Agenda of Council Meeting - 8 October 2019

Council Meeting

8 October 2019

Minutes of Ordinary Council Meeting held on 24 September 2019 at Ashfield Service Centre

Meeting commenced at 6.31pm

Present:
Darcy Byrne Vittoria Raciti Marghanita Da Cruz Mark Drury Lucille McKenna OAM Colin Hesse Sam Iskandar Tom Kiat Pauline Lockie Victor Macri Julie Passas Rochelle Porteous John Stamolis Louise Steer Anna York Michael Deegan Elizabeth Richardson	Mayor Deputy Mayor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor (6.33pm) Councillor Councillor Councillor Chief Executive Officer Deputy General Manager Assets and Environment
Cathy Edwards-Davis Gwilym Griffiths David Birds	Director Infrastructure Urban Forest Manager Group Manager Strategic Planning
Ian Naylor	Manager Civic Governance
Katherine Paixao	Governance Coordinator

APOLOGIES: Nil

Request to Video Record Council Meeting

A request was received from a student to record the Council Meeting as part of their Journalism studies.

Motion: (Byrne/Hesse)

THAT Council allow the Student to record tonight’s Council Meeting in accordance with Clause 15.21 of the Code of Meeting Practice.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Raciti, Stamolis, Steer and York

Against Motion: Nil

DISCLOSURES OF INTERESTS: Nil

Councillor Porteous entered the Meeting at 6:33 pm.

St Brigid’s Marrickville

Motion: (Macri/Passas)

THAT Council acknowledge the great work of the Good Samaritan Nuns and thank them for the legacy at St Brigid's Marrickville.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion: Nil

CONFIRMATION OF MINUTES

Motion: (Kiat/Hesse)

THAT the Minutes of the Extraordinary Council meeting held on Tuesday, 16 July 2019, Council Meeting held on Tuesday, 27 August 2019 and Tuesday, 10 September 2019 be confirmed as a correct record, subject to the following change:

- That the minutes for the Extraordinary Council Meeting of 10 September 2019 for the election of the Mayor and Deputy Mayor record the voting division for each election, noting that Council resolved unanimously to conduct each election openly by a show of hands.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion: Nil

Motion: (Byrne/Passas)

THAT Council hear from all registered speakers for Item 10.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion: Nil

PUBLIC FORUM

The registered speakers were asked to address the meeting. The list of speakers is available on the last page of these minutes.

ADJOURNMENT

6.55pm - The Mayor, Clr Byrne adjourned the meeting for a short recess.

6.59pm– The Mayor, Clr Byrne resumed the meeting.

Motion: (Byrne/Porteous)

THAT Council hear from all registered speakers Item 13.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion: Nil

Suspension of Standing Order (Porteous/Hesse)

THAT Council Suspend Standing Orders to deal with Items 3, 5, 10, 13 and 17.

Motion Lost

For Motion: Crs Da Cruz, Hesse, Kiat, Porteous and Steer

Against Motion: Crs Byrne, Drury, Iskandar, Lockie, Macri, McKenna OAM, Passas, Raciti, Stamolis and York

Councillor Passas left the Meeting at 7:40 pm.

Councillor Steer left the Meeting at 7:43 pm.

C0919(2) Item 22 Mayoral Minute: Condolence Motion: Dr Peter Reynolds

Motion: (Byrne)

THAT Council write a letter of condolence to Dr Peter Reynolds’ family, expressing our sadness on his passing.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Raciti, Stamolis and York

Against Motion: Nil

Absent: Crs Passas and Steer

Councillor Steer returned to the meeting at 7.46pm.

C0919(2) Item 1 Mayoral Minute: Acknowledgement of Retiring Long Serving Staff Members

Motion: (Byrne)

THAT Council acknowledge and thank retiring long serving officers, Allan Wilding, Donald Lawler, Peter Clement, Karen Mohan and John Grant who have given many years of service to the former Leichhardt Council and Inner West Council and thank them for their dedication.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Raciti, Stamolis, Steer and York

Against Motion: Nil

Absent: Crs Passas

Councillor Hesse left the Meeting at 7:51 pm.

Councillor Kiat left the Meeting at 7:51 pm.

Councillor Hesse returned to the Meeting at 7:54 pm.

Councillor Kiat returned to the Meeting at 7:54 pm.

C0919(2) Item 23 Mayoral Minute: Creation of Little Italy Precinct

Motion: (Byrne)

THAT Council:

1. Note the long standing relationship between the Inner West community and Italo-Australians;

2. Consult with the Italian Consulate General regarding the naming of an Italian precinct in the Inner West;

3. Launch consultation at the Norton Street Italian Festa on Sunday 27 October, with community consultation to be offered on this day; and

4. Consult with the local Italian and Leichhardt community and businesses regarding:

· An appropriate geographic area for a formal Italian precinct in the Inner West; and

· An appropriate name for the precinct or pricincts.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Iskandar, Lockie, Macri, McKenna OAM, Porteous, Raciti, Stamolis, Steer and York

Against Motion: Nil

Absent: Cr Passas

Councillor Passas returned to the Meeting at 8:04 pm.

C0919(2) Item 24 Mayoral Minute: Council Pioneering TCorp Green Investment Product

Motion: (Byrne)

THAT Council note that the Inner West Council’s commitment to fossil-fuel divestment has led to the creation of an entirely new Green Term Deposit by TCorp, that lets Council maintain its sustainable investment ethos.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Raciti, Stamolis, Steer and York

Against Motion: Cr Passas

ADJOURNMENT

8.15pm - The Mayor, Clr Byrne adjourned the meeting for a short recess.

8.17pm– The Mayor, Clr Byrne resumed the meeting.

C0919(2) Item 25 Mayoral Minute: WestConnex Overpass

Motion: (Byrne)

THAT Council:

1. Formally object to the NSW Government’s modification to Stage 3b M4/5 Link Rozelle Interchange overpass designs being put forward by the NSW Government;

2. Write to the Government restating our objections to the loss of parking and the failure to provide any onsite parking for workers as part of Stage 3 of WestConnex, and seeking funds for the consultation and implementation of a temporary resident parking scheme; and

3. Write to the Government seeking disclosure of all relevant data about traffic impacts on the City West Link, Parramatta Road and adjoining streets following the opening of Stage 1 of WestConnex.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion: Nil

C0919(2) Item 26 Mayoral Minute: Henson Park

Motion: (Byrne)

THAT:

1. Council re-state its support for the partnership with NSW/ACT AFL and the Newtown Jets for the upgrade of Henson Park and seek grant funding from the Greater Sydney Sports Facility funding program for the previously endorsed project, at the earliest opportunity;

2. It is noted that funds have been allocated in the 2020-21 financial year for the renovation of the playing surface; and

3. Any surplus funds allocated to the refurbishment of the playing surface are dedicated to other ground improvements to be undertaken in consultation with the Newtown Jets.

Motion Carried

For Motion: Crs Byrne, Drury, Iskandar, Lockie, Macri, McKenna OAM, Passas, Raciti, Stamolis and York

Against Motion: Crs Da Cruz, Hesse, Kiat, Porteous and Steer

Councillor Passas left the Meeting at 8:45 pm.

Councillor Raciti left the Meeting at 8:45 pm.

ADJOURNMENT

8.45pm - The Mayor, Clr Byrne adjourned the meeting for a short recess.

8.49pm– The Mayor, Clr Byrne resumed the meeting.

C0919(2) Item 2 Lobbying Policy and Register

Motion: (Drury/McKenna OAM)

THAT Council:

Adopt the Policy shown as Attachment 1, subject to no adverse submissions being received during the public exhibition process;

Place the policy on public exhibition for a period of 28 days;

Be provided with the results of the public exhibition process by Councillor memo;

Place the draft policy on public exhibition for at least 28 days with the results of the community consultation process to be reported back to the next available Ordinary Council meeting with recommendations accounting for community feedback;

Have a briefing on the lobbying policy; and

Investigate real time publishing of meeting diaries of the CEO, Mayor and all Councillors and senior staff.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis, Steer and York

Against Motion: Nil

Absent: Crs Passas and Raciti

Councillor Raciti re-entered the Meeting at 8:52 pm.

Councillor Passas re-entered the Meeting at 8:55 pm.

C0919(2) Item 3 Long Term Accommodation Strategy EOI

Motion: (Drury/Macri)

THAT Council:

Proceeds to undertake an Expressions of Interest (EOI) for Council’s long-term accommodation needs as provided in Attachment 1, with the following amendments:

a. Reword part 1 (“Invitation for Expression of Interest”) to make it clear that Council invites submissions not only from “property developers and land owners”, but also social enterprises, not-for-profits, community groups, and other types of organisations that may wish to make a proposal to Council for any of the sites listed in the EOI.

Receive a report on the outcomes of the EOI and proposed next steps, and ensure that the community is fully consulted on any options and draft strategies to consider;

Commit to retaining public ownership of all Town Halls;

Include in the EOI Council’s resolved commitment to establish a new reuse centre; and

Receive a briefing on the Long Term Accommodation Strategy.

Motion Carried

For Motion: Crs Byrne, Drury, Iskandar, Lockie, Macri, McKenna OAM, Passas, Raciti, Stamolis and York

Against Motion: Crs Da Cruz, Hesse, Kiat, Porteous and Steer

Amendment (Porteous/Steer)

THAT Council:

Notes that:

a. The development of a Long Term Accommodation Strategy needs to be a public, open, accessible and transparent process;

b. The strategy will plan the future use of community-owned public buildings and as such should be designed to meet the needs of the local community;

c. The priority of the strategy should also be on ensuring the hire use of council buildings is costed at a rate that makes then financially accessibility to most of the community and most not for profit groups. The priority should not be on maximising income for council.

Motion Lost

For Motion: Crs Da Cruz, Hesse, Kiat, Lockie, Porteous, Stamolis and Steer

Against Motion: Crs Byrne, Drury, Iskandar, Macri, McKenna OAM, Passas, Raciti and York

Develops a Community Spaces and Facilities Strategy which identifies all indoor community spaces and facilities within the LGA and undertakes full consultation with the community on the development of a strategy which will identify present and future community needs for community spaces and facilities and the council and community-owned buildings which provide and will provide into the future for these needs.

Motion Lost

For Motion: Crs Da Cruz, Hesse, Kiat, Lockie, Porteous, Stamolis and Steer

Against Motion: Crs Byrne, Drury, Iskandar, Macri, McKenna OAM, Passas, Raciti and York

Receive a briefing on the Long Term Accommodation Strategy.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis, Steer and York

Against Motion: Crs Iskandar, Passas and Raciti

As the amendment was carried, it was incorporated into the Primary Motion.

Amendment (Hesse/Porteous)

THAT the EOI process does not include Town Halls of the three former Councils.

Motion Lost

For Motion: Crs Da Cruz, Hesse, Kiat, Porteous and Steer

Against Motion: Crs Byrne, Drury, Iskandar, Lockie, Macri, McKenna OAM, Passas, Raciti, Stamolis and York

Suspension of Standing Orders (Kiat/Drury)

THAT Council bring forward Items 13, 10, 16 and 17.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York

Against Motion: Nil

Councillor Kiat left the Meeting at 9:42 pm.

Councillor Kiat returned to the Meeting at 9:44 pm.

ADJOURNMENT

10.05pm - The Mayor, Clr Byrne adjourned the meeting for a short recess.

10.09pm– The Mayor, Clr Byrne resumed the meeting.

ADJOURNMENT

10.16pm - The Mayor, Clr Byrne adjourned the meeting for a short recess.

10.22pm– The Mayor, Clr Byrne resumed the meeting.

C0919(2) Item 13 Notice of Motion to Rescind: C0819(2) Item 1 Tree Management DCP 27 August 2019

Motion: (Steer/Hesse)

THAT Council’s resolution of 27 August 2019, C0819(2) Item 1 Tree Management DCP be rescinded.

Motion Lost

For Motion: Crs Da Cruz, Hesse, Kiat, Lockie, Porteous and Steer

Against Motion: Crs Byrne, Drury, Iskandar, Macri, McKenna OAM, Passas, Raciti Stamolis and York

Councillor Passas retired from the Meeting at 10.53pm

Motion: (Porteous/Lockie)

THAT the meeting be extended for 15 minutes.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Raciti, Stamolis, Steer and York

Against Motion: Nil

Absent: Cr Passas

ADJOURNMENT

11.00pm - The Mayor, Clr Byrne adjourned the meeting for a short recess.

11.04pm– The Mayor, Clr Byrne resumed the meeting.

Councillor Raciti retired from the Meeting at 11:07 pm.

C0919(2) Item 10 Tree DCP Amendment

Motion: (McKenna OAM/Stamolis)

THAT:

The following changes be made to the Trees DCP:

a. The permit application assessment criteria include that a tree growing within two (2) metres of a dwelling house or garage measured horizontally from the closest point of the trunk at one (1) metre from ground level to the closest point of the vertical alignment of the building structure’s wall. The issued permit will identify the type of any replacement tree required with a preference for advanced species. As a condition of the permit, verification of the planting of any replacement tree is also required;

b. Remove Kaffir Plum, Bunya Bunya Pine, Norfolk Island Pine and Hoop Pine from the Weeds List;

c. Ensure that the list of ‘Exempt Weeds’ require the approval by Council by a ‘Minor Works Request’ prior to removal (to facilitate the replacement of the canopy by requiring a replacement tree be planted);

d. Include Clause 2.20.6.3 “Criteria not considered” from the original exhibited Tree DCP;

e. The issued tree permit will require the replacement tree where possible with a preference for advanced species; and

f. That “Weeds Species” where they exceed a height of 10 metres require a permit for removal.

The Tree DCP Amendment be placed on public exhibition; and

Council’s directive that two trees be replaced or a fee paid when one is removed from a property is onerous and legal advice sought.

Motion Carried

For Motion: Crs Byrne, Drury, Hesse, Iskandar, McKenna OAM, Stamolis and York

Against Motion: Crs Da Cruz, Kiat, Lockie, Macri, Porteous and Steer

Absent: Crs Passas and Raciti

Amendment (Passas/Raciti)

THAT where Council has refused a tree removal that has been found and verified by a practicing arborist is causing damage to residents and neighbouring properties, that Council cover all the costs the damage has caused.

The Mayor ruled this motion out of order as the motion did not identify a source of funds as required by Clause 5.1(1) of the Code of Meeting Practice.

Foreshadowed Motion (Kiat/Da Cruz)

That Council amend the Tree DCP to reflect the policy reported to Council on 27 August 2019, as exhibited to the community, with the inclusion of additional provisions with respect to CEO review mechanism.

This Foreshadowed Motion lapsed.

C0919(2) Item 16 Notice of Motion: A plan to increase tree canopy in Marrickville Ward

Motion: (Stamolis/McKenna OAM)

THAT Council:

1. Prepare a draft plan to prioritise tree canopy growth in Marrickville Ward (the biggest ward in the Inner West Council) which has the smallest proportion of tree canopy of all wards. Specific focus should be on three suburbs in the Marrickville Ward (Sydenham, St Peters and Tempe) which have very low tree canopy coverage (10% or less); and

2. Report the draft plan back to Council in early 2020.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis, Steer and York

Against Motion: Nil

Absent: Crs Passas and Raciti

Councillor Macri retired from the Meeting at 11:14 pm.

C0919(2) Item 17 Notice of Motion: Increasing Tree Canopy

Motion: (McKenna/York)

THAT Council:

1. Develop a plan to work with the community to substantially increase the Tree canopy in the Inner West LGA including specific targets for plantings and green infrastructure by suburb, to be reported in advance of the adoption of the 2020/21 Budget to allow for funding allocation;

2. Consider increasing the budget for tree planting from $600,000 to $1,200,000 in the 2020/21 Budget and future budgets, to be considered as part of the upcoming Budget process;

3. Create a new category of award for tree canopy expansion, to acknowledge residents who have collaborated to expand canopy in their streets. This award could be included in either annual built environment or environment awards;

4. Develop a report on a dial-a-tree program that would allow residents request a tree from Council free of charge. The report should include costings and the capacity of Council’s nurseries to provide saplings. The report should be tabled to an ordinary Council meeting within three months;

5. Review and expand the Heritage Tree List or create a Significant Tree List;

6. Develop a Tree List indicating trees suitable for planting close enough to living spaces to provide shade and cooling and which have less invasive root systems;

7. Provide a tree advice phone service to be promoted through Council communications channels, noting that this is not a substitute for inspections for applications;

8. Seek advice on how to achieve wherever underground power cables in medium and large scale developments to allow for major tree plantings;

9. Report on what compliance investigations or auditing has been conducted on large scale developments regarding their adherence to landscape plans and tree planting required as conditions of consent;

10. Develop a work plan for priority planting in streets with insufficient canopy and reported concurrently with the current audit of trees on public land;

11. Recognising the great benefits in heat reduction, amenity and property values where tree canopy meets in the middle of streets, Council identify streets, where substantial street trees could be planted to have the canopy meet in the middle;

12. Review all underutilised parks and other public spaces to identify priority locations for the creation of urban forests to be reported with the audit of trees on public land; and

13. Develop options to increase volunteerism amongst local residents to assist with the care and maintenance of street trees and seek the support of the community to water and care for new street tree plantings.

Motion Carried

For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, McKenna OAM, Porteous, Stamolis, Steer and York

Against Motion: Nil

Absent: Crs Macri, Passas and Raciti

Meeting closed at 11.18pm

The following Items will be considered at the Ordinary Council Meeting on 8 October 2019; Item 4, 5, 6, 7, 8, 9, 11, 12, 14, 15, 18, 19, 20 and 21.

Public Speakers:

Item #	Speaker	Suburb
Item 3:	Guido Verbist	Marrickville (The Bower)
Item 5:	Scott Barwick	Surry Hills (SJB Planning)
Item 10:	Gareth Jolly AJ Duncanson David Singh Dr. Hima Vedam Wendy Nash Robert Mayer Rene Holmes	Balmain Leichhardt Summer Hill Summer Hill Ashfield Stanmore Ashfield
Item 13:	Gareth Jolly Sara Arthur David Singh Dr. Hima Vedam Patrick Medley Dr M Josephine Lusk Jeff Angel Liz Locksley AJ Duncanson Rene Holmes	Balmain Ashfield Summer Hill Summer Hill Birchgrove Annandale Marrickville Dulwich Hill Leichardt Ashfield
Item 17:	Rene Holmes	Ashfield

Council Meeting

8 October 2019

Item No: C1019(1) Item 3

Subject: Sporting Grounds - Fees & Charges

Council at its meeting on 24 September 2019 resolved that the matter be deferred to the meeting to be held on 08 October 2019.

Prepared By: Cathy Edwards-Davis - Group Manager Trees, Parks and Streetscapes

Authorised By: Elizabeth Richardson - Deputy General Manager Assets and Environment

RECOMMENDATION

THAT:

1. Council proceed with the sporting ground fees and charges as advertised with the 2019/2020 budget; and

2. To ensure fairness for individual clubs who may face increased fees, that these be phased over four years.

DISCUSSION

At the Council meeting on the 25 June 2019, the budget for 2019/2020 including fees and charges was considered. It was resolved (in part):

Defer the new fees and charges for sporting grounds pending consultation with the relevant peak sporting associations and that those associations be requested to formally submit a position to officers on how fees can best be harmonised, with the matter to be reported back to an August Council meeting. The existing fees system with standard CPI increase remain in place in the interim;

Draft Proposal

The fees and charges for sporting grounds at the former Councils were substantially different. The draft proposals for 2019/2020, advertised with the budget, sought to harmonise the fees and charges across the Inner West to help ensure equity. It was proposed that there be no net change in overall income to Council (other than a CPI increase). In summary, it was proposed that an hourly rate is utilised. The total income was divided by the total number of hours utilised by the clubs, to determine the hourly rate.

To ensure fairness for individual clubs who may face increased fees, it was proposed to phase the changes in fees and charges over four years. The proposed fees and charges were presented to all sporting clubs at the Sports Forum on the 12 November 2018.

Association & Sporting Clubs Further Engagement

As per the Council resolution, staff met with the Associations on the 11 July 2019. A letter was sent to them on 12 July 2019 outlining the proposed harmonised fees and charges and requesting feedback by the 16 August 2019.

In summary the feedback was:

· Rugby League are opposed to substantial increases at Birchgrove Oval, King Georges Park and Blackmore Oval.

· A soccer club is concerned that they are paying three times the price to utilise grounds in the former Ashfield compared with former Leichhardt.

· Ultimate Frisbee have indicated that they would like the fees to broadly remain unchanged.

· Cricket NSW are opposed to the proposed changes in fees and charges. They have requested that the fees and charges be based on “Intensity of Use” to be fair and equitable as it relates to maintenance and remediation costs. They have also suggested that the fees and charges should be considered in the light of “Membership Base”.

· Three cricket clubs are concerned that they will be paying increased fees under the proposals and they are concerned that it has an unfair impact on cricket. One club suggested an “Intensity of Use” fee.

Sporting Ground Fees & Charges Options

	Option (All options to include CPI increases)	Impact (rates per hour per field)	Positive Outcomes	Negative Outcomes
1	Retain fees of former Councils	· The rate varies between clubs of $9.91 per hour to $42.61. · Some clubs pay $0 for training hours.	· Cost neutral to Council. · Clubs continue to pay the fees and charges they are used to paying	· There is inequity in charges between the three former Council areas.
2	Retain fees of former Councils AND remove cap at former Leichhardt Council	· The rate varies between clubs of $19.56 per hour to $42.61. · Some clubs pay $0 for training hours.	· Greater equity in charges between the three former Council areas. · Additional incentive for clubs in the former Leichhardt area to book only the hours required.	· Additional charges for clubs in the former Leichhardt area.
3	Fees as drafted and advertised with the budget for 2019/2020	· Training without lights $24.20. With lights $32.20. · Games without lights - $30.20. With lights $38.20.	· Cost neutral to Council. · Equity in charges. · Incentives for clubs to book only the hours required.	· Additional charges for some clubs (proposed to be phased over four years).
4	Fees based on “Intensity of Use”	· Lower intensity sports would pay (say) $14.20 to $28.20. · Higher intensity sports would pay (say) $28.40 to $42.40.	· Cost neutral to Council. · The fees charged for lower intensity sport such as cricket would be lower.	· Potentially complicated to administer given the number of sports played in the Inner West. · The fees charged for football codes would be higher.
5	Fees based on “Membership Base” (per participant charge)	· Sports with a low number of participants per field per hour (28) would pay (say) $6.40. · Sports with a high number of participants per field per hour (288) would pay (say) $66.	· Cost neutral to Council.	· Potentially complicated to administer if the number of players varies for the different bookings. · The fees charged for junior sports with more children on the ground would be higher (contrary to Council objectives to encourage participation).
6	The higher fees remain as is and the lower fees are increased gradually to match the higher fees (over say 10 years)	· The rate varies between clubs of $13.18 (in year one) per hour to $42.61. · Clubs who currently pay $0 for training would pay $13.18.	· The clubs who currently pay higher fees are used to paying the higher fees.	· This is complicated to administer. · It will take a substantial period of time for equity in charges between clubs.
7	The Sporting Grounds Allocation Policy is modified such that Associations manage allocations and fees and charges on behalf of the individual clubs. Fees as drafted and advertised with the budget for 2019/2020.	· Training without lights $24.20. With lights $32.20. · Games without lights - $30.20. With lights $38.20.	· Cost neutral to Council. · Equity in charges. · Incentives for clubs to book only the hours required.	· Additional charges for some clubs (proposed to be phased over four years). · The Associations have a greater administrative burden.

Discussion

As anticipated, the clubs which would have lower fees and charges have generally expressed support for the proposals. The clubs which would have higher fees and charges have generally expressed opposition to the proposals.

The sporting grounds are subsidised by Council. That is, the capital, renewal and maintenance costs attributable to the sporting ground assets is higher than the fees and charges which Council charges for the grounds.

The Inner West has low rates of public open space available to the community. The sporting grounds are currently being utilised at an average of 112% of their capacity. That is, they are already being over-utilised. Arguably some sports do have a lesser impact on the turf. However, their use of the limited number of grounds creates an opportunity cost for other sports which clearly cannot utilise the grounds at the same time. A per hourly charge reflects the fairest means to charge for a scarce resource.

Option 7 in the table above would not be suitable for all sports. In the case of soccer however, it is consistent with a submission made by the CDSFA during consultation on the Sporting Grounds Allocation Policy.

Given the above it is recommended that Council proceed with the harmonisation of the sporting ground fees and charges (option 3).

FINANCIAL IMPLICATIONS

The financial implications are outlined in the table above.

ATTACHMENTS

Nil.

Council Meeting

8 October 2019

Item No: C1019(1) Item 4

Subject: Exhibition of Additional Fees and Charges for 2019/20

Council at its meeting on 24 September 2019 resolved that the matter be deferred to the meeting to be held on 08 October 2019.

Prepared By: Erla Ronan - Group Manager Community Services and Culture and Simon Duck - Group Manager Aquatic Services

Authorised By: John Warburton - Deputy General Manager Community and Engagement

RECOMMENDATION

THAT:

1. Council note the Draft Community Services Fees and Charges in Attachment 1 and the Aquatic Facilities fees detailed in this report will be exhibited for a period of 28 days;

2. Council note the guidelines for eligible Aquatic Sporting Clubs;

3. Council resolves to adopt the Fees and Charges subject to no adverse submissions being received during the exhibition period; and

4. Councillors receive a memo with the results of the public exhibition process and a further report to Council if adverse submissions are received.

DISCUSSION

Indoor Venues, Rooms and Community Centres

During consideration of the 2019/20 Budget, Council deferred adoption of fees and charges for indoor venues, rooms and community centres, and other facilities subject to a review of eligibility criteria for subsidies and exemptions. A review of the eligibility criteria for reduced fees and fee waivers has been undertaken. The criteria is published in the Draft Grants and Fee Scales Policy which will be placed on public exhibition with these proposed fee changes.

The following amendments have been made to the fees and charges:

1. Session rates have been introduced at each room, venue, and facility at a rate lower than the hourly rate to accommodate local residents.

2. Bus fee increases have been aligned with CPI.

Marrickville Pavilion

Following the opening of the new Marrickville Library, approval is sought to exhibit the fees for use of the Pavilion, adjacent to the library. The proposed fees are as follows:

RATE PERIOD FEE GST TOTAL

Weekday Hourly Rate (before 5pm) $177.28 $17.72 $195.00

Weekday Hourly Rate (after 5pm) $206.82 $20.68 $227.50

Weekend Hourly Rate $206.82 $20.68 $227.50

Weekday Day Rate (opening – 5pm) $709.10 $70.90 $780.00

Weekday Evening Rate (5pm – close) $827.28 $82.72 $910.00

Weekend Day Rate (opening – 5pm) $827.28 $82.72 $910.00

Weekend Evening Rate (5pm – close) $1034.09 $103.41 $1137.50

Whole Day Rate (opening – close) $1418.18 $141.82 $1560.00

Refundable Bond $1500.00 $0.00 $1500.00

Following the 28 day exhibition, these fees will be brought to Council for inclusion in the annual Fees and Charges schedule.

Lane Hire Fee at Aquatic Facilities

Councillors have received a briefing on 3 September 2019 and advice from staff on the legality of past fee waivers and the need to create new fees for the use of Aquatic Facilities by Aquatic Sporting Clubs. New fees are required to replace the past practices of providing fee waivers to these clubs. New fee categories are proposed for lane hire within the Inner West Council Aquatics Facilities for approved Aquatics Sporting Clubs to be applied form 1 November 2019. Approved Aquatics Sporting Clubs are defined as not for profit community based sporting organisations providing ongoing aquatics sporting activities that enhance community wellbeing for all age groups.

Lane Hire would be subject to availability of the amenities and lanes within the Aquatic Centres as determined by Aquatics Centre Management. Aquatics Sporting Clubs would be required to register each year and provide all appropriate documentation as requested which may include:

· Registration with swimming, water polo or other sporting bodies as appropriate.

· Completion of an annual hire agreement and acceptance of associated terms and conditions.

· Insurance provision as required and outlined in the hire agreement.

· Declarations of compliance with all appropriate governing bodies associated with their sport such as swimming or water polo NSW.

· Annual Child Safety overview by their responsible officer/s declaring how this process is managed within their organisation. This may include reference to working with children checks of officers and volunteers and adherence to standards as required by their governing bodies in relation to the supervision of children.

The proposed new lane fees for approved Aquatic Sporting Clubs in Aquatic Facilities for 2019/20 will be applied from 1 November 2019 and are as follows:-

· 50m lane hire $5 per hour, per lane; and

· Where lane is less than 50m, lane hire $2.50 per hour, per lane.

The proposed lane hire fees supersedes previous fees, waivers and practises by the Inner West Council and former Councils. Council staff have contacted the Aquatic Sporting Clubs to advise of this report and recommendations for new fees.

ATTACHMENTS

1.⇩

Community Services Fees and Charges

Council Meeting

8 October 2019

Item No: C1019(1) Item 7

Subject: Councillor Representation on Committees

Prepared By: Ian Naylor - Manager Civic Governance

Authorised By: Melodie Whiting - Director Corporate Services

SUMMARY

The purpose of this report is to determine Councillor Representation on Council and External Committees until August 2020.

RECOMMENDATION

THAT Council determine Councillor representation on Council and External Committees until August 2020 as detailed in this report.

BACKGROUND

Council may establish Committees to provide advice or exercise decision making functions of the Local Government Act. Councillors can attend these committees as observers or be appointed by Council as members of these committees and exercise voting rights. Councillors may also be appointed to represent Council on external committees. The responsibilities and operation of the external committees are set by the host organisation. Council is required to make appointments until August 2020 as the current appointments cease shortly. Local Government elections will be held in September 2020 and new appointments will be made after the election.

Council Committees

The charters of the following committees or the resolution establishing these committees require formal appointment of Councillors as voting members of these committees.

Name of Committee	Purpose	Meeting Time and Frequency	Reporting Framework	Councillor Representation
Audit, Risk and Improvement Committee	The purpose of the Committee is to provide independent assurance and assistance to Inner West Council in the effective discharge of its responsibilities for financial reporting, risk management, internal controls, governance, improvement and internal and external audit. The Charter of the Committee is shown as Attachment 1.	The committee meets four times a year regularly, plus an optional additional meeting for considering the Annual Financial Statements, with the location rotating between the three Service Centres.	Minutes of the Committee are reported to Council to note.	Two Councillors. Currently, Councillors McKenna OAM and Councillor Steer.
Flood Management Advisory Committee	The Flood Management Advisory Committee assists Council in the preparation of floodplain management studies and plans for the Inner West local government area. The Committee acts as both a focus and forum for the discussion of technical, social, economic and environmental matters, and for the distillation of possibly differing viewpoints on these matters into a management plan. The Charter of the Committee is shown as Attachment 2.	The committee meets at least twice a year at the Petersham Service Centre.	Minutes of the Committee are reported to Council for adoption.	Up to Three Councillors. Currently, Councillors Hesse, Da Cruz and McKenna OAM.
Local Traffic Committee	The Local Traffic Committee is primarily a technical review and advisory committee which considers the technical merits of proposals and ensures that current technical guidelines are considered. It provides recommendations to Council on traffic and parking control matters and on the provision of traffic control facilities and prescribed traffic control devices for which Council has delegated authority. The Committee also advises on traffic matters arising from development applications.	The Committee meets on the 1^st Tuesday of each month at 10am with the Petersham Service Centre.	Minutes of the Committee are reported to Council for adoption.	One Councillor with an alternate Councillor. *The nominated Councillor chairs the Meeting and has voting rights. In their absence, Council’s Group Manager Roads, Traffic & Stormwater or nominee chairs the meeting and has voting rights. Currently, Councillor Macri.
General Manager’s Performance Assessment Panel	To review the performance of the General Manager in liaison with the appointed facilitator.			Five councillors. Currently, the Mayor, Councillor Byrne and Councillors Porteous, Raciti, Stamolis and York.

External Committees

Council is a member of a number of external organisations who have committees to discuss business relevant to their organisation. These organisations have requested representation on these committees by Councillors. Shown below is a summary of each committee and the Councillor representation sought.

Name of Committee

Purpose

Meeting Time and Frequency

Councillor Representation

ClubGrants

The objective of the Committee is to identify priority projects and services within the Inner West area for local registered clubs to consider funding.

Guidelines are silent on Councillor representation.

4-5 meetings/year (meetings held on Tuesdays at 10am)

Guidelines require “Representative/s of the local council” (Clubgrant Guidelines 6.2).

Currently, the Mayor, Councillor Byrne and Councillor McKenna OAM.

Cooks River

Alliance Board

The Cooks River Alliance is a partnership between councils in the Cooks River Catchment – Bayside, Canterbury-Bankstown, Inner West, and Strathfield. The Alliance uses the combined resources, experience, knowledge and skills within the councils and the community to address the complex environmental problems of the Cooks River and its catchment.

Meetings are held quarterly and hosted by rotating member council facilities.

One Councillor and an alternate Councillor.

Currently, the Mayor, Councillor Byrne (Chair of the Board) with Councillor Hesse as the alternate.

Eastern Region

Local

Government

Region of

Aboriginal &

Torres Strait

Islander Forum (ERLGATSIF)

Established in 1998, the Forum aims to address and participate at a regional level in the affairs, events and celebrations that impact our local Aboriginal and Torres Strait Islander communities. The ERLGATSIF is a partnership between six Councils; Bayside, Inner West, Randwick, City of Sydney, Waverley and Woollahra.

Meetings are held on Fridays

bi-monthly (usually on the 3rd Friday of every second month, commencing February) from

2-4pm.

One Councillor

Currently Councillor Da Cruz.

Greenway

Steering

Committee

The GreenWay Steering Committee provides advice on the development and implementation of the GreenWay Program, GreenWay Master Plan and associated action plans. Comprising Inner West and City of Canterbury Bankstown Councillors, resident representatives, GreenWay community groups and council staff, it generally works towards the goal of establishing a multi-purpose urban environmental corridor along the Cooks River to Iron Cove GreenWay.

Meetings are held at least 5 times per year from 4.30 to 6pm and hosted by rotating member council facilities.

Three Councillors.

Currently, Councillor Kiat, Lockie and York.

NSW Public

Libraries Association

The NSW Public Libraries Association is the peak body for public libraries in NSW and advocates on behalf of the library sector to strengthen the public library network.

As required.

One Councillor and an alternate Councillor.

Currently, Councillor Lockie with Councillor Hesse as the alternate.

Parramatta River

Catchment Group

The Parramatta River Catchment Group (PRCG) is a regional organisation of local councils, state agencies and community representatives whose aim is to work together to improve the health of the Parramatta River and its catchment.

Meetings are held quarterly on the 1st Thursday of March, June, September and December, commencing at 5.30pm with the locations rotating between different member agencies.

One Councillor and an alternate Councillor.

Currently, Councillor Drury with Councillor Da Cruz as the alternate.

Southern Sydney Regional Organisation of Councils (SSROC)

SSROC is an association of 10 Sydney councils serving large and diverse communities

that face all the challenges of metropolitan living. SSROC provides a forum for the councils to

undertake resource sharing activities and deal with common issues, particularly those that

cross boundaries.

Meetings are held quarterly, generally 1^st or 3^rd Thursday, 6.00 pm for 6.30 pm start.

Two Councillors – currently the Mayor and Deputy Mayor (per

SSROC requirements), as well as two alternate Councillors.

Currently, the Mayor, Councillor Byrne and Councillor Porteous with Councillors McKenna OAM and Stamolis as alternates.

Sydney Airport

Community

Forum

SACF is the main body for consultation on the Sydney Airport Long Term Operating Plan. The

Forum includes representatives from the community, councils, industry, and State and Federal

Parliaments.

As required

The Mayor (SACF requirement) and an alternate Councillor.

Currently, the Mayor, Councillor Byrne.

Sydney Eastern City Planning Panel

The Sydney Central Planning Panel has responsibility for:

· determining ‘regionally significant’ development applications (DAs) and certain other DAs and modification applications

· acting as the relevant planning authority (RPA) when directed

· undertaking rezoning reviews

· providing advice on other planning and development matters when requested

As required.

2 Council appointed representatives

Ashfield : Monica Wangmann,

Edward Cassidy

Leichardt: Brian McDonald,

Deborah Laidlaw and

Jacinta Reid (Alternate) Marrickville: Sam Iskandar , Victor Macri with

Rosana Tyler (Alternate)

Sydney Coastal

Council Group

The Sydney Coastals Group Inc. (SCCG) was established in 1989 to promote co-ordination between Member Councils on environmental issues relating to the sustainable management of the urban coastal and estuarine environment. The Group consists of 9 Councils adjacent to Sydney marine and estuarine environments and associated waterways.

Meetings are held quarterly on a Saturday and hosted by rotating member council facilities.

2 Councillors and an alternate Councillor.

Currently, Councillors Hesse and Porteous.

ATTACHMENTS

1.⇩	Audit and Risk Improvement Committee Charter
2.⇩	Flood Management Advisory Committee Charter

Ward	Item
Baludarri (Balmain)	Beattie Street and Palmer Street, Balmain - Proposed 'Motor Bike Only' and 'No Parking' Restrictions
Baludarri (Balmain)	Wharf Road, Lilyfield - Temporary Road Closure for Balmain Fun Run 2019
Gulgadya (Leichhardt)	Boomerang Street and Crescent Street, Haberfield - Proposed Intersection Treatment
	Ashfield Street (Lane), Ashfield - Proposed 'No Parking' restrictions
	Upward Street, Leichhardt - Resident Parking Scheme
	Carlisle Street, Leichhardt - Temporary Road Closure for Royal Hotel Inner West Beer festival
	Norton Street Italian Festa 2019 - Temporary Road Closures
	63-65 Pyrmont Bridge Road, Annandale - Additional Information for Modification of Development Consent
	Ramsay Street, Haberfield – Review of Timed Parking
Midjuburi (Marrickville)	Richardsons Crescent & Carrington Road, Marrickville - Request for Pedestrian Crossing Facility
	Petersham Road, Marrickville - Proposed Installation of Statutory 'No Stopping' & 'No Parking' signage between Graham Avenue and Stanley Street
	Renwick Street, Marrickville – Illegal Parking adjacent to Woolworths Carpark driveway
Damun (Stanmore)	Newtown Local Area Traffic Management Strategy
	Church Street, between Carillon Avenue and Rochester Street, Newtown - Temporary Full Road Closure - to dismantle a tower crane at 142 Carillon Avenue
	Fisher Street, Petersham between Regent Street and Audley Street – Temporary Full Road Closure to dismantle tower crane at No. 22
	Australia Street, Eliza Street, Lennox Street & Mary Street, Newtown – Temporary Full Road Closures for Newtown Festival on Sunday 10 November 2019
	Eltham Street, Lewisham – Temporary Full Road Closure to install new sewer main in the roadway on behalf of Sydney Water
Djarrawunang (Ashfield)
Djarrawunang (Ashfield)	Terrace Road / Ness Avenue, Dulwich Hill – Temporary Full Road Closure of Rail Underpass just north of the roundabout at Ewart Street – Sydney Metro (SSJ) early enabling works on T3 Line – notice of change of dates
All Wards	Minor Traffic Facilities

1.⇩	Arts and Culture - Category 1: Individual Artists Grants
2.⇩	Arts and Culture - Category 2: Living Arts Grants
3.⇩	Community History and Heritage Grants
4.⇩	Community Wellbeing Grants
5.⇩	Environment Grants
6.⇩	Recreation Grants
7.⇩	Inner West Council Annual Grants Summary

1.⇨	Parramatta Road Urban Amenity Improvement Program - Public Domain Master Plan (published separately on Council’s website)
2.⇨	PRUAIP - Public Exhibition Outcomes (published separately on Council’s website)

1.⇨	Report to the Inner West Council Local Planning Panel - (published separately on Council’s website)
2.⇨	Council Officer's Planning Proposal - (published separately on Council’s website)
3.⇨	Minutes of the Inner West Council Local Planning Panel 23 July 2019 - (published separately on Council’s website)
4.⇨	Council Officer’s Planning Proposal Assessment Checklist - (published separately on Council’s website)
5.⇨	Proponent's Original Planning Proposal - (published separately on Council’s website)
6.⇨	Proponent's Architectural Concept Plans - (published separately on Council’s website)

1.⇩	IWC Aug19
2.⇩	IWC Economic and Investment Portfolio Commentary Aug 19

1.	Valuation report - 3 Cahill Street, Annandale - Chaloner Valuations - Confidential
2.	Acquisition and budget for 3 Cahill Street Annandale - Confidential