal allocations

·    History of Financial responsibility

·    Club development

·    Traffic and Parking Impacts

 

Allocation Process and Determination

 

The winter season Clubs have requested that the allocations process occur earlier.  Previously the winter season allocation application forms were distributed in January.  It is proposed that this will be brought forward to November.  Further, it may be possible to bring this forward in the future pending the introduction of an online booking system which is currently being investigated.

 

As per the Council resolution on the 21 August 2018, the allocation determination will be made by staff.  A review committee will be established to resolve club objections to decisions.

 


 

PUBLIC EXHIBITION: COMMUNITY COMMENTS AND OFFICER RESPONSE

 

The draft Sporting Grounds Allocation Policy was placed on public exhibition on Your Say Inner West from 15 October 2018 to 12 November 2018.  The 46 Clubs currently utilising sporting grounds in the Inner West were advised by email that the draft Policy was on public exhibition.  The project was promoted via social media channels and on Council pages in Inner West Courier as YSIW feature project on 6 November.

 

There were 133 aware participants who visited the Your Say project page with the Draft Policy, with 58 people downloading documents.  17 submissions were made on the Draft Policy through Your Say Inner West and three sporting clubs emailed Council staff directly.  Two submissions indicated that they supported the draft Policy, 17 submissions indicated that they supported the draft Policy, with changes and one submission did not support the draft Policy.

 

Following the public exhibition period, the policy has been further updated to reflect community feedback prior to being considered and adopted by Council.

 

Community comments

Council officer response

This has been done without any community consultation , this affects Residents In surrounding area, This will have major implications for noise, amenity of residents, shared use of the park, parking and pedestrian and traffic safety.

 

The draft Sporting Grounds Allocation Policy was placed on public engagement through the Your Say Inner West website.  The project was promoted via social media channels and on Council pages in Inner West Courier as YSIW feature project on 6 November.  All members of the community were invited to comment on the draft Policy.

 

Parks Plans of Management (POM) outline the hours of use that sporting grounds may be utilised.  The Sporting Grounds Allocation Policy does not seek to extend the hours of use of the sporting grounds, with the associated impacts such as noise and parking.  The Policy aims to manage the activities within the already allocated hours of use as defined by the relevant POM.  If an individual POM is reviewed in the future, this will be required to be placed on public exhibition, allowing for further community engagement.

 

I would support community organisations being prioritised higher and particularly above private schools. Eg football United does soccer programs for refugees.

 

Agreed.  This is supported by the Weighted Criteria Score as outlined in the proposed Policy.

Firstly, it would be good to have explicit mention of the similar policy for council owned swimming pools.

 

With respect to the Hierarchy of Use list: 1. I think that it makes more sense for the actual "Community based sporting club games" to be given a higher priority than "Community based sporting club training"

 

 

 

2. There is mention of "Major Council

events endorsed by Council". I presume that minor events endorsed by council falls under "Community based organisations". If that is the case can it be changed to "Community based organisations including minor council endorsed events" or adding a separate item at a similar level. 3.

 

For public schools there is a location requirement of Inner West public schools but there is not a similar restriction for private schools, tertiary education providers or community based organisations.

 

Some alignment of points would be good.

 

Noted. This comment has been referred to the Aquatic Facilities Manager.

 

 

In practice training is largely on weekday afternoons and evenings and games on weekends. Generally, these two activities will not conflict.  Training has lesser impact on the sporting grounds.  These two priorities are both at the top of the eight different prioritised groups.

 

Agreed, this is unclear.  This has been updated to say “Council events and events endorsed by Council.”

 

 

 

 

 

 

 

Agreed, this has been updated in the Policy.

Council should never refuse the use of a sporting ground if there is no one using the sporting ground.

 

 

 

 

 

 

 

 

 

 

 

 

The hire fees are also too high. Sport has to be encouraged.

 

Agreed.  The purpose of the Policy is to encourage active sports participation.  Council will endeavour to accommodate seasonal and casual allocations, within the number of sporting grounds available and taking into consideration the long term whole-of-life cost of the assets including depreciation and maintenance.  In general, Council will approve the use of a sporting ground if it is available.  From time-to-time this may not be appropriate if for example, renovation works are underway or the activity proposed would have a detrimental impact on the turf (eg. driving food trucks onto a sporting ground).

 

Fees and charges are not considered as part of this Sporting Grounds Allocation Policy.  The review of the fees and charges will be considered separately.

 

Exclusive use of Lambert Park by one club should not be the case. it's a highly sought after artificial surface that should be shared amongst the other major football clubs in our LGA.

 

As outlined in the Policy, Lambert Park is currently “out of scope” for this Policy as it is the subject of an existing lease.

 

The lease is due to expire in March 2020 and the ongoing use of Lambert Park can be reviewed at this time.

 

I think it is important to ensure availability for casual non-club group users - especially if you want to meet this objective: "To ensure the opportunity for participation of a broad mix of groups, including participation of girls; women; people from lower socio economic backgrounds; people with disabilities and people from culturally and linguistically diverse backgrounds." Piease see article attached. https://theconversation.com/pushing-casualsport-to-the-margins-threatens-cities-social-cohesion-92352

 

Sporting clubs have exclusive access where they have made a booking through Council.  Outside of these times, casual use of the sporting grounds is supported and encouraged.  Eg. people going for a jog or a small group of friends informally kicking a football.

 

Council is responsible for the management of all activities within parks and sporting grounds.  There is an ongoing high demand for open space resources within the Inner West, particularly with increasing densities.  Council must actively manage access to the parks.

 

[Club Name] welcomes Council’s decision to adopt a Sporting Grounds Allocation Policy incorporating a clear and consistent policy.

 

It is understood council may apply some elements of the draft policy to winter 2019

applications, which will shortly open. [Club Name] requests that careful consideration

is given to the staged implementation of the policy where new requirements are introduced to ensure clubs are not disadvantaged by short lead times.

 

The policy would introduce significant new demands on clubs in collating information and administering compliance. Noting most small to medium sized sporting clubs are run largely or entirely by volunteers.

 

 

 

To a degree [Club Name] has reached a threshold in size as dictated by the availability of fields for training and games. Some clubs may not exercise such self regulation and this could disadvantage those who do.

 

The general presumption that where one only one application for a field is received by it will be granted is supported.  It is suggested team numbers should be added to the later, in that this, rather than raw numbers, is basis for field occupation and use.

 

It may be that a district association wishes to hire on behalf of all or a subset of its clubs in the LGA. There would need to be some consideration of the detail of how this might operate (such as clubs agreeing to the application and then to the outcome, transparency on how an association sub-allocates to clubs).

 

Further, the selection criteria are worded as if clubs will be the only applicants, in that “club” is predominantly used. To accommodate other bodies it is suggested “club or other hirer” be used as appropriate.

 

[Club Name] has lower fees than many other soccer clubs because of the high level of volunteer effort. Fees are minimised as part of the club’s efforts for inclusive participation. It is requested council carefully consider the financial ramifications of its policy for any perverse effects on participation.

 

The policy at various points requires the supply of information. It would be useful to define acceptable documentation and how facts are to demonstrated.  It is suggested the point at which information on the selection criteria will be requested be specified.

 

There is a public interest in maintaining a range of clubs in each sport. It would be undesirable for choice, diversity and heathy competition to have large clubs increase in size at the expense of smaller ones, or new ones.  The presumption against substantial increases in allocation is noted and welcomed.

 

As a sporting club [Club Name] supports the principal of use of public transport, walking and cycling. However, there are practical limits to utilisation.

 

The club has storage in shipping containers at [location]. These have been used for many years. The club relies on this storage during the winter season and over summer. Were these longstanding arrangements to change the club would be disadvantaged both financially in having to make alternative arrangements and in the extra effort of transporting bulky equipment to and from fields.

 

Where a sporting club has use of facilities not owned or managed by council, such as a school or government agency, this should be taken into account by council in allocating its fields to avoid effective over-allocation.

 

It is not entirely clear from the draft if increased tenure would only be available where capital contributions are made, or if it may otherwise be requested by a club. This should be clarified in the final policy.

 

There are equity issues in managing increased tenure in exchange for increased fees. It may favour clubs with greater resources and those based in higher socioeconomic areas.

 

 

 

 

 

Hosting Neutral Games and Finals

The current usage agreement is not clear of the permissibility of this.

 

 

 

 

 

 

State Sporting Association is defined but is not used in the policy. The policy refers variously to “governing sporting Association”, “all relevant sporting associations”, “parent

associations” and “sports associations” which could give rise to some confusion. It is suggested a single defined term be used throughout for regional/district associations.

 

 

 

 

 

 

Should Council adopt the Policy on the 27 November 2018, it is proposed that the Policy will apply to the Winter 2019 allocations.


The Council has previously resolved to support targeted programs to
ensure the opportunity for participation of a broad mix of groups, including participation of girls; women; people from lower socio economic backgrounds; people with disabilities; seniors; and people from culturally and linguistically diverse backgrounds.

 

It is noted and understood that all/ most Clubs will be unable to demonstrate targeted programs and this will be an ongoing target and objective.

 

Section 6.5 of the Policy outlines that Hirers may request additional allocations.  However, Council will not generally approve an individual Hirer substantially increasing their allocation.  The purpose of this is to help ensure diversity of sporting code access.

 

Agreed.  Team numbers have been added.

 

 

 

 

 

 

 

Agreed. If the Association is the hirer, the expectation is that they would also need to meet the objectives of the Policy.

 

 

 

 

 

 

Agreed.  The use of association, applicant or hirer has been reviewed and utilised only where appropriate.

 

 

 

 

Fees and charges are not considered as part of this Sporting Grounds Allocation Policy.  The review of the fees and charges will be considered separately.

 

 

 

 

 

Agreed. Further information on when selection criteria information is needed has been added to the Policy.

 

 

 

 

 

Agreed. Section 6.5 of the Policy outlines that Hirers may request additional allocations.  However, Council will not generally approve an individual Hirer substantially increasing their allocation.  The purpose of this is to help ensure diversity of sporting code access.

 

 

 

Noted. This is only one of the weighted selection criteria.  There are a number of other factors which will also be considered in the allocation process.

 

The Policy outlines that hirers are not entitled to storage space.  At this stage there are no plans to make changes to historical storage arrangements.  Should changes be proposed in the future, this would be discussed with the relevant club.

 

 

 

 

 

Noted. This can be considered.  It may be difficult for Council staff to do this, as this information is not always available.

 

 

 

 

Agreed. This has been clarified in the Policy.

 

 

 

 

 

Agreed.  The Policy has been updated such that where a Club makes a capital contribution for extended tenure, the applicant must contribute an equivalent amount to Council to be used by Council to upgrade or renew priority sporting ground assets as identified in the Parks and Sportsfields Asset Management Plan.  This would help address one of the adopted principles of equity.

 

Agreed.  The Hiring Conditions have been modified to say that Games played on home grounds must be in accordance with the scheduled, home and away fixtures as determined by state sporting associations and any scheduled game must involve a home team, except where the club is hosting finals as scheduled by the state sporting association.

 

Agreed.  The terminology has corrected in the Policy.

 

 

 

 

 

AFL NSW/ ACT and the Newtown Jets made the following comments:

 

The only item we would like reviewed is item 3.2 Out of Scope.

 

AFL NSW/ACT [and the Jets] has an agreement for the non-exclusive use of Henson Park till 30 September 2024. Should Henson Park be therefore added to the list of grounds which are out of the new policy?

 

As the Clubs have identified, there is a non-exclusive agreement between Council and AFL NSW/ ACT and the Newtown Jets.

 

Within the scope of the agreement, AFL and the Newtown Jets have prioritised access to the grounds.  However, Council may also licence these grounds for use by other Clubs when not in use by AFL and Newtown Jets. 

 

The Policy has been updated to reflect this.

 

In 6.2 of policy, could have public, tertiary and private schools at same level, and then preferences will first go to school's space (as a ratio to number of students) and then those who don't have enough space to run events.

 

The priority has been clearly set such that public schools have highest priority, followed by tertiary education providers and finally private schools.  It is not recommended that these priorities be changed.

In broad terms, our club is very supportive of the Draft Policy.

 

That the Winter Season be defined as starting on the 2nd Monday in March and ending on the 2nd Monday in September.

Reason: It better reflects the actual usage required by Winter and Summer sports.

 

The definition of the pre-season allocation is too vague in its implementation to allow either winter or summer sporting clubs to plan the start of their seasons, knowing that preseason training is an integral part of all sports. Fields start to free up at the end of both seasons due to finals involving fewer teams. This decreased usage could allow maintenance to begin earlier on some fields. This approach would support the intention of 6.7. Out of Season Use; sporting clubs would have a greater incentive to notify council to identify those opportunities, knowing the benefit is delivered back to their members via earlier access pre-season.

 

6.6. Allocation Process & Determination - Item 8

Remove the sentence "Council will not deduct for wet weather".

Reason: This statement is related to hire fees and should not be included in the Allocation Policy as it is not relevant to the operation of the Policy.

 

6.11. New/ Upgraded Sporting Grounds

Remove the sentence in paragraph 2: "This historical usage does not extend to the new additional hours of use".

Reason: The Weighted Criteria Score table is a comprehensive means of determining the selection criteria and is the centrepiece of the Grounds Allocation Policy. It would be contrary to the stated objective of the policy - to provide a "consistent methodology for the seasonal allocation of sporting grounds and facilities" - if any other methodology were used to determine allocations for fields currently being used by local sporting clubs, regardless of whether they have been upgraded or not.

Reason: Sporting clubs and their members are essential to gaining local support and funding for the upgrade of fields and facilities. A club's historical usage of a ground should continue to be recognised where they have been integral to the upgrade taking place. If club's cannot be certain of benefiting from the upgrade for which they and their members have lobbied, volunteered and raised funds then there will be no incentive for clubs to assist in the process.

Reason: One of the most important outcomes of the Allocation Policy is to provide certainty for community based sporting clubs. It would be inequitable and unreasonable to expect a local club to compete for access to upgraded local grounds at which the club has proven historic usage, purely on the basis that the ground is now in better condition or offers better facilities.

 

6.11. New/ Upgraded Sporting Grounds

Remove the part of the sentence in paragraph 3 that states: "or upgraded" so that the revised line reads "Should Council obtain new sporting grounds, access to these new facilities will be via a public, open, advertised Expression of Interest".

Reason: On meeting the criteria as established in the Weighted Criteria Score table, sporting clubs with proven historic usage of a ground should retain/increase their allocation on that field if it is upgraded.

 

Games

Add the following words at the end of the current sentence: "except where the club is hosting finals as scheduled by the parent association".

Reason: Finals games are often played on neutral grounds.

 

Soccer Goals

Amend the following line so that it reads: "The only approved method of affixing nets to goals is as per the goal manufacturer's instructions or by the use of velcro".

Reason: some goal posts come with a nylon track system that allows nets to be affixed without velcro or any other type of strap.

 

 

 

 

Agreed.  This definition can be changed.  This can apply from Winter 2020.  It is noted that the Winter 2019 allocation EOIs have already been distributed (which do not reflect this change).  However, for Winter 2019, this request will be taken into consideration on a case-by-case basis.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Noted. Deductions are related to the fees and charges.  However, they also represent a potential significant administration burden for staff in the allocations process and in the issuing of invoices (and/ or refunds).  The need to avoid this administration burden needs to be highlighted in the Policy as well.

 

 

If a ground has historically been used for 30 hours per week by a club, as per the Policy, generally that club would continue to enjoy the use of those grounds for those 30 hours.

 

An upgrade may include a new synthetic turf field.  In this instance, it would be anticipated that a significant number of additional hours could be utilised from these grounds.  An additional 30 hours per week may be realised.  It is intended that these 30 additional hours could be allocated to other potential applicants, including new and emerging sports.  This reflects the objectives of the Policy to provide a diverse range of opportunities for participation in sports and to ensure the opportunity for participation of broad mix of groups, including participation of girls; women; people from lower socio economic backgrounds; people with disabilities; seniors and people from culturally and linguistically diverse backgrounds.

 

Notwithstanding this, if a historical user has made a capital contribution to the upgrade, it is agreed that they should be the be predominant/ sole beneficiary of the additional hours.  This would be discussed at the time of the contribution.  As outlined in 6.10 Tenure & Capital  Contributions, any proposal to accept a capital contribution from a Hirer and offer increased tenure and/ or decreased hire fees will be reported to Council, who will make the final determination as to whether to accept the capital contribution.

 

 

 

 

 

 

The sentence has been changed to read, “Should Council obtain new or upgraded sporting grounds (where the hours of use is substantially increased), access to these new facilities will be via a public, open, advertised Expression of Interest.”

 

The reason for this is as per the comment above.

 

 

 

 

 

Agreed.  This has been changed in the Policy.

 

 

 

 

 

 

 

Agreed.  This has been changed in the Policy.

 

Seven submissions were received from the community requesting exclusive off-leash areas within the Inner West, at specified times, for greyhound dogs. 

 

The Sporting Grounds Allocation Policy was not developed to address this particular issue.

 

Some of Council’s sporting grounds are off-leash when not in use for sporting games or training.  There is no capacity at the present time or in the foreseeable future for any team sports to be removed from sporting grounds to allow additional access for off-leash dogs (greyhounds or otherwise).

 

If Council were to develop exclusive off-leash area for greyhounds, this is likely to create a regional attractor. There is already an ongoing high demand for open space resources within the Inner West, particularly with increasing densities.  In this respect, there are other larger areas within the greater Sydney metropolitan area which may be suitable for such use. I note that the NSW State Government supports the greyhound racing industry as well as regulating and monitoring the welfare of greyhounds. In this respect, sites controlled by the NSW Government may be better options for the Greyhound Group to investigate.

 

 

 

FURTHER AMENDMENTS

 

In response to feedback from various individual Councillors, the following amendments have also been incorporated into the proposed final Policy:

 

·    “Hockey” has been added as a traditional winter sport in the definitions.

 

·    In the Conditions of Seasonal Hire – Car Parking, “and visitors” has been added to the sentence, “Hirers are responsible for the conduct of their members in this regard.”

 

·    Clarification has been made that the Policy does include Richard Murden netball courts.

 

·    In the capital contribution section, an additional requirement has been added that where a Club makes a capital contribution for extended tenure, the applicant must contribute an equivalent amount to Council to be used by Council to upgrade or renew priority sporting ground assets as identified in the Parks and Sportsfields Asset Management Plan.  This would help address one of the adopted principles of equity.

 

FORMER LEGACY COUNCIL/S’ POLICIES TO BE RESCINDED

 

In developing this new Policy, the Sports Ground Allocation Policy (former Marrickville Council) was considered. It is appropriate that on adoption of the new Policy, the former Sports Ground Allocation Policy be rescinded by Council.  This former Policy is attached.

 

FINANCIAL IMPLICATIONS

Staff resources have been allocated to the administration of this Policy as part of their annual action plan.

 

OTHER STAFF COMMENTS

The Policy was considered by the Leadership Team.  Their comments have been incorporated.

 

PUBLIC CONSULTATION

The Sporting Grounds Allocation Policy Discussion Paper was emailed to all sporting clubs currently utilising sporting grounds in the Inner West on the 14 May 2018.  The clubs were requested to provide feedback on the Discussion Paper by the 25 June 2018.

 

A workshop was held with the clubs on the 18 June 2018.  19 sporting club representatives attended the workshop.  In addition, six written submissions were received from the clubs.  The results from this engagement were presented to Council on the 21 August 2018.  This report is attached.

 

The draft Sporting Grounds Allocation Policy was emailed to all sporting clubs currently utilising sporting grounds in the Inner West on the 17 October 2018.  The clubs were requested to provide feedback on the draft Policy by the 12 November 2018.

 

The following diagram illustrates the process to develop the Sporting Grounds Allocation Policy.

 

 

Feedback from the Clubs and community representatives is discussed above in the report.

 

 

CONCLUSION

The purpose of this Policy is to contribute to a Healthier Inner West by encouraging active sports participation.  The Policy will also establish eligibility and the selection criteria for the seasonal allocation of sporting grounds. 

 

 

 

 

ATTACHMENTS

1.

Sporting Grounds Allocation Policy

2.

Former Marrickville Sports Ground Allocation Policy

  


Council Meeting

27 November 2018

 

                                                                    

 

 

 

 

 

 

Sporting Grounds Allocations Policy

 

 

 

 

 

 

 

 


Sporting Grounds Allocations Policy

 

 

DOCUMENT PROFILE

 

 

Title

Sporting Grounds Allocations Policy

Summary

This Policy will contribute to a Healthier Inner West by encouraging active sports participation.  The Policy establishes eligibility and the selection criteria for the seasonal allocation of sporting grounds.

Background

The Policy provides a transparent, equitable and consistent methodology for the seasonal allocation of sporting grounds and facilities

Policy Type

Council Policy

Relevant Strategic Plan Objective

Strategic direction 4: Caring, happy, healthy communities

Outcome 4.3 The community is healthy and people have a sense of wellbeing:

1.   Provide the facilities, spaces and programs that support wellbeing and healthy communities

2.   Provide opportunities for people to participate in recreational activities they enjoy

Relevant Council References

Events in Parks Policy

Park Access Application

Park Plans of Management

Main Legislative Or Regulatory Reference

Local Government Act

Applicable Delegation Of Authority

As per Delegations Register

Attachments

See Appendixes

Record Notes

External available document

Version Control

See last page

 

 

Document:

Council Policy

Uncontrolled Copy When Printed

Custodian:

Parks Planning & Engagement Manager

Version #

1

Approved By:

Group Manager Trees, Parks & Sportsfields

TRIM Ref #

 

Adopted By: 

Council

Publish Location

Internet

Adopted Date and Minute #:

Xx / xx / xx

Next Review Date

XX / XX / xX


 

1.   PURPOSE

 

The purpose of this Policy is to contribute to a Healthier Inner West by encouraging active sports participation.  The Policy will also establish eligibility and the selection criteria for the seasonal allocation of sporting grounds.

 

2.   OBJECTIVE

 

The objectives of this Policy are as follows:

 

·    To provide a transparent, equitable and consistent methodology for the seasonal allocation of sporting grounds and facilities to sports clubs, sports associations, schools and tertiary education providers within the Inner West Council area.

 

·    To provide a diverse range of opportunities for participation in sport, recreation and physical activity for Inner West residents.

 

·    To provide access to sporting grounds and facilities which contribute to a Healthy Inner West and promote participation in active sport, physical activity and social connectedness.

 

·    To ensure the opportunity for participation of a broad mix of groups, including participation of girls; women; people from lower socio economic backgrounds; people with disabilities; seniors and people from culturally and linguistically diverse backgrounds.

 

·    To ensure that Council managed sporting grounds and facilities are occupied by inclusive, viable and sustainable sporting clubs and state sporting associations.

 

·    To ensure that access to sporting grounds by all users has regard to the sustainability and maintenance requirements associated with good sporting ground management.

 

3.   SCOPE

 

3.1. In scope

 

This policy applies to the following sporting grounds within the Inner West:

 

Algie Park, Arlington Recreation Reserve, Ashfield Park, Balmain Road (Callan Park), Birchgrove Oval, Blackmore Oval, Camdenville Oval , Camperdown Oval, Centenary Park, Cohen Park, Easton Park, Glover Street (Callan Park), Hammond Park, Henson Park (outside of the non-exclusive Deed of Agreement), HJ Mahoney Memorial Reserve, King George Park, Leichhardt Oval # 2, Leichhardt Oval # 3, Mackey Park, Marrickville Park, Petersham Oval, Pratten Park, Richard Murden Netball Courts, SSC Leichhardt Campus, Steel Park, Tempe Recreation Reserve and Waterfront Drive (Callan Park).

 

This policy will apply to any new sporting grounds within the Inner West.  See 6.9 New/ Upgraded sporting grounds for further information.

 

This policy applies to all sporting clubs, state sporting associations, schools, tertiary education providers and other organisations seeking an allocation to utilise Council sporting grounds and facilities.

 

3.2. Out of scope

 

This policy does not apply to those sporting grounds which are the subject of an existing long term (greater than one season) lease or licence, until such time as these existing leases/ licences expire.  These grounds include:

 

Sporting Ground

Organisation with Lease/ Licence

Expiry of Lease/ Licence

Centenary Park

Super 6 Soccer Pty Ltd (Summer)

March 2020

Lambert Park

APIA Leichhardt Tigers Football Club

March 2020

Pratten Park

Western Suburbs District Cricket Club (Summer)

August 2032

Canterbury District Soccer Football Association (Winter)

March 2021

Tempe Reserve Netball Courts (part of Robyn Webster Sports Centre)

Sydney University Sport and Fitness

 

 

This policy does not apply to those sporting grounds which are the subject of a Deed of Agreement, within the terms of the non-exclusive Deed of Agreement and until such time as the Agreement expires.  These grounds include:

 

Sporting Ground

Deed of Agreement (Non-Exclusive)

Expiry of Agreement

Henson Park

AFL NSW/ ACT (Winter) and

Newtown Jets (Winter)

September 2024

 

The above sporting grounds will be subject to the Policy (in scope) should the lease, licence or Deed of Agreement expire and it is not renewed.

 

New Leases, Licences and Deeds of Agreements

 

Should Council enter into a new lease, licence or Deed of Agreement with a club or state sporting association, the Policy would no longer apply to the relevant sporting ground.

 

Leichhardt Oval

 

This policy does not apply to allocations at Leichhardt Oval.  The Application to hire Leichhardt Oval may be found on the Council website.

 

Events in Parks Policy and Guidelines

 

This policy does not apply to special events and one-off events.  These activities are managed under the Events in Parks Policy and Guidelines.

 

4.   DEFINITIONS

 

Allocation

An allocation is an agreement between Council and a hirer to utilise a Council sporting ground and/or facility.  It is a short term licence (less than a year).  An allocation allows a hirer non-exclusive use of a sports ground and/or facility at specific agreed times. Allocations can be annual, seasonal or casual in nature.

 

 

 

Applicant

An applicant includes any sporting club, state sporting association, community group, school, tertiary organisation or any other group or organisation that make an application for a seasonal hire allocation.

 

Casual Allocation

An allocation to a club, association, community group, school or commercial sporting provider to utilise a sporting ground or facility on a single occasion for a pre- determined fee.  Seasonal allocation requirements are prioritised over casual allocations and are also subject to ground availability and condition.


Facilities

The buildings adjacent to sporting grounds, including toilets, canteens, storerooms and change rooms.

Hirer

A hirer includes any sporting club, state sporting association, community group, school, tertiary organisation or any other group or organisation that hires a sporting ground.

 

In Season Allocation

During the summer or Winter Season as defined.

 

Lease

A Lease grants a tenant exclusive possession of a Council property and gives the tenant a proprietary interest in the Council Property which is binding on third parties.  Leases will not generally be used for the tenure of sporting grounds.

 

Licence

Licences confer non-exclusive use of a licenced area for a specified period subject to payment of a licence fee. Multiple licences may be issued to multiple users of the same licenced area for different times.  Licences can be for a one off use (permit or hire agreement) or regular ongoing use throughout a season (seasonal hire).

 

Pre-Season Allocation

A restricted allocation (subject to availability) to a hirer to utilise a Council sporting ground and/or facility at agreed times prior to the commencement of the competitive scheduled winter sporting season for the purpose of sports training and physical preparation for the winter season.

 

Seasonal Allocation

An allocation to a hirer to utilise a Council sporting ground and/or facility at agreed times throughout the summer or winter season.

 

School Allocation

An allocation to a school to utilise a Council sporting ground and/or facility during the day (between 9am – 3pm during school terms) at agreed times throughout the summer or winter season.

 

Sporting Grounds and Facilities

Council owned sporting infrastructure available for sporting use for training and game days.

 

State Sporting Association

A pre-eminent governing body for a sport in NSW

 

Substantial Increase

A substantial increase in allocations is greater than ten hours or greater than 10% of the hirer’s current allocation in one year (whichever is the lesser) AND/ OR greater than 20 hours or greater than 20% of the hirer’s current allocation over five years (whichever is the lesser). 

 

Summer Season Allocation

An allocation to a hirer to utilise a Council sporting ground and/or facility at agreed times between the period of second Saturday in September and second Sunday in March (subject to maintenance needs).

 

Summer Sports (Traditional)

The following are traditional summer sports: athletics, baseball, cricket, oz tag, touch football, ultimate frisbee and six aside soccer,

 

Winter Season Allocation

An allocation to a hirer to utilise a Council sporting ground and/or facility at agreed times between the period of the second Monday in March and the second Friday in September (pre-season allocations may start earlier).

 

Winter Sports (Traditional)

The following are traditional winter sports: football (soccer), netball, rugby league, rugby union, hockey and Australian Rules football.

 

5.   POLICY STATEMENT

 

The Inner West Council recognises that access to open space for sporting and recreational use is of strategic importance to residents who live, work and play in the Inner West. Access to sporting grounds, which provide for a diverse range of recreational opportunities, is important in contributing to a healthy Inner West.

 

The Sporting Grounds Allocation Policy establishes the eligibility and selection criteria to be applied when allocating use of Council’s sports grounds and facilities to sporting clubs, state sporting associations, schools, tertiary education providers and commercial operators within the Inner West Council Local Government Area. 

 

Council allocates sporting grounds on a seasonal and casual basis. Council will endeavor to accommodate seasonal and casual allocations, within the number of sporting grounds available and taking into consideration the long term whole-of-life cost of the assets including depreciation and maintenance. 

 

6.   POLICY

 

6.1. Policy Principles

 

This Sporting Grounds Allocation Policy has been developed in accordance with the following principles:

 

·    Transparent

·    Equitable

·    Consistent

 

These principles were discussed with the Inner West sporting clubs and associations in the development of this Policy.

 

6.2. Hierarchy of Use

 

Council staff will utilise the following hierarchy to prioritise the allocation of sporting grounds:

 

1.       Community based sporting club training

2.       Community based sporting club games

3.       Council events and events formally endorsed by Council

4.       Inner West public schools competitive sporting programs and physical education classes

5.       Tertiary education providers

6.       Inner West private schools competitive sporting programs and physical education classes

7.       Community based organisations

8.       Commercial organisations

 

6.3. Allocation Types

 

Council offers the following types of allocations for the use of sporting grounds and their associated facilities:

 

·    Winter Season Allocation

·    Summer Season Allocation

·    Preseason Allocation (subject to availability)

·    Casual Allocation (subject to availability)

·    School Allocation

 

6.4. Applicant Eligibility Criteria

 

To be eligible to submit an application for a sporting ground and associated facilities, applicants must satisfy the following criteria:

 

·    Submit to Council a completed and accurate Allocation Application Form/s by the advertised closing date; and

 

·    Provide documented evidence that the majority of their membership resides within the Inner West Council local government area; and

 

·    Have no outstanding debt with Council; and

 

·    Provide a Certificate of Currency for public liability insurance of a minimum of $20 million.  The policy must indicate that Inner West Council is noted as an Interested Party (Principal Indemnity Endorsement), and that the Business Activity shown on the Certificate of Currency must be appropriate and include functions such as organising and running a sporting event or sporting club or state sporting association; and

 

·    Provide a copy of the applicant’s annual report, including the financial report; and

 

·    Provide a copy of the applicant’s documented plan to increase participation of girls and women, culturally and linguistically diverse and socially disadvantaged people.

 

 

 

6.5. Selection Criteria

 

The applicant must satisfy the Eligibility Criteria outlined in 6.3 Applicant Eligibility Criteria.  Once this is satisfied, Council will review allocation requests for sporting grounds sequentially as follows:

 

1.   The hierarchy in 6.2 Hierarchy of Use will be utilised.

 

2.   Where only one applicant is requesting access to a suitable sporting ground, in general this will be made available to them.

 

3.   Council accepts that hirers require reasonable assurance that they will continue to be allocated seasonal use of sporting grounds to plan and manage their strategic plans effectively.  Where a hirer continues to demonstrate membership numbers, Council will not unreasonably refuse to provide an allocation, consistent with the previous season’s allocations.

 

4.   Hirers may request additional allocations.  From year-to-year, Council will not generally approve an individual hirer substantially increasing their allocation.  The purpose of this condition is to help ensure diversity of sporting code access.

 

5.   Council encourages applicants to collaborate with each other.  Should two or more applicants put forward a proposed sharing arrangement of a sporting ground, Council will give this favourable consideration.

 

6.   Council staff will attempt to resolve conflicting requests through mutual agreement between applicants.

 

7.   Where Council cannot resolve the conflicting request through mutual agreement, when required, competing requests will be assessed against the weighted criteria outlined below, with the allocation given to the applicant with the highest weighted criteria score.  At this stage, applicants will be requested to submit information which demonstrates their capacity to address the weighted criteria.

 

Weighted Criteria Score

 

 

Criteria

Principles

Scoring

Assessment Guide

A

Historical Use of Facilities

Council will recognise applicants with a strong history at particular facilities. Council recognises that active sporting grounds are in high demand and priority access will be given to Inner West residents.  Priority will be given to clubs which have the majority of members based in the Inner West.

10

Historical home ground of Inner West sporting club (i.e. No other club has been based there)

5

Inner West home based sporting club for more than ten years

3

Inner West home based sporting club for less than ten years

0

Applicant with no previous home within the Inner West

B

Community Based

Sporting grounds are a limited resource and must be utilised to provide maximum overall benefit to the community.  Council recognises that sporting clubs provide community building benefits.

5

Not-for-profit sporting clubs with demonstrated strong ties to the local community (e.g. community groups, schools)

3

Not-for-profit sporting clubs with no demonstrated links to the local community

0

Commercial operators

0

No information provided

C

Membership/ Team Numbers

Sporting clubs and associations are instrumental in increasing positive social, cultural and economic benefits and developing community leaders.  Participation levels are therefore a factor in the level of benefit to the community. If an applicant has declining membership/ teams, their hours of access may be decreased, they be relocated to an alternative venue more suited to the applicant’s level of usage or a secondary allocation may be given to another applicant to maximise use;

5

Applicant membership numbers/ teams are steady or increasing

3

Applicant membership numbers/ teams have declined in the last year

0

Applicant membership numbers/ teams have declined over the last three years

0

No information provided

D

Tenancy Record

Council recognises the social and cultural important of an applicant having a good relationship with Council, other park users and the local community.  A history of compliance with all terms and conditions of hire is essential.

Consideration will be given to factors such as only utilising the grounds during allocated hours, maintaining allocated sporting grounds and facilities in a clean and tidy manner, and no substantiated complaints from nearby residents.

5

Good records of stewardship of sporting grounds.  No impact on neighboring residents.  No breaches in the previous five years.

3

Fair record of stewardship. No impact on neighboring residents within the previous two years. No breaches in the previous two years.

0

Breach within the previous two years

E

Access & Equity

Ensuring the opportunity for participation of a broad mix of groups.  Council will allocate ground to support sporting applicants which have programs to increase participation of girls; women; people from lower socio economic backgrounds; people with disabilities; seniors and people from culturally and linguistically diverse backgrounds.

5

Three or more programs or support for people from a targeted group.

3

Two programs or support for people from a targeted group.

1

One program or support for people from a targeted group.

0

Zero programs or support for people from a targeted group.

0

No information provided

F

Support for Access & Equity

Demonstrated long term support by applicants for increased participation of girls; women; people from lower socio economic backgrounds; people with disabilities; seniors and people from culturally and linguistically diverse backgrounds.

5

Demonstrated increase in applicant membership numbers from a targeted group.

1

Steady applicant membership numbers from a targeted group.

0

Declining applicant membership numbers from a targeted group.

0

No information provided

G

Leadership Diversity

Council will support sporting applicants which demonstrate increasing numbers of women; people from lower socio economic backgrounds; people with disabilities; seniors and people from culturally and linguistically diverse backgrounds in positions coaching, leading, instructing, decision makers, officials and administrators at all levels.

5

Demonstrated increase in applicant leadership diversity.

1

Steady applicant leadership diversity.

0

Declining applicant leadership diversity.

0

No information provided

H

Diversity of Sports

Council will allocate grounds to encourage a diversity of sporting codes.  Where a new and emerging sport can demonstrate that they have a plan for the ongoing success of the applicant for a number of years, Council will endeavor to accommodate their needs.  For emerging applicants, the allocation of sporting grounds will not be based solely on applicant membership numbers.

5

New or emerging sport, where the applicant can demonstrate a plan for ongoing success

1

New or emerging sport, where the applicant cannot demonstrate a plan for ongoing success

I

Traditional Seasonal Allocations

Sporting grounds are a limited resource.  Preference will be given to the traditional seasonal allocations.

5

Request for a summer season allocation by a summer sport OR request for a winter season allocation by a winter sport.

0

Request for a summer season allocation by a winter sport OR request for a winter season allocation by a summer sport.

J

History of Financial Responsibility

Sporting grounds are a limited resource and the costs are subsidised by Council. Priority will be given to fiscally responsible applicants.

5

No outstanding debt with Council in the previous five years.

3

Outstanding debt with Council in the previous five years, which has now been repaid.

No Allocation

Current outstanding debt with Council.

K

 

Applicant Development

Ensuring applicants have good policies and practices in place including risk management, child protection and anti-bullying to ensure a safe environment for all participants.  Facility management, succession planning and organisation management structure documentation is also well regarded.

5

Applicants with documented policies and initiatives to support volunteers.

3

Applicants with policies in development

0

No documented policies or plains in place.

0

No information provided

L

Traffic and Parking Impacts

Traffic and parking impacts must be minimised for the amenity of the surrounding community.

5

Applicants with documented policies to incorporate public and active transport in their organisation of activities.

3

Applicants with policies in development.

0

No documented policies or plains in place.

0

No information provided

 

 

School and Tertiary Organisation Selection Criteria

 

Council will review allocation requests for sporting grounds from school and tertiary organisations as follows:

 

·    Priority will be given to schools and tertiary organisations as outlined in 6.2 Hierarchy of Use; and

 

·    Priority will then be given to schools and tertiary organisations in accordance with the following hierarchy (in order):

 

1.   No available grounds within the school/ tertiary organisation

2.   Limited available grounds within the school/ tertiary organisation

3.   Substantial available grounds within the school/ tertiary organisation

 

6.6. Allocation Process & Determination

 

The allocation process is undertaken as follows:

 

1.   Staff will advertise for Expressions of Interest and distribute the Allocation Application Forms for the summer season by June and for the winter season by November (it may be possible to bring this forward in the future pending the introduction of an online booking system).  Notwithstanding this, in all cases, it is the responsibility of the hirer to ensure that application forms are requested and received.

 

2.   Summer applications are due back to Council in July and winter applications are due back in December.  The due date will be stated on the application.  Late applications will not be considered.

 

3.   Council staff will assess the applications in accordance with 6.2 Hierarchy of Use, 6.3 Applicant Eligibility Criteria and 6.4 Selection Criteria.  This process takes approximately one month.

 

4.   The allocation determination will be made by Council staff as resolved by Council on the 21 August 2018.

 

5.   Council staff will distribute the Draft allocations to the hirers for comment for a period of ten days.

 

6.   Council staff will distribute the Final allocations.  Council staff will advise hirers of any shut down or maintenance periods during the seasonal allocation (e.g. Easter) at the start of the season.

 

7.   Any further requested changes to the allocation (e.g. as a result of increased / decreased registrations) will be accommodated subject to availability and consistency with the principles contained in this Policy.

 

8.   Council will issue invoices for seasonal allocations one month after the commencement of the respective sporting season. Council will not deduct for wet weather.

 

9.   At the start of each season, the seasonal allocations, including the relevant hirer, will be published on Council’s website (this will not include casual hirers).

 

6.7. Out of Season Use

 

Applicants are allocated grounds for the fixed summer or winter season only.

 

All applicants are required to notify Council’s Parks Planning and Engagement team two weeks prior to the season completion advising if sporting grounds are not required for finals.  Subject to maintenance requirements, Council may permit the hirer in the following season to start training earlier.

 

Council may allow hirers to utilise the sporting grounds for out of season use if there are grounds available.

 

All commercial operators or associations running competitions must make sure that their competitions run within the winter and summer allocation periods. There is no provision for these competitions to overlap seasons or be moved to alternative sporting ground in the interim.

 

6.8. Sporting Ground Rest Periods

 

Sporting grounds will be managed to maximise long term usage and minimise over-use.  Council will restrict sporting ground use in order to maintain safe playing surface conditions and minimise maintenance.

 

All of the sporting grounds will be rested (not utilised) for a minimum of one week between the seasons.  Generally this will be in the last week of March and the first week of September. This may change annually if longer rest periods are required.

 

Council will advise the hirers at the start of the season, the week(s) that the sporting grounds will be not utilised.

 

All sporting grounds will be rested on Mondays, with the exception of those grounds listed in the table below.

 

Sporting Ground

Exemption to use on Monday (Reason)

Arlington Reserve

Arlington Reserve is a synthetic turf sporting ground and as such it does not need to be rested.

Arlington Reserve has a Management Plan in place.

Hard surface courts (eg. basketball, netball, tennis, multi-purpose)

Hard surface courts do not need to be rested.

Henson Park

Henson Park currently has training Monday to Friday evenings.  The sporting grounds are rested during the daytime as there is no school usage

King George Park

Athletic events only, with minimal impact on the grounds.

Synthetic Turf Sporting Grounds

Should any new synthetic turf sporting grounds be installed by Council, these will not need to be rested.

Tempe Reserve

St George Oztag has been playing at Tempe Reserve on Monday nights (only) for many years.  They have indicated that they would like this to continue. The exemption to use Tempe Reserve by St George Oztag on Mondays will be granted for a fixed period until 2021, to allow the Club time to make other arrangements.  The Club will be given notice.

 

6.9. Fees and Charges

 

The seasonal allocation of sporting grounds to hirers is subject to the payment of the relevant fees and charges.  These fees and charges are updated annually and are advertised on Council’s website.

 

6.10.    Tenure & Capital Contributions

 

Council is committed to the provision and maintenance of a range of well-maintained and safe sporting grounds and facilities to encourage informal and organised recreation activities consistent with community needs.

 

Council has an adopted Parks and Sportsfields Asset Management Plan which provides a comprehensive plan to ensure the delivery of services from parks and sportsfields infrastructure is provided in a financially sustainable manner.  The asset management plan details information about infrastructure assets including actions required to provide an agreed level of service in the most cost effective manner while outlining associated risks. The plan defines the services to be provided, how the services are provided and what funds are required to provide the services over a 20-year planning period.

 

Long Term Leases/ Licences

 

Most parks are classified as community land.  S46A(3) of the Local Government Act requires leases of community land greater than five years to be via public, open tender. 

 

If applicants are seeking a lease/ licence of greater than five years, in the first instance, applicants should contact the Trees, Parks & Sportsfields service unit to discuss this process.

 

 

Short Term Licences

 

Council has no expectation that sporting clubs or associations will make a capital contribution to the development of a facility.  In general, allocations will continue to be managed on a seasonal basis as outlined in this policy.

 

Notwithstanding this, Council aims to recognise and encourage organisations who do contribute to the development and/or upgrade of a Council facility.  In recognition of a capital contribution, Council may (at its absolute discretion) provide the following:

 

·    Increased tenure (up to a maximum of five years)

·    Decreased hire fees

 

The following will be given consideration when determining whether to accept a capital contribution:

 

·    The applicant seeking longer tenure must meet the following minimum criteria:

The majority of their membership must reside within the Inner West Council local government area

Not-for-profit sporting clubs with demonstrated strong ties to the local community (e.g. community groups, schools)

Applicant membership numbers are steady or increasing

Good records of stewardship of sporting grounds.  No breaches in the previous five years.

Demonstrated programs to support increased participation of girls; women; people from lower socio economic backgrounds; people with disabilities; seniors and/ or people from culturally and linguistically diverse backgrounds.

No outstanding debt with Council in the previous five years;

·    Any improvements must be consistent with the Recreation Needs Study: A Healthier Inner West and the relevant park Plan of Management.

·    Any improvements must have the appropriate planning approvals.

·    The capital improvements must coincide with and not adversely impact on the needs of the other sporting ground users and the wider community.

·    In addition to the amount contributed to apply for extended tenure, the applicant must contribute an equivalent amount to Council to be used by Council to upgrade or renew priority sporting ground assets as identified in the Parks and Sportsfields Asset Management Plan.

·    Council must be willing and financially able to take on the increased maintenance and depreciation associated with the capital upgrade.

·    No assumption should be made that Council will make a co-contribution to the capital improvements.  Council may (at its absolute discretion) choose to partner with an applicant if the proposed works are already identified and funded in the Long Term Financial Plan and Parks and Sportsfields Asset Management Plan.

·    Throughout the period of tenure, the licence agreement will require ongoing participation levels to justify the allocation of the facility and the ongoing financial viability of the organisation.

·    Any substantial increase in hours (e.g. lights or synthetic surface) will require a public, open EOI process as outlined in 6.10 New/ Upgraded Sporting Grounds.

 

Organisations contributing toward the capital upgrade of Council facilities do so on the understanding that the facility remains in Council ownership and that Council will specify and project manage all capital construction works.

 

Increased Tenure

 

Increased tenure will be calculated as follows:

 

Length of Tenure

Anticipated Capital Contribution

1 season

Advertised fees and charges for 1 year x 1

2 seasons

Advertised fees and charges for 2 years (Inc. CPI) x 1.25

3 seasons

Advertised fees and charges for 3 years (Inc. CPI) x 1.5

4 seasons

Advertised fees and charges for 4 years (Inc. CPI) x 1.75

5 seasons

Advertised fees and charges for 5 years (Inc. CPI) x 2

 

For example, if an applicant in year 2018 pays $1,000 and they are seeking a five year tenure, their capital contribution will be:

 

($1,000 + 1,030 + $1,061 + $1,091 + $1,126) x 2 = $10,618

 

A similar calculation will be utilised for decreased hire fees.

 

The capital contribution made by the applicant will be utilised as follows:

 

·    50% for the capital improvements nominated by the applicant

·    50% for capital improvements nominated by Council to upgrade or renew priority sporting ground assets as identified in the Parks and Sportsfields Asset Management Plan.  These improvements may be located in another sporting ground.

 

Grant Funding Submissions

 

If requested by the Clubs, Council can be the lead applicants in grant funding submissions to State and Federal Governments and peak state sporting associations for infrastructure upgrades to Council grounds.  Council staff will prepare the grant submission.  Sporting Clubs will be required to assist in the provision of information to satisfy the grant funding application requirements.

 

Council Approval

 

Any proposal to accept a capital contribution from a hirer and offer increased tenure and/ or decreased hire fees will be reported to Council, who will make the final determination as to whether to accept the capital contribution.

 

6.11.    New/ Upgraded Sporting Grounds

 

Council may take possession of new sporting grounds.  Council may also upgrade sporting grounds such that the hours of use for those grounds is substantially increased (e.g. through new floodlighting or a synthetic surface).

 

As outlined above, the allocation of sporting grounds will recognise the historical usage of the grounds.  This historical usage does not extend to the new additional hours of use.

 

Should Council obtain new or upgraded sporting grounds (where the hours of use is substantially increased), access to these new facilities will be via a public, open, advertised Expression of Interest.  The Expression of Interest will be advertised in the local newspaper.  The criteria for allocation of the new or upgraded sporting grounds will be outlined in the advertisement. 

 

6.12.    Damages and Breaches

 

Any hirer using a sporting ground or facility which is in breach of the Conditions of Hire outlined in Annexure 1 – Conditions of Seasonal Hire as attached may be subject to the following:

 

·    Exclusion from future allocations

·    Monetary penalty

 

Warnings

 

Where it is alleged that a hirer has breached the Allocation conditions, the following will be undertaken:

 

·    On the first alleged breach, Council staff will investigate the breach and make an assessment.  The hirer will be notified in writing of the breach assessment.

 

·    On the second alleged breach, Council staff will investigate the breach and make an assessment.  If upheld, the hirer will be provided with the breach assessment and a first written warning.

 

·    On the third alleged breach, Council staff will investigate the breach and make an assessment.  If upheld, the hirer will be provided with the breach assessment and a second written warning.

 

·    On the fourth alleged breach, Council staff will investigate the breach and make an assessment.  If upheld, the hirer will be provided with the breach assessment and a final written warning.  At this point, at its absolute discretion, Council may cancel the hirer’s allocations for the season.

 

Future Allocations

 

Council will excluded an applicant from future allocations for the following:

 

·    If the applicant has an outstanding debt with Council; OR

·    If the applicant has been issued with a final written warning in the preceding season.

 

Council may consider excluding an applicant from future allocations for the following:

 

·    If the applicant has been issued with one or more written warnings in the preceding season; OR

·    If the damage caused by the applicant impacts on the start of the season for the subsequent sporting ground hirer.

 

Monetary Penalties

 

All damage to Council property, either deliberate or accidental should be reported to Council as soon as possible, outlining full details of the incident.

 

After the season, excepting usual seasonal wear and tear, the sporting ground and facilities are to be returned to the same condition as they were prior to the season.  In the event that the hirer does not hand back the site in the same condition, Council will clean and repair the sporting ground and facilities to the standard required by Council at the hirer’s cost.

 

During the season, Council will on-charge any additional costs incurred by Council to the hirer including:

 

·    The cost of monitoring activities for compliance with conditions of consent; and

·    The cost to clean up waste from a park, sporting grounds or change/ amenity building; and

·    The cost to repair unreasonable damage after use; and

·    Use of canteens and kiosks.

 

An after-hours callout fee applies where council is required to attend the park to assist the hirer with matters such as access. Fees will be on a cost recovery basis. A minimum of 4 hours of staff overtime will be payable.

 

7.   APPEAL PROCESS

 

 

Applicants may only make an appeal if they have no outstanding debt with Council.  Appeals may only be made by not-for-profit volunteer based sporting clubs.

 

Should an individual Club be unsatisfied with the allocations made available to them, the following appeal process will be followed:

 

·    The Club is to lodge a written appeal, outlining their reasons for appealing.  The appeal must be received within two weeks from the date when final allocations are issued by Council.  The written appeal is to be signed by the state sporting association (where there is one).  The Group Manager Trees, Parks & Sportsfields (or equivalent) will review the appeal and advise the Club of:

The outcome of the appeal and any action taken;

The reason/s for the decision;

The proposed remedy or resolution/s that will be put in place (if needed); and

Any options for review

 

·    Should the Club still be unhappy with the allocation, they may lodge a second written appeal, further outlining their reasons for appealing.  The second appeal, along with the results of the first appeal will be referred to the Allocations Review Committee.  The Allocations Review Committee will respond to the Club with the following:

The outcome of the appeal and any action taken;

The reason/s for the decision; and

The proposed remedy or resolution/s that will be put in place (if needed).

 

The elected Councillors will play no part in the allocation appeal process.

 

Allocations Review Committee

 

Terms of Reference will be prepared for the Allocations Review Committee in accordance with the following:

 

·    Summer and winter season Allocations Review Committees will be established.

·    Membership of the Allocations Review Committee is to be made up of Council officers and members of all relevant state sporting associations.

·    The relevant state sporting associations must have sporting clubs which are locally based with the Inner West area.

 

 

Council

 

The elected Councillors may only overturn a staff allocation determination or an Allocations Review Committee determination through a resolution of Council via a Notice of Motion to Council.

 

8.   RESPONSIBILITIES

 

Parks Planning & Engagement Staff, within the Trees, Parks & Sportsfields service unit are responsible for administering, assessing and determining the allocations in accordance with the above methodology.

 

The Group Manager Trees, Parks & Sportsfields (or equivalent) is responsible for reviewing first appeals in accordance with the above methodology.  The Allocations Review Committee is responsible for reviewing second appeals in accordance with the above methodology.

 

The Finance service unit are responsible for issuing invoices to the hirers, on advice from the Trees, Parks & Sportsfields service unit.

 

Trees, Parks & Sportsfields service unit are responsible for maintenance of the sporting grounds.

 

The Properties, Major Building Projects and Facilities team are responsible for maintenance and cleaning of the facilities.

 

9.   ASSOCIATED PROCEDURES

 

The following are related legislation, policies and procedures:

 

·    Inner West Events in Parks Policy and Guidelines

·    Park Plans of Management

·    Inner West Council Park Use & Access Guidelines

·    Inner West Council Fees & Charges

·    Inner West Mobile Food Vending Policy

·    Local Government Filming Protocol

·    Inner West Council Events Policy

·    Local Government Act 1993 (NSW)

·    Crown Lands Act

·    Environmental Planning & Assessment Act 1979 (NSW)

·    Local Environment Plans

·    Development Control Plans

·    Food Act 2003 (NSW)

·    Food Regulation 2015 (NSW)

·    Food Standards Code

·    Liquor Act 2007 (NSW)

·    Smoke-Free Environment Act 2000 (NSW)

·    Smoke-Free Environment Regulation 2016 (NSW)

·    Callan Park (Special Provisions) Act 2002 (NSW)

 

 

 

 

Version Control - POLICY HISTORY:

The history of modifications and approval to the Policy must be detailed in the table below post adoption

 

Governance Use only:

Version

Amended By

Changes Made

Date

TRIM #

1

Group Manager Trees, Parks & Sportsfields

New IWC Policy

October 2018

 

2

 

 

 

 

 


 

Annexure 1 – Conditions of Seasonal Hire

 

By submitting a Sporting Grounds Allocation Application, applicants and hirers are agreeing to the Conditions of Season Hire outlined below.

 

 

Written Approval

 

Hirers may only utilise the sporting grounds when they have an agreed allocated booking.  Council will provide written approval of allocations.  This is to help ensure that the sporting grounds have adequate rest periods and to maintain the sporting grounds in the long term.

 

Where a hirer is found to be playing on a sporting ground outside their allocated booking, they will be subject to the penalties outlined in 6.11 Damages and Breaches.

 

Subletting

 

Hirers may not sublet or reallocate grounds and/ or facilities to other users on a casual or seasonal basis.  All grounds allocations must be approved by Council.  This is primarily to manage risk and ensure public safety.

 

Hours of Operation

 

The standard hours of operation for sporting grounds within the Inner West are as follows:

 

·    Mondays - all sporting grounds are closed for rest and maintenance (with the only exceptions noted in 6.8 Sporting Ground Rest Periods)

·    Tuesdays to Fridays 7.00 am – 9.00 pm

·    Saturday 8.00 am – 6pm.

·    Sunday 8.00 am – 5pm

 

Any exception to the standard hours of operation must be approved by Council in writing.

 

Games

 

Games played on home grounds must be in accordance with the scheduled, home and away fixtures as determined by state sporting associations and any scheduled game must involve a home team, except where the club is hosting finals as scheduled by the state sporting association.

 

Availability of Grounds Outside Allocations

 

Sporting grounds and facilities are not available for use outside the approved times unless prior arrangements have been confirmed with the Parks Planning and Engagement team. Where such use is permitted, the casual hire charges will apply.

 

Should any hirer find it necessary to alter the times of ground usage during the season, arrangements should be made with the Parks Planning and Engagement team prior to any changes being made.

 

Ground Closures

 

Council reserves the right to close any sporting ground and/ or facility due to inclement weather, to protect the playing surface and other assets, due to safety concerns, to reduce risk to players and the public or to allow the completion of capital and maintenance works.  This decision is not negotiable.

 

Council staff inspect the sporting grounds regularly, as part of ongoing maintenance.  Hirers are also required to conduct pre-match ground assessments and address any hazards.

 

In the event of inclement weather conditions, Council will inspect each ground and determine its suitability for use.

 

Council will close grounds during inclement weather on weekdays to prevent playing surface deterioration, in preference to match play on weekends.

 

Council will assess and notify users of sporting ground closures through the following means:

 

·    Council website  (https://www.innerwest.nsw.gov.au/explore/parks-sport-and-recreation/sporting-ground-status)

·    Wet weather line on 9367 9190

·    Twitter: @IWCsportgrounds

·    Open and Closed signs at the sporting grounds (where available).

 

Council staff will update the ground closure notifications by 10am for the Schools and 3pm for the evening hirers.

 

If during the season, the condition of the sporting ground deteriorates, Council may, at its absolute discretion reduce the hours or cancel the right of a hirer to use a sporting ground for health and safety and/ or maintenance reasons.

 

Council will not be held responsible for relocating or finding alternative sporting grounds for the hirers.  Council will not be held responsible for any costs incurred by a hirer relocating to an alternative venue due to ground closures.

 

No refunds will be provided for closures associated with inclement weather.  It is noted that Council heavily subsides the management and maintenance of access to sporting grounds for community access.

 

Other Users

 

Outside of the agreed allocation hours to hirers, Council retains the right to make the sporting grounds and facilities available to casual hirers.

 

Member Behaviour

 

The hirer is responsible for the satisfactory conduct of all members and persons attending their training/ games/ utilising the sporting ground.  The hirer shall ensure that the amenity of property owners adjoining parks is not disturbed by excessive noise, offensive language, poor behaviour or any other activity likely to cause unreasonable disturbance.

 

Emergency Access

 

Council will issue keys to seasonal sporting ground hirers.  Access to the venue must be maintained for emergency vehicles.  Hirers, if onsite, are responsible for allowing access in the case of an emergency.

 

Storage Allocation and Containers

 

Hirers are not entitled to storage space.  If storage is available at the sporting ground, Council may at its absolute discretion provide hirers with access to this space.  Council will at its absolute discretion determine the design, placement and size of storage space made available to hirers.

 

Any storage will be approved on a seasonal basis.  Council staff may direct hirers to remove any items stored at the end of the season.

 

No new shipping containers, utilised for storage, will be permitted within the Inner West.

 

Sporting Ground Damage

 

When undertaking training, hirers are encouraged to rotate their training/ drill areas within the sporting grounds to reduce wear and tear, e.g. By moving goal mouths.  This minimises damage to the grounds and potential risk of injury to players.  Council staff can work with the hirers on potential options to facilitate this.

 

If the hirer becomes aware of any damage to the grounds, particularly where it may impact on people’s safety, the hirer is responsible for reporting this promptly to Council.  Where possible, the area should be isolated.

 

Seasonal Changeover

 

All hirers are required to notify Council’s Parks Planning and Engagement team two weeks prior to the season completion advising if sporting grounds are not required for finals.

 

Sporting Forum

 

A seasonal sporting forum will be held twice yearly (generally March and September).  Every hirer is generally expected to send a representative to attend this forum.  A maximum of two representative committee members per hirer may attend.

 

Car Parking

 

Car Parking is restricted to designated car parks only. At no times are cars allowed on parks or sporting grounds without the approval of Council. Hirers are responsible for the conduct of their members and visitors in this regard. It is the hirer’s responsibility to monitor and control car parking.

 

Soccer Goals

 

Soccer Nets are not to be secured to soccer goals using electrical tape (or any other tape) which is permanently affixed and/ or leaves a residue. The only approved method of affixing nets to goals is as per the goal manufacturer's instructions or by the use of Velcro.

 

Floodlighting

 

Council is responsible for the maintenance of all floodlighting on sporting grounds. Hirers will be provided with access to floodlighting at the commencement of the season once seasonal allocations are finalised. Training on sporting grounds must cease by 9pm with the floodlights automatically going off at 9:15pm (if not turned off earlier by the hirer).  This does not apply to Arlington Reserve (9:30pm) and Tempe Reserve (10pm).  Any faults associated with floodlight use are to be reported to Council.

 

Marking of Grounds

 

Council is responsible for the marking of all sporting grounds. The hirers may not linemark the grounds.

 

Maintenance of Baseball Diamonds

 

Council is responsible for the maintenance of baseball diamonds. The hirers may not undertake these works.  Nominated hirer representatives may provide advice to Council on the formation of the baseball diamond at the commencement of the baseball season.

 

Cricket Covers

 

Council is responsible for the maintenance and preparation of the wicket block and outfield. The ownership and management of cricket wicket covers lies with the respective cricket clubs or association. The home team is responsible for the covering, removal and storage of cricket covers where inclement weather is forecast. Cricket covers are to be stored appropriately and not left on turf areas where they may damage the turf surface.

 

Waste

 

Council provides bins at each sporting ground.  All hirers are responsible for waste generated from their respective sporting activities. Hirers are responsible for ensuring that the sporting grounds are left in a clean state.  At no time are hirers permitted to store or stack waste next to bins. Hirers found to have stored waste next to bins will be charged for the removal and disposal of such waste by Council.

 

Advertising and Sponsorship

 

No permanent advertising may be displayed at the sporting grounds.  Seasonal hirers may display advertising signage during their allocated sporting ground hours only.  With the exception of fences, advertising may not be affixed to the facilities.  Advertising is limited to temporary banner signage only.  Advertising must not include alcohol, soft drink, fast food, firearms, pornography or tobacco sponsorship.

 

Smoking

 

Smoking is prohibited on all Council sporting grounds. All hirers are responsible for informing their members and educating sporting ground visitors that sporting grounds are smoke free.

 

In addition, smoking is not permitted in the following areas:

·    Within any structures;

·    Within 10 metres of children’s play equipment in outdoor public places;

·    Spectator areas at sports grounds or other recreational areas used for organised sporting events;

·    Within 10 metres of a food fair stall/ kiosk/ canteen.

 

Selling of Goods

 

Hirers may only sell food, drinks (non-alcoholic) and raffle tickets.

 

Public Address System

 

No public address (PA) system or electronically operated sound equipment shall be used unless approved by Council.  Sound levels must not exceed LAeq 15 minute ≤ 65 dB(A) when measured at the nearest affected receiver (resident or business). 

 

Good Sports

 

Council expects all hirers to demonstrate respect towards each other and towards Council staff.

 

All Inner West sporting clubs must be accredited with Good Sports. The Good Sports program is a preventive health initiative. It’s implemented voluntarily through community sporting clubs; helping clubs to promote healthier, safer and family-friendly environments and behaviors.

 

Alterations and Building Works

 

The hirer may not make alterations, additions or deletions to the facilities or any Council assets without first obtaining permission in writing from Council as the owner of the land and buildings.  If works are approved, they shall be carried out under the supervision of Council.

 

Buildings, improvements, additions and extensions, if approved, once built become the absolute property of Council without the hirer being entitled to any payment or compensation in request thereof.

 

Dogs

 

Some of the sporting grounds are off-leash for dogs when there is no organised, approved hiring of the sporting grounds.  Signage will be in place onsite to indicate if the sporting grounds are off-leash for dogs.

 

The following sporting grounds are off-leash for dogs when there are no approved bookings

·    Balmain Road Sporting Ground                    

·    Blackmore Oval         

·    Cohen Park

·    Easton Park                                                   
Glover Street Sporting Ground

·    HJ Mahoney Reserve

·    King George Park                                          

·    Leichhardt #2

·    Leichhardt #3

·    Waterfront Drive Sporting Ground

 

If there are any issues with dogs off leash during booking times, hirers are asked to contact Council Rangers on 02 9392 5000.

 

Coaching Clinics

 

All school holiday coaching clinics for sport within the Inner West LGA must be run through a registered Inner West sporting club with clinics and training dates approved by Council.  

 

School Allocations

 

Schools must submit an application form for all usage of the sporting grounds (even if Council does not charge for this usage).

 

Activities Requiring Approval

 

The following activities require an approval from Council in writing:

·    Filming (commercial);

·    Selling or consuming alcohol;

·    Installing any structure, screen, awning, sign, enclosure, equipment, stalls or amusement devices;

·    Exhibiting or distributing advertisements or handbills;

·    Any use that brings in a third party supplier, including amusement devices, formal catering, etc.

 

Prohibited Activities

 

The following activities are not permitted within any park or sporting ground:

·    Tree pruning

·    Trench digging

·    Attaching signs or structures to trees or Council signage

·    Archery; golf; go karting (or using other motorised equipment); paintball; laser tag; riding horses; driving of model cars; sale or use of glass receptacles; camping or lodging overnight; possession or utilisation of any firearms; coal BBQs; lighting candles; lighting fires (this excludes utilising the Council provided BBQs).

 

Council discourages the use of balloons, plastic straws, glitter, party poppers and confetti in parks and discourage Colour Run events.

 

Management Plans

 

Council may require the hirer to prepare and implement management plans.  The size and nature of the activities being held on the sporting ground will determine if the hirer must prepare the following, for approval by Council:

 

·    Prepare and implement a Traffic Management Plan

·    Prepare and implement a Risk Assessment and Management Plan

·    Prepare and implement an Emergency Management Plan

·    Provide security staff

·    Undertake community notification of the activities

·    Install temporary fencing around the perimeter of the activities

·    Install Variable Message Signs in advance of the activities

·    Prepare a First Aid Plan and provide first aid staff

·    Provide toilet facilities (in addition to existing park public toilets)

·    Prepare and implement a Waste and Litter Management Plan

·    Install “No Smoking” signs throughout the venue

 

Additional Conditions

 

In consideration of the hirer’s proposed activities, Council at its sole discretion may apply additional conditions of approval, as deemed necessary.


Council Meeting

27 November 2018

 


 


 


 


 


 


Council Meeting

27 November 2018

 

Item No:         C1118(2) Item 7

Subject:         Events in Parks Policy           

Prepared By:     Cathy Edwards-Davis - Group Manager Trees, Parks and Sports Fields 

Authorised By:  Elizabeth Richardson - Deputy General Manager Assets and Environment

 

SUMMARY

The draft Events in Parks Policy was placed on public exhibition from 20 September 2018 to 14 November 2018. This report provides a summary of the outcomes of the public exhibition and community engagement process and presents the final Events in Parks Policy for adoption.

 

 

 

RECOMMENDATION

 

THAT:

 

1.   Council adopt the Events in Parks Policy;

 

2.   The known Event Organisers who currently manage events in Inner West parks be advised that the Policy commences on 1 January 2019;

 

3.   Council rescind the Event Management Manual of the Leichhardt Council; and

 

4.   Council staff negotiate with Athletics Australia and enter into an Agreement on the basis of the responsibilities outlined in the report below.

 

 

 

 

 

BACKGROUND

Council is responsible for the management of all activities within parks, reserves, sporting grounds and public open space.  There is an ongoing high demand for open space resources within the Inner West, particularly with increasing densities.  Council must actively manage access to the parks.

 

Events are fun and entertaining, and provide opportunities for large and small communities to connect and safely share enjoyable and inspiring experiences. Events can be informative, build community knowledge, and raise awareness to develop a shared understanding of social, economic or environmental issues. Events can build capability within a community, develop a sense of community spirit, identity and belonging.

 

Council encourages the use of parks for events as they help contribute to the health, wellbeing and liveability of the Inner West.  It is Council’s objective to ensure that park events are suitable and managed in a manner which is safe and which is appropriate to the local environment and surrounding community.

 

At the Council meeting on the 11 September 2018 a draft Events in Parks Policy and Events in Parks Guidelines were considered.  Council resolved:

 


 

THAT:

 

1.       The draft Events in Parks Policy be placed on public exhibition for a period of 28 days;

2.       The results of the public exhibition and community engagement process are presented to Council along with a final Events in Parks Policy for adoption;

3.       The Events in Parks Guidelines be noted; and

4.       The words ‘discourages the use of’ be inserted at the beginning of condition 44 of the Park Event Conditions included in the Policy.

 

PUBLIC EXHIBITION: COMMUNITY COMMENTS AND OFFICER RESPONSE

The draft Events in Parks Policy was placed on public exhibition on the Your Say Inner West from 20 September 2018 to 14 November 2018.  Known Event Organisers who currently manage events in Inner West parks were advised by email that the draft Policy was on public exhibition.

 

102 people visited the Your Say website with the Draft Policy, with 57 people downloading documents.  Eight people were engaged and made a submission on the Draft Policy.  Three people indicated that they supported the draft Policy, two people indicated they supported the draft Policy with changes.  Three people did not support the draft Policy.

 

Following the public exhibition period, the policy has been further updated to reflect community feedback prior to being considered and adopted by Council.

 

Community comments

Council officer response

Any planned event which has any commercial content whatever should be totally banned in public parks, or other public places.

Public parks are there for when members of the public may need them.  Their availability for public use must not be dictated to by the commercial whims and preferences of commercial entities.

For example, a stressed citizen, seeking solitude, must have the space available when required, not at a time dictated by commercial interests.

Too many times i have entered into public parks, to find portion of the park fenced off for a private function, usually with the attendant loud music, or car parking etc.

Any form of leasing arrangement for commercialised functions would not result in fainess, because Council is incabable of properly and fully administering the operation of such functions.

Nor would residents or the public generally, have any idea whether a given function was authorised by Council, or not.

 

IF Council decides to allow commercialised functions in parks, no function or any group of functions should be allowed to occupy any more than 10% of the public park at any one time.

The entity holding the function must fund the necessary security and traffic control arrangements, including pedestrian traffic.

 

Council encourages the use of parks for events.  Some commercially run events may still contribute to the health, wellbeing and liveability of the Inner West.

 

Some events may be not-for-profit in general but have a part commercial component to them (eg. food trucks at events).

 

When assessing the suitability of any commercially run event, staff give consideration to factors such as broad community appeal and accessibility.  Council staff have in the past refused events which proposed to fence off the majority of a park, charge a substantial entry fee and therefore exclude many community members from attending the event.

 

It is noted that any commercial event must pay full fees and charges, including waste fees and any costs associated with traffic management controls.

This is far too bureaucratic.

Fees, Schedules and 4 weeks notice kills all spontaneity and drains organisers of the will to live.

We should be able to just turn up with a sound system and play some tunes till a reasonable hour (determined by proximity to residences).

At the very most it should just be a 2 minute phone call to council to let them know to put more bins out.

 

We could trial it in a section of one park for a bit. Reclaim The Streets would be happy to curate it.

 

Council is responsible for the management of all activities within parks, reserves, sporting grounds and public open space.  There is an ongoing high demand for open space resources within the Inner West, particularly with increasing densities.  Council must actively manage access to the parks.

 

Council encourages the use of parks for events as they help contribute to the health, wellbeing and liveability of the Inner West.  It is Council’s objective to ensure that park events are suitable and managed in a manner which is safe and which is appropriate to the local environment and surrounding community.

 

It is noted that for a Park Casual Event of less than 30 people, no approval is needed from Council (subject to the conditions as outlined in the Policy).

 

The Parks Planning & Engagement team will act as the contact point for Event Organisers who are proposing to hold an event in a park.  The Parks Planning & Engagement team will liaise with the relevant internal Council teams such as the planners and traffic engineers, on behalf of the Event Organiser. The Event Organiser will not need to negotiate multiple approval processes through Council.  This is an improved service to the community, by offering them a “one-stop-shop” solution for the approval of an event in a park.

 

Park facilities are well managed by the community including fitness, other non-commercial & not for profit events.  Applications for use of park facilities should continue to not be required for non-commercial & not for profit events of any size.

Council is responsible for the management of all activities within parks, reserves, sporting grounds and public open space.  There is an ongoing high demand for open space resources within the Inner West, particularly with increasing densities.  Council must actively manage access to the parks.

 

Council encourages the use of parks for events as they help contribute to the health, wellbeing and liveability of the Inner West.  It is Council’s objective to ensure that park events are suitable and managed in a manner which is safe and which is appropriate to the local environment and surrounding community.

 

It is noted that for a Park Casual Event of less than 30 people, no approval is needed from Council (subject to the conditions as outlined in the Policy).

 

It would be good if the list of events could be expanded to encompass council events as well.
There is no mention of how council events and non-council events interact. Can a large non-council event be on the weekend following a large council event?
Do the same rule apply to council events as non-council events?

 

Agreed.  The Events in Parks Policy also applies to Council run events.  This has been added to the Policy, for clarity.

 

It is Council’s objective to ensure that park events are suitable and managed in a manner which is safe and which is appropriate to the local environment and surrounding community.  Events will be assessed within the parameters of this objective.  If it is suitable to have a non-Council event on the same weekend as a Council event then this will be permitted.  If the impact would be too great, then only one of the events may be permissible.  Council staff would work with Event Organisers to find another suitable venue and/ or date for the event.

 

1. The policy needs to be coordinated with policy for events run by the Council, which does not have much transparency in its application. For instance, since the council merger, the Council has started banning dogs from the offleash area in Enmore Park for some events (and days leading up to the events), with the event manager claiming it was published and advertised policy. Despite having my contact details she has yet to provide the proof requested. I have not been able to locate anything on the Marrickville or Inner West council sites.

There is no mention of process around this in the draft policy.

2. Waste Management - whether this is a council event or a third-party event, this needs to be completed on the day (or within 12 hours of the conclusion of the event). If it's a multi-day event then clean-up needs to happen every day. Leaving full bins and unsecured waste around them all weekend or longer simply means that loose waste blows all over the park (particularly after the ibises have gotten to bagged or boxed waste). Waste needs to be removed and bins emptied promptly.

Our parks are dirty enough at the end of a warm Saturday without additional event spillover. I should also note the huge number of beer bottle caps left in the grass which are basically left for park users to clean up. There is no mention of when cleanup will happen in the policy.

 

Agreed.  The Events in Parks Policy also applies to Council run events.  This has been added to the Policy, for clarity.

 

The Inner West Council does not currently have a Companion Animal Management Policy.  However, staff are in the process of preparing this.

 

 

 

 

 

 

 

 

 

 

 

 

Agreed.  Waste management is an important component of event management.  The Policies outlines, after the event, the site is to be returned to the same condition as it was in prior to the event.  Clean-up must be within two hours to prevent litter spread or within a practicable timeframe dependent on the size of the event (whichever is the lesser).  In the event that the Event Organiser does not hand back the site in the same condition, Council will clean and repair the venue to the standard required by Council at the Event Organiser’s cost.”

 

The Events in Parks Guidelines, which complement the Policy, states, “Event Organisers are responsible for developing a Waste and Litter Management Plan, which must be submitted to Council for approval, and must include:…A list of actions required before, during and after the event to ensure waste and litter is managed and to ensure the safety of event staff and participants;…The Event Organiser must ensure that the venue and the surrounding area is maintained in a clean and tidy condition throughout the event, including the bump-in and bump-out phases.  All waste and general rubbish are to be cleared on a regular basis.  All waste is to be contained inside bins and serviced through the event to ensure bins do not overflow.”

 

 

Athletics Australia Partnership

At the Council meeting on the 27 February 2018, a Notice of Motion was considered with regards to a partnership with Athletics Australia.  Council resolved:

 

THAT Council:

 

1.   Endorse a partnership between Inner West Council and Athletics Australia for the purpose of developing a template that can make it easier for organisations to establish and manage fun runs and other athletics events;

2.   Officers ensure that the Policy meets the needs of Inner West Council; and

3.   Officers provide a report to Council on the final Policy, with recommendations on how it can be implemented in the inner west local government area.

Proposal from Athletics Australia

Athletics Australia has the following objectives:

 

·    Grow Recreational Running/Walking connections by 2020.

·    Position Athletics Australia as the leading Authority for Recreational Running/Walking in Australia.

·    Continue to build innovative, market driven programs and services that deliver positive outcomes for Australian Runners/ Walkers;

·    To improve the health of Australians with a particular focus on inactive groups, women and socially disadvantaged.

 

Athletics Australia have identified that Event Organisers may experience difficultly in preparing for and supporting an athletics event.  Athletics Australia has approached Council with a proposal to partner with them to guide the instigation and organisation of athletics events in the LGA and across Australia.  Athletics Australia have developed a company called iRun 2.0, a dedicated business focused on the growth of recreation running and walking.

 

In summary, the proposal from iRun 2.0 and Athletics Australia is as follows:

 

·    iRun would develop their website to include a sanctioning/ licencing portal that athletics Event Organisers could log into and it would provide a “one stop” shop providing what they need to operate and manage an athletics event.

·    Athletics Australia, through iRun 2.0 would become the regulatory arm of government, removing layers of bureaucracy involved in the approving events.

·    iRun 2.0 would connect sanctioned events to walking and running enthusiasts.

·    A best practice framework and risk management protocol would be developed with Council and used by Athletics Australia for running and walking events.

 

iRun 2.0 intend to charge athletics Event Organisers for use of their services and they have developed a pricing structure based on the event type, distance and size.

 

Proposed Responsibilities

It is noted that Council has a duty of care to the broader community regarding the use of public spaces and it cannot devolve itself of its statutory obligations.  Athletics Australia cannot become the regulatory arm of government.  Therefore it is recommended that the following responsibilities be outlined in any Agreement between Council and Athletics Australia.

 

Athletics Australia and iRun 2.0 would be responsible for:

 

·    Providing a “one stop” shop and advice to athletics Event Organisers on planning events, insurance, traffic management, etc.

·    Providing a contact point between the athletics Event Organiser and Council.

 

Council would be responsible for:

·    Nominating a single point of contact for Athletics Australia and iRun 2.0 when organising and managing athletics events within the Inner West.

·    Retain all statutory obligations (including Section 68 Approvals, Development Application Approvals, Traffic Committee approvals, etc.).

·    Approving the use of a park or public space for an athletics event in order to ensure:

That a single space is not booked by multiple users at the same time;

The safety of event participants (eg. suitability of the location for the size of the event, ensuring appropriate rest periods for turf); and

Impacts on adjacent residents are considered and managed.

 

The Events in Parks Policy and associated Guidelines provide templates and assistance to all Event Organisers, including those who wish to manage an athletics event.  Further, with the existing structure, Council has allocated two staff within the Parks Planning & Engagement team whose role is to assist Event Organisers in preparing their event.  A partnership with Athletics Australia is complementary to the proposals contained within the Events in Parks Policy.

 

It is therefore recommended that Council staff negotiate with Athletics Australia and enter into an Agreement on the basis of the responsibilities above and the Events in Parks Policy.

 

Policy Introduction

It is proposed that the new Policy be introduced from 1 January 2019.  The planning for some future scheduled events in parks is likely already well progressed.  It is not intended that these events would have to make any adjustments at this stage; albeit that any changes would likely be only minor in nature.

 


 

FORMER LEGACY COUNCIL/S’ POLICIES TO BE RESCINDED (copies also attached)

In developing this new Policy, the Event Management Manual (former Leichhardt Council) was considered. It is noted that this former Manual provided practical advice on running an event.  A separate Inner West document, Events in Parks Guidelines provides practical guidance on the management of major events in parks.  A copy of the Guidelines is available on Council’s website.It is appropriate that on adoption of the new Policy, the former Event Management Manual be rescinded by Council.

 

FINANCIAL IMPLICATIONS

The existing Council structure has been developed to ensure there are staff resources to assist Event Organisers with the approval process for an event in a park.

 

OTHER STAFF COMMENTS

The following teams have had input into the development of the draft Policy & Guidelines:  Communications, Engagement & Events; Community Services & Culture; Customer Service; Footpaths, Roads, Traffic & Stormwater; Development Assessment & Regulatory Services; and Environment & Sustainability.

 

PUBLIC CONSULTATION

The public engagement process is outlined above in the report.

 

CONCLUSION

The objective of the Events in Parks Policy is to assist community Event Organisers by guiding them through the approval process for events that take place in parks in the Inner West Council. 

 

Council has allocated staff resources to assist Event Organisers in preparing their event.

 

 

 

ATTACHMENTS

1.

Events in Parks Policy

2.

Former Leichhardt Event Management Manual

  


Council Meeting

27 November 2018

 

 

 

 

 

 

Events in Parks

Policy

 

 

 

 

 

 

https://cdn.eventfinda.com.au/uploads/events/transformed/410572-164654-14.jpg
Events in Parks Policy

 

 


Title

Events in Parks Policy

Summary

The purpose of this policy is to assist community Event Organisers by guiding them through the approval process for events that take place in parks in the Inner West Council. 

 

Background

Council encourages the use of parks for events as they help contribute to the health, wellbeing and liveability of the Inner West.  It is Council’s objective to ensure that park events are suitable and managed in a manner which is safe and which is appropriate to the local environment and surrounding community.

 

Policy Type

Council Policy

Relevant Strategic Plan Objective

Strategic direction 4: Caring, happy, healthy communities

Outcome 4.1 Everyone feels welcome and connected to the community

1.   Foster inclusive communities where everyone can participate in community life

Outcome 4.3 The community is healthy and people have a sense of wellbeing:

1.   Provide the facilities, spaces and programs that support wellbeing and healthy communities

 

Relevant Council References

Events in Parks Guidelines

Sporting Grounds Allocations Policy

Park Access Application

Park Plans of Management

Event Invitation and Speaking Policy

LAP Waste Management in Public Places Policy

 

Main Legislative Or Regulatory Reference

Local Government Act

Applicable Delegation Of Authority

As per Delegations Register

Attachments

See Annexures

Record Notes

External available document

 

Document:

Council Policy

Uncontrolled Copy When Printed

Custodian:

Parks Planning & Engagement Manager

Version #

1

Approved By:

Group Manager Trees, Parks & Sportsfields

TRIM Ref #

 

Adopted By: 

Council

Publish Location

Internet

Adopted Date and Minute #:

Xx / xx / xx

Next Review Date

XX / XX / xX


 

Table of Contents

 

Table of Contents. 3

1.      Purpose. 4

2.      Objective. 4

3.      Scope. 4

3.1.           In scope. 4

3.2.           Out of scope. 5

Sporting Grounds Allocation Policy. 5

Commercial Fitness Trainers Policy. 5

Park Access for Works. 5

Filming in Parks. 5

Busking. 5

4.      Policy Statement 5

5.      Policy. 6

5.1.           Selecting a Park Venue. 6

5.2.           Event Size. 6

Park Casual Event (less than 30 people) 6

Park Minor Events (up to 500 people) 6

Park Major Events (greater than 500 people) 6

6.      Park Major Event Approval Process. 7

6.1.           Park Event Booking and Approval by Council’s Parks Planning & Engagement team   7

6.2.           Planning Approval by Council’s Development Assessment & Regulatory Services team (where needed) 7

7.      Park Event Fees. 9

8.      Fee Waiver 9

9.      Damage Bonds. 10

10.        Related Legislation, Policies and Procedures. 11

11.        Appeal Process. 11

Council 12

12.        Responsibilities. 12

Annexure 1 - Park Event Conditions. 14

Annexure 2 – Parks & Facilities Which May be Booked. 21

 

 


 

1.  Purpose

 

The purpose of this policy is to assist community Event Organisers by guiding them through the approval process for events that take place in parks in the Inner West Council.

 

A separate document, Events in Parks Guidelines provides practical guidance on the management of major events in parks.  A copy of the Guidelines is available on Council’s website.

 

 

2.  Objective

 

Council is responsible for the management of all activities within parks, reserves, sporting grounds and public open space.  There is an ongoing high demand for open space resources within the Inner West, particularly with increasing densities.  Council must actively manage access to the parks.

 

Events are fun and entertaining, and provide opportunities for large and small communities to connect and safely share enjoyable and inspiring experiences. Events can be informative, build community knowledge, and raise awareness to develop a shared understanding of social, economic or environmental issues. Events can build capability within a community, develop a sense of community spirit, identity and belonging.

 

Council encourages the use of parks for events as they help contribute to the health, wellbeing and liveability of the Inner West.  It is Council’s objective to ensure that park events are suitable and managed in a manner which is safe and which is appropriate to the local environment and surrounding community.

 

Many events in the Inner West take place with little involvement from Council.  Apart from granting permits to hold the activity in public spaces, Council contributes to events in the following ways:

 

·    Provide strategic direction for events

·    Deliver events

·    Facilitate event planning through Council processes

·    Manage the impact of events on local communities and the environment (e.g. noise, traffic, waste)

·    Process consents, permits and licences required to hold events

·    Promote the health and safety of all who attend an event and the community near an event

·    Monitor compliance with regulatory and licensing requirements

·    Provide venues for staging events

·    Market and promote events in which we have invested

 

 

3.  Scope

 

3.1.      In scope

 

This policy applies to proposed events occurring in parks, reserves and sporting grounds, either owned by Council or under its control and management (e.g. Crown Land).  These events are usually single one-off events, such as parties, celebrations, corporate events, charity events, fun runs and community festivals.

 

This policy applies to all events in parks, including Council run events.

 

3.2.      Out of scope

 

Sporting Grounds Allocation Policy

 

This Policy does not apply to seasonal bookings for sports training and games on sporting grounds, usually hired by sporting clubs, tertiary organisations and schools.

 

Commercial Fitness Trainers Policy

 

This policy does not apply to commercial fitness trainers and commercial running groups who use Council sporting grounds and parks for training.

 

Park Access for Works

 

This Policy does not apply to applications for park access for non-recreation purposes such as works within the park or access through a park to adjacent properties for works or deliveries.  Applications for park access are available on Council’s website.

 

Filming in Parks

 

This Policy does not apply to applications for filming in parks.  Applications for filming are available on Council’s website.

 

Busking

 

This Policy does not apply to applications for busking.  Applications for busking are available on Council’s website.

 

NSW Government Events

 

This Policy does not apply to State Government events such as the New Year’s Eve celebration.  For large state events, Council is not the Event Organiser.  Council’s responsibility is to collaborate with the NSW Police and other stakeholders to ensure public safety at key gathering points.

 

Parks Managed by the State Government

 

This Policy does not apply to parks owned and managed by the State Government, including Callan Park and Ballast Point Park.

 

 

4.  Policy Statement

 

Council encourages the use of parks for events as they help contribute to the health, wellbeing and liveability of the Inner West.  It is Council’s objective to ensure that park events are suitable and managed in a manner which is safe and which is appropriate to the local environment and surrounding community.

 

This policy is to assist community Event Organisers by guiding them through the approval process for events that take place in parks in the Inner West Council. 

 

A separate document, Events in Parks Guidelines provides practical guidance on the management of major events in parks.  A copy of the Guidelines is available on Council’s website.

 

 

5.  Policy

 

5.1.      Selecting a Park Venue

 

Council’s Parks Planning & Engagement team manage all activities within the parks.  It is their responsibility to ensure that different activity requests are managed for both active and passive recreation, to ensure that there is access for multiple park users and to ensure that a single space is not booked by multiple users at the same time.

 

For any proposed event, the first step is to contact Council’s Parks Planning & Engagement team (parks@innerwest.nsw.gov.au or 02 9392 5311) to ensure that the preferred park venue is suitable and that the proposed date for the event is available.

 

When selecting a park venue for an event, consideration should be given to the following:

·    Suitability of the event in the preferred location.  It is suggested to all hirers that a site inspection is conducted before booking the venue (without Council Staff);

·    Expected number of attendees;

·    How participants will travel to the venue (are there public transport options, is there enough parking);

·    Surrounding facilities (e.g. toilets);

·    Waste management;

·    Impact on surrounding residents;

·    Fees and charges for event hire (i.e. budget).

 

When booking the event venue, allow time for set up and pack down time.

 

 

5.2.      Event Size

 

Park Casual Event (less than 30 people)

 

Casual use of parks is permitted, for up to 30 people, without approval from Council subject to the conditions outlined in Annexure 1 - Park Event Conditions. 

 

If hirers want to use a space in a Council park exclusively (e.g. Elkington Park Rotunda), it is recommended that a booking is made.  If a location is booked by another group, they will have priority of use.

 

Park Minor Events (up to 500 people)

 

Minor events in parks are permitted, for up to 500 people, subject to the submission of an Casual Park and Sporting Ground Hire Form (available on Council’s website) and conditions outlined in Annexure 1 - Park Event Conditions.  For minor events in parks, the Casual Park and Sporting Ground Hire Form must be submitted to Council at least four weeks in advance.

 

 

 

Park Major Events (greater than 500 people)

 

Any event in a park with greater than 500 people is considered a major event.  This document will guide Event Organisers on the approval process and provide advice on the management of major events in parks in the Inner West.

 

A separate document, Events in Parks Guidelines provides practical guidance on the management of major events in parks.  A copy of the Guidelines is available on Council’s website.

 

 

6.  Park Major Event Approval Process

 

There is a two-step approval process for Park Major Events:

 

1.   Park Event booking and approval by Council’s Parks Planning & Engagement team; and

2.   Planning Approval by Council’s Development Assessment & Regulatory Services team (where needed, see below).

 

6.1.      Park Event Booking and Approval by Council’s Parks Planning & Engagement team

 

For any proposed event, the first step is to contact Council’s Parks Planning & Engagement team (parks@innerwest.nsw.gov.au or 02 9392 5000) to ensure that the preferred park venue is suitable and that the proposed date for the event is available.

 

Correct site selection is a critical success factor for an event. The site you select should match your expectations of size, location and available facilities. Crowd and infrastructure capacities vary depending on the chosen site with only some being easily accessible and in close proximity to transport.

 

When selecting a park venue, consideration should be given to the expected number of attendees, and how participants will travel to the venue.  When booking the event venue, allow time for set up and pack down time.

 

Various sports clubs, schools and other park users hire the parks and sporting grounds on a seasonal or casual basis.  Where a proposed park event coincides with seasonal sporting club usage or another regular park booking, priority will be given to the prior or regular booking.  Council may approve alternative dates or venues, subject to bookings, ground conditions and proposed use.

 

The Park Event booking and approval of all events within parks is at the sole discretion of Council as the land owner/ manager.  Park Event booking and approval will not be provided if the park venue is not suitable and/ or the proposed date is not available.  If Park Event booking and approval has been granted and if required, the Group Manager Trees, Parks & Sportsfields will sign Owner’s Consent for any Section 68 Application or Development Application. 

 

Major events are subject to the submission of an Casual Park and Sporting Ground Hire Form (available on Council’s website) and conditions outlined in Annexure 1 - Park Event Conditions.

 

6.2.      Planning Approval by Council’s Development Assessment & Regulatory Services team (where needed)

 

Depending on the type and size of the proposed event, it may require a planning approval, through a Section 68 Application or a Development Application (DA). 

 

It is the responsibility of the Event Organiser to submit all relevant documentation to Council for a Section 68 Application or a Development Application. The DA process is a separate process to the Park Event Approval and the application is received and assessed by the Development Assessment team in Council. Where a DA is required, development consent, if granted, will be issued by the Council’s Development Assessment & Regulatory Services Service team, in addition to the Park Event Approval.

 

If a Section 68 Application or Development Application is required, the application must be submitted to Council at least six months in advance. The Event Organiser must book the Park before either of these applications are submitted.

 

The following table provides a guide to which approval is needed for events. The table is indicative only as requirements will depend on the type and scale of event.

 

Park Minor and Major Event Types

Park Event Booking and Approval

Section 68

Development Application

Wedding with:

·    Maximum 120 people

·    No sound amplifiers

x

 

 

Event with:

·    Up to 500 people

·    Catering

·    No sound amplifiers

·    Minimal impact to park users or residents

x

 

 

Event with:

·    Over 500 people

·    Stalls

·    Sound amplifiers

·    Impact to park users or residents

x

x

 

Sporting activities (other than a fun run/ walk) with under 1,000 people

x

 

 

Sporting activities (other than a fun run/ walk) with over 1,000 people

x

x

 

Fun run/ walk with under 5,000 people on site at any one time. With exempt development under the SEPP. 

Sound amplification permitted with approval from Building Certification Building Certification Manager (or equivalent senior role).

x

 

 

Fun run/ walk with over 5,000 people on site at any one time

x

x

 

Events which are:

·    For trade or business, including the sale of goods

·    Subject to an admission fee

·    For commercial activities (where permissible)

 

See also Council’s Mobile Food Vending Policy

x

x

 

Events at sites listed on the State Heritage Register

x

x

 

Stand alone stalls/ food trucks

 

See also Council’s Mobile Food Vending Policy

x

x

 

Large scale community events and park festivals including repeat annual events

x

x

 

Council run community events and park festivals including repeat annual events

x

x

 

Corporate promotion with minimal impact

x

 

 

Outdoor movies for less than 1,000 people

x

x

 

 

Some activities associated with events may be exempt from a Planning Approval through the State Environmental Planning Policy (Exempt and Complying Development Codes) 2008.  A Park Event Booking and Approval will still be required.

 

 

7.  Park Event Fees

 

Park event fees will apply.  Further information is available on Council’s website in the Inner West Fees & Charges document.

 

If the event requires Planning Approval by Council’s Development Assessment & Regulatory Services team there is a further fee to lodge the application.

 

The Event Organisers are responsible for all operational costs associated with conducting their event.

 

 

8.  Fee Waiver

 

Council may issue a fee waiver for certain events to eligible applicants.  An application, available on Council’s website, will need to be submitted.

 

Council will accept proposals for projects, programs, events, and activities that provide a benefit to the local community. Proposals must meet the selection criteria below. Council will give priority to projects where it can be shown that the project:

·    Meets community needs or aspirations

·    Is a priority for the local community

·    Is aligned with Council’s strategic plans.

 

In addition the applicant must:

·    Be capable of carrying out the proposed project or activity

·    Need Council’s support for the project to go ahead.

 

Who can apply?

 

To be eligible to apply applicants must be:

·    A not-for-profit organisation that is based in and/or which services the local area OR

·    A community group that is based in the local area OR

·    A peer support group, for example Alcoholics Anonymous, that has a majority of local participants

 

In addition all applicants must:

·    Be proposing a project or activity principally for the benefit of residents of the Inner West Council

·    Have completed a Causal Park and Sporting Ground Hire form

·    Have completed a Reduced Fees and Fee Waiver Application Form and provided support material as requested

·    Have no outstanding debts to Inner West Council.

 

Who cannot apply?

 

The following groups and types of activities are not eligible to apply for reduced fees or fee waivers and must pay 100 per cent of the applicable fee.

·    Commercial organisations/sole traders

·    Fundraising events are generally not eligible. However, they may be supported if they are considered a high priority for the local community. This will be determined on a case-by-case basis and will take into account other eligibility requirements, the nature of the event, and the benefits to the local community of supporting the event

·    Political parties, or activities that are overtly political in nature

·    Regular, organised sporting activities/ events carried out by sporting clubs, sporting groups or associations.

·    Religious services or activities that are overtly religious in nature

·    Schools, tertiary institutions, school Parents and Friends Associations and school Parents and Citizens Associations

·    State or federal government agencies /departments.

 

Notwithstanding that Council may grant a fee waivers, the following fees will apply to all events:

·    Damage bonds

·    Key deposits

·    Supply of waste and recycling receptacles and removal of waste

·    Electricity use

 

All applications are assessed against the eligibility and selection criteria, and Council’s Strategic Plans by staff with relevant expertise.  Recommendations are then presented for approval to:

 

·    Council (for fee waivers over $4,000 in value)

·    The General Manager’s delegate (for fee waivers less than $4,000)

 

 

 

 

 

9.  Damage Bonds

 

Payment of a damage bond will be required, prior to the event.

 

All damage to Council property, either deliberate or accidental should be reported to Council as soon as possible, outlining full details of the incident.

 

The Event Organiser must meet with Council’s Parks Engagement Officer on the closest working day before the event for a site handover and the next working day after the event for a formal site back.

 

After the event, the site is to be returned to the same condition as it was in prior to the event.  Clean-up must be within two hours to prevent litter spread or within a practicable timeframe dependent on the size of the event (whichever is the lesser).  In the event that the Event Organiser does not hand back the site in the same condition, Council will clean and repair the venue to the standard required by Council at the Event Organiser’s cost.

 

The damage bond may also be utilised to cover any costs incurred by Council during the event, including the cost of monitoring the event for compliance with conditions of consent and/or legislative requirements as a consequence of carrying out the event.

 

 

10.    Related Legislation, Policies and Procedures

 

The following are related legislation, policies and procedures:

 

·    Inner West Council Events in Parks Guidelines

·    Inner West Council Sporting Grounds Allocation Policy

·    Inner West Council Park Use & Access Guidelines

·    Inner West Council Fees & Charges

·    Inner West Mobile Food Vending Policy

·    Inner West Council Inclusion Access Plan

·    Local Government Filming Protocol

·    Inner West Council Events Policy

·    Local Government Act 1993 (NSW)

·    Environmental Planning & Assessment Act 1979 (NSW)

·    State Environmental Planning Policies

·    Local Environment Plans

·    Development Control Plans

·    Food Act 2003 (NSW)

·    Food Regulation 2015 (NSW)

·    Food Standards Code

·    Liquor Act 2007 (NSW)

·    Building Code of Australia

·    Smoke-Free Environment Act 2000 (NSW)

·    Smoke-Free Environment Regulation 2016 (NSW)

·    Callan Park (Special Provisions) Act 2002 (NSW)

·    Roads Act 1993 (NSW)

 

 

 

 

11.    Appeal Process

 

Should an Event Organiser be dissatisfied with the outcome of their application for a Park Event, the following appeal process will be followed:

 

The Event Organiser is to lodge a written appeal, outlining their reasons for appealing.  The Parks Planning & Engagement staff will review the appeal and advise the Event Organiser of:

·    The outcome of the appeal and any action taken;

·    The reason/s for the decision;

·    The proposed remedy or resolution/s that will be put in place (if needed); and

·    Any options for review

 

Should the Event Organiser still be unhappy with the outcome of the application, they may lodge a second written appeal, further outlining their reasons for appealing.  The second appeal, along with the results of the first appeal will go to the Group Manager Trees, Parks & Sportsfields to review.  The Group Manager Trees, Parks & Sportsfields will make a recommendation to the Deputy General Manager Assets and Environment regarding the allocation.

 

The Deputy General Manager will respond to the Event Organiser with the following:

 

·    The outcome of the appeal and any action taken;

·    The reason/s for the decision; and

·    The proposed remedy or resolution/s that will be put in place (if needed).

 

The elected Councillors will play no part in the event application appeal process.

 

Council

 

The elected Councillors may only overturn a staff event application determination through a resolution of Council via a Notice of Motion to Council.

 

 

12.    Responsibilities

 

Trees, Parks & Sportsfields staff are responsible for the following:

·    Reviewing and approving events in parks in accordance with Events in Parks Policy

·    Providing advice and assistance to Event Organisers

·    Reviewing and approving fee waiver requests, if appropriate

·    Reviewing appeals, as needed

·    Reviewing and revising this Events in Parks Policy when required.  Substantive changes must go to Council for approval (this does not include minor administrative updates)

·    Being the nominated Council point of contact for Event Organisers and liaising with other responsible sections of Council as required and as listed below.

 

Development Assessment and Regulatory Services staff are responsible for the following:

·    Assessing Section 68 and Development Applications in accordance with the relevant legislation

·    Undertaking regulatory inspections, including food inspections, if needed

 

Footpaths, Roads, Traffic and Stormwater staff are responsible for the following:

·    Assessing Traffic & Pedestrian Management Plans

·    Referring proposed traffic changes to the Traffic Committee, if needed

 

Environment and Sustainability staff are responsible for the following:

·    Assessment of the waste management plan

·    Providing waste and recycling services, when paid for by the Event Organiser.

 

Customer Service staff are responsible for processing park event fees and damage bonds.

 

Approval for any event in a park which is not in accordance with the Events in Parks Policy will require approval through a Council resolution.

 

 

Version

Amended By

Changes Made

Date

TRIM #

1

Group Manager Trees, Parks & Sportsfields

New IWC Policy

July 2018

 

2

 

 

 

 

 


 

Annexure 1 - Park Event Conditions

 

 

 

Condition Applies to

Number

Condition Description

Park Casual Events (<30 people)

Park Minor Events (<500 people)

Park Major Events (>500 people)

1

Park events may not occur where another group has a park booking (seasonal or casual).

 

ü

ü

ü

2

Groups who have made a park booking through Council take priority over those who have not made a booking.

 

ü

 

 

3

The hirer shall only use the parks during their allocated park booking times. The following hours of use guidelines apply to park bookings:

Parks can be booked for non-sporting activities from 8am to 6pm and 8am to 8pm during daylight savings hours (unless given special permission).

 

 

ü

ü

4

Casual sporting events may not occur on any of Council’s sporting grounds including: Algie Park, Arlington Recreation Reserve, Ashfield Park, Balmain Road (Callan Park), Birchgrove Oval, Blackmore Oval, Camdenville Oval , Camperdown Oval, Centenary Park, Cohen Park, Easton Park, Glover Street (Callan Park), Hammond Park, Henson Park, HJ Mahoney Memorial Reserve, King George Park, Leichhardt Oval # 2, Leichhardt Oval # 3, Mackey Park, Marrickville Park, Petersham Oval, Pratten Park, SSC Leichhardt Campus, Steel Park and Tempe Recreation Reserve, Waterfront Drive (Callan Park).

 

ü

 

 

5

The following activities require an approval from Council and may not be undertaken as a park casual event:

·    The use of sports grounds by sporting organisations;

·    Engaging in any trade or business, commercial and/ or profit based activities;

·    Collecting any monies;

·    Filming;

·    Wedding ceremonies;

·    Selling alcohol;

·    Consuming alcohol in prohibited areas;

·    Installing any structure, screen, awning, sign or enclosure;

·    Exhibiting or distributing advertisements or handbills;

·    Fly drones or model aircraft;

·    Driving vehicles off marked vehicle areas or parking areas;

·    Play any musical instrument, sing, direct or procure any musical performances for a fee or reward;

·    The use of any public address (PA) system or electronically operated sound equipment;

·    Any use that brings in a third party supplier, including amusement devices, formal catering, etc.

 

ü

 

 

6

Written approval must be obtained from Council.  An application must be made to Council at least four weeks in advance.

 

 

ü

 

7

The hire of sporting grounds to be considered only after seasonal sporting club and school use has been determined. Council may approve alternative dates or venues, subject to bookings, ground conditions and proposed use.

 

 

ü

ü

8

Fees and charges apply (see Council’s website).

 

 

ü

ü

9

All bookings are to be paid in full in advance of the event/ use of facilities.

 

 

ü

ü

10

Bonds may be withheld if terms and conditions of park hire are not adhered to.

 

 

ü

ü

11

Bonds may be utilised to cover any costs incurred by Council during the event, including the cost of monitoring the event for compliance with conditions of consent and/or legislative requirements as a consequence of carrying out the event.

 

 

ü

ü

12

The amount listed in the fees and charges is a minimum bond only. The Group Manager Trees, Parks & Sportsfields may increase the bond amount if the use is deemed to be a higher risk activity.

 

 

ü

ü

13

Costs will apply where Council incurs additional costs to:

·    provide a requested service; or

·    is required to clean up rubbish or pick up litter from a park, sporting grounds or change/ amenity building; or

·    empty full public park bins as a result of the event; or

·    repair unreasonable damage after use.

 

 

ü

ü

14

The Event Manager shall ensure that all damage to Council property, either deliberate or accidental is reported to Council as soon as possible, outlining full details of the incident.

 

 

ü

ü

15

An after-hours callout fee applies where council is required to attend the park to assist the hirer with matters such as access. Fees will be on a cost recovery basis. A minimum of 4 hours of staff overtime will be payable.

 

 

ü

ü

16

After the event, the site is to be returned to the same condition as it was in prior to the event.  In the event that the Event Organiser does not make good the venue, Council will clean and repair the venue to the standard required by Council at the Event Organiser’s cost.

 

 

ü

ü

17

Booking cancellations will incur an administration fee plus any additional costs incurred by the Council as result of the hire.

 

 

ü

ü

18

Council will not refund any fees and charges for booking cancellations less than 7 days prior to the event.

 

 

ü

 

19

The park is hired in the condition as is.  There may be works occurring in the park at the time.  The Event Organiser is responsible for inspecting the site.  Council takes no responsibility for the condition of the park and will not refund any fees and charges.

 

 

ü

ü

20

The Event Organisers are responsible for all operational costs associated with conducting their event.

 

 

ü

ü

21

A Certificate of Currency for public liability insurance of a minimum of $20 million must be submitted to Inner West Council.  The policy must indicate that Inner West Council is noted as an Interested Party (Principal Indemnity Endorsement), and that the Business Activity shown on the Certificate of Currency must be appropriate for the organiser’s function, such as organising and running a community festival.

 

 

ü

ü

22

No public address (PA) system or electronically operated sound equipment shall be used unless approved by Council.  Sound levels must not exceed LAeq 15 minute ≤ 65 dB(A) when measured at the nearest affected receiver (resident or business). 

 

 

ü

ü

23

No temporary structures, amusement devices (e.g. jumping castles, temporary rides), equipment or stalls shall be placed within a park, unless approved by Council in writing. 

 

 

ü

ü

24

No alcohol is permitted for sale at events in parks without a valid liquor licence and written Council approval. 

 

 

ü

ü

25

The collection of monies and/or selling of goods, including an entry/ admission fee shall not be allowed within the confines of the park unless approved by Council in writing.

 

 

ü

ü

26

The Event Organiser must ensure that the venue and the surrounding area is maintained in a clean and tidy condition throughout the event, including the bump-in and bump-out phases.

 

 

ü

ü

28

Waste and recycling receptacles must have clear bin signs consistent with the NSW Environment Protection Authorities (EPA) standard away from home signage.

 

 

ü

ü

29

Smoking is not permitted in the following areas:

Within any structures;

·    Within 10 metres of children’s play equipment in outdoor public places;

·    Spectator areas at sports grounds or other recreational areas used for organised sporting events;

·    Within 10 metres of a food fair stall.

 

ü

ü

ü

30

Access to the venue must be maintained for emergency vehicles and/or owners/tenants of properties requiring access.

 

ü

ü

ü

31

A minimum of 2.5 metres width must be maintained for pedestrian access at all times.

 

ü

ü

ü

32

A Tree Protection Plan is to be submitted to and approved by Council prior to the event.

 

 

 

ü

33

All temporary structures (including stalls, toilets, refrigeration units, generators etc.) are to be placed outside the Tree Protection Zone (TPZ) of any tree.

 

 

ü

ü

34

Tree protection measures shall be implemented and complied with for the duration of the event including site preparation and pack up.

 

 

ü

ü

35

Tree pruning is not permitted in any park/open space.

 

ü

ü

ü

36

Trench digging is not permitted in any park/open space.

 

ü

ü

ü

37

No signs or other structures are to be attached to trees or Council signage.

 

ü

ü

ü

38

Vehicles are not permitted to enter parks without prior written approval from Council.

 

 

ü

ü

39

Authorised vehicles driving in the park must not exceed walking pace and must have hazard lights on.

 

 

ü

ü

40

Authorised Vehicles are not permitted to drive on grassed areas within the venue unless turf protection measures such as temporary protective boards or flooring or similar measures are used.

 

 

ü

ü

41

No vehicle shall be parked within the confines of the venue during the event unless approved by Council in writing.

 

 

ü

ü

42

Vehicles are not permitted to drive or park beneath the dripline of any tree within the venue under any circumstances.

 

ü

ü

ü

43

The following activities are not permitted within parks at any time: archery; golf; go karting (or using other motorised equipment); paintball; laser tag; riding horses; driving of model cars; sale or use of glass receptacles; camping or lodging overnight; possession or utilisation of any firearms; coal BBQs; lighting candles; lighting fires (this excludes utilising the Council provided BBQs).

 

ü

ü

ü

44

Council discourages the use of balloons, plastic straws, glitter, party poppers and confetti in parks and discourages Colour Run events.

 

ü

ü

ü

45

Plans/incentives should be developed to minimise single use packaging including coffee cups, plates and cutlery.

 

ü

ü

46

Council does not take park bookings for New Year’s Eve.

 

 

ü

ü

47

Council only permits weddings ceremonies in Parks (not wedding receptions).

 

 

ü

ü

48

An Event Approval must be obtained from Council.  As much notice as possible must be given as other planning approvals (Section 68 or Development Application) may apply. 

 

 

 

ü

49

If a Section 68 or Development Application is required, an application must be made to Council six months in advance.

 

 

ü

ü

50

Generally, Council will only approve one major event per quarter per park (this does not include leases, licences and seasonal sports grounds bookings).

 

 

 

ü

51

Council will not refund any fees and charges for booking cancellations less than 14 days prior to the event.

 

 

 

ü

52

Grass must be protected through the use of temporary protective boards or flooring to protect all high traffic areas including stalls, food, beverage and merchandise sale areas.

 

 

ü

ü

53

All structures must be weighted and not pegged.

 

 

ü

ü

54

When using water-weighted structures, water weights must be pre-filled and cannot be emptied onto the grass.

 

 

ü

ü

55

The Event Organiser is responsible for compiling any event plans required by Council.  The size and nature of the event will determine if the Event Organiser must undertake the following, for approval by Council:

·    Prepare and implement a Traffic Management Plan

·    Prepare and implement a Risk Assessment and Management Plan

·    Prepare and implement an Emergency Management Plan

·    Provide security staff

·    Undertake community notification of the event

·    Install temporary fencing around the perimeter of the event

·    Prepare and implement an Alcohol Plan

·    Provide a drinking fountain or drinking tap

·    Install Variable Message Signs in advance of the event

·    Prepare and implement a First Aid Plan and provide first aid staff

·    Provide toilet facilities (in addition to existing park public toilets)

·    Prepare and implement a Waste and Litter Management Plan

·    Install “No Smoking” signs throughout the venue

 

 

ü

ü

56

The Event Manager is responsible for the satisfactory conduct of all persons attending their event.  The Event Manager shall ensure that the amenity of property owners adjoining parks is not disturbed by excessive noise, offensive language, poor behaviour or any other activity likely to cause unreasonable disturbance. 

 

 

ü

ü

57

In consideration of the event details, Council at its sole discretion may apply additional conditions of approval, as deemed necessary.

 

ü

ü

 

 

The Events in Parks Guidelines provides further guidance around some of these conditions.

 

 


 

Annexure 2 – Parks & Facilities Which May be Booked

 

The following is a list of parks and facilities which may be booked:

 

 

36th Battalion Park

Leichhardt

*

Algie Park

Croydon

 

Allman Park

Ashfield

*

Arlington Recreation Reserve

Dulwich Hill

*

Ashfield Park

Ashfield

 

Badu Park

Annandale

*

Balmain Road Sporting Ground (Callan Park)

Lilyfield

 

Bill Peters Reserve

Ashfield

*

Birchgrove Park

Birchgrove

 

Birrung Park

Balmain

*

Blackmore Park

Leichhardt

 

Bridgewater Park (including picnic area)

Rozelle

*