Council Meeting 11 September 2018 |
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Council Meeting 11 September 2018 |
PRECIS |
1 Acknowledgement of Country
2 Apologies
3 Notice of Webcasting
4 Disclosures
of Interest (Section 451 of the Local Government Act
and Council’s Code of Conduct)
5 Moment of Quiet Contemplation
6 Confirmation of Minutes Page
Minutes of 21 August 2018 Extraordinary Council Meeting 5
Minutes of 28 August 2018 Council Meeting 22
7 Mayoral Minutes
Nil at the time of printing.
8 Staff Reports
ITEM Page
C0918(1) Item 1 Election of Deputy Mayor 34
C0918(1) Item 2 Local Democracy - Outcomes of Proposed New Advisory Group Structure Public Exhibition 36
C0918(1) Item 3 Draft Leichhardt Park Aquatic Centre (LPAC) Master Plan 67
C0918(1) Item 4 Draft Marrickville Road (East) Public Domain Master Plan: Feedback from Public Exhibition 278
C0918(1) Item 5 Events in Parks Policy & Events in Parks Guidelines 401
C0918(1) Item 6 Change in parking meter operational hours in the side streets of Leichhardt, Rozelle and Balmain 456
C0918(1) Item 7 Victoria Street, Ashfield - Proposed combined bus stop and pedestrian crossover facility opposite Cardinal Freeman Village 510
C0918(1) Item 8 Street Libraries in the Inner West 521
C0918(1) Item 9 Investment Report as at 30 June 2018 524
C0918(1) Item 10 Status of Legal Proceedings 558
C0918(1) Item 11 Sydenham Green Skate Park opportunities for competitive events and activation 569
C0918(1) Item 12 Post Exhibition Report - Draft Marrickville Local Environmental Plan 2011 Amendment - Sydenham Station Creative Hub 572
C0918(1) Item 13 Planning Proposal,Cyprus Club, 58-76 Stanmore Road, 2-20 Tupper Street and 3-9 Alma Avenue, Stanmore. 610
C0918(1) Item 14 Councillor Expenses and Facilites Policy 922
C0918(1) Item 15 Extraordinary Local Traffic Committee Meeting (13 August 2018) 938
C0918(1) Item 16 Audit, Risk & Improvement Committee Minutes 945
9 Rescission Motions
ITEM Page
C0918(1) Item 17 Notice of Motion to Rescind: C0818(1) Item 11 Greenway Master Plan - 14 August 2018 Council Meeting 958
C0918(1) Item 18 Notice of Motion to Rescind: C0818(2) Item 14 Victoria Road Precinct, Marrickville, Development Control Plan Amendment 960
10 Notices of Motion
ITEM Page
C0918(1) Item 19 Notice of Motion: Tree DCP Mailout 961
C0918(1) Item 20 Notice of Motion: Onsite meeting for Proposed Bunnings Warehouse at Tempe 962
C0918(1) Item 21 Notice of Motion: Single Use Plastics Reduction 963
C0918(1) Item 22 Notice of Motion: Smart Cities 965
C0918(1) Item 23 Notice of Motion: Taking Leichhardt Bus Depot staff parking off the street 967
C0918(1) Item 24 Notice of Motion: Condolence Motion Faye Carroll 968
C0918(1) Item 25 Notice of Motion: Implementing Council's Affordable Housing Policy in the Victoria Rd Precinct 969
C0918(1) Item 26 Notice of Motion: Changes To Operational Noise At The White Bay Cruise Ship Terminal 971
C0918(1) Item 27 Notice of Motion: Bill Posters on Council Property 973
11 Reports with Confidential Information
Reports appearing in this section of the Business Paper are confidential in their entirety or contain confidential information in attachments.
The confidential information has been circulated separately.
ITEM
C0918(1) Item 28 Status of Westconnex Stage 3 proposed compulsory acquisitions
Council Meeting 11 September 2018 |
Minutes of Extraordinary Council Meeting held on 21 August 2018
Meeting commenced at 6.33 pm
Present: |
|
Darcy Byrne Julie Passas Marghanita Da Cruz Mark Drury Lucille McKenna OAM Colin Hesse Sam Iskandar Tom Kiat Pauline Lockie Victor Macri Rochelle Porteous Vittoria Raciti John Stamolis Louise Steer Anna York Elizabeth Richardson |
Mayor Deputy Mayor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor General Manager Deputy General Manager Assets and Environment |
Michael Tzimoulas |
Deputy General Manager Chief Financial and Administration Officer |
John Warburton |
Deputy General Manager Community and Engagement |
Nellette Kettle
Aaron Callaghan Erla Ronan Simon Watts Rad Miladinovic Melodie Whiting David Birds Joe Cavagnino Brooke Martin Ian Naylor Katherine Paixao |
Group Manager Civic and Executive Support, Integration, Customer Service and Business Excellence A/Group Manager Trees, Parks and Sports Fields Group Manager Community Services and Culture Manager Social and Cultural Planning Manager Business Information Services Group Manager Human Resources Group Manager Strategic Planning A/Group Manager Procurement & Fleet Group Manager Properties, Major Building Projects and Facilities Manager Civic and Executive Support Business Paper Coordinator (Minute Taker) |
APOLOGIES: Nil
DISCLOSURES OF INTERESTS: Nil
THAT Council:
1. Receive and note the stocktake of activities across Inner West Council which support cultural groups in our multicultural community;
2. Receive and note a report back on potential additional multicultural initiatives;
3. Endorse the draft Multicultural Policy for public exhibition; 4. Endorse the community engagement plan and the action plan 2018-2020 contained in the report;
5. Amend the draft action plan 2018 - 2020 to include the following:
a. Council will re-establish the community to community relationships listed in point 6 with the inclusion of Maliana in East Timor. These relationship will be initiated after an assessment of the willingness of the other parties to recommence the previous agreements and the capacity for the community links to be reactivated;
b. New criteria for the establishment of new community to community relationships, with a requirement for demonstrated, existing cultural, social links between overseas communities and communities within the Inner West; and
c. Council seek advice from Chinese community organisations about a Chinese city that a relationship can be established with.
6. Write to Multicultural NSW seeking advice about best practice for local government support for ageing culturally and linguistically diverse communities;
7. Assist in establishing a quarterly ethnic community organisations interagency to encourage information sharing and cooperation; and
8. Work with the economic development unit on this policy to harness the multiculturalism within our business communities.
|
Motion Carried For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis, Steer and York Against Motion: Crs Passas and Raciti |
THAT Council:
1. Notes the Grant and Fee Scale Policy public exhibition has concluded and adopts the policy with the following inclusion:
· local disadvantaged groups be considered for greater access of Council venues and town halls.
2. Implement the Grant and Fee Scale Policy from 1 July 2018, and applies to all bookings for Council venues scheduled for use from 1 January 2019.
|
Motion Carried For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York Against Motion: Nil |
Councillor Passas left the Meeting at 7:19 pm.
Councillor Passas returned to the Meeting at 7:30 pm.
Confidential Session
Motion: (Byrne/Passas)
THAT Council move into Confidential session to consider Items of business containing Confidential Information.
Motion Carried
For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York
Against Motion: Nil
Members of the public were asked to leave the Chamber.
Motion: (Byrne/McKenna OAM)
THAT Council return to open session to read out the recommendations from the
Closed Session.
Motion Carried
For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York
Against Motion: Nil
The Mayor read out to the Meeting the recommendation from the Closed Session of
Council.
ADJOURNMENT
7.59pm - The Mayor, Clr Byrne adjourned the meeting for a short recess.
8.10pm– The Mayor, Clr Byrne resumed the meeting.
Councillor Passas retired from the Meeting at 8:31 pm.
Councillor Raciti retired from the Meeting at 8:43 pm.
Motion: (McKenna OAM/Lockie)
THAT the Items 10 and 13 be brought forward and moved en bloc and the recommendations contained in the reports be adopted.
Motion Carried
For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis, Steer and York
Against Motion: Nil
Absent: Crs Passas and Raciti
THAT Council:
1. Note the correspondence provided by Fire and Rescue NSW for development on land at “Balmain Backpackers” – 673 Darling St Rozelle (Attachment 1);
2. Endorse the Councils Officers use of statutory powers (and discretion as appropriate) under the Environmental Planning and Assessment Act 1979 to require upgrades to buildings to the satisfaction of Council's Fire Safety Team in order to:
a. improve the provisions for fire safety at the premises; b. improve the provision of fire safety awareness; c. improve the adequacy of the premises to prevent fire; d. improve the adequate of the premises to suppress fire or prevent the spread of fire, and e. Improve the safety of persons in the event of fire.
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Motion Carried For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis, Steer and York Against Motion: Nil Absent: Crs Passas and Raciti |
THAT:
1. The draft Statement of Business Ethics be placed on public exhibition, with a further report to Council at the completion of the public exhibition process; and
2. The exhibition page contain commentary on significant differences between the proposed IWC Statement of Business Ethics and any of the pre-amalgamation council Statements of Business Ethics.
|
Motion Carried For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis, Steer and York Against Motion: Nil Absent: Crs Passas and Raciti |
THAT:
1. The draft Sustainable Procurement Policy be placed on public exhibition, with a further report to Council at the completion of the public exhibition process; and
2. The exhibition page contain commentary on significant differences between the proposed IWC Sustainable Procurement Policy and any of the pre-amalgamation council Sustainable Procurement Policies.
|
Motion Carried For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis, Steer and York Against Motion: Nil Absent: Crs Passas and Raciti |
THAT:
1. Council delegates authority to the General Manager to enter into an agreement with Service NSW to join the Easy to do Business program; and
2. Any necessary documents be authorised for execution by the General Manager.
|
Motion Carried For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis, Steer and York Against Motion: Nil Absent: Crs Passas and Raciti |
THAT Council include in the Capital Works Program a hedge in Marrickville Park along the frontages of Livingstone Road and Fraser Street to provide a buffer from surrounding streets.
|
Motion Carried For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis, Steer and York Against Motion: Nil Absent: Crs Passas and Raciti |
THAT Council write to the Roads Minister requesting that RMS recommit to granting control of the Lewis Herman Reserve to Council so that it can be utilised for much needed open space.
|
Motion Carried For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis, Steer and York Against Motion: Nil Absent: Crs Passas and Raciti |
Confidential Session
Motion: (Byrne/Porteous)
THAT Council move into Confidential session to consider Items of business containing Confidential Information.
Motion Carried
For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis, Steer and York
Against Motion: Nil
Absent: Crs Passas and Raciti
Members of the public were asked to leave the Chamber.
Motion: (Byrne/Hesse)
THAT Council return to open session to read out the recommendations from the
Closed Session.
Motion Carried
For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis, Steer and York
Against Motion: Nil
Absent: Crs Passas and Raciti
The Mayor read out to the Meeting the recommendation from the Closed Session of
Council.
Reports with Confidential Information
Meeting closed at 10.15pm.
Minutes of Ordinary Council Meeting held on 28 August 2018
Meeting commenced at 6.35pm
Present: |
|
Darcy Byrne Julie Passas Marghanita Da Cruz Mark Drury Lucille McKenna OAM Colin Hesse Sam Iskandar Tom Kiat Pauline Lockie Victor Macri Rochelle Porteous Vittoria Raciti John Stamolis Louise Steer Anna York Elizabeth Richardson |
Mayor Deputy Mayor (6.47pm) Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor (6.49pm) Councillor (6.47pm) Councillor Councillor Councillor General Manager Deputy General Manager Assets and Environment |
Michael Tzimoulas |
Deputy General Manager Chief Financial and Administration Officer |
John Warburton |
Deputy General Manager Community and Engagement |
Nellette Kettle
Ian Naylor Darcie Huisman Wal Petschler Brooke Martin David Birds Laura Stevens Josephine Bennett Joe Strati Aaron Callaghan |
Group Manager Civic and Executive Support, Integration, Customer Service and Business Excellence Manager Civic and Executive Support Business Paper Support Officer (Minute Taker) Group Manager Footpaths, Roads, Traffic and Stormwater Group Manager Properties, Major Building Projects and Facilities Group Manager Strategic Planning Group Manager Communications, Engagement and Events Group Manager Recreation and Aquatics Group Manager Legal Manager Parks Planning and Engagement |
APOLOGIES:
Motion: (Byrne/Da Cruz)
THAT apologies from Clrs Passas, Porteous and Raciti for lateness be accepted.
Motion Carried
For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Stamolis, Steer and York
Against Motion: Nil
Absent: Crs Passas, Porteous and Raciti
DISCLOSURES OF INTERESTS:
Nil
CONFIRMATION OF MINUTES
THAT the Minutes of the Council Meeting held on Tuesday, 14 August 2018 be confirmed as a correct record.
Motion Carried For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Stamolis, Steer and York Against Motion: Nil Absent: Crs Passas, Porteous and Raciti |
Councillors Raciti and Passas entered the meeting at 6.47pm.
Councillor Porteous entered the meeting at 6.49pm.
THAT: 1. Council note the receipt of correspondence from NSW AFL and Newtown Jets confirming their incorporated Not for Profit status; 2. Council note that given this confirmation there is no obstacle to entering into negotiations directly with Newtown Jets and NSW AFL to determine long term tenure for both entities, as is required for them to secure capital and grant contributions to the Henson Park upgrade project; 3. Council commit to the necessary improvements required to make the Henson Park playing surface of an elite standard, noting that this may require the installation of a new irrigation system as well as resurfacing of the ground; 4. Allocate funds from the Marrickville Hospital site VPA to cover costs of improvements to the playing surface that are not met by the grant; 5. Details of the leasing arrangements, including ground maintenance costs, and content of elite sport be determined through future negotiations, pending the approval of the grant application; 6. That Council commit to expending funds from the Marrickville Hospital VPA exclusively in the former Marrickville local government area and that a further report be brought to Council identifying potential projects which the funds could be allocated to; 7. That Council report back within 30 days on items 3, 4, 5 & 6, in particular to the costs in these items and to identify which funds the costs will come from; and 8. That Council receive a report on synthetic surfaces at Steel and Mackey Parks in Marrickville.
Motion Carried For Motion: Crs Byrne, Drury, Hesse, Iskandar, Lockie, Macri, McKenna OAM, Passas, Raciti, Stamolis, Steer and York Against Motion: Crs Da Cruz, Kiat and Porteous |
|
That the registered speakers be brought forward and they all speak before debate on agenda items.
Motion Carried For Motion: Crs Byrne, Drury, Iskandar, Macri, McKenna OAM, Passas, Raciti and York Against Motion: Crs Da Cruz, Hesse, Kiat, Lockie, Porteous, Stamolis and Steer |
|
THAT Standing orders be resumed.
Motion Carried For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York Against Motion: Nil |
Suspension Of Standing Orders
|
Motion: (Porteous/Hesse)
That standing orders be suspended to bring forward 5, 6, 10, 13 14, 15 and 21.
Motion Carried For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Porteous, Stamolis, Steer and York Against Motion: Crs Passas and Raciti |
C0818(3) Item 5 Funding Proposals for Balmain Public Square Heritage Project |
THAT Council:
a) Further note that the heritage renovation of Dawn Fraser Pool is the highest priority heritage project in the Balmain Ward and that the cost of urgent and essential works to keep the Pool safe and operational are approximately $6.7 million;
Motion Lost For Motion: Crs Byrne, Drury, Iskandar, McKenna OAM, Raciti and York Against Motion: Crs Da Cruz, Hesse, Kiat, Lockie, Macri, Passas, Porteous, Stamolis and Steer |
THAT:
Motion Carried For Motion: Crs Da Cruz, Hesse, Kiat, Lockie, Macri, Passas, Porteous, Stamolis and Steer Against Motion: Crs Byrne, Drury, Iskandar, McKenna OAM, Raciti and York
|
Councillor Passas left the meeting at 8.35pm.
Councillor Passas returned to the meeting at 9.03pm.
Motion Lost For Motion: Crs Da Cruz, Hesse, Kiat, Lockie, Porteous, Stamolis and Steer Against Motion: Crs Byrne, Drury, Iskandar, Macri, McKenna OAM, Passas, Raciti and York |
ADJOURNMENT
10.03pm - The Mayor, Clr Byrne adjourned the meeting for a short recess.
10.16pm– The Mayor, Clr Byrne resumed the meeting.
Resumption Of Standing Orders
Motion: (Byrne/Da Cruz)
THAT standing orders be resumed.
Motion Carried
For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York
Against Motion: Nil
Motion: (Byrne/Stamolis)
THAT the Items 17 and 19 be brought forward and moved en bloc and the recommendations contained in the reports be adopted.
Motion Carried
For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York
Against Motion: Nil
THAT the report be received and noted.
Motion Carried For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York Against Motion: Nil
|
THAT Council:
1. Endorse the provision of support to Petersham and Ashfield RSLs for their ANZAC Day events, including fee waivers for venue hire, assistance with road closures and communications support; and
2. Endorse the provision of support to Petersham and Ashfield RSLs for their Remembrance Day events, including fee waivers for venue hire and communications support.
Motion Carried For Motion: Crs Byrne, Da Cruz, Drury, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis and York Against Motion: Crs Hesse and Steer |
THAT:
Motion Carried For Motion: Crs Byrne, Da Cruz, Drury, Hesse, Iskandar, Kiat, Lockie, Macri, McKenna OAM, Passas, Porteous, Raciti, Stamolis, Steer and York Against Motion: Nil |
Meeting closed at 11.00pm
The following items will be considered at the next Ordinary Council Meeting on 11 September 2018; 4, 7, 8, 9, 11, 12, 16, 18, 20 and 22.
Public Speakers:
Item #
|
Speaker |
Suburb |
Item 5: |
Fergus Fricke Michele Hacking |
Birchgrove Rozelle |
Item 6: |
3. Warwick Mayer 4. Bronwyn Smith |
Birchgrove Balmain |
Item 10: |
Kathy O'Donnell Cathie Edlington John Lozano |
Annandale Annandale Haberfield |
Item 13: |
Carolyn Ridley |
Dulwich Hill |
Item 14: |
David Tierney Veronica Mayson Sean Macken |
Marrickville Marrickville Newtown |
Item 15: |
Alexander Catania |
Dulwich Hill |
Item 21: |
Michele Hacking |
Rozelle |
Item 23: |
Stuart McCarthy |
Marrickville |
Council Meeting 11 September 2018 |
Subject: Election of Deputy Mayor
Prepared By: Ian Naylor - Manager Civic and Executive Support
Authorised By: Nellette Kettle - Group Manager Integration Customer Service & Business Excellence
SUMMARY The purpose of this report is to outline the procedures for the election of the Deputy Mayor. |
RECOMMENDATION
THAT Council determine the method for voting and conduct the election of the Deputy Mayor.
|
BACKGROUND
In August 2016, the State Government passed and gazetted a number of changes to the Local Government Act. One of these changes was the term of the Mayor (Section 230 of the Act). The term of the Mayor is now to be for two years. However, with a council election due in September 2020, the second Mayoral term of this Council will only be for 12 months.
Council resolved on 21 September 2017 that the term of the Deputy Mayor is to be 12 months. Council is required to conduct an election for the position of Deputy Mayor for the next 12 months.
PROCEDURES FOR DEPUTY MAYORAL ELECTION
1. The election will be conducted under the provisions of the Local Government Act and Regulations. It is necessary for the Council to determine the method of voting to be used for the election of Deputy Mayor.
Under paragraph three of the Regulations it states:
2. If only one Councillor is nominated that Councillor is elected.
3. If more than one Councillor is nominated, Council is to resolve whether the
election is to proceed by;
a) preferential ballot
b) ordinary ballot
c) open voting
Traditionally, councils conduct elections for the Deputy Mayor by open voting. If Council decided to conduct the election by preferential or ordinary ballot, then the General Manager will conduct the election as outlined in the Regulations below.
4. Council determines the method of voting.
5. General Manager calls for nominations for Deputy Mayor.
a) A Councillor may be nominated without notice for election as Deputy Mayor.
b) The nomination is to be made in writing by 2 or more Councillors (one of
whom may be the nominee). The nomination is not valid unless the
nominee has indicated consent to the nomination in writing.
c) The nomination to be delivered or sent to the Returning Officer (General
Manager) prior to the commencement of the Meeting.
d) The Returning Officer (General Manager) is to announce the names of the
nominees at the meeting.
e) If only two nominations are received, then voting is conducted as resolved and the Returning Officer declares the winner. If voting is tied, the one elected is to be chosen by lot.
f) If more than two nominations, voting is conducted as resolved and the Returning Officer eliminates the person with the smallest number of votes until there is a winner. If voting is tied, the one elected is to be chosen by lot.
FINANCIAL IMPLICATIONS
The Deputy Mayor’s allowance of $10,000 is paid from the Mayoral allowance, which is provided for in the annual budget.
OTHER STAFF COMMENTS
Nil.
PUBLIC CONSULTATION
Not applicable.
CONCLUSION
The term of the current Deputy Mayor expires in September 2018. Council is required to elect a new Deputy Mayor for the ensuing twelve month period.
Council Meeting 11 September 2018 |
Subject: Local Democracy - Outcomes of Proposed New Advisory Group Structure Public Exhibition
Prepared By: Prue Foreman - Engagement Manager
Authorised By: Laura Stevens - Group Manager Communications, Engagement and Events
SUMMARY Council at its meeting in May 2018 (C0518 Item 16) resolved to publicly exhibit a new advisory committees and groups’ structure; and requested a report back on exhibition outcomes and cost of the structure.
Council also requested a review of pre-amalgamation facilities committees; and information on regular Your Say Inner West/Council information and outreach street stalls. The report also contains further detail about the small grants program to support community-led, independent resident groups.
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RECOMMENDATION
THAT Council:
1. Receive and note the public exhibition outcomes of the proposed local democracy advisory committees and groups’ structure;
2. Adopt the amended local democracy advisory committees and groups’ structure as outlined in the report and endorse recruitment to commence;
3. Receive and note information about pre-amalgamation facilities committees and plans to engage the Inner West community about facilities over the next two-three years;
4. Receive and note information about Your Say Inner West outreach stalls; and
5. Adopt the proposed Residents’ Association Small Grants Program, funded from the Community Wellbeing Grants program to a maximum allocation of $7,500, reviewed within one year.
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BACKGROUND
Contents:
1. Public exhibition outcomes – proposed local democracy advisory committees and groups’ structure
2. Amended advisory group structure resulting from public exhibition
3. Pre-amalgamation facilities committees
4. Your Say Inner West outreach stalls
5. Resident Associations Small Grants Program
1. Public exhibition outcomes – proposed local democracy advisory committees and groups’ structure
Council at its meeting in May 2018 (C0518 Item 16) resolved to publicly exhibit the local democracy advisory committees and groups' structure and the estimated cost. The public exhibition took place from 29 June to 29 July 2018.
Along with the structure proposed by Council, a potential arts and culture advisory committee identified during internal engagement was exhibited. The proposed structure of 18 advisory committees, working groups and a business forum was estimated to cost approximately $120,000 per annum, consisting mainly of staff time.
The exhibition was promoted through:
· Your Say Inner West project page and e-news
· Council column Inner West Courier
· Social media
· Media release
· Emails to Strategic Reference Group members
· Rates newsletter to all ratepayers
· Council news – winter edition
Examples of the promotion are attached (Attachment 1: Promotion of public exhibition)
In total, 242 people visited the Your Say Inner West project page Local Democracy – new advisory groups. Of these, 45 people responded to the survey. The results were:
Overwhelmingly, respondents supported the new structure.
Q2 – Comments
There were 37 responses to this question. The key themes were:
· General support for the new structure (13)
· Suggestions for new groups. Topics: NSW Government projects (1), finance (1), parks and roads (1), women’s (2), education (1), community wellbeing (1), development impacts (1), sports clubs and recreation (1), precinct committees (2)
· Number of groups: too many (2), good that number has increased (1)
· Number of meetings: too many (1), not enough (1)
· Collaboration: supported (2)
Comments in full are attached with the officer response (Attachment 2: Public exhibition: community comments and Council officer response).
Two thirds of respondents have previously been members of at least one of the councils’ advisory groups.
Q4 – Of which group have you been a member?
There was a wide range of answers to this question. Many respondents have participated in advisory groups both before and after amalgamation. Comments in full are attached (Attachment 2: Public exhibition: community comments and Council officer response).
Two thirds of respondents were very or extremely likely to apply for membership of the new groups.
Q6-8 requested name and email addresses so Council can report back to participants on the decision. This information is kept confidential.
Survey participants came from across the LGA; the highest number was from Dulwich Hill (9).
Internal engagement
Staff including Group Managers and SRG facilitators recommended the formation of an additional Arts and Culture Advisory Committee. The Group Manager Community Services and Culture recommended amending Social Inclusion to Social Strategy Advisory Committee due to the formation of new advisory committees/working groups focused on areas previously covered by Social Inclusion (Access, Multicultural, Seniors – as well as the existing LGBTIQ+ working group).
The Group Manager Community Services and Culture recommended that the Safety Committee proposed in the Council resolution change to a Safety Working Group, to enable more focus on project work. The Safety Working Group will collaborate with the twice-yearly Community Safety Forum recently resolved by Council (C0718 Item 1).
Community and Culture also proposed categorising some groups for which their service unit is responsible as either advisory committees with a strategic focus, or working groups with a capacity building focus. Further detail is available in an attached concept paper (Attachment 3: Concept Paper – Community Services and Culture advisory committees and working groups).
It is recommended that Council receive and note the results of the public exhibition
2. Amended local democracy advisory committees and groups' structure resulting from public exhibition
Advisory committees, working groups and forums are part of Council’s Community Engagement Framework, helping to strengthen local participatory democracy. Inner West’s advisory committees, have no delegation ie they do not perform a function of Council but aim to provide advice and input to support Council’s decision-making and actions.
Taking into account the results of the public exhibition of the proposed local democracy advisory committees and groups' structure, including internal engagement, it is recommended Council adopt the following amended structure:
ADVISORY COMMITTEES (8)
· Access Advisory Committee
· Arts and Culture Advisory Committee
· Environment Advisory Committee
· Housing and Affordability Advisory Committee
· Multicultural Advisory Committee
· Planning and Heritage Advisory Committee
· Social Strategy Advisory Committee
· Transport Advisory Committee
WORKING GROUPS (9)
· Aboriginal and Torres Strait Islander Working Group
· Bicycle Working Group
· Cooks River Working Group
· LGBTIQ+ Working Group
· Parramatta River Working Group
· Safety Working Group
· Seniors Working Group
· Sydenham to Bankstown Working Group
· Young Leaders Working Group
BUSINESS FORUM (1)
· Quarterly business forum of local Chambers of Commerce and Business Associations
Table: Proposed local democracy advisory committees and groups' structure
The differences in procedures are highlighted below.
IWC local democracy advisory committees and groups’ structure
|
||
Advisory committees |
Working groups |
Business forum |
· Access · Arts and Culture · Environment · Housing and Affordability · Multicultural · Planning and Heritage · Social Strategy · Transport |
· Aboriginal and Torres Strait Islander · Bicycle · Cooks River · LGBTIQ+ · Parramatta River · Safety · Seniors · Sydenham to Bankstown · Young Leaders
|
· Quarterly business forum -consists of representatives of the business chambers /associations across the LGA, the IWC Mayor and General Manager. |
PROCEDURES
· Strategic focus
· Recommendations to Council for decision
· Council may refer items to group for advice by resolution
· Council receives advice / recommendations through bi-monthly Local Democracy report to Council meeting
· Meeting minutes posted on Council's website |
PROCEDURES
· Project/capacity building focus
· Recommendations to Group Manager for decision. May make recommendation with budget implication to Council via Advisory Committee
· Council may
refer items to group for advice by resolution · Council receives advice / recommendations through fortnightly Councillor update email
· Updates posted on Council's website |
PROCEDURES
· Strategic focus
· Advice by resolution
· Council may refer items to forum for advice by resolution
· Council receives advice / updates through bi-monthly Local Democracy report to Council meeting
· Meeting summary posted on Council's website
|
GOVERNANCE
Administration
A Council staff member will administer each advisory committee, working group and business forum including scheduling meetings, taking minutes and recording recommendations as relevant to each group’s Terms of Reference.
Chair
Council encourages community members to chair meetings. Council will provide training on good chairing practice to increase community capacity. In some cases, a Councillor or staff member may chair the advisory committee, working group or business forum.
Councillor membership
Councillors are welcomed members and are encouraged to attend meetings of advisory committees, working groups or forums. Because Councillors are final decision-makers on the elected Council, they are not eligible to propose motions or vote on recommendations at advisory committee meetings; however their knowledge, opinion and input are always welcome.
Media
The Mayor and the General Manager are the designated media spokespeople for Council in accordance with Council’s Media Policy. Advisory committee, working group and business forum members may speak to the media about their own views but must not purport to represent Council.
Meeting schedule
Working groups and advisory committees will meet three or four times per year respectively as required, in agreement with members and Group Managers. Meetings will not be held on Tuesday nights to avoid clashes with Councillor briefings or meetings. The business forum will meet quarterly. Working groups will determine their meeting schedule to align with relevant projects.
Membership
Members will be recruited through an inclusive EOI process. In the event that there are more applications than places, membership will be matched as closely as possible to Council’s community profile in terms of gender, age, language spoken at home, and suburb of residence. A panel of Group Managers or their delegates will determine the applications, so the process is apolitical, against the criteria for each group. Membership is limited to a maximum of 15 per advisory committee with a quorum of 50% + one. People can be members of more than one advisory committee or working group. Some advisory committees will require lived experience in the terms of reference, e.g. Aboriginal and Torres Strait Islander; and Access.
Reporting and transparency
• Council may refer items to advisory committees, working groups and the business forum for advice/recommendation by resolution.
• Advisory committees may make recommendations to the elected Council for decision/action through the bi-monthly Local Democracy report to Council meetings. The report is proposed for the fourth Tuesday Council meeting of March, May, July, September and November (with no report during the end-of-year recess). The report will also include an update on other forms of community engagement.
• Advisory committees, which will have a strategic/capacity building focus, report recommendations to Council.
• Working groups, which have a project focus, report recommendations to the relevant Group Manager for decision/action. Working group updates will be included in the fortnightly Councillor update email.
• Working groups have a channel to recommend budget decisions directly to Council through an advisory committee, e.g. Parramatta and Cooks River working groups could recommend funding proposals to Council through the Environment Committee; alternatively a Councillor could put up a Notice of Motion on behalf of the working group.
• A summary of all meetings will be posted on Council's website.
Review
An interim review of the advisory committees, working groups and business forum will take place after one year of operation and a full review at the end of the Council term. The review will be reported to Council.
Term of membership
The term of membership for advisory committees and working groups will align with the term of the elected Council plus one month. Recruitment for membership will take place after a report to the new elected Council.
Terms of Reference
Terms of Reference for each advisory committee/working group will be developed in collaboration with the members.
It is recommended that Council adopt the above local democracy advisory committees and groups' structure and endorse recruitment to commence.
3. Pre-amalgamation facilities committees
The former councils had four facilities committees. Leichhardt Council had Clontarf Cottage, Annandale Community Centre and Balmain Town Hall Management Committees, and Ashfield had the Pratten Park Advisory Committee, while Marrickville did not have facilities committees.
The Leichhardt facilities committees operated in three of Leichardt’s eight venues: Clontarf Cottage and Balmain Town Hall which are unstaffed venues for hire; and Annandale Neighbourhood Centre which is staffed, providing tenanted space and programs as well as rooms for hire. The committees were administered by a Council officer.
The three management committees comprised interested local residents, some with a long history, particularly Clontarf Cottage where the members had an integral role in fighting against the demolition of the building in the 1980s, mounting a passionate and successful advocacy campaign.
Leichhardt Council reviewed its community facilities in 2011 resulting in improvements to bring governance in line with contemporary practice. Leichhardt Council introduced a centralised booking system for venue hire, managed by staff. Leichhardt Council also adopted a community resourcing policy standardising decisions regarding fee waivers and fee reductions. Prior to the establishment of the centralised booking system and the adoption of a consistent policy, the committees advised on fee scales. Committees also served an important social function for members.
Minutes for the past few years however show that attendance/membership was relatively low and the committees often did not have a quorum for decision making. The committees mainly:
· Received bookings reports
· Submitted maintenance requests to the elected Council
· Under general business, addressed other matters of broader interest to committee members outside the operation of the venue
Ashfield Council had one s355 facilities committee: the Pratten Park Advisory Committee. Comprised of users of Pratten Park, the members were mostly sporting clubs (cricket, soccer and tennis), the bowling club and Thirning Villa tenants. Residents were encouraged but rarely joined.
The committees continued to meet, until they were dissolved upon proclamation of Inner West Council in May 2016.
Statistics below show that there has been little change in the number of hirers since amalgamation, though Council recognises that more can be done to increase community use of venues.
Venue hirers – pre and post amalgamation
Regular groups -Clontarf Cottage 2015
|
Regular groups - Clontarf Cottage 2017
|
Regular groups - Balmain Town Hall & Meeting Room 2015
|
Regular groups -Balmain Town Hall & Meeting Room 2017
|
Balmain Toastmasters Public Speaking Balmain Men's Group Inner West Men’s Group Sydney Scrabblers Restorying Our Lives Sydney Inner West Scrabble Club (BUGS) Meditation with Bhante Sujato Clontarf Cottage Management Committee – |
Balmain Toastmasters Public Speaking Balmain Men's Group Inner West Men’s Group Sydney Scrabblers Writing Workshop
|
Balmain Town Hall The Metropolitan Orchestra Balmain Library - Film Group Author Talks: Library Sunnyfield - HATCH
Hannaford Community Centre Classes – transfer to BTH of 4 x weekly classes for 6 weeks
Balmain Town Hall Meeting Room Balmain Combined Probus Club Rhythm Factory Balmain Mental Health Support Group Balmain Library Knitting Group Balmain Branch ALP Meetings Imago Balmain Town Hall Management
|
Balmain Town Hall The Metropolitan Orchestra Balmain Library – Film Group Author Talks: Library
Balmain Town Hall Meeting Room Balmain Combined Probus Club Rhythm Factory Balmain Mental Health Carers Meeting Balmain Library Knitting Group Balmain Branch ALP Meetings Imago Coderdojo Classes The Metropolitan Orchestra
|
Approx. 28 private events parties booked |
Approx. 26 private events or parties booked
|
Approx. 34 bookings for the Town Hall and 26 for the Meeting Room |
Approx. 43 bookings for the Town Hall and 33 for the Meeting Room |
Other events (Council, community organisation), approx. 12
|
Other events – 6
|
|
|
Inner West Council now owns, manages and maintains 37 properties in the Community Services and Culture portfolio, the scale of which requires effective management and good governance.
Council has addressed contemporary building operation and management in a number of ways:
· Land and Property Strategy to guide use of properties including leases/licences and bookable spaces soon to be considered by Council
· Building maintenance, renewal and upgrades in accordance with Buildings Asset Management Plan adopted June 2018. This includes the 10 year capital works program which is reviewed annually. The program is currently being reviewed based on a major audit of all council buildings undertaken early this year
· New Customer Request System due to launch this year by which community members can lodge maintenance requests online. Community members can currently call Council to lodge maintenance requests
· Annual report on the condition of Council’s key public buildings resolved by Council (C0518 Item 15) with a future report due to Council on investment required for Balmain Town Hall over the next decade
· Parks are planned through 10-year Plans of Management and Master Plans, developed with broad community engagement, and linked to the Long Term Financial Plan and Asset Management Plans
· Centralised booking system to ensure transparency and equity of access
· Draft Grants and Fee Scale Policy which outlines the allocation of grants and fee scales for Council venues and town halls recently publicly exhibited
· Marketing plans in development to promote all Council venues and increase use
Council is committed to involving the community in its decision-making through robust engagement. It has established an LGA-wide Sports Stakeholder Forum for ongoing engagement with sporting clubs and has employed Parks Officers who are a ‘one-stop shop’ to easily log and fix maintenance issues in parks.
Council will engage broadly across the whole community over the next two-three years to develop:
· Community and Cultural Assets Audit (2018/19) – including the 37 venues managed by Council
· Programming and operations review for Community Services and Culture (2018/20)
· Social Infrastructure Strategy 2019/20
Friends of Clontarf Cottage (FCC) formed by the members of the former Clontarf Cottage Management Committee recently contacted Council regarding a number of items including Council’s intentions regarding future facilities management committees. The FCC provided feedback on the public exhibition as follows:
Neither the Advisory or Work Committee structures make provisions for IWC Facilities committees: their mandate from council should include BOTH
a) Local resident direct on-the-ground participation in management and maintenance, monitoring and reporting of maintenance and security issues AND
b) Local resident committee advisory roles in terms of ongoing recommendations for desirable improvements, enhancements, new functions and roles, disability provisions and renovations of council neighbourhood centres and other local facilities.
Facilities committees fit squarely into neither the proposed advisory committee structure nor the Work Committee structure but straddle both.
Our Provisional Recommendations (provisional as we haven't had the opportunity to convene about this IWC draft proposal as yet):
1. we await the arranging of a meeting with the Mayor and our local councillors and former local facilities management committees of IWC, as foreshadowed by the Mayor, regarding these issues.
2. we previously recommended to council, when consulted by the former administrator, that local residents' facilities participatory management committees be formed as sub-committees possibly meeting at least quarterly, of an overall unified IWC Facilities Work and Consultative /Advisory Committee, usually meeting less frequently, at least once annually and/or on an ad hoc basis, and reporting to IWC.
3. That IWC reconsiders and takes corrective action asap to reverse the implied devaluing and wastage of voluntary effort, commitment and goodwill in terms of local facilities committees.
Council did not resolve to publicly exhibit information about facilities committees as Council had requested further information on the previous councils’ facilities committees. Council acknowledges the contribution of the FCC, over many years, both before and after amalgamation. Council values the knowledge and commitment of the members to helping ensure community assets are preserved and enhanced for current and future generations.
Council has committed to undertaking an audit, service review and developing strategies to manage venues and community assets, as listed above. The FCC, along with other passionate and involved community groups and individuals will be invited to deeply engage in this process over the next two-three years.
The FCC has also been introduced to Council’s Community Operations Manager, who will assist in ensuring maintenance requests are followed up, as well as working on the marketing strategy to increase use. Council is also undertaking a feasibility investigation of Clontarf Cottage to inform a decision about toilet improvements in a heritage building context. The results will be available shortly for Council to review.
Given Council’s commitment to contemporary building management methods, robust plans for engaging with the community, and improvements in customer service requests (through the new CRM due for launch this year), as well as the scale of facilities managed by the amalgamated Council, it is not recommended to re-establish any of the former facilities committees at this time. It is proposed that Council review this position after completion of the audit, review and strategy discussed above.
4. Your Say Inner West outreach stalls
Council requested a report on holding a Your Say Inner West/Council outreach stall at main street locations in addition to the stall held at events.
The Your Say Inner West (YSIW) brand is already very strong in the community. This is because it connects the community directly to Council’s decision-making. In accordance with the Community Engagement Framework, all engagements under the YSIW brand articulate clearly why we want the community’s input, how we will use the input, what the decision to be made is, when it will take place, and how we will report back to the community on how their input is used. These elements are all crucial to building and maintaining trust, each resident and each project at a time.
The Engagement team hosts a YSIW stall at Council’s
key events, which is funded and resourced in the current budget. The program
for 2018/19 is:
· Sunday, 26 August 2018 – 11am-3pm – Footprints EcoFestival
· Sunday, 16 September 2018 – 10am-4pm – Dulwich Hill Village Fair
· Sunday, 7 October 2018 – 10am – 4pm – Summer Hill Festival
· Sunday, 21 October 2018 – 10am-5pm – Marrickville Festival
· Sunday, 28 October 2018 –10am - 5pm – Norton Street Festa
· Sunday, 24 February 2019 – 10am-4pm – Carnival of Cultures
· Sunday, 19 May 2019 – 11am-4pm – Celebrate 2044!
Throughout the year, Council also hosts a number of pop-up
YSIW stalls to engage the community in specific projects. Recent stalls have
included:
· Dawn Fraser Baths
· Leichhardt Park Aquatic Centre
· Haberfield Community Facilities upgrade
· Community Strategic Plan
· GreenWay
· Marrickville Golf Course Plan of Management and Master Plan
In all of these stalls, there is a clear purpose and reason for engaging the community. Trust is built. This is because there is a clear line of sight from the community’s input to the elected Council’s decision. This type of engagement increases community satisfaction because the community can see that they are influencing the decisions of Council.
It is imperative that any pop-up YSIW stall continues to build this trust, and importantly, does not take away from trust already built.
It is therefore recommended that Council should continue to hold project-specific YSIW stalls at main street locations in the 2018/19 year at times when there is genuine opportunity for input into key projects – this may include for example, park plans of management, public domain master plans, or strategy development. This can be funded from current budgets.
Should Council decide to expand the YSIW stall, it is proposed to hold five YSIW / Customer Service / marketing outreach stalls (one in each ward) to promote Council’s services and enable service requests to be lodged as well as promoting any current community engagements. This would entail a budget of approximately $4,000 of one-off expenses to establish the stall, $2,000 per stall to cover staff and production of marketing collateral costs, and $2,500/stall letterbox drop to residents – total $26,500. There is no budget for this currently so it would need to be offset from a reduction of service elsewhere.
5. Small grants program for resident associations
Council resolved in May 2018 (C0518) to trial: ‘Support community-led independent resident groups through a small grants program to cover meeting costs such as venue hire.’
A draft small grants program has been prepared for associations who represent local residents on neighbourhood issues and provide opportunities for the local community to come together to discuss what's important to them. The program would fund up to ten small grants of $750 per annum for incorporated resident groups across the LGA. The funding is intended to support resident associations by subsidising their operational costs, for such items as: venue hire for meetings, printing, promotional costs, incorporation fees, etc.
The program would be funded from the existing Community Wellbeing Grants program to a maximum allocation of $7,500. This amount equates to one community wellbeing grant.
The Community Wellbeing Grants Program funding covers a calendar year with the first grants commencing from 1 January 2019. If adopted by Council, promotion of the program would commence immediately, administered by the Community Services and Culture team with input from the Engagement team. Draft guidelines for the proposed Resident Association Small Grants Program are appended to the report.
The draft guidelines are attached (Attachment 4: Draft Guidelines – proposed Residents’ Association Small Grants Program).
It is recommended Council adopt the proposed small grants program and review within one year.
Council will also support community groups by establishing a page to promote them on the corporate website.
FINANCIAL IMPLICATIONS
The proposed structure of 18 advisory committees, working groups and a business forum was estimated to cost approximately $120,000 per annum, consisting mainly of staff time.
Should Council decide to expand the YSIW stall, it is proposed to hold five YSIW/Customer Service/marketing outreach stalls (one in each ward) to promote Council’s services and enable service requests to be lodged as well as promoting any current community engagements. This would entail a budget of approximately $4,000 of one-off expenses to establish the stall, $2,000 per stall to cover staff and production of marketing collateral costs, and $2,500/stall letterbox drop to residents – total $26,500. There is no budget for this currently so it would need to be offset from a reduction of service elsewhere.
The proposed Residents’ Association Small Grants Program would be funded from the Community Wellbeing Grants program to a maximum allocation of $7,500, reviewed within one year.
OTHER STAFF COMMENTS
Staff and Group Managers from all relevant service units were engaged in the development of this report.
PUBLIC CONSULTATION
The public exhibition of the proposed local democracy advisory committees and groups' structure is outlined in detail in the report above.
CONCLUSION
The advisory committees, working groups and forums will demonstrate Council’s commitment to involving the community in its decision-making and enhance Council’s Community Engagement Framework. The Residents’ Association Small Grants Program will support community-led independent resident groups as resolved previously by Council.
1.⇩ |
Promotion of public exhibition |
2.⇩ |
Public exhibition: community comments and Council officer response |
3.⇩ |
Concept Paper – Community Services and Culture advisory committees and working groups |
4.⇩ |
Draft Guidelines – proposed Residents’ Association Small Grants Program |
Council Meeting 11 September 2018 |
Subject: Draft Leichhardt Park Aquatic Centre (LPAC) Master Plan
Prepared By: David Petrie - Coordinator Public Domain Planning
Authorised By: Josephine Bennett - Group Manager Recreation and Aquatics
SUMMARY This report is seeking Council’s endorsement to place the draft Leichhardt Park Aquatic Centre (LPAC) Master Plan on public exhibition. |
RECOMMENDATION
THAT:
1. The draft master plan for Leichhardt Park Aquatic Centre (ATTACHMENT 1) be placed on public exhibition for a period of 28 days and submissions be received for a further 14 days; and
2. The results of the public exhibition and community engagement process be presented to Council recommending further action.
|
BACKGROUND
The Leichhardt Park Aquatic Centre (LPAC) was originally developed in 1960 and while the main 50m pool has not been upgraded, the Centre has received partial upgrades in 2008 and 2016. The last master plan for the Centre was developed in 2005 and Leichhardt Council had determined that it no longer reflected the needs of Council and the community. Consequently, Leichhardt Council engaged Otium Planning Group in 2016 to undertake the development of a new master plan in 5 stages, the first being community engagement. Following the merger in 2016 and change in scope of aquatic facilities across the LGA, Inner West Council concluded arrangement with Otium in early 2017 at the end of Stage 1 and brought the master plan in-house to be undertaken by specialist staff.
Project Scope
The scope of the master plan has included a review of all LPAC facilities and the context in which they are located. Specific elements of the scope include:
· The existing LPAC building including gym, cycle studios and associated fitness areas
· Layout of the administration areas, entry and cafe
· Pool facilities including the program pool 1, program pool 2, diving pool (program pool 3) and 50m lap pool
· Existing turf and recreation areas
· Seating and shade opportunities
· Access pathways and circulation to the facility from nearby streets and Leichhardt Park and internally within LPAC
· A review of car parking, access to the Bay Run, and access for maintenance vehicles to and from the site
· Public domain elements that impact the design and construction of these listed elements
Aquatic Facilities across the Inner West
The Inner West is well serviced with aquatic facilities and Council operates the following centres:
· Annette Kellerman Aquatic Centre, Enmore
· Ashfield Swimming Pool, Ashfield
· Dawn Fraser Baths, Balmain
· Fanny Durack Pool, Petersham
· Leichhardt Park Aquatic Centre, Leichhardt
At least 37% of the people consulted during the development of the draft Recreation Needs Study - A Healthier Inner West, visit an aquatic facility weekly. Aquatics facilities form part of a diverse range of recreational opportunities that respond to the modern demands of Australian communities. These facilities provide services which promote health and fitness, water safety skills and confidence, and community. They are a place for competition and play; as well places to seek relief from the summer heat. Each of Inner West’s aquatic facilities has a different offering for the community and they work together to fulfill the Inner West community’s aquatic recreation needs.
The draft needs study highlights that while Council already has a high provision of aquatic centres and recommends increasing capacity at existing facilities to meet future population needs, including upgrades at Leichhardt Park Aquatic Centre. The recommendations of the draftr LPAC Master Plan align with and support the recommendations in the draft Recreation Needs Study - A Healthier Inner West.
Asset Condition
In 2011, Leichhardt Council completed the LPAC Lifecycle Cost Analysis report. The scope of this report reviewed structural elements at the Centre including the 50m lap pool, diving pool (program pool 3) and children’s ‘mushroom’ water play pool. The report outlined the following life expectancy of the assets and the current age left has been added for reference:
Asset |
Condition and life expectancy (2011) |
Condition and life expectancy (2018) |
50m lap pool concrete control joints
|
5 years |
2 years past life expectancy |
50m lap pool walls, flood and metallic fittings
|
10 years |
3 years |
Diving pool (Program pool 3) control joints and metallic fittings
|
5 years |
2 years past life expectancy |
Diving pool (program pool 3) walls and floor
|
20 years |
13 years |
Children’s ‘mushroom’ water play pool control joints, metallic finishes gutter and grating |
6 years |
Upgrades complete in 2016
|
Both the 50m lap pool and the diving pool (program pool 3) are past their life expectancy and require construction work to ensure continued usability.
Previous LPAC Upgrades
In 2008 and 2016 the former Leichhardt Council completed works to program pool 1 and provided a new gym facility. The scope of these projects works included:
· Cardio and weights area
· Two new group fitness studios
· Change room facilities
· Gym area administration offices
· New pathway connections
· New enclosure to the existing program and spa pools
· Refurbished pool concourses
· Re-tiling of program pool, children’s ‘mushroom’ pool and spa pool, and upgrade of spa pool water feature
· New separate water efficient pool filtration to program pool, spa pool and leisure pool to enhance water quality
· New reconfigured female, male and unisex accessible change spaces – separated from existing change areas
· Refurbishment of existing male, female and accessible change rooms, including new finishes and fixtures.
Works in 2008 and 2016 did not address items relating to the asset condition of the 50m lap pool or the diving pool (program pool 3).
Master Plan Process
Staff worked collaboratively with Council stakeholders and the community to develop a new master plan for LPAC. Detailed site analysis reviewed site history, zoning, stormwater and drainage design, active transport connections, pathway and access networks, existing trees, existing parking, indigenous vegetation types, biodiversity and revegetation strategies, park furniture. The combination of site analysis and stakeholder input produced opportunities and constraints that were used to establish the master plan design strategies. The strategies were costed to understand financial implications of proposed upgrades and the integrated into Council forward capital budget.
Master Plan Report Structure
The draft master plan document comprises the following sections:
1. Project context: This section provides an introduction and background to the project including reference to existing Council policies, project objectives and project methodology.
2. Site Analysis: The physical characteristics of the site area and its context are described with analysis in plan, text and images. The focus is on the physical site, but also includes site and cultural history, sense of place and meaning to the community.
3. Community Engagement: This section provides an overview of the community engagement process and the feedback provided by the community.
4. Design Principles: Each of the overarching project design principles have been described.
5. Precinct Planning: Design outcomes for the Leichhardt Park recreation precinct are outlined to better connect existing facilities.
6. Master Plan: The master plan provides an overview of all proposed strategies to improve the experience of LPAC for staff and the community. The master plan section has each of the design layers included for extra detail, as well as zoned in plans for each of the precincts of work.
7. Project Costs and Implementation: This section outlines an opinion of probable costs for the project and articulates potential staging based on asset condition and community requests. The basis of the opinion of costs is included to understand scope and exclusions.
Proposed Improvements
The draft master plan proposes strategies that aim to improve the user experience at LPAC, while retaining items that staff the community enjoy. Some of the master plan strategies include:
· New nature based recreation zone with water play, toddler water play and water jet area. The proposed design is integrated into the foreshore setting of trees and vegetation
· Refurbished existing building (lower terrace) with community function room and hire space with outdoor seating and harbour views
· Picnic areas with BBQs, picnic settings and turf recreation spaces
· New unisex family change rooms
· New 50m, 10 lane lap pool with movable boom
· Refurbished diving pool and tower
· Enclosing of the ‘mushroom’ children’s water play pool area with new operable roof and sliding doors – so the facilities can be used in winter as a closed area and opened for fresh air and breezes in summer
· Refurbished Program Pool 2 with new hand rails and ventilation
· Provision of spectator seating overlooking the 50m lap pool, improved shade structures, outdoor showers and new planting
· Co-location the male and female pool change rooms, toilets and showers.
· Co-location of the fitness studios
· Relocated cafe with expanded outdoor covered seating area
· Relocated crèche, reception area and administration rooms
· Renovated entry design with new landscaping and arrival sequence
FINANCIAL IMPLICATIONS
The master plans costs have been estimated to total $15,715,270 including a 15% design budget and 20% contingency. The plans have been developed to be implemented in stages as funding becomes available. The cost breakdown of each stage and the associated costs includes:
Area of LPAC / Master Plan Strategy |
Amount |
Updated reception area |
$ 408,375.00 |
New administration area and meeting room fit out |
$ 221,751.00 |
Refurbish existing building, lower terrace |
$ 436,846.50 |
Recreation area and water play |
$ 4,143,947.85 |
Family change and spectator seating |
$ 1,200,555.00 |
Swimming pool upgrades (including new 50m lap pool) |
$ 7,314,443.37 |
Building and dry fitness upgrades |
$ 1,989,270.90 |
TOTAL (Excluding GST) |
$15,715,189.62 |
The master plan has been integrated into the forward capital works budget. The forward capital works budget has allowed for $5,527,700 over the following financial years:
Financial Year |
Amount |
2019/2020 |
$ 300,000.00 |
2020/2021 |
$2,808,400.00 |
2021/2022 |
$2,419,300.00 |
TOTAL |
$5,527,700.00 |
OTHER STAFF COMMENTS
The development of the master plan has been a highly collaborative process with input from all disciplines across Council including LPAC staff. Regular meetings with LPAC and Council staff has meant the development of the proposal strategies have strong ownership across Council. The internal stakeholders from across Council included representatives from:
· Development Assessment and Regulatory Service
· Trees, Parks and Sportfields
· Environment and Sustainability
· Roads and Stormwater
· Major Building Projects and Facilities
· Finance
· Strategic Planning
· Library and History Services
· Recreation and Aquatics, including LPAC staff
· Community Services and Culture
· Communications, Engagement and Events
PUBLIC CONSULTATION
During January and February 2018, staff undertook community engagement on the current use and future vision for the Leichhardt Park Aquatic Centre. The community engagement built on the previous engagement conducted by the former Leichhardt Council through Otium Planning Group.
The engagement included interactive sessions and an online survey at Inner West Council ‘Your Say Inner West’ website. During the five week engagement period, the online website received 1,220 visits with 428 surveys completed. The engagement sessions also received input from respondents who completed 146 paper surveys, interactive activities and had lengthy discussions with Council staff.
The scope of the engagement included feedback on the facility including:
· Pools (50m lap pool, driving pool, program pools)
· Gym (including change rooms)
· Group fitness facilities
· Café
· Crèche
· Entry and administration areas
· Open space and recreation areas
· Pathways and circulation
· Shade
· Seating
The scope of the engagement included questions relating to the pedestrian and bicycle connections to nearby parks and residential areas including the Bay Run and Leichhardt Park.
The feedback highlighted:
· The majority of those that attend the centre like the character, however the existing facilities, including shade, seating, and recreational spaces within the centre could be improved;
· Generally respondents noted that the facility met their fitness and recreation needs, however the 50m Olympic swimming pool was at capacity and the program pool and hydrotherapy pool required upgrading to the ventilation systems;
· Respondents liked the diving pool for deep water aqua, but also for nostalgic purposes;
· The gym and group fitness facilities generally met the needs of the user. However there was some concern about the maintenance of change room facilities;
· Respondents noted that the car park was at capacity, and that the closing of the car park during events was an inconvenience;
· Many respondents requested upgrades to the car park to remove pot holes and provide for additional parking spots; and
· Many requested more shade options, additional informal recreation areas, additional water play areas and more recreation options for children.
The full summary of the community engagement including the process and the feedback received from the community is included as ATTACHMENT 1.
Public Exhibition
Public exhibition is proposed as the next phase of the master planning process. Public exhibition will allow the community and stakeholders a further chance to input on the draft master plan to ensure the proposed strategies meet community requests.
The public exhibition period will be for a period of 28 days from Friday 31 August 2018 until Friday 28 September 2018. All submissions will be reviewed with feedback integrated in an updated master plan. The feedback will be presented back to Council in a schedule for transparency, along with the final draft master plan. The public exhibition will be advertised via the Inner West Courier, the Your Say Inner West website, Facebook posts and Twitter.
CONCLUSION
The master plan development has followed a highly collaborative process and has established values consistent with the view of the local community, LPAC staff and stakeholders. To ensure the plans meet the needs of community it is now appropriate for the community to again have the opportunity for input through the public exhibition process.
1.⇩ |
Draft Leichhardt Park Aquatic Centre (LPAC) Master Plan |
2.⇩ |
Leichhardt Park Aquatic Centre (LPAC) Community Engagement Report |
Council Meeting 11 September 2018 |
Subject: Draft Marrickville Road (East) Public Domain Master Plan: Feedback from Public Exhibition
Prepared By: David Petrie - Coordinator Public Domain Planning
Authorised By: Josephine Bennett - Group Manager Recreation and Aquatics
SUMMARY The Draft Marrickville Road (East) Public Domain Master Plan was on public exhibition from 15 May 2018 to 26 June 2018. The plans received more than 94% approval from the community. Minor changes were requested during the exhibition period and these have been included in the revised plan to better meet community needs. This report provides an overview of the revised plan, the design process and the feedback received from the community. This report is seeking Council’s endorsement of the master plan so the plans can inform future streetscape improvements along Marrickville Road (East). |
RECOMMENDATION
THAT:
1. The report be received and noted;
2. Council adopts the draft Marrickville Road (East) Public Domain Master Plan (ATTACHMENT 1);
3. All residents and stakeholders who made submissions during the public exhibition period be notified of Council’s determination; and
4. The master plan be used to inform future capital streetscape upgrades along Marrickville Road (East).
|
BACKGROUND
The Public Domain Planning team has engaged across Council, with the community, businesses and State Government Agencies to develop an integrated public domain master plan for Marrickville Road (East).
The draft plan was endorsed for public exhibition at the 8 May 2018 Council meeting. The minutes from the meeting note that:
1. The draft public domain master plan for Marrickville Road East (ATTACHMENT 1) be placed on public exhibition for a period of 28 days and submissions be received for a further 14 days; and
2. The results of the public exhibition and community engagement process are presented to Council recommending further action.
The plan was on exhibition for six weeks; comprised of 28 days and a further 14 days for submissions to be received. During the exhibition period much support was received (94%) from the community, and comments received have informed a revision of the plan to ensure the it better reflects the community’s vision for the street.
Project Scope
The scope of the project includes the public domain elements along Marrickville Road from Meeks Road to the intersection with Railway Parade. The project extends along Railway Parade from Marrickville Road to Gleeson Avenue at the Sydenham Railway Station. The project scope reviews the road intersections with Lower Railway Parade, Buckley Street, Barclay Street, Sydney Street, Gerald Street, and access into Fraser Park. The public domain elements contained in the master plan include:
· Pedestrian pavements
· Pedestrian furniture including seating, rubbish bins, and bollards
· Bicycle infrastructure including cycle lanes
· Street cross sections including travel lanes, kerb alignment and parking
· Kerb blisters
· Rain-gardens and other planting locations
· Street tree locations
· Pedestrian and feature lighting
· Public art strategies
Adjacent Public Domain Projects
The scope from Marrickville Road heading west from Meeks Road is included within the Marrickville Town Centre Public Domain Master Plan. This project is still in the development phases and requires further staff collaboration and input from stakeholders before it is reported to Council by the end of the 2018.
Master Plan Process
Public Domain Planning team developed the public domain master plan by working collaboratively with Council stakeholders, businesses, the community and State Government agencies to produce an integrated public domain plan. Detailed site analysis reviewed site history, existing and proposed zoning, stormwater and drainage design, active transport options, pavement design and quality, street trees, overhead electrical infrastructure, road ownership, (large) vehicle turning requirements, urban heat island, bicycle infrastructure options, pedestrian connections and road crossings, pedestrian furniture and public art opportunities. The combination of site analysis and stakeholder input produced opportunities and constraints that were used to establish the master plan design strategies. The strategies were costed to understand financial implications of proposed upgrades and the integrated into Council forward capital budget.
Master Plan Proposals
The draft master plan aims to deliver a pedestrian and cyclist environment that is safe, pleasant and enjoyable to use. The plans promote active transport and a better link between the Marrickville Town Centre and the Sydenham Railway Station. Specific strategies to deliver this aim includes:
· Install new furniture elements including pedestrian seats, drink fountains, rubbish bins and bicycle racks;
· Provide pedestrian priority threshold treatments to pedestrian crossings at road intersections;
· Provide an additional north-south pedestrian crossing point along Marrickville Road (East);
· Provide kerb blister enlargements at street intersections with rain-gardens in the planting areas. The kerb alignment has been designed to facilitate turning circles for 19m rigid vehicles and any new planting to be low to maintain required sightlines at intersections;
· New pedestrian pavements of concrete with two different textures (broom finished and shot-blast, sandblast or saw cut finishes);
· Provide a separated bicycle lane along Marrickville Road, connecting with the regional routes to the west (Meeks Road), north (along Sydney Street and Railway Avenue);
· Retain key existing tree specimens;
· Replace low quality trees with new advanced trees appropriate for their location (i.e. lower spreading tree canopies below overhead electrical infrastructure; and tall and large canopies where space allows);
· All tree plantings to have expanded tree pits or structural soil zones to maximise growing medium for trees;
· New pedestrian lighting along the street;
· Retain existing bus stop locations;
· Retain existing car parking configuration and business driveway accesses;
· Retain the existing heritage walls along Marrickville Road and Railway Parade; and
· Use the existing wall along Marrickville Road for future public art.
FINANCIAL IMPLICATIONS
The master plan costs have been estimated to total $4,091,118, excluding GST. The master plan has been developed to be implemented in six stages. The cost breakdown associated with the stages includes:
Stage |
Amount |
Stage 1A |
$1,162,017 |
Stage 1B |
$1,931,188 |
Stage 2 |
$ 269,096 |
Stage 3 |
$ 346,134 |
Stage 4 |
$ 324,505 |
Stage 5 |
$ 58,178 |
|
|
Total (Excluding GST) |
$4,091,118 |
The master plan has been integrated into the forward capital works budget. The forward capital works program currently forecasts a budget allocation for the project of $1,795,000 over the following financial years:
Year |
Amount |
2018 / 2019 |
$ 195,000 |
2019 / 2020 |
$ 0 |
2020 / 2021 |
$ 500,000 |
2021 / 2022 |
$ 1,100,000 |
TOTAL |
$ 1,795,000 |
Current budget allocation allows for the implementation of stage 1A and an additional stage to the cost of approximately $450,000. Additional budget would be sought from external funding sources such as grant applications for the additional stages of the master plan.
STAFF COMMENTS
The development of the master plan was a collaborative process with input from all disciplines across Council. The feedback occurred at several times through the development of the plans, and staff comments have been integrated into the plans. The collaborative and iterative process has been helpful in developing multifunctional infrastructure that benefits many users. The internal stakeholders across Council have included representatives from:
· Development Assessment and Regulatory Service
· Trees, Parks and Sport fields
· Environment and Sustainability
· Roads and Stormwater
· Major Building Projects and Facilities
· Finance
· Strategic Planning
· Library and History Services
· Recreation and Aquatics
· Community Services and Culture
· Communications, Engagement and Events
There is support for the master plan from across Council. The plan is spatially locating many disciplines strategies including active transport initiatives, urban tree canopy, water sensitive cities as well as giving design guidance for Roads and Stormwater for the design of the streetscape outcomes. Roads and stormwater are ready to proceed with the next design phase for stage 1A with budget allocations for the 2018/2019 for detail design.
PREVIOUS COMMUNITY AND STAKEHOLDER ENGAGEMENT
During February and March 2017 Council undertook community engagement with residents and businesses in Marrickville and Sydenham. Information was disseminated to the community via a number of means including Inner West Courier, email, Council website and a letter box mail out. A total of 1440 residents and businesses received the letter box mail out, centred on the nearby streets extending north to Sydenham Road and west to Illawarra Road. All advertising material provided details for the Inner West Council ‘Your Say Inner West’ website. The site contained information outlining key dates, an overview of the project and a link to an online survey. The Your Say Inner West website received 100 visits to the Marrickville Road (East) survey page; and from the 100 visits, 26 surveys were completed.
The most commonly raised items to improve the streetscape environment from the community were:
· Provide traffic calming measures along the street
· Planting of shade trees and low plantings
· Provide bicycle infrastructure including bike racks and cycle lanes
· Additional pedestrian crossings across Marrickville Road (East)
· Footpath surfaces need to be improved, widened to provide a safe pedestrian environment
· Provision of pedestrian lighting along the streets
Additional engagement occurred with all businesses along Marrickville Road (East) during November 2017. Each business was provided with a verbal presentation of the planning process, questioned about what they need from the streetscape to help their business succeed and was provided with Council contacts for more information.
The community and business engagement information has directly influenced that strategies and plan developed for the public domain master plan. A full summary of the feedback is included in the master plan on page 69 of ATTACHMENT 1.
Engagement has also occurred with external stakeholders and agencies including Sydney Buses, Department of Planning and Roads and Maritime Service.
PUBLIC EXHIBITION
During the six week period public exhibition period from 15 May 2018 to 26 June 2018, advertising material was installed at each of Council’s Service Centres and 1,500 postcards were distributed to residents and businesses to the area adjacent the master plan scope. Advertising material highlighted the ‘Your Say Inner West’ website, which contained information about the project, copies of the report and an online survey that requested respondents to outline whether they supported the proposed plan and if they had any specific feedback.
During the exhibition period the online documents received 596 visits and 57 submissions. From the 57 submission Council received 94% support for the plans. Some respondents provided comments and feedback about the streetscape improvements. The feedback has been used to amend the plans so they better align with community sentiments.
A summary of key themes from the community include:
· Strong support for the bicycle lane along Marrickville Road (East)
· Support for the ‘greening’ of the street with trees, WSUD elements and planting and street improvements
· Some requests for the expansion of the plan and inclusion of additional cycle lanes and streetscape improvements elsewhere in Marrickville
· Some respondents wanted to ensure the proposals tie into regional bicycle routes
· Statements requested Council ensure the bicycle lane is safe and provides for other users
· Statements requested Council ensure it has considered tree species selection and mitigated the risk of damage to infrastructure
· Statements requested Council ensure it has considered tree species selection allows for adequate traffic and transport sightlines
· Review of drink fountain locations
Most comments were positive and others reiterated processes that had already been completed in the development of the plans. The feedback was used to review and amend the draft master plan design strategies. The full list of submissions with Council’s comments and listed requested amendments are included as ATTACHMENT 2.
CONCLUSION
The draft Marrickville Road (East) Public Domain Master Plan has been developed through a collaborative process to establish the values consistent with the views of the local community and stakeholders. This has been demonstrated through the high levels of support during the public exhibition process. The high level of community support and the amendments to the plans post exhibition to address community feedback has established a detailed 10 year plan that is consistent with the community vision and values.
1.⇩ |
Draft Marrickville Road (East) Public Domain Master Plan |
2.⇩ |
Draft Marrickville Road (East) Public Domain Master Plan_ Feedback Schedule |
Council Meeting 11 September 2018 |
Subject: Events in Parks Policy & Events in Parks Guidelines
Prepared By: Cathy Edwards-Davis - Group Manager Trees, Parks and Sports Fields
Authorised By: Elizabeth Richardson - Deputy General Manager Assets and Environment
SUMMARY This report is seeking Council’s endorsement of the draft Events in Parks Policy to be placed on public exhibition for 28 days, with the results presented to Council along with a final Policy for adoption.
|
RECOMMENDATION
THAT:
1. The draft Events in Parks Policy be placed on public exhibition for a period of 28 days;
2. The results of the public exhibition and community engagement process are presented to Council along with a final Events in Parks Policy for adoption; and
3. The Events in Parks Guidelines be noted.
|
BACKGROUND
Council is responsible for the management of all activities within parks, reserves, sporting grounds and public open space. There is an ongoing high demand for open space resources within the Inner West, particularly with increasing densities. Council must actively manage access to the parks.
Events are fun and entertaining, and provide opportunities for large and small communities to connect and safely share enjoyable and inspiring experiences. Events can be informative, build community knowledge, and raise awareness to develop a shared understanding of social, economic or environmental issues. Events can build capability within a community, develop a sense of community spirit, identity and belonging.
Council encourages the use of parks for events as they help contribute to the health, wellbeing and liveability of the Inner West. It is Council’s objective to ensure that park events are suitable and managed in a manner which is safe and which is appropriate to the local environment and surrounding community.
At the Council meeting on the 27 March 2018, a report on the proposed Bangla New Year’s Day Festival at Tempe Reserve was considered. Council resolved:
THAT:
1. The report be received and noted;
2. Council immediately engage with the organisers of the festival to seek to address the objections of the police, RMS and Council officers so that the event can return to the Inner West in 2019;
3. Council review and report on other festivals and events which have been hosted in the LGA previously which may be affected by similar logistical problems; and
4. Council receive a briefing or report which details how council can improve engagement with community leaders and organisers of local community events
This report addresses the Council resolutions.
Bangla Festival
Since the Council meeting on the 27 March 2018, Council staff have attempted to contact the Event Organisers for the Bangla Festival on two occasions. To date, they have not responded to Council.
Other Events
Council hosts a number of events in parks, including the following:
Date(s) |
Venue |
Event |
Event Organiser |
February (TBC) |
Ashfield Park |
International Mother Language Day |
Ekushe Academy |
23 & 24 February 2018 |
Leichhardt #3 - Bay Run |
65k 4 65 Roses Walkathon |
Cystic Fibrosis NSW |
17-18 March |
King George Park |
Relay for Life |
Cancer Council |
April (TBC) |
Ashfield Park |
Bengali New Year |
Protity House of Begali Culture in Australia |
April (TBC) |
Ashfield Park |
Stations of Cross Services |
St Vincents Parish Ashfield |
Sunday, 6 May 2018 |
Leichhardt #3 - Bay Run |
Fun Run / Walk |
Alzheimer's Australia NSW |
4th & 5th August 2018 |
Leichhardt #3 - Bay Run |
The "Bay Run" |
Dobroyd Public School |
Tuesday, 10 July 2018 |
Steel Park/ Steel Oval |
AbSec NAIDOC Event |
AbSec |
Saturday, 28 July 2018 |
Henson Park |
The Beer Footy And Food Festival |
The Newtown Jets |
Sunday, 19 August 2018 |
Ashfield Park |
Nepalese Women's Festival Teej Mela 2 |
7 Ways Event (Nepalese Squad Entertainment) |
Sunday, 19 August 2018 |
Henson Park |
Reclink Community Cup |
Reclink Australia |
Sunday, 26 August 2018 |
Tempe Reserve |
Gai Jatra Festival |
Gorkha Samaj Australia |
25 Feb/10 June/16 Dec 18 |
Leichhardt Park (Giovinazzo Grove) |
Fun Run |
Sri Marathon Team |
September (TBC) |
Pioneers Memorial Park |
Music in the Park |
SSC - Leichhardt Campus |
October (TBC) |
Richard Murden Reserve |
Spring Cycle 2017 |
Bicycle NSW |
Sunday, 28 October 2018 |
King George Park (Event
Village) |
Seven Bridges Walk |
Cancer Council |
Sunday, 28 October 2018 |
Elkington Park |
Back to Balmain Day |
Committee / Council |
October (TBC) |
Pioneers Memorial Park |
Norton Street Festa |
Leichhardt/Annandale Business Chamber |
October (TBC) |
Water Street Reserve |
Balmain Regatta |
Balmain Sailing Club |
Friday 2 to Sunday 4 November 2018 |
Tempe Reserve |
MS Sydney Gong Ride |
GTR Events |
November (TBC) |
Leichhardt #3 - Bay Run |
Day at the Bay |
St Merkorious Charity |
Sunday, 11 November 2018 |
Camperdown Memorial Rest Park |
Newtown Festival |
Cattleyard |
Various |
Leichhardt Park (Giovinazzo Grove) |
Fun Run |
Sri Marathon Team |
Sunday, 18 November 2018 |
King George Park - Callan Park |
Balmain Fun Run |
Balmain Public School |
Various |
Leichhardt Park (Giovinazzo Grove) |
Fun Run |
Sri Marathon Team |
December (TBC) |
Ashfield Park |
Spirtual Gathering |
Australian Catholic |
December (TBC) |
Easton Park |
Carols on Denison |
Echo Christian Community |
December (TBC) |
Pioneers Memorial Park |
Carols on Norton |
Leichhardt Expresso Chorus |
These events generally have some localised impacts on the day of the event, such as traffic delays and increased demand for parking in the area immediately surrounding the event location. Council staff work with the Event Organisers to minimise these impacts. There are no significant safety concerns raised by Council, the Police and RMS regarding these events.
There are a number of Inner West Council organised events which also occur regularly in the parks.
Improve Engagement
The Council resolution calls for information on how Council can improve engagement with organisers of local community events. This was discussed internally, including with the Communications, Engagement & Events team. It was determined that the best means to meet this objective was to provide practical support to Event Organisers. This is the intention of the attached draft Events in Parks Policy and the Events in Parks Guidelines.
The objective of the draft policy is to assist community Event Organisers by guiding them through the approval process for events that take place in parks in the Inner West Council.
The Guidelines document provides advice on the management of major events in parks in the Inner West. Depending on the size and nature of the event, it is not intended or envisaged that all of the matters outlined in this document will apply to all events. Event Organisers are to utilise this document as a guideline, as relevant to the individual circumstances of the event they are planning.
The Parks Planning & Engagement team will act as the contact point for Event Organisers who are proposing to hold an event in a park. The Parks Planning & Engagement team will liaise with the relevant internal Council teams such as the planners and traffic engineers, on behalf of the Event Organiser. The Event Organiser will not need to negotiate multiple approval processes through Council. This is an improved service to the community, by offering them with a “one-stop-shop” solution for the approval of an event in a park.
FINANCIAL IMPLICATIONS
The existing Council structure has been developed to ensure there are staff resources to assist Event Organisers with the approval process for an event in a park.
OTHER STAFF COMMENTS
The following teams have had input into the development of the draft Policy & Guidelines: Communications, Engagement & Events; Community Services & Culture; Customer Service; Footpaths, Roads, Traffic & Stormwater; Development Assessment & Regulatory Services; and Environment & Sustainability.
PUBLIC CONSULTATION
It is recommended that the draft Policy be placed on public exhibition. An email will be sent to Event Organisers who have previously had events in parks in the Inner West, to alert them to the draft Policy being on exhibition.
CONCLUSION
The objective of the draft policy is to assist community Event Organisers by guiding them through the approval process for events that take place in parks in the Inner West Council. The Event in Parks Guidelines provides guidance on the management of major events in parks.
1.⇩ |
Draft Events in Parks Policy |
2.⇩ |
Draft Events in Parks Guidelines |
Council Meeting 11 September 2018 |
Events in Parks
Policy
Events in Parks Policy
Title |
Events in Parks Policy |
Summary |
The purpose of this policy is to assist community Event Organisers by guiding them through the approval process for events that take place in parks in the Inner West Council.
|
Background |
Council encourages the use of parks for events as they help contribute to the health, wellbeing and liveability of the Inner West. It is Council’s objective to ensure that park events are suitable and managed in a manner which is safe and which is appropriate to the local environment and surrounding community.
|
Policy Type |
Council Policy |
Relevant Strategic Plan Objective |
Strategic direction 4: Caring, happy, healthy communities Outcome 4.1 Everyone feels welcome and connected to the community 1. Foster inclusive communities where everyone can participate in community life Outcome 4.3 The community is healthy and people have a sense of wellbeing: 1. Provide the facilities, spaces and programs that support wellbeing and healthy communities
|
Relevant Council References |
Events in Parks Guidelines Sporting Grounds Allocations Policy Park Access Application Park Plans of Management Event Invitation and Speaking Policy LAP Waste Management in Public Places Policy
|
Main Legislative Or Regulatory Reference |
Local Government Act |
Applicable Delegation Of Authority |
As per Delegations Register |
Attachments |
See Annexures |
Record Notes |
External available document |
Document: |
Council Policy |
Uncontrolled Copy When Printed |
|
Custodian: |
Parks Planning & Engagement Manager |
Version # |
1 |
Approved By: |
Group Manager Trees, Parks & Sportsfields |
TRIM Ref # |
|
Adopted By: |
Council |
Publish Location |
Internet |
Adopted Date and Minute #: |
Xx / xx / xx |
Next Review Date |
XX / XX / xX |
Table of Contents
1. Purpose
2. Objective
3. Scope
3.1. In scope
3.2. Out of scope
Sporting Grounds Allocation Policy. 5
Commercial Fitness Trainers Policy. 5
Park Access for Works
Filming in Parks
Busking
4. Policy Statement
5. Policy
5.1. Selecting a Park Venue
5.2. Event Size
Park Casual Event (less than 30 people)
Park Minor Events (up to 500 people) 6
Park Major Events (greater than 500 people)
6. Park Major Event Approval Process
6.1. Park Event Booking and Approval by Council’s Parks Planning & Engagement team
6.2. Planning Approval by Council’s Development Assessment & Regulatory Services team (where needed)
7. Park Event Fees
8. Fee Waiver
9. Damage Bonds
10. Related Legislation, Policies and Procedures
11. Appeal Process
Council
12. Responsibilities
Annexure 1 - Park Event Conditions. 14
Annexure 2 – Parks & Facilities Which May be Booked
The purpose of this policy is to assist community Event Organisers by guiding them through the approval process for events that take place in parks in the Inner West Council.
A separate document, Events in Parks Guidelines provides guidance on the management of major events in parks.
Council is responsible for the management of all activities within parks, reserves, sporting grounds and public open space. There is an ongoing high demand for open space resources within the Inner West, particularly with increasing densities. Council must actively manage access to the parks.
Events are fun and entertaining, and provide opportunities for large and small communities to connect and safely share enjoyable and inspiring experiences. Events can be informative, build community knowledge, and raise awareness to develop a shared understanding of social, economic or environmental issues. Events can build capability within a community, develop a sense of community spirit, identity and belonging.
Council encourages the use of parks for events as they help contribute to the health, wellbeing and liveability of the Inner West. It is Council’s objective to ensure that park events are suitable and managed in a manner which is safe and which is appropriate to the local environment and surrounding community.
Many events in the Inner West take place with little involvement from Council. Apart from granting permits to hold the activity in public spaces, Council contributes to events in the following ways:
· Provide strategic direction for events
· Deliver events
· Facilitate event planning through Council processes
· Manage the impact of events on local communities and the environment (e.g. noise, traffic, waste)
· Process consents, permits and licences required to hold events
· Promote the health and safety of all who attend an event and the community near an event
· Monitor compliance with regulatory and licensing requirements
· Provide venues for staging events
· Market and promote events in which we have invested
This policy applies to proposed events occurring in parks, reserves and sporting grounds, either owned by Council or under its control and management (e.g. Crown Land). These events are usually single one-off events, such as parties, celebrations, corporate events, charity events, fun runs and community festivals.
Sporting Grounds Allocation Policy
This Policy does not apply to seasonal bookings for sports training and games on sporting grounds, usually hired by sporting clubs, universities and schools.
Commercial Fitness Trainers Policy
This policy does not apply to commercial fitness trainers and commercial running groups who use Council sporting grounds and parks for training.
This Policy does not apply to applications for park access for non-recreation purposes such as works within the park or access through a park to adjacent properties for works or deliveries. Applications for park access are available on Council’s website (https://www.innerwest.nsw.gov.au/ArticleDocuments/20858/Parks%20access%20application%20form.pdf.aspx)
This Policy does not apply to applications for filming in parks. Applications for filming are available on Council’s website (https://www.innerwest.nsw.gov.au/places---spaces/filming-and-photography)
This Policy does not apply to applications for busking. Applications for busking are available on Council’s website (https://www.innerwest.nsw.gov.au/art---events/arts-and-culture/performing-arts-and-music/busking)
NSW Government Events
This Policy does not apply to State Government events such as the New Year’s Eve celebration. For large state events, Council is not the Event Organiser. Council’s responsibility is to collaborate with the NSW Police and other stakeholders to ensure public safety at key gathering points.
Parks Managed by the State Government
This Policy does not apply to parks owned and managed by the State Government, including Callan Park and Ballast Point Park.
Council encourages the use of parks for events as they help contribute to the health, wellbeing and liveability of the Inner West. It is Council’s objective to ensure that park events are suitable and managed in a manner which is safe and which is appropriate to the local environment and surrounding community.
This policy is to assist community Event Organisers by guiding them through the approval process for events that take place in parks in the Inner West Council.
A separate document, Events in Parks Guidelines provides guidance on the management of major events in parks.
Council’s Parks Planning & Engagement team manage all activities within the parks. It is their responsibility to ensure that different activity requests are managed for both active and passive recreation, to ensure that there is access for multiple park users and to ensure that a single space is not booked by multiple users at the same time.
For any proposed event, the first step is to contact Council’s Parks Planning & Engagement team (parks@innerwest.nsw.gov.au or 02 9392 5311) to ensure that the preferred park venue is suitable and that the proposed date for the event is available.
When selecting a park venue for an event, consideration should be given to the following:
· Suitability of the event in the preferred location. It is suggested to all hirers that a site inspection is conducted before booking the venue (without Council Staff);
· Expected number of attendees;
· How participants will travel to the venue (are there public transport options, is there enough parking);
· Surrounding facilities (e.g. toilets);
· Waste management;
· Impact on surrounding residents;
· Fees and charges for event hire (i.e. budget).
When booking the event venue, allow time for set up and pack down time.
Park Casual Event (less than 30 people)
Casual use of parks is permitted, for up to 30 people, without approval from Council subject to the conditions outlined in Annexure 1 - Park Event Conditions.
If hirers want to use a space in a Council park exclusively (e.g. Elkington Park Rotunda), it is recommended that a booking is made. If a location is booked by another group, they will have priority of use.
Park Minor Events (up to 500 people)
Minor events in parks are permitted, for up to 500 people, subject to the submission of an Casual Park and Sporting Ground Hire Form (available on Council’s website) and conditions outlined in Annexure 1 - Park Event Conditions. For minor events in parks, the Casual Park and Sporting Ground Hire Form must be submitted to Council at least four weeks in advance.
Park Major Events (greater than 500 people)
Any event in a park with greater than 500 people is considered a major event. This document will guide Event Organisers on the approval process and provide advice on the management of major events in parks in the Inner West.
A separate document, Events in Parks Guidelines provides guidance on the management of major events in parks.
6. Park Major Event Approval Process
There is a two-step approval process for Park Major Events:
1. Park Event booking and approval by Council’s Parks Planning & Engagement team; and
2. Planning Approval by Council’s Development Assessment & Regulatory Services team (where needed, see below).
6.1. Park Event Booking and Approval by Council’s Parks Planning & Engagement team
For any proposed event, the first step is to contact Council’s Parks Planning & Engagement team (parks@innerwest.nsw.gov.au or 02 9392 5000) to ensure that the preferred park venue is suitable and that the proposed date for the event is available.
Correct site selection is a critical success factor for an event. The site you select should match your expectations of size, location and available facilities. Crowd and infrastructure capacities vary depending on the chosen site with only some being easily accessible and in close proximity to transport.
When selecting a park venue, consideration should be given to the expected number of attendees, and how participants will travel to the venue. When booking the event venue, allow time for set up and pack down time.
Various sports clubs, schools and other park users hire the parks and sporting grounds on a seasonal or casual basis. Where a proposed park event coincides with seasonal sporting club usage or another regular park booking, priority will be given to the prior or regular booking. Council may approve alternative dates or venues, subject to bookings, ground conditions and proposed use.
The Park Event booking and approval of all events within parks is at the sole discretion of Council as the land owner/ manager. Park Event booking and approval will not be provided if the park venue is not suitable and/ or the proposed date is not available. If Park Event booking and approval has been granted and if required, the Group Manager Trees, Parks & Sportsfields will sign Owner’s Consent for any Section 68 Application or Development Application.
Major events are subject to the submission of an Casual Park and Sporting Ground Hire Form (available on Council’s website) and conditions outlined in Annexure 1 - Park Event Conditions.
6.2. Planning Approval by Council’s Development Assessment & Regulatory Services team (where needed)
Depending on the type and size of the proposed event, it may require a planning approval, through a Section 68 Application or a Development Application (DA).
It is the responsibility of the Event Organiser to submit all relevant documentation to Council for a Section 68 Application or a Development Application. The DA process is a separate process to the Park Event Approval and approval and is received and assessed by the Development Assessment team in Council. Where a DA is required, development consent, if granted, will be issued by the Council’s Development Assessment & Regulatory Services Service team, in addition to the Park Event Approval.
If a Section 68 Application or Development Application is required, the application must be submitted to Council at least six months in advance. The Event Organiser must book the Park before either of these applications are submitted.
The following table provides a guide to which approval is needed for events. The table is indicative only as requirements will depend on the type and scale of event.
Park Minor and Major Event Types |
Park Event Booking and Approval |
Section 68 |
Development Application |
Wedding with: · Maximum 120 people · No sound amplifiers |
x |
|
|
Event with: · Up to 500 people · Catering · No sound amplifiers · Minimal impact to park users or residents |
x |
|
|
Event with: · Over 500 people · Stalls · Sound amplifiers · Impact to park users or residents |
x |
x |
|
Sporting activities (other than a fun run/ walk) with under 1,000 people |
x |
|
|
Sporting activities (other than a fun run/ walk) with over 1,000 people |
x |
x |
|
Fun run/ walk with under 5,000 people on site at any one time. With exempt development under the SEPP. Sound amplification permitted with approval from Building Certification Building Certification Manager (or equivalent senior role). |
x |
|
|
Fun run/ walk with over 5,000 people on site at any one time |
x |
x |
|
Events which are: · For trade or business, including the sale of goods · Subject to an admission fee · For commercial activities (where permissible)
See also Council’s Mobile Food Vending Policy |
x |
x |
|
Events at sites listed on the State Heritage Register |
x |
x |
|
Stand alone stalls/ food trucks
See also Council’s Mobile Food Vending Policy |
x |
x |
|
Large scale community events and park festivals including repeat annual events |
x |
x |
|
Council run community events and park festivals including repeat annual events |
x |
x |
|
Corporate promotion with minimal impact |
x |
|
|
Outdoor movies for less than 1,000 people |
x |
x |
|
Some activities associated with events may be exempt from a Planning Approval through the State Environmental Planning Policy (Exempt and Complying Development Codes) 2008. A Park Event Booking and Approval will still be required.
Park event fees will apply. Further information is available on Council’s website in the Inner West Fees & Charges document.
If the event requires Planning Approval by Council’s Development Assessment & Regulatory Services team there is a further fee to lodge the application.
The Event Organisers are responsible for all operational costs associated with conducting their event.
Council may issue a fee waiver for certain events to eligible applicants. An application will need to be submitted (https://www.innerwest.nsw.gov.au/ArticleDocuments/208/Reduced%20Fee%20Waiver%20Form%20%20-%20Leichhardt.pdf.aspx)
Council will accept proposals for projects, programs, events, and activities that provide a benefit to the local community. Proposals must meet the selection criteria below. Council will give priority to projects where it can be shown that the project:
· Meets community needs or aspirations
· Is a priority for the local community
· Is aligned with Council’s strategic plans.
In addition the applicant must:
· Be capable of carrying out the proposed project or activity
· Need Council’s support for the project to go ahead.
Who can apply?
To be eligible to apply applicants must be:
· A not-for-profit organisation that is based in and/or which services the local area OR
· A community group that is based in the local area OR
· A peer support group, for example Alcoholics Anonymous, that has a majority of local participants
In addition all applicants must:
· Be proposing a project or activity principally for the benefit of residents of the Inner West Council
· Have completed a Causal Park and Sporting Ground Hire form
· Have completed a Reduced Fees and Fee Waiver Application Form and provided support material as requested
· Have no outstanding debts to Inner West Council.
Who cannot apply?
The following groups and types of activities are not eligible to apply for reduced fees or fee waivers and must pay 100 per cent of the applicable fee.
· Commercial organisations/sole traders
· Fundraising events are generally not eligible. However, they may be supported if they are considered a high priority for the local community. This will be determined on a case-by-case basis and will take into account other eligibility requirements, the nature of the event, and the benefits to the local community of supporting the event
· Political parties, or activities that are overtly political in nature
· Regular, organised sporting activities/ events carried out by sporting clubs, sporting groups or associations.
· Religious services or activities that are overtly religious in nature
· Schools, tertiary institutions, school Parents and Friends Associations and school Parents and Citizens Associations
· State or federal government agencies /departments.
Notwithstanding that Council may grant a fee waivers, the following fees will apply to all events:
· Damage bonds
· Key deposits
· Supply of waste and recycling receptacles and removal of waste
· Electricity use
All applications are assessed against the eligibility and selection criteria, and Council’s Strategic Plans by staff with relevant expertise. Recommendations are then presented for approval to:
· Council (for fee waivers over $4,000 in value)
· The General Manager’s delegate (for fee waivers less than $4,000)
Payment of a damage bond will be required, prior to the event.
All damage to Council property, either deliberate or accidental should be reported to Council as soon as possible, outlining full details of the incident.
The Event Organiser must meet with Council’s Parks Engagement Officer on the closest working day before the event for a site handover and the next working day after the event for a formal site back.
After the event, the site is to be returned to the same condition as it was in prior to the event. Clean-up must be within two hours to prevent litter spread or within a practicable timeframe dependent on the size of the event (whichever is the lesser). In the event that the Event Organiser does not hand back the site in the same condition, Council will clean and repair the venue to the standard required by Council at the Event Organiser’s cost.
The damage bond may also be utilised to cover any costs incurred by Council during the event, including the cost of monitoring the event for compliance with conditions of consent and/or legislative requirements as a consequence of carrying out the event.
10. Related Legislation, Policies and Procedures
The following are related legislation, policies and procedures:
· Inner West Council Events in Parks Guidelines
· Inner West Council Sporting Grounds Allocation Policy
· Inner West Council Park Use & Access Guidelines
· Inner West Council Fees & Charges
· Inner West Mobile Food Vending Policy
· Inner West Council Inclusion Access Plan
· Local Government Filming Protocol
· Inner West Council Events Policy
· Local Government Act 1993 (NSW)
· Environmental Planning & Assessment Act 1979 (NSW)
· State Environmental Planning Policies
· Local Environment Plans
· Development Control Plans
· Food Act 2003 (NSW)
· Food Regulation 2015 (NSW)
· Food Standards Code
· Liquor Act 2007 (NSW)
· Building Code of Australia
· Smoke-Free Environment Act 2000 (NSW)
· Smoke-Free Environment Regulation 2016 (NSW)
· Callan Park (Special Provisions) Act 2002 (NSW)
· Roads Act 1993 (NSW)
Should an Event Organiser be dissatisfied with the outcome of their application for a Park Event, the following appeal process will be followed:
The Event Organiser is to lodge a written appeal, outlining their reasons for appealing. The Parks Planning & Engagement staff will review the appeal and advise the Event Organiser of:
· The outcome of the appeal and any action taken;
· The reason/s for the decision;
· The proposed remedy or resolution/s that will be put in place (if needed); and
· Any options for review
Should the Event Organiser still be unhappy with the outcome of the application, they may lodge a second written appeal, further outlining their reasons for appealing. The second appeal, along with the results of the first appeal will go to the Group Manager Trees, Parks & Sportsfields to review. The Group Manager Trees, Parks & Sportsfields will make a recommendation to the Deputy General Manager Assets and Environment regarding the allocation.
The Deputy General Manager will respond to the Event Organiser with the following:
· The outcome of the appeal and any action taken;
· The reason/s for the decision; and
· The proposed remedy or resolution/s that will be put in place (if needed).
The elected Councillors will play no part in the event application appeal process.
The elected Councillors may only overturn a staff event application determination through a resolution of Council via a Notice of Motion to Council.
Trees, Parks & Sportsfields staff are responsible for the following:
· Reviewing and approving events in parks in accordance with Events in Parks Policy
· Providing advice and assistance to Event Organisers
· Reviewing and approving fee waiver requests, if appropriate
· Reviewing appeals, as needed
· Reviewing and revising this Events in Parks Policy when required. Substantive changes must go to Council for approval (this does not include minor administrative updates)
· Being the nominated Council point of contact for Event Organisers and liaising with other responsible sections of Council as required and as listed below.
Development Assessment and Regulatory Services staff are responsible for the following:
· Assessing Section 68 and Development Applications in accordance with the relevant legislation
· Undertaking regulatory inspections, including food inspections, if needed
Footpaths, Roads, Traffic and Stormwater staff are responsible for the following:
· Assessing Traffic & Pedestrian Management Plans
· Referring proposed traffic changes to the Traffic Committee, if needed
Environment and Sustainability staff are responsible for the following:
· Assessment of the waste management plan
· Providing waste and recycling services, when paid for by the Event Organiser.
Customer Service staff are responsible for processing park event fees and damage bonds.
Approval for any event in a park which is not in accordance with the Events in Parks Policy will require approval through a Council resolution.
Version |
Amended By |
Changes Made |
Date |
TRIM # |
1 |
Group Manager Trees, Parks & Sportsfields |
New IWC Policy |
July 2018 |
|
2 |
|
|
|
|
Annexure 1 - Park Event Conditions
|
|
Condition Applies to |
||
Number |
Condition Description |
Park Casual Events (<30 people) |
Park Minor Events (<500 people) |
Park Major Events (>500 people) |
1 |
Park events may not occur where another group has a park booking (seasonal or casual).
|
ü |
ü |
ü |
2 |
Groups who have made a park booking through Council take priority over those who have not made a booking.
|
ü |
|
|
3 |
The hirer shall only use the parks during their allocated park booking times. The following hours of use guidelines apply to park bookings: Parks can be booked for non-sporting activities from 8am to 6pm and 8am to 8pm during daylight savings hours (unless given special permission).
|
|
ü |
ü |
4 |
Casual sporting events may not occur on any of Council’s sporting grounds including: Algie Park, Arlington Recreation Reserve, Ashfield Park, Balmain Road (Callan Park), Birchgrove Oval, Blackmore Oval, Camdenville Oval , Camperdown Oval, Centenary Park, Cohen Park, Easton Park, Glover Street (Callan Park), Hammond Park, Henson Park, HJ Mahoney Memorial Reserve, King George Park, Leichhardt Oval # 2, Leichhardt Oval # 3, Mackey Park, Marrickville Park, Petersham Oval, Pratten Park, SSC Leichhardt Campus, Steel Park and Tempe Recreation Reserve, Waterfront Drive (Callan Park).
|
ü |
|
|
5 |
The following activities require an approval from Council and may not be undertaken as a park casual event: · The use of sports grounds by sporting organisations; · Engaging in any trade or business, commercial and/ or profit based activities; · Collecting any monies; · Filming; · Wedding ceremonies; · Selling alcohol; · Consuming alcohol in prohibited areas; · Installing any structure, screen, awning, sign or enclosure; · Exhibiting or distributing advertisements or handbills; · Fly drones or model aircraft; · Driving vehicles off marked vehicle areas or parking areas; · Play any musical instrument, sing, direct or procure any musical performances for a fee or reward; · The use of any public address (PA) system or electronically operated sound equipment; · Any use that brings in a third party supplier, including amusement devices, formal catering, etc.
|
ü |
|
|
6 |
Written approval must be obtained from Council. An application must be made to Council at least four weeks in advance.
|
|
ü |
|
7 |
The hire of sporting grounds to be considered only after seasonal sporting club and school use has been determined. Council may approve alternative dates or venues, subject to bookings, ground conditions and proposed use.
|
|
ü |
ü |
8 |
Fees and charges apply (see Council’s website).
|
|
ü |
ü |
9 |
All bookings are to be paid in full in advance of the event/ use of facilities.
|
|
ü |
ü |
10 |
Bonds may be withheld if terms and conditions of park hire are not adhered to.
|
|
ü |
ü |
11 |
Bonds may be utilised to cover any costs incurred by Council during the event, including the cost of monitoring the event for compliance with conditions of consent and/or legislative requirements as a consequence of carrying out the event.
|
|
ü |
ü |
12 |
The amount listed in the fees and charges is a minimum bond only. The Group Manager Trees, Parks & Sportsfields may increase the bond amount if the use is deemed to be a higher risk activity.
|
|
ü |
ü |
13 |
Costs will apply where Council incurs additional costs to: · provide a requested service; or · is required to clean up rubbish or pick up litter from a park, sporting grounds or change/ amenity building; or · empty full public park bins as a result of the event; or · repair unreasonable damage after use.
|
|
ü |
ü |
14 |
The Event Manager shall ensure that all damage to Council property, either deliberate or accidental is reported to Council as soon as possible, outlining full details of the incident.
|
|
ü |
ü |
15 |
An after-hours callout fee applies where council is required to attend the park to assist the hirer with matters such as access. Fees will be on a cost recovery basis. A minimum of 4 hours of staff overtime will be payable.
|
|
ü |
ü |
16 |
After the event, the site is to be returned to the same condition as it was in prior to the event. In the event that the Event Organiser does not make good the venue, Council will clean and repair the venue to the standard required by Council at the Event Organiser’s cost.
|
|
ü |
ü |
17 |
Booking cancellations will incur an administration fee plus any additional costs incurred by the Council as result of the hire.
|
|
ü |
ü |
18 |
Council will not refund any fees and charges for booking cancellations less than 7 days prior to the event.
|
|
ü |
|
19 |
The park is hired in the condition as is. There may be works occurring in the park at the time. The Event Organiser is responsible for inspecting the site. Council takes no responsibility for the condition of the park and will not refund any fees and charges.
|
|
ü |
ü |
20 |
The Event Organisers are responsible for all operational costs associated with conducting their event.
|
|
ü |
ü |
21 |
A Certificate of Currency for public liability insurance of a minimum of $20 million must be submitted to Inner West Council. The policy must indicate that Inner West Council is noted as an Interested Party (Principal Indemnity Endorsement), and that the Business Activity shown on the Certificate of Currency must be appropriate for the organiser’s function, such as organising and running a community festival.
|
|
ü |
ü |
22 |
No public address (PA) system or electronically operated sound equipment shall be used unless approved by Council. Sound levels must not exceed LAeq 15 minute ≤ 65 dB(A) when measured at the nearest affected receiver (resident or business).
|
|
ü |
ü |
23 |
No temporary structures, amusement devices (e.g. jumping castles, temporary rides), equipment or stalls shall be placed within a park, unless approved by Council in writing.
|
|
ü |
ü |
24 |
No alcohol is permitted for sale at events in parks without a valid liquor licence and written Council approval.
|
|
ü |
ü |
25 |
The collection of monies and/or selling of goods, including an entry/ admission fee shall not be allowed within the confines of the park unless approved by Council in writing.
|
|
ü |
ü |
26 |
The Event Organiser must ensure that the venue and the surrounding area is maintained in a clean and tidy condition throughout the event, including the bump-in and bump-out phases.
|
|
ü |
ü |
28 |
Waste and recycling receptacles must have clear bin signs consistent with the NSW Environment Protection Authorities (EPA) standard away from home signage.
|
|
ü |
ü |
29 |
Smoking is not permitted in the following areas: Within any structures; · Within 10 metres of children’s play equipment in outdoor public places; · Spectator areas at sports grounds or other recreational areas used for organised sporting events; · Within 10 metres of a food fair stall.
|
ü |
ü |
ü |
30 |
Access to the venue must be maintained for emergency vehicles and/or owners/tenants of properties requiring access.
|
ü |
ü |
ü |
31 |
A minimum of 2.5 metres width must be maintained for pedestrian access at all times.
|
ü |
ü |
ü |
32 |
A Tree Protection Plan is to be submitted to and approved by Council prior to the event.
|
|
|
ü |
33 |
All temporary structures (including stalls, toilets, refrigeration units, generators etc.) are to be placed outside the Tree Protection Zone (TPZ) of any tree.
|
|
ü |
ü |
34 |
Tree protection measures shall be implemented and complied with for the duration of the event including site preparation and pack up.
|
|
ü |
ü |
35 |
Tree pruning is not permitted in any park/open space.
|
ü |
ü |
ü |
36 |
Trench digging is not permitted in any park/open space.
|
ü |
ü |
ü |
37 |
No signs or other structures are to be attached to trees or Council signage.
|
ü |
ü |
ü |
38 |
Vehicles are not permitted to enter parks without prior written approval from Council.
|
|
ü |
ü |
39 |
Authorised vehicles driving in the park must not exceed walking pace and must have hazard lights on.
|
|
ü |
ü |
40 |
Authorised Vehicles are not permitted to drive on grassed areas within the venue unless turf protection measures such as temporary protective boards or flooring or similar measures are used.
|
|
ü |
ü |
41 |
No vehicle shall be parked within the confines of the venue during the event unless approved by Council.
|
|
ü |
ü |
42 |
Vehicles are not permitted to drive or park beneath the dripline of any tree within the venue under any circumstances.
|
ü |
ü |
ü |
43 |
The following activities are not permitted within parks at any time: archery; golf; go karting (or using other motorised equipment); paintball; laser tag; riding horses; driving of model cars; sale or use of glass receptacles; camping or lodging overnight; possession or utilisation of any firearms; coal BBQs; lighting candles; lighting fires (this excludes utilising the Council provided BBQs).
|
ü |
ü |
ü |
44 |
Balloons, plastic straws, glitter, party poppers, confetti and Colour Runs are not permitted within parks at any time.
|
ü |
ü |
ü |
45 |
Plans/incentives to minimise single use packaging including coffee cups, plates and cutlery. |
|
ü |
ü |
46 |
Council does not take park bookings for New Year’s Eve.
|
|
ü |
ü |
47 |
Council only permits weddings ceremonies in Parks (not wedding receptions).
|
|
ü |
ü |
48 |
An Event Approval must be obtained from Council. As much notice as possible must be given as other planning approvals (Section 68 or Development Application) may apply.
|
|
|
ü |
49 |
If a Section 68 or Development Application is required, an application must be made to Council six months in advance.
|
|
ü |
ü |
50 |
Generally, Council will only approve one major event per quarter per park (this does not include leases, licences and seasonal sports grounds bookings).
|
|
|
ü |
51 |
Council will not refund any fees and charges for booking cancellations less than 14 days prior to the event.
|
|
|
ü |
52 |
Grass must be protected through the use of temporary protective boards or flooring to protect all high traffic areas including stalls, food, beverage and merchandise sale areas.
|
|
ü |
ü |
53 |
All structures must be weighted and not pegged.
|
|
ü |
ü |
54 |
When using water-weighted structures, water weights must be pre-filled and cannot be emptied onto the grass.
|
|
ü |
ü |
55 |
The Event Organiser is responsible for compiling any event plans required by Council. The size and nature of the event will determine if the Event Organiser must undertake the following, for approval by Council: · Prepare and implement a Traffic Management Plan · Prepare and implement a Risk Assessment and Management Plan · Prepare and implement an Emergency Management Plan · Provide security staff · Undertake community notification of the event · Install temporary fencing around the perimeter of the event · Prepare and implement an Alcohol Plan · Provide a drinking fountain or drinking tap · Install Variable Message Signs in advance of the event · Prepare and implement a First Aid Plan and provide first aid staff · Provide toilet facilities (in addition to existing park public toilets) · Prepare and implement a Waste and Litter Management Plan · Install “No Smoking” signs throughout the venue
|
|
ü |
ü |
56 |
The Event Manager is responsible for the satisfactory conduct of all person attending their event. The Event Manager shall ensure that the amenity of property owners adjoining parks is not disturbed by excessive noise, offensive language, poor behaviour or any other activity likely to cause unreasonable disturbance.
|
|
ü |
ü |
57 |
In consideration of the event details, Council at its sole discretion may apply additional conditions of approval, as deemed necessary. |
|
ü |
ü |
The Events in Parks Guidelines provides further guidance around some of these conditions.
Annexure 2 – Parks & Facilities Which May be Booked
The following is a list of parks and facilities which may be booked:
|
36th Battalion Park |
Leichhardt |
* |
Algie Park |
Croydon |
|
Allman Park |
Ashfield |
* |
Arlington Recreation Reserve |
Dulwich Hill |
* |
Ashfield Park |
Ashfield |
|
Badu Park |
Annandale |
* |
Balmain Road Sporting Ground (Callan Park) |
Lilyfield |
|
Bill Peters Reserve |
Ashfield |
* |
Birchgrove Park |
Birchgrove |
|
Birrung Park |
Balmain |
* |
Blackmore Park |
Leichhardt |
|
Bridgewater Park (including picnic area) |
Rozelle |
* |
Camdenville Park |
St Peters |
|
Camperdown Memorial Rest Park |
Newtown |
* |
Camperdown Park |
Camperdown |
* |
Centenary Sportsground |
Croydon |
* |
Cohen Park |
Annandale |
|
College Street Playground |
Balmain |
|
Cooks River Foreshore |
Marrickville |
|
Darrell Jackson Gardens |
Summer Hill |
* |
Easton Park |
Rozelle |
|
Elkington Park |
Balmain |
|
Enmore Park |
Marrickville |
|
Evan Jones Playground |
Leichhardt |
|
Ewenton Park |
Balmain |
|
Gladstone Park |
Balmain |
* |
Glover Street Sporting Ground (Callan Park) |
Lilyfield |
|
Goodsir Street Reserve |
Rozelle |
* |
HJ Mahoney Memorial Reserve |
Marrickville |
* |
Hammond Park |
Ashfield |
|
Hawthorne Canal Reserve |
Leichhardt |
* |
Henson Park |
Marrickville |
|
Hinsby Park |
Annandale |
|
Hoskins Park |
Dulwich Hill |
|
Illoura Reserve |
Balmain East |
|
J.F. Laxton Reserve |
Dulwich Hill |
|
Jack Shanahan Reserve |
Dulwich Hill |
|
Jarvie Park |
Marrickville |
|
Johnson Park |
Dulwich Hill |
|
Kendrick Park |
Tempe |
* |
King George Park |
Rozelle |
|
|
|
* |
Leichhardt #2 |
Lilyfield |
* |
Leichhardt #3 |
Lilyfield |
|
Leichhardt Park - (Giovinazzo Grove) |
Lilyfield |
|
Leichhardt Park - (Peace Grove) |
Lilyfield |
|
Lewis Herman Reserve |
Ashfield |
|
Lookes Avenue Reserve |
Balmain East |
* |
Mackey Park |
Marrickville |
|
Marr Reserve |
Leichhardt |
* |
Marrickville Park |
Marrickville |
|
McNeilly Park |
Marrickville |
|
Montague Gardens |
Stanmore |
|
Mort Bay Park |
Birchgrove |
|
Morton Park |
Dulwich Hill |
|
O'Connor Reserve |
Rozelle |
|
O'Dea Reserve |
Camperdown |
|
Origlass Park |
Balmain East |
|
Paringa Reserve |
Balmain |
|
Peacock Point |
Balmain East |
* |
Petersham Park |
Petersham |
|
Pioneers Memorial Park |
Leichhardt |
* |
Pratten Park |
Ashfield |
|
Propeller Park |
Balmain East |
|
Punch Park |
Balmain |
|
Richard Murden Reserve |
Haberfield |
|
Robson Park |
Haberfield |
|
Shields Playground |
Leichhardt |
|
Simmons Point Reserve |
Balmain East |
|
Simpson Park |
St Peters |
|
Smith Hogan Spindlers Park |
Annandale |
* |
Steel Park |
Marrickville |
|
Sydenham Green |
Sydenham |
|
Tempe Lands – Village Green |
Tempe |
* |
Tempe Reserve |
Tempe |
|
Thornton Park |
Balmain East |
|
Tillman Park |
Sydenham |
|
Wangal Nura Park |
Leichhardt |
|
War Memorial Park |
Leichhardt |
* |
Waterfront Drive Sporting Ground (Callan Park) |
Lilyfield |
|
Weekley Park |
Stanmore |
|
Whites Creek Valley Park |
Lilyfield |
|
Wicks Park |
Marrickville |
|
Yeo Park |
Ashfield |
|
Yurulbin Park |
Birchgrove |
* Note: for sporting grounds located within a Park – priority will be given to sporting club bookings
The following skate parks may be booked:
· Darrell Jackson Gardens
· Dulwich Hill Skate Park
· Sydenham Green
· Whites Creek Valley Park
The following rotundas may be booked:
· Elkington Park
· Camperdown Park
· Petersham Park
All other Council picnic areas (included shelters) cannot be booked and may be utilised on a first come first use basis
Council Meeting 11 September 2018 |
Events in Parks
Guidelines
Table of Contents
1. Introduction
2. Traditional Welcome to Country
2.1. Traditional Welcome to Country
2.2. Acknowledging Traditional Custodians
3. Event Organiser
4. Event Plan
4.1. Overview Section
4.2. Event Running Sheet
4.3. Contact List
4.4. Other Event Plan Items
5. Event History
6. Stakeholder Meeting
7. Insurance
8. Counter Terrorism Crowded Places Security Audit & Self-Assessment Tool
9. Traffic & Pedestrian Management Plan
10. Accessibility
11. Risk Assessment & Management Plan
12. Emergency Management Plan
13. Work Health and Safety
14. Security & Crowd Control
15. Community Notification
16. Wet Weather Contingency
17. Entertainment and Noise Management
18. Site Plan, Temporary Structures, Equipment and Stalls
19. Tree Management and Protection Plan
19.1. General Tree Protection Measures
20. Amusement Devices
21. Energy Use
22. Drones
23. Fireworks
24. Bay Run and other Running/ Walking Events
25. Dangerous Activities
26. Linemarking
27. Sale of Goods, Admission Fees & Fencing
28. Food Handling
29. Alcohol
30. Drinking Water
31. Signage
32. First Aid
33. Toilets
34. Waste Management
35. Smoking
36. Other Approvals
Annexure 1 - Sample Risk Assessment and Control Template
Annexure 2 - Event Audit Checklist Sample Template
Annexure 3 - Sample Community Notification Letter Template
The Guidelines provide advice on the management of major events in parks in the Inner West. Depending on the size and nature of the event, it is not intended or envisaged that all of the matters outlined in this document will apply to all events. Event Organisers are to utilise this document as a guideline, as relevant to the individual circumstances of the event they are planning.
Event Organisers must comply with the Events in Parks Policy, which is a separate document available on Council’s website.
2. Traditional Welcome to Country
2.1. Traditional Welcome to Country
At Inner West Council events and functions, a Traditional Welcome to Country speech is given. We invite you to also incorporate this into your event.
A Welcome to Country is a speech given by a traditional custodian of the land, usually a Community Elder or representative nominated by the Metropolitan Local Aboriginal Lands Council (MLALC). It is mostly done at major events and meetings. It welcomes people to visit and meet on the traditional area. The traditional custodians of the area are people who have originally come from that region, and also are acknowledged by the community.
The original residents of the Inner West LGA were the Gadigal and Wangal peoples, clans of the Eora nation. Despite dispossession of land, the traditional custodians have a continuing relationship with the land.
In general, a non-Aboriginal person, or an Aboriginal person from a different community, cannot present a Welcome to Country. They should present an Acknowledgement of traditional custodians.
A Welcome to Country should be considered for all major events. Where a Welcome to Country is considered, thought should also be given to whether the Aboriginal Flag should be displayed.
2.2. Acknowledging Traditional Custodians
For less formal events, or where a Welcome to Country is not possible, an acknowledgement of the traditional custodian should be considered as a sign of respect and recognition.
Examples of an acknowledgement include:
“Today we gather on the traditional lands of the Gadigal and Wangal people, lands on which Aboriginal peoples have performed age-old ceremonies of celebration, initiation and renewal. I acknowledge their custodianship over many centuries and their ongoing connection to these lands and contribution to our community”
“I would like to acknowledge the Gadigal and Wangal peoples of the Eora nation who are the traditional custodians of this land. I would also like to pay respect to Aboriginal Elders, past and present, and acknowledge their young people who will be our future leaders.”
It is also appropriate to acknowledge particular individuals such as Community Elders or representatives of the local Aboriginal community, Aunties or Uncles, if this is known:
“I would like to acknowledge the Gadigal Wangal people who are the Traditional custodians of the land we are meeting on and remind people that we are on Aboriginal land. I also acknowledge and pay my respect to the Elders and in particular those attending today’s event.”
Depending on the type and size of the event, Council may require the event to have a suitably qualified Event Organiser to plan and manage the event, including on the day of the event. The Event Organiser shall provide to Council the contact number of a responsible person who may be contacted on the day of the event.
The nominated Event Organiser must be able to demonstrate that they have previously managed similar type and size events, preferably in a public location. Council may require the Event Organiser to provide details of referees, whom Council may contact.
An Event Organiser is defined as a legal entity responsible for the event, that is, the entity who has taken out public liability insurance for the event. Legal liability and responsibilities are not diminished if the event is a community or not-for-profit event.
An Event Organiser may be an individual or an organisation. The Event Organiser may or may not also be an employer. The employer has specific duties and responsibilities under Work Health and Safety legislation. All Event Organisers have a duty of care to provide for a safe event.
It is a legal requirement that Event Organisers obtain all relevant statutory and
regulatory permits required to stage events in the Inner West. The Event Organiser must comply with all legal requirements relevant to the operation of the event and use of the venue and to ensure that all employees, agents and other persons associated with the event also comply.
The Event Organiser is responsible for compiling an event plan and submitting a draft at the beginning of the Park Event application process. The size, scope and complexity of an event will determine what elements to include in the event plan. This section outlines the compulsory requirements, as well as other areas you may need to address. Please note that this is not an exhaustive list and you may need to undertake other preparation tasks.
The NSW Department of Premier & Cabinet have created an Event Starter Guide which may be of further assistance (https://www.dpc.nsw.gov.au/tools-and-resources/event-starter-guide/).
The event overview section of your event plan should provide a high level summary to provide relevant people with a broad understanding of your event. Information in this part of your plan should include:
· event name
· event locations
· a description of your event
· the main purpose of your event
· event times and dates
· dates and times of building and dismantling event infrastructure (known as bump in and bump out)
· an overview of your event’s key entertainment and activities
· target audience
· how the event is being promoted and publicised, and
· estimated attendance
A running sheet sets the timing and sequence of your event so that you and other key stakeholders know what is happening and when. A good running sheet includes a timeline of the event production schedule including bump-in/bump-out, event timings, locations and program details. It also outlines key tasks and who is responsible for that task.
A contact list is necessary and should outline all of the key contacts for the event, including but not limited to staff, volunteers, contractors, stakeholders and public authorities (if applicable). It is also essential to add in any emergency contact details, including but not limited to 000.
You might need specialist personnel on-site or on-call, including electricians, plumbers, sound, lighting technicians and waste management contractors.
Depending on the nature and size of the event, the Event Plan may also include the following:
· Stakeholder meeting schedule and outcomes/ actions
· Counter Terrorism Crowded Places Security Audit & Self-Assessment Tool
· Traffic and pedestrian management plan
· Risk assessment and management plan
· Emergency management plan
· Security and crowd control
· Community notification
· Tree management and protection plan
· Wet weather contingency
· Noise management
· Location and details on temporary structures, equipment and stalls
· Management of amusement devices
· Management of drones
· Management of outdoor movies
· Sale of goods, admission fees and fencing
· Food handling
· Alcohol
· Drinking water
· Signage
· First aid
· Toilets
· Waste and Litter Management
· Smoking
See below in the document for further advice on these items.
If the event is a reoccurring one, when determining whether to approve a park event, Council may take into consideration the management of previous events. If Council (and/ or the NSW Police and/ or RMS) have raised concerns about prior events, these concerns will be placed in writing to the event applicant. When reviewing applications for future events, Council (and/ or the NSW Police and/ or RMS) may refuse the application, or alternatively, may request further information to satisfy itself that the concerns have been addressed.
Depending on the size and location of the event, Council may require the Event Organiser to arrange a pre-event and/ or a post-event stakeholder meeting with Council and organisations such as the NSW Police, RMS and public transport providers. The purpose of these meetings is to ensure that events are managed well, stakeholders are informed and all organisations understand their roles and responsibilities.
Council will determine if meetings are also required to be held with local community members or groups.
Every event must have appropriate public liability insurance to ensure the organising committees and their members are financially protected against loss should an incident occur.
A Certificate of Currency for public liability insurance of a minimum $20 million must be submitted to Inner West Council along with your application.
The Certificate of Currency must outline:
· The name of the Insurer;
· The limit of the indemnity;
· Currency of the policy at the time of the event.
The policy must indicate that Inner West Council is noted as an Interested Party (Principal Indemnity Endorsement), and that the Business Activity shown on the Certificate of Currency must be appropriate for the organiser’s function, such as organising and running a community festival.
8. Counter Terrorism Crowded Places Security Audit & Self-Assessment Tool
All Event Organisers must use the online tools found on the Secure NSW website to assess their event. On this website you will find the Crowded Places Security Audit and the Crowded Places Self-Assessment Tool. The result of the Crowded Places Self-Assessment Tool will determine if you need to speak with NSW Police about your event.
See this website for further details:
http://www.secure.nsw.gov.au/useful-resources/guidance-material/content.html
A copy may need to be provided to Council.
9. Traffic & Pedestrian Management Plan
The Event Organiser is responsible for the preparation of a traffic and pedestrian management plan. The traffic and pedestrian management plan should take into consideration:
· Private vehicle access, travel routes and parking impacts;
· Service vehicle access;
· Public transport access;
· Pedestrian access;
· Cyclist access.
The traffic and pedestrian management plan should encourage the use of public and active transport as far as possible. Depending on the size of the event, Council may require the Event Organiser to work with public transport providers (State Transit Authority, Sydney Trains, and NSW Taxi Association) to provide additional services to the area. Council may require the Event Organiser to demonstrate that they have undertaken measures to encourage event participants to travel via public and active transport. Council may require the Event Organiser to provide shuttle bus services to the event.
The traffic and pedestrian management plan will need to take into consideration the following impacts:
· Event participants (crowd size);
· The nature of the event including whether all event participants will arrive/ leave at the same time or whether this will be staggered;
· Event Organisers undertaking set up/ pack down (e.g. Stallholders);
· Safety issues associated with the event (particularly for pedestrians and pedestrian access);
· Impacts on the surrounding neighbours and business owners;
· Capacity of adjacent road network to handle expected traffic volumes;
· Any recommendations from the NSW Police and/ or RMS for traffic management.
The traffic and pedestrian management plan should include:
· Traffic diversion/redirection: Including details of road closures, detours, VMS signs and special event clearway signs;
· Access: Site map with access points for contractors, patrons, stallholders, entertainers, staff, VIPs, local businesses, residents and emergency vehicles;
· Access: Consideration of access for attendees with particular access requirements including:
o A person with hearing or vision impairment;
o A person who use a wheelchair;
o A person with an intellectual disability;
o An elderly or less mobile person;
· Loading and unloading: Details about loading and unloading arrangements for contractors, stallholders, waste management contractors, entertainers, staff, volunteers and patrons;
· Parking: Details about parking arrangements for contractors, stallholders, entertainers, staff volunteers, and patrons (including accessible parking);
· Notification: Advertising road closures and special event clearways, resident/business letterbox drop, public transport notification.
If there will be impacts on traffic flow and/ or pedestrian safety, it may be necessary to prepare a Traffic Control Plan and hire Traffic Controllers and/ or User Pays Police Services. All Traffic Controllers must have appropriate RMS Traffic Controller qualifications. Further information on User Pays Police Services is available on their website (http://www.police.nsw.gov.au/online_services/user_charges_user_pays_policing_services). The Event Organiser is responsible for all costs associated with traffic control.
If temporary road closures or alterations to regulatory signs and markings are required to facilitate the event, this will need to be referred to the Inner West Local Traffic Committee for review and recommendation to a Council Meeting for determination. Three months should be allowed for this process. If your event involves a road closure/s or impacts the public transport network, this must be advertised in the local newspaper for a minimum 28 days inviting public submissions for consideration by Council prior to Traffic Committee consideration and Council determination. Fees and charges apply.
Accessibility needs to be given consideration in planning for the event. This includes accessible pathways for pedestrians and accessible parking near the event space.
At major events, an events space should be considered as a time out space for people with disabilities.
Further information on inclusion and accessibility can be found in Council’s Inclusion Access Plan.
11. Risk Assessment & Management Plan
A risk assessment and management plan is an essential aspect of planning any event. A risk assessment management plan identifies all the potential risks that may arise from holding an event and then lists the steps Event Organisers will take to reduce or mitigate identified risks. The strategies for emergency and risk management must comply with ISO 31000 standards.
A risk can mean many things. For community events in the Inner West the main risks to consider are anything that could:
· Cause harm to a person;
· Cause damage to equipment, infrastructure, the event site or the environment.
A risk assessment should consider:
· Existing risks of the site;
· Risks the event creates;
· External risks that the Event Organiser has little control over but which may need to be managed at the event.
A template is available in Annexure 1 - Sample Risk Assessment and Control Template.
The following are some risks which should be considered. This is by no means intended to be an exhaustive list.
· Trip hazards
· Sun exposure or adverse/ extreme weather
· Medical emergencies, including drug and alcohol issues, injuries or heat stroke
· Emergencies requiring involvement of the police or fire brigades
· Inadequate security
· Property damage or loss
· Lost children
· Property damage or loss or theft
· Fire
· Marquee collapse
· Working at heights during bump in/ bump out
· Broken glass
· Litter getting into waterways or becoming airborne
· Contamination of land or waterways
· Pollution incident
· Food poisoning
· Electrocution
· Equipment, power or water failure
· Manual handling of equipment
· Disorderly conduct and/ or drug and alcohol affected participants
· Noise nuisance caused to neighbours
· Excessive litter left at the event
· Loss of key contractors
· Overcrowding or crowd control
· Inadequate toilet facilities
· Inadequate waste management
· Lack of parking
· Inadequate access for emergency vehicles
· Inadequate access for waste collection vehicles
· Inadequate pedestrian safety
· Moving vehicles near the event site
· Body of water near the event site
· Jumping castles or carnival rides
It is important to remember that every event is different, different risks exist and different mitigation measures will need to be deployed.
All risks need to be eliminated where possible. However, this is not always possible therefore other measures need to be taken to reduce the risk and create a safer environment. The Event Organiser is responsible for site inspections and removing and/or reducing hazards prior to the start of the event (including bump in/ bump out).
A template is available in Annexure 2 - Event Audit Checklist Sample Template.
The Event Organiser is responsible for ensuring that all staff, contractors, casual workers and volunteers who are to work at the site or event receive a site safety induction before commencing any work.
The Event Organiser occupies and uses the venue at the Event Organiser’s own risk. Council does not take any responsibility for staff or participant accident or injury. Council does not take responsibility for any loss or damage to any infrastructure and equipment associated with your event installed in a venue. All infrastructure and equipment that is at the venue is at the Event Organiser’s risk.
The Event Organiser is responsible for the preparation of an emergency management plan. The plan must clearly define the processes to be followed in the event of an emergency situation occurring at the event.
This plan should be considered a “living document” and it should outline:
· The potential emergencies that may arise;
· The written procedures developed in response to the potential emergencies;
· The staff members responsible for particular actions in an emergency situation;
· Maximum crowd capacity for event site, plan crowd safety including safe entry and exit for maximum capacity crowds;
· Make note of or plan large crowd egress/exit routes and emergency assembly points;
· Develop and document evacuation and emergency plans;
· Any recommendations from the NSW Police and other emergency service agencies.
The Event Organiser is responsible for notifying the local Emergency Services (Police, Ambulance, Fire Brigade, and SES) of the proposed event and provide any information that they request.
Adequate hand held fire extinguishers must be readily available at all times during the event.
You have a duty of care to provide a safe environment in which staff, volunteers, performers and contractors can work.
Refer to the SafeWork NSW website (http://www.safework.nsw.gov.au/) to check what your legal responsibilities are.
The Event Organiser is responsible for security and crowd control. Depending on the type and size of the event, not all events will require security staff. The Event Organiser is at all times responsible for the good order, conduct and behaviour of those persons attending the event. Council may specify that security staff are a requirement of your event approval.
Security staff can be engaged to carry out a range of duties at an event. This may include:
· Controlling entry into venues or events;
· Monitoring and communicating on crowd and individual behaviour, including underage drinking or drug use;
· Dealing with potentially aggressive, abusive or violent behaviour;
· Verbally or physically managing aggressive, abusive or violent behaviour;
· Coordinating emergency evacuation of a venue or event;
· Induction, security and safety inspection of site;
· Liaising with emergency services.
You must consider external factors that may compromise the security of your event:
· Is the location of your event safe at all hours of the day and night? Consider what activity may take place at your event site during set up and pack down.
· Will your equipment be set up for an extended period of time without many people on site?
· Is there anything at your event that could be vandalised or damaged?
· Are you expecting large crowd numbers?
· Is there any possibility of crowd clashes?
· Have you monitored the extent of your event's marketing campaign to feel confident in your estimates of crowd numbers?
Any security staff operating within a Council park must be engaged through a professional security company and they must have appropriate accreditation in accordance with the current NSW legislative and regulatory requirements.
The number of security staff you will need will depend on the following:
· Whether alcohol is being served;
· Recommendations from the NSW Police and/ or conditions of your liquor licence;
· Recommendations from the security company based on the size of your event. They will provide this information in-line with relevant legislation;
· Whether the event is high-risk.
If temporary structures, equipment or waste containers are left overnight in a park, the Event Organiser must arrange overnight security at their expense.
The Event Organiser is responsible for community notification to the residents and business owners in the surrounding area that an event will be taking place. It is particularly important to do this if the event is likely to have an impact on the normal activities of local residents. The community notification must go to impacted properties at least seven days prior to the event bump-in. The community notification must include a mobile telephone contact number of the Event Organiser or their delegate. The Event Organiser must provide the Council with documented evidence of notification with the residents and businesses within the vicinity of the venue.
This letter is also an opportunity to invite these residents to attend or participate in your event. A sample letter is provided in Annexure 3 - Sample Community Notification Letter Template.
Depending on the size and nature of the event, the area of letter distribution will vary. Council will provide advice on the area to be notified.
The Event Organiser is responsible for addressing and/ or mitigating any impacts identified by the local community.
As part of any Section 68 Application, Council may also seek community feedback on the proposed event.
The Event Organiser should prepare a wet weather plan. If cancellation or postponement of the event will be required, outline how the information will be communicated to the attendees in the case of wet weather.
Parks may be closed by Council, at its sole discretion, if damage may occur, there are safety concerns or essential works are required. This decision is not negotiable. No fee refunds are applicable.
17. Entertainment and Noise Management
The Event Organiser is responsible for noise management. It is important to minimise disruption to local and surrounding residents and businesses by monitoring the level of noise created by the event.
No public address (PA) system or electronically operated sound equipment shall be used unless approved by Council as part of the event. Sound levels must not exceed LAeq 15 minute ≤ 65 dB(A) when measured at the nearest affected receiver (resident or business). Sound levels should be regularly monitored.
Noisy activities should be located within the venue in an area that is least likely to affect nearby residents. Sound amplifiers should be pointed in a direction that minimises noise for nearby residents.
A licence is required to use live music and or recorded music at the event if that music is protected by copyright. The person who authorises the playing or performance of music at any event is responsible for obtaining the appropriate licences from the Australasian Performing Right Association (APRA) and the Phonographic Performance Company of Australia (PPCA).
Any entertainment must be suitable for a public space. No offensive entertainment material will be permitted.
18. Site Plan, Temporary Structures, Equipment and Stalls
Council must give approval in writing for all temporary structures, amusement devices (e.g. jumping castles, temporary rides), equipment and stalls proposed to be placed within a park.
Council will not grant approval for the use of canteens which are being utilised by sporting clubs for seasonal bookings.
The Event Organiser must prepare an event layout and a site plan which should outline the layout of the event:
· The location of permanent park structures, trees and vegetation;
· The location, height and fixing methods of temporary structures, generators, fencing, amusement devices, equipment, and stalls (including their footprint size in m2);
· Water and power supplies;
· Location of loudspeakers, amplifiers and PA systems;
· Approved alcohol consumption areas;
· Waste and recycling facilities (for both visitor use and back of house);
· Location of waste management access points;
· Vehicle access points for bump in and out (including bump-in and out schedules);
· Pedestrian access routes;
· Parking (cars and bicycles);
· The location of temporary signage, including directional signage outside the event venue;
· The location of emergency access points;
· First aid facilities.
Site plans should be clear, drawn to scale, with the scale and a legend noted on the plan.
Event Organisers must include adequate measures to ensure that the park and trees are protected from damage, including:
· Protection of grass through the use of temporary protective boards or flooring to protect all high traffic areas including stalls, food, beverage and merchandise sale areas;
· Where possible, structures should be located on hard surfaces (e.g. concrete pathways) to limit impact on the lawns;
· Protection of garden beds and plantings through use of barricading not less than 2 metres off the garden beds to prevent public access;
· Tree pruning and or trench digging is not permitted in any park/open space;
· No signs or other structures are to be attached to trees unless approved by Council as part of the event;
· All structures must be weighted and not pegged;
· When using water-weighted structures, water weights must be pre-filled and cannot be emptied onto the grass;
· Vehicles are not permitted to enter parks without prior written approval from Council.
The Event Organiser is responsible for ensuring temporary and custom built structures are erected and secured in accordance with the manufacturers/structural specifications to ensure they are structurally sound and can withstand likely wind in the locality and any likely live loadings. These manufacturers/structural specifications are to be provided to Council prior to the event. Separate certification shall also be provided to Council by the installers, for the structures, confirming installation on site in accordance with the relevant specifications. Stage structures are not to be loaded in excess of those loadings recommended by the suppliers and/or manufacturer.
Any lighting, rigging, scaffolding or the like associated with the subject stages shall be constructed and certified by a Work Cover licensed rigger.
Electrical services serving the stage and/or associated structures shall meet with the relevant legislation and standards and be certified by a licensed electrical contractor prior to the commencement of use.
All mechanical and electrical installations including generators, electrical cabling and any mobile structures are to be surrounded or covered by appropriate physical barriers so as to prevent unauthorised access by the public at all times, and to protect ground laid cabling from being trip hazards, during the event. Where a cable tray is used the Event Organiser will be solely responsible for ensuring it does not pose a trip hazard to pedestrians. The Event Organiser must take immediate action to remove or replace any cable tray which creates a public safety hazard.
The Event Organiser is responsible for ensuring all stall holders comply with the Event approval conditions and any other relevant legislation. All suppliers must have their own public liability insurance.
19. Tree Management and Protection Plan
Trees are significant elements of most parks in the Inner West and it is important that they are adequately protected during event to prevent damage. The Event Organiser is responsible for the preparation Tree Protection Plan which is to be prepared by an arborist with a minimum AQF Level 5 qualification in arboriculture and submitted to Council prior to the event for approval.
The Tree Protection Plan should address the following areas:
· Designated access routes by vehicles, equipment and proposed locations of track matts where vehicles will be driving on grassed areas near trees;
· A plan showing accurate locations of existing trees within the park (Council may be able to assist in providing this information) in the immediate vicinity of the event and the required Tree Protection Zones (TPZ);
· The location of stalls, stages and portable toilets, etc;
· Indication of the height and weight of the delivery vehicles that will be accessing the park.
Tree protection measures detailed in the plan shall be implemented and complied with for the duration of the event including site preparation and pack up.
Payment of a tree protection bond will be required, prior to approval of the event. All damage to Council trees, either deliberate or accidental should be reported to Council as soon as possible, outlining full details of the incident.
After the event the Event Organiser shall arrange an inspection of the trees within the park for any damage before any bond is released.
19.1. General Tree Protection Measures
· All trees shall be protected in accordance with the Australian Standard Protection of Trees on Development Sites AS 4970—2009);
· All temporary structures (including stalls, toilets, refrigeration units, generators etc.) are to be placed outside the TPZ of any tree;
· Tree branches and trunks are not to be used to support temporary decorations, electrical cables, or signage. No fixings are to be placed in/on trees;
· Track mats must be used to protect all surface tree roots from damage by stage or scaffold structures;
· Ground protection, trunk and branch protection, mulching and / or tree protection fencing shall be utilised where directed by Council (if not already identified on the approved Tree Protection Plan);
· The Event Organisers and their appointed staff are responsible for the supervision of all event contractors, vehicle and plant operators during the event to ensure tree protection measures are adhered to. This includes the induction of all staff on the importance of the tree protection. Vehicles/equipment shall travel along on the formally identified route during their arrival and departure.
Amusement devices such as jumping castles, (and other inflatable equipment) ponies, bubble soccer, petting / reptile zoos must be approved by Council and will only be permitted within the following parks:
Park Name |
Suburb |
|
36th Battalion Park |
Leichhardt |
|
Albert Parade Reserve |
Ashfield |
|
* |
Algie Park |
Haberfield |
* |
Ashfield Park |
Ashfield |
Bill Peters Reserve |
Ashfield |
|
* |
Birchgrove Park |
Birchgrove |
Birrung Park |
Balmain |
|
* |
Blackmore Park |
Leichhardt |
Bridgewater Park |
Rozelle |
|
* |
Camdenville Park |
St Peters |
Camperdown Memorial Rest Park |
Newtown |
|
* |
Camperdown Park |
Camperdown |
* |
Centenary Sportsground |
Croydon |
* |
Cohen Park |
Annandale |
|
Darrell Jackson Gardens |
Summer Hill |
Dobroyd Parade North Reserve |
Haberfield |
|
* |
Easton Park |
Rozelle |
Elkington Park |
Balmain |
|
Enmore Park |
Marrickville |
|
Evan Jones Playground |
Leichhardt |
|
Ewenton Park |
Balmain |
|
Gladstone Park |
Balmain |
|
* |
Glover Street Sporting Ground Callan Park |
Lilyfield |
* |
HJ Mahoney Memorial Park |
Marrickville |
* |
Hammond Park |
Ashfield |
Hannan Reserve |
Rozelle |
|
Henson Park (surrounds) |
Marrickville |
|
Hoskins Park |
Dulwich Hill |
|
Hyam Street Reserve (Vernardi Green) |
Balmain |
|
J.F. Laxton Reserve |
Dulwich Hill |
|
Jack Shanahan Reserve |
Dulwich Hill |
|
Jarvie Park |
Marrickville |
|
Kendrick Park |
Tempe |
|
* |
King George Park |
Rozelle |
Lambert Park |
Leichhardt |
|
* |
Leichhardt #2 (Leichhardt Park) |
Lilyfield |
* |
Leichhardt #3 (Leichhardt Park) |
Lilyfield |
Leichhardt Park (Giovinazzo Grove) |
Lilyfield |
|
Lookes Avenue Reserve |
Balmain East |
|
* |
Mackey Park |
Marrickville |
Marr Reserve |
Leichhardt |
|
* |
Marrickville Park |
Marrickville |
McNeilly Park |
Marrickville |
|
Montague Gardens |
Stanmore |
|
Mort Bay Park |
Birchgrove |
|
Morton Park |
Dulwich Hill |
|
O'Connor Reserve |
Rozelle |
|
O'Dea Reserve |
Camperdown |
|
Paringa Reserve |
Balmain |
|
* |
Petersham Park |
Petersham |
Pioneers Memorial Park |
Leichhardt |
|
Punch Park |
Balmain |
|
Richard Murden Reserve |
Haberfield |
|
Robson Park |
Haberfield |
|
Shields Playground |
Leichhardt |
|
Simpson Park |
St Peters |
|
Smith Hogan Spindlers Park |
Annandale |
|
* |
Steel Park |
Marrickville |
Sydenham Green |
Sydenham |
|
Tempe Lands – Village Green |
Tempe |
|
* |
Tempe Reserve |
Tempe |
Tillman Park |
Sydenham |
|
Underwood Reserve |
Summer Hill |
|
Wangal Nura Park |
Leichhardt |
|
War Memorial Park |
Leichhardt |
|
* |
Waterfront Drive Sporting Ground (Callan Park) |
Lilyfield |
Whites Creek Valley Park |
Lilyfield |
|
Wicks Park |
Marrickville |
|
Yeo Park |
Ashfield |
*Note: sporting events take priority on the sporting ground area over casual events
The Event Organiser is responsible for providing their own electricity for amusement devices (e.g. by generator).
If a hirer is bring an amusement device into a Park they must booking the Park no matter how many people they have at the event.
Ponies and petting/ reptile zoos will require a plan for animal waste management and avoiding windblown animal bedding.
In line with the residents’ ambition for an environmentally sustainable community, the Inner West Council is committed to reducing energy use and moving toward 100% renewable electricity. The Event Organiser should prioritise energy efficient electrical equipment and consider cleaner energy options where possible (e.g. biodiesel for generators)
Drones must be operated in accordance with the requirements of the Civil Aviation Safety Authority. Information is available on their website: https://www.casa.gov.au/aircraft/landing-page/flying-drones-australia
Where a registered contractor is not being engaged for the purchase, use, store, manufacture, supply and transport of fireworks, a licence must be obtained from SafeWork NSW, and a copy must be provided to Council. Information is available on their website: http://www.safework.nsw.gov.au/licences-and-registrations/licences/explosives-and-fireworks-licences/fireworks
If the fireworks are on water, approval must also be obtained from RMS.
Council may also impose additional conditions on the use of fireworks.
24. Bay Run and other Running/ Walking Events
All running / walking events are subject to approvals set out in the table mentioned in 6.2 Planning Approval by Council’s Development Assessment & Regulatory Services team (where needed).
All running / walking events must submit a potential course map with their booking application. Where running/ walking events are held regularly at the same location, staff may require the course to be rotated to prevent wear and tear on the turf. Staff can assist the Event Organiser in determining a range of routes.
To minimise impact on the surrounding residents and other Bay Run users, a maximum of one organised event per month will be approved for the Bay Run. No organisation is permitted to promote their event or company on the Bay Run (ie) handing out flyers, setting up pop up stalls or erecting banners
Council must help ensure the safety of all park users. Council will not grant approval to dangerous and unsuitable activities. This includes but is not limited to archery; golf; go karting; paintball; laser tag; riding horses; driving of model cars; sale or use of glass receptacles; camping or lodging overnight; possession or utilisation of any firearms; coal BBQs; lighting candles; lighting fires (this excludes utilising the Council provided BBQs).
Where there is existing linemarking for use by the seasonal sporting clubs bookings, Council will not paint temporary linemarking for events. Cones may be utilised as an alternative.
27. Sale of Goods, Admission Fees & Fencing
The collection of monies and/or selling of goods, including an entry/ admission fee shall not be allowed within the confines of the park unless approved by Council in writing as part of the Section 68 Application.
If your event includes any form of selling in public place a vendor list will need to be completed, outlining vendor contact details, a description of items for sale and a detailed site plan. Forms of selling include but are not limited to goods, services, food, beverage, carnival rides, entry tickets and merchandise. Vendors should be made aware of Council’s objectives around waste as set out in the Waste Management section.
Depending on the size and location of the event, Council may require the Event Organiser to install temporary fencing around perimeter of the event and its approaches for safety purposes. Council may require the Event Organiser to operate managed entrance/ exits to the event to manage and restrict participant numbers.
Any proposed security fencing must be designed and installed to accommodate expected crowd loads in the venue.
The sale of goods is prohibited in some parks such as Pioneers Memorial Park.
Council must give approval in writing for all temporary food businesses proposed as part of the event.
Food Safety laws in New South Wales include the Food Act 2003, the Food Regulation 2015 and the Food Standards Code which incorporates the Food Safety Standards. The aim of these laws is to ensure that safe and suitable food is provided to consumers and to reduce the level of food-borne illness in Australia.
Guidelines for food businesses at temporary events have been developed by the NSW Food Authority and can be viewed at the NSW Food Authority website (http://www.foodauthority.nsw.gov.au/_Documents/retail/temp_events_guideline.pdf?utm_campaign=redirected).
Note that Council encourages recycling of food containers, please see the section on 7.32 Waste Management for details.
Council utilises a risk-based system to determine if food premises associated with the event will be inspected. Any food inspections will be undertaken by Council’s Environmental Health Officer.
No alcohol is permitted for sale at events in parks without a valid liquor licence and written Council approval. Evidence of a liquor licence for the event must be supplied to Council and displayed at the event. All stall holders and staff handling alcohol must be qualified with a Responsible Service of Alcohol competency card.
If alcohol is being served or sold, depending on the size and nature of the event, the Event Organiser may need to prepare an Alcohol Plan. Major concerns with providing alcohol at events are; preventing the sale or provision of liquor to minors, preventing unduly intoxicated/disorderly persons and preventing access by minors to licensed areas. Licensed areas should be clearly marked on the site plan, as well as any dry areas, and food should always be made available to guests.
The Alcohol Plan should detail:
· The type of alcohol that will be available
· The containers in which it will be served (glass containers are not permissible in parks)
· Provisions for container collection during and after the event
· Designated dry areas
· Food provision areas and types of food available
· The number and location of security personnel who will manage the area (this may also be included in your security plan)
· The location of toilets and the ratio of toilets per attendees
· The number of bar staff and their training levels
· The proposed trading hours of the alcohol serving areas.
Events must cater for the health and comfort of patrons. Under the Building Code of Australia, Event Organisers must provide one drinking fountain or drinking tap for every 150 patrons or part thereof. For events with less than 150 patrons, drinking water should be made freely available or if not feasible, cost less than the lowest price of any other drink sold to patrons.
Access to Council’s water supply will vary depending on the water and irrigation system within each park.
Portable water vans can be hired by the Event Organiser. Sydney Water is also able to provide drinking water fountains to large events (for a fee).
Note that Council encourages reduction of plastic water bottles, and communications for events should encourage patrons to bring their own water re-usable bottles (see 7.32 Waste Management section for further details).
The Event Organiser must provide a detailed signage proposal that outlines all the proposed directional, amenity, emergency evacuation and assembly points, vehicle access for entry and exit on and off site, pedestrian access, accessibility options, multi-lingual, event/program schedule and event branding signage to be installed at the event. Please include details such as quantity, size, positioning and installation method. Signage includes variable message signs (VMS boards), billboards, banners, bunting, corflutes, maps and flags. Also include sponsorship/corporate logos attached/imprinted on marquees, temporary site sheds/buildings, inflatable gantries or fencing.
Signage may not be attached to trees. Council structures or cover the top of existing Council signage without written approval from Council.
Depending on the size and location of the event, Council may require the Event Organiser to install VMS boards in advance of the event, to advise the public of the proposed upcoming event.
The Event Organiser should have a First Aid plan and procedures in place. The number of first aid personnel and posts/stations required will depend on the size of the event. First Aid personnel should be trained. First aid personnel and facilities must be easily identified by patrons and adequately equipped.
The Event Organiser is responsible for ensuring that adequate toilet facilities are available for all participants, including accessible facilities.
Any park public toilets will generally be made available for use during an event. The Event Organiser is responsible for cleaning the public toilets during and at the conclusion of the event.
The number of temporary toilets to be provided will depend on things such as:
· Anticipated crowd numbers (maximum number of patrons at the event at any one time);
· The duration of the event;
· Availability and consumption of alcohol.
At an event where alcohol is permitted, the number of toilets to people ratio is 1:75. For all other events a ratio of 1:150 is required. Ten percent of toilets must be accessible.
Toilet facilities must be well lit for security and safety reasons, provided with soap and hand drying equipment and must be cleaned and re-stocked regularly. Toilets must also be located away from food storage and food services areas, provided with sharps disposal facilities and be suitable for wet weather conditions.
The Event Organiser is responsible for waste management. Managing waste at events helps ensure the safety and wellbeing of patrons and to protect the environment where the event takes place.
Council has a target of becoming a zero waste community and supports the waste hierarchy of avoid, reuse, recycle and dispose as a last resort. These practices aim to reduce waste to landfill.
Event Organisers are responsible for developing a Waste and Litter Management Plan, which must be submitted to Council for approval, and must include:
· All back of house is to be managed by vendors (eg packaging and used oil);
· Information on activities to promote waste avoidance, reuse and recycling, in line with the guidance in this section;
· A map of the event site showing waste/ recycling facility locations in relation to the waste generation points across the event;
· Details of the anticipated amount and types of waste materials and how they will be managed (proposed collection, transport and disposal pathways);
· The name of the company engaged to remove the waste and recycling and evidence of contracting the services and types and number of bins;
· Frequency of collection and servicing of the bins during and after the event and access points for collection vehicles;
· A list of actions required before, during and after the event to ensure waste and litter is managed and to ensure the safety of event staff and participants;
· Plans for removing litter (and full bins) in and around the site during and at the end of the event;
· Plans for ensuring safe handling and removal of waste during the event, and the process for proving instructions on safe handling methods and hazards associated with waste to staff and volunteers;
· Plans for ensuring that stalls/vendors/sponsors do not distribute items that are not sustainable, and ensuring that back-of-house issues are well managed by vendors (eg packaging and used oil).
Note that the Event Organiser is responsible for ensuring that stalls/vendors/sponsors comply with the Waste and Litter Management Plan.
The Event Organiser must ensure that the venue and the surrounding area is maintained in a clean and tidy condition throughout the event, including the bump-in and bump-out phases. All waste and general rubbish are to be cleared on a regular basis. All waste is to be contained inside bins and serviced through the event to ensure bins do not overflow. Instructions on safe handling methods and the hazards associated with waste must be given to staff and volunteers.
Waste and recycling receptacles must have clear bin signs consistent with the NSW Environment Protection Authorities (EPA) standard away from home signage. Further information is available on their website: https://www.epa.nsw.gov.au/your-environment/recycling-and-reuse/business-government-recycling/standard-recycling-signs
Waste services can be provided by Council or a private contractor. If you would like Council to supply waste and recycling bins and remove waste at your event, this would be at the expense of the Event Organiser. Please contact Council’s Parks Planning and Engagement team for further information
Event Organisers must have the following waste reduction practices described in the Waste and Litter Management Plan and implemented at the event:
· Identify opportunities to reduce generation of waste. For example, encourage reusable alternatives such as reusable coffee cups and reusable water bottles.
· Consider using compostable cutlery, containers and bags. Note that if these materials are used, they must be collected separately to other wastes, and a suitable commercial composting facility must be used to compost the material. Disposing of compostable materials to landfill does not result in an environmental benefit. If compostable cutlery etc is used, then food scraps can also be collected in this waste stream.
· If compostable materials are not feasible, then all materials used by the Event Organisers and associated stalls/vendors must be recyclable. The Event Organiser must ensure that suitable recycling facilities are provided and that a contractor capable of suitably recycling the material that have been collected is employed. Note that glass drinking containers are not permitted in parks due to the safety hazard, as set out earlier.
· Reduce the use of single-use plastics such as straws, plastic bags, plastic water bottles. This may include strategies such as encouraging patrons to bring their own re-usable water bottles, providing water bubblers, encouraging the use of paper (not plastic) bags, banning plastic straws and so on.
· Ban balloons, glitter, confetti, party poppers that could be released into the air, land or water (as these generate litter and spread very small pieces of plastic that enter the environment).
Smoking is banned in all enclosed public places and certain outdoor public areas, under the Smoke-free Environment Act 2000 and the Smoke-Free Environment Regulation 2016. These bans protect people from harmful second-hand tobacco smoke. There is no safe level of exposure to second-hand smoke.
Smoking is not permitted in the following specific areas:
· Within any structures (e.g. stage, stall);
· Within 10 metres of children’s play equipment in outdoor public places;
· Spectator areas at sports grounds or other recreational areas used for organised sporting events;
· Within 10 metres of a food fair stall.
The Event Organiser must ensure that adequate ‘no-smoking’ signage is displayed throughout the event area. This signage needs to meet specific wording requirements as outlined in the Smoke-free Environment Regulation 2007. Free signage can be ordered from NSW Health. See the website for the order form (http://www.health.nsw.gov.au/tobacco/Pages/smoke-free-resources.aspx).
In addition to obtaining approval from the Inner West Council, you may require several other approvals depending on the activities at your event. Applications for the following services should be made direct to each respective service provider:
· Temporary event liquor licenses (Independent Liquor and Gaming Authority);
· User pays police (NSW Police);
· Sydney Buses (State Transit Authority);
· Road occupancy license, special event clearways (Roads and Maritime Services);
· Sydney Trains (Transport for NSW);
· Taxi Council;
· St John Ambulance or other first aid provider;
· NSW Ambulance Service;
· Music licenses (APRA AMCOS and PPCA);
· Fireworks approvals (WorkCover and RMS)
· Callan Park events (Office of Environment & Heritage).
Fees and charges may be applicable. Each service provider will advise.
Annexure 1 - Sample Risk Assessment and Control Template
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Risk/ Hazard
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Likeli-hood |
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Risk Rating |
Risk Mitigation/ Control Actions |
Person Responsible |
Risk Monitoring |
E.g. Marquee Collapse |
· Injury to staff or patron · Event evacuation · Local media coverage – poor publicity · Legal action instigated |
D – Unlikely |
4 - Major |
High |
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Annexure 2 - Event Audit Checklist Sample Template
DETAILS |
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Event Name |
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Event Description |
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Event Manager |
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Event Location |
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Persons Completing Inspection |
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Date |
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· EVENT CHECK LIST |
· Acceptable |
· Not Acceptable |
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Not |
1. HEALTH AND SAFETY SYSTEMS |
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1.1 Emergency Management Plan Available on Site |
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1.2 Risk Management Plan Available on Site |
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1.3 Induction Records for all staff, volunteers and Contractors |
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1.4 Emergency Procedures Chart Available on Site |
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1.5 Incident / Accident Report Forms |
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1.7 Safe Work Method Statements on site |
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1.8 MSDS available for all chemicals held on site |
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2. EVENT SITE |
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2.1 Work areas free from rubbish and obstructions |
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2.2 Surfaces safe and suitable |
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2.3 Free from slip/trip hazards |
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2.4 Stock/material stored safely |
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2.6 Adequate lighting |
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2.7 Adequate space for pedestrian and emergency services access/egress |
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2.8 Waste and recycling bins in place and servicing scheduled |
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2.9 Noise sources located away from surrounding residents |
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2.10 Loudspeakers pointed in a direction that minimises noise for nearby residents |
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3. ELECTRICAL |
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3.1 No broken plugs, sockets, switches |
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3.3 Power tools in good condition |
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3.4 No work near exposed live electrical equipment |
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3.5 Tools and leads inspected and tagged |
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3.6 No strained leads |
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3.7 No cable-trip hazards |
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3.8 Switches / circuits identified |
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3.9 Lock-out procedures / danger tags in place |
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3.10 Earth leakage systems used |
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3.11 Start / stop switches clearly identified |
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3.12 Switchboards secured |
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3.13 Appropriate fire fighting equipment |
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4. MOBILE PLANT AND EQUIPMENT (incl RIDES) |
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4.1 Plant and equipment in good condition |
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4.2 Daily safety inspection procedures / checklists |
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4.3 Fault reporting / rectification system used |
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4.4 Operators trained and licensed |
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4.5 Warning and instructions displayed |
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4.6 Certification of maintenance and operation |
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4.7 Satisfactory operating practices |
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4.8 Fire extinguisher appropriate and available |
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4.9 Infrastructure installed appropriately, with no trip hazards |
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4.10 Infrastructure and Rides installed on flat, secure surface |
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5. STALLS |
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5.2 Clean and tidy |
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5.4 Adequately guarded |
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5.5 Warnings or instructions displayed |
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5.6 Operated safety and correctly |
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6. FOOD STALLS |
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6.1 Gas bottles securely fixed to trolley |
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6.3 LPG bottles within 10 year stamp |
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6.4 Protective equipment provided and worn |
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6.5 Food safety plan and health permit provided |
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6.6 Safe Food Handling Requirements displayed |
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6.7 Refrigeration available where required and in good working order |
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6.8 Good hygiene practices demonstrated |
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7. PERSONNEL |
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7.1 Wearing appropriate PPE |
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7.2 Undertaking required rest breaks |
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7.3 Staffing levels appropriate ie First Aid, cleaning, waste management |
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7.4 Event being conducted in a safe and professional manner |
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8. BUMP OUT |
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8.1 All litter removed from the area |
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8.2 No waste bins overflowing |
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8.3 No water bubblers or taps left running |
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8.4 No damage to lawn or vegetation |
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8.5 Public toilets have been cleaned |
Annexure 3 - Sample Community Notification Letter Template
Council Meeting 11 September 2018 |
Subject: Change in parking meter operational hours in the side streets of Leichhardt, Rozelle and Balmain
Prepared By: Manod Wickramasinghe - Coordinator – Traffic and Parking Services
Authorised By: Wal Petschler - Group Manager Footpaths, Roads, Traffic and Stormwater
SUMMARY At its meeting held 12 October 2017, Council committed to a policy of turning off parking meters in the former Leichhardt Municipality at 7pm and requested a detailed report on the policy’s cost, funding and implementation. A further report was presented to the Council meeting held 13 March 2018 where Council resolved that the parking meters on the mainstreets would be turned off at 7pm and also resolved to engage with the community on switching the side street parking meters off at 7pm in addition to extending the 30 minute free parking to the side streets.
The loss of revenue arising from switching the side street parking meters off at 7pm and extending the 30 minute free parking to the side streets is estimated at approximately $709,000 per annum ($488,000 and $221,000 respectively).
Community engagement has been completed and has shown that 61% of respondents supported turning off side street meters at 7:00pm and 69% of respondents supported extending 30 minute free parking to the meters in the side streets. It is clear from the comments received that the objections are primarily from residents who are concerned that switching the meters off at 7pm and introducing 30 minute free parking tickets to the side streets would increase demand for parking in the residential areas and displace resident parking.
It is recommended to switch off the parking meters in the side streets of Leichhardt, Rozelle and Balmain at 7pm to match the current operating hours of the main street parking meters. In order to address residents’ concerns, it is proposed that 2P parking (non-ticket) is introduced between 7pm and 10pm in front of residential properties to induce parking turnover after 7pm (as per the recommendation of the August 2018 Traffic Committee – Item 15).
It is also recommended to not extend the 30 minute free parking into the side streets to limit shopper parking in residential side streets throughout operating hours of the parking meters. However, in order to provide consistency in the free parking tickets issued, it is recommended that the existing 15 minute parking ticket zones (11 parking meters in side streets) be converted to 30 minute free parking zones. |
RECOMMENDATION
THAT:
1. The operational hours for parking meters in the side streets of Leichhardt, Rozelle and Balmain be amended to switch off at 7pm to match the current operating hours of the main street parking meters;
2. The 30 minute free parking tickets not be extended to the side street parking meters; and
3. Existing 15 minute free parking zones (11 parking meters) be converted to 30 minute free parking zones. |
BACKGROUND
At its meeting of 13 March 2018, Council considered a report regarding parking meter operations in Leichhardt, Rozelle and Balmain outlining:
· the cost of switching parking meters off at 7pm and related funding implications and implementation
· benefits, costs and impacts of extending 30 minute free parking.
Council resolved to :
1. Proceed to turn off parking meters at 7pm in the following Mainstreets from Thursday 5 April:
a. Norton Street, Leichhardt
b. Darling Street, Rozelle and
c. Darling Street, Balmain;
2. Initiate consultation with the community including chamber of commerce, businesses and surrounding residents on the proposal to turn off parking meters at 7 pm in the adjoining side streets and extend 30 minute parking to those streets and receive a report back on the outcome of that consultation;
3. Fund the program through a miscellaneous 2017/2018 budget savings rather than increasing parking permit fees or parking fees;
4. That Council review and report back on whether to continue to implement in the previous Leichhardt area and to report on how meters in the previous Leichhardt Council area only would be consistent with a broader Inner West policy, where meters will not be placed in the previous Ashfield and Marrickville Council areas (except for a tiny number in Newtown); and
5. A report come back after six months on the implementation of time limits on main street parking.
Part 1 of the resolution has been implemented. This report addresses part 2 of the above resolution.
FINANCIAL IMPLICATIONS
In the 2017/18 financial year, Council budgeted to receive $4,150,000 revenue from its parking meter management strategies. This has since reduced to $3,895,000 for the 2018/19 financial year following the reduction in operating hours of main street parking meters in Leichhardt, Balmain and Rozelle.
The potential revenue losses associated with proposed meter changes have been estimated by analysing individual parking meter transactions and parking related infringement notices over a 3-month period (Sept – Nov 2017) and extrapolating potential losses over a year.
a) Turning off parking meters at 7pm
The modelling previously presented to the March 2018 Council Meeting estimated that turning the parking meters off at 7PM in both main street and side streets may result in a total estimated $1.1 million revenue loss consisting of both meter and fine revenue. Of this amount approximately $488,000 relates to switching off side street meters at 7pm.
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Side Streets |
Meter Revenue |
$400,000 |
Lost Fine Revenue |
$88,000 |
Total |
$488,000 |
A one-time additional cost of approximately $31,000 will be required to re-program all parking meters, change tariff labels, supply and install new signage.
b) Extension of 30 minute free parking into the side streets
The potential parking meter revenue losses of extending 30 minute free tickets into the side streets has been estimated by analysing short term parking transactions in side-streets over a 3-month period and extrapolating potential losses over a year.
Based on current usage this modelling indicates that introducing 30 minute free parking into the side streets is expected to result in a revenue loss of $221,000. This potential loss will increase if motorist behaviour changes to make further use of the free parking.
Previous study into the introduction of 30 minute free parking into the main-streets indicated there was no overall decrease in the number of meter related fines in 2012/13. This may have resulted as a consequence of increased enforcement consistent with the findings of the previous parking study which identified that enforcement needed to be increased in all areas to ensure parking compliance. Approximately 75% of fines issued are for ‘not displaying a ticket’. The potential impacts of 30 minute free parking on fine related revenue will need to be reviewed over an extended period of time.
A one-time additional cost of approximately $26,000 will be required to re-program all parking meters, change tariff labels and alter signage.
Subsequently, the total per annum cost of implementing the proposed amendments of switching off the side street meters at 7pm and extending the 30 minute free tickets into the side street meters is estimated at $709,000.
It should be noted that these figures were calculated as per the 2017/18 parking meter tariff rates, the parking meter tariff rates have since increased by 2.5% in the 2018/19 financial year which in turn increases the potential revenue loss by the same percentage.
OTHER STAFF COMMENTS
Parking Meter Strategy
Parking meters in the former Leichhardt Municipality are located in the Leichhardt, Rozelle and Balmain town centres and were originally installed in 2001 to better manage the high demand for, and utilisation of, parking in each business area. The parking meters formed part of Council’s parking management strategy with objectives to:
· Ensure on-street parking turnover
· Provide improved access to on-street carparking for business customers
· Discourage illegal / overstay parking
· Discourage commuter parking
· Encourage the use of public transport .
A number of nearby Councils in Sydney operate parking meter schemes including; City of Sydney, Waverley, North Sydney and Woollahra.
Current Parking Meter Operation
Existing hours of operation of the parking meters in the mainstreets of Leichhardt, Rozelle and Balmain now span from 8.00AM to 7.00PM, 7 days per week. Parking on the main-streets requires a motorist to display a paid or a 30-minute free ticket. There are 70 mainstreet parking meters in Leichhardt, Rozelle and Balmain.
Existing hours of operation of the parking meters in the side streets of Leichhardt, Rozelle and Balmain span from 8.00AM to 10.00PM, 7 days per week. Parking on the side streets requires a motorist to display a paid ticket, 15-minute free ticket (only operating for 11 parking meters in locations adjacent to the mainstreets) or valid parking permit. There are 214 side street parking meters in Leichhardt, Rozelle and Balmain.
Council introduced 30 minute free, ticketed parking along the main-streets of these suburbs to allow for short term parking to access businesses. This initiative has been popular and usage of the 30 minute free ticketed parking continues to increase. Between 2013 and 2017, the issue of paid parking tickets on main-streets has decreased from approximately 25,000 tickets per month to 19,000 whilst free parking tickets has increased from 80,000 to 112,500 tickets per month. The 30 minute parking represents 86% of parking tickets currently issued on main-streets.
Parking Management Impacts
(a) Turning Side Street Parking Meters off from 7PM-10PM
In order to assess whether the existing parking meter fee is deterring motorists from parking in the shopping precincts, a parking study was undertaken in November 2017 to assess the usage of metered parking spaces in the shopping precincts of Leichhardt, Rozelle and Balmain.
The following graphs outlines the parking occupancy rates in side streets of Leichhardt, Rozelle and Balmain on a Friday and Saturday night in ticket parking areas.
The graphs from the current parking survey shows that parking occupancy in the side streets of Leichhardt and Balmain are very high. It should be noted that Rozelle has only a small number of businesses which operate at night which is reflected in lower occupancy rates compared to Balmain and Leichhardt.
There is still a strong evening demand for parking within each of the shopping centres and this needs to continue to be managed through effective parking management strategies.
Altering the operational hours of the existing parking meters in the side streets to shut off from 7PM to 10PM will likely reduce parking turnover near the mainstreets as motorists would be able to park for free from 7PM to 8AM the following day. Noting the side streets are predominantly residential, this may then displace resident parking. Council can introduce 2P parking (no ticket) in the time between 7pm and 10pm in residential side streets to provide some parking turnover after 7pm.
(b) Extension of 30 minute free tickets to all parking meters
Parking meters which issue 30 minute free parking tickets are limited to the mainstreets of Leichhardt, Rozelle and Balmain. There are also 11 parking meters in commercially zoned side streets adjacent to the mainstreet which issue 15 minute parking tickets. Extending the 30 minute free parking tickets to encompass all parking meters would have a number of advantages and disadvantages.
Advantages include:
· Allows short term parking for resident visitors without requiring use of visitor parking permits
· Allows short term parking for shoppers on the side-streets
· 30 minute free parking on the mainstreets has previously been shown to reduce the average length of stay for each vehicle from 51 mins (for 2P areas) to 41 mins.
· Creates consistency amongst all parking meters in the former Leichhardt LGA
Disadvantages include:
· Meter revenue loss is estimated at $221,000 based on current user behaviour and is likely to also affect fine related revenue
· Proposal will encourage shopper parking in side streets and this will potentially displace resident parking.
Implementation
Should Council proceed to switch the parking meters in the side streets off at 7pm, it is estimated that it would take approximately 3-4 months to implement owing to the significant number of signage replacements required. The introduction of 30 minute free parking is estimated to take 2 months if done in isolation. Changes would be implemented on a street-by-street basis. The following changes are required:
· Change parking signage in side streets
· Change parking meter tariff labels of meters in side streets
· Change parking meter programming of meters in side streets
A separate report outlining the required changes to the regulatory signage was reported to the Local Traffic Committee meeting held 7 August 2018 (Item 15) and has been supported by the Committee, subject to the outcome of this report.
In order to allow a balance between residential and commercial needs in these side streets, the following has been considered when preparing the proposed amended parking restrictions.
· Metered parking restrictions adjacent to non-residential properties in the side streets could typically terminate at 7pm and allow unrestricted parking between 7pm and 8am the following day. This would match the restrictions on the mainstreets.
· Metered parking restrictions adjacent to residential properties in the side streets could typically terminate at 7pm and 2P residential parking restrictions could operate between 7pm and 10pm to provide residents with an improved opportunity to park.
Parking restrictions currently operate in a number of streets in Leichhardt, Rozelle and Balmain as listed below. All streets would require replacement of regulatory signage in addition to changes to the parking meter programming.
Jacques Street, Balmain |
North Street, Balmain |
Rowntree Street, Balmain
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College Street, Balmain
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Mort Street, Balmain
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Ford Street, Balmain
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McDonald Street, Balmain
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Palmer Street, Balmain
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Montague Street, Balmain
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Curtis Road, Balmain
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Church Street, Balmain
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King Street, Balmain
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Birchgrove Road, Balmain
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Llewellyn Street, Balmain
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Little Darling Street, Balmain
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Montague Street, Balmain
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Beattie Street, Balmain
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Booth Street, Balmain
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Darvall Street, Balmain
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Eaton Street, Balmain
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Marion Street, Leichhardt
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Wetherill Street, Leichhardt
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Short Street, Leichhardt
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Macauley Street, Leichhardt
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Carlisle Street, Leichhardt
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Marlborough Street, Leichhardt |
Renwick Street, Leichhardt |
Arthur Street, Leichhardt
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Nelson Street, Rozelle
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Merton Street, Rozelle
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National Street, Rozelle
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Beattie Street, Rozelle
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Red Lion Street, Rozelle
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Oxford Street, Rozelle
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Cambridge Street, Rozelle
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Waterloo Street, Rozelle
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Belmore Street, Rozelle
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Wise Street, Rozelle
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Hancock Street, Rozelle
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PUBLIC CONSULTATION
As per the resolution, Council has engaged the local community on parking meter changes in Leichhardt, Balmain and Rozelle side streets.
The engagement was promoted through:
· Letter distributed to residences in Balmain, Leichhardt, Rozelle, Balmain East, Birchgrove, Lilyfield, Annandale and Haberfield (total 27,300).
· Letter distributed to businesses in Norton Street, Leichhardt and Darling Street, Balmain and Rozelle (total 1,200).
· Letter to Leichhardt/Annandale Business Chamber and Balmain/Rozelle Chamber
· Media release, social media
· Council’s column in the Inner West Courier
· Council’s enews and Your Say Inner West enews
The engagement was open from 3 April to 20 May 2018 and a total of 338 surveys responses were received.
A detailed Engagement Outcomes Report is included in Attachment 1.
A majority of respondents supported turning off meters at 7:00pm (61% of respondents) and a majority also supported extending 30 minute free parking (69% of respondents) to the meters in the side streets. The following two graphs show the support rates.
However, it is clear from the comments received that the majority of objections are from residents who have strong concern about possible impacts on already limited resident parking.
Residents in the side streets are eligible for parking permits which provide preferential parking by exempting them from parking meter payments and time limits on the parking control signs.
These residents have commented that parking levels in the side streets are already at capacity and by removing the ticket parking restrictions at 7pm, residents would have to compete with visitors for the remaining parking spaces.
Those who support the proposal mainly believe it will support local business, bring in visitors and help revitalise the main streets.
The two local business chambers made submissions of support which are also shown in Attachment 1.
CONCLUSION
Community engagement has been completed and has shown that 61% of respondents supported turning off side street meters at 7:00pm and 69% of respondents supported extending 30 minute free parking to the meters in the side streets.
It is clear from the comments received that the objections are primarily from residents who are concerned that switching the meters off at 7pm and introducing 30 minute free parking tickets to the side streets would increase demand for parking in the residential areas and displace resident parking.
From a parking management standpoint it is difficult to justify paid parking in side streets whilst it remains free in the adjoining main streets. It is therefore recommended to switch off the parking meters in the side streets of Leichhardt, Rozelle and Balmain at 7pm to match the current operating hours of the main street parking meters.
In order to address resident concerns, it is proposed that 2P parking (non-ticket) is introduced between 7pm and 10pm to induce parking turnover after 7pm (as per the recommendation of the August 2018 Traffic Committee – Item 15).
It is also recommended to not extend the 30 minute free parking into the side streets to limit shopper parking in residential side streets throughout operating hours of the parking meters. However, in order to provide consistency in the free parking tickets issued, it is recommended that the existing 15 minute parking ticket zones (11 parking meters) be converted to 30 minute free parking zones.
1.⇩ |
Engagement Outcomes Report-Parking Meters Changes-June 2018 |
Council Meeting 11 September 2018 |
Subject: Victoria Street, Ashfield - Proposed combined bus stop and pedestrian crossover facility opposite Cardinal Freeman Village
Prepared By: Boris Muha - Engineer – Traffic and Parking Services
Authorised By: Wal Petschler - Group Manager Footpaths, Roads, Traffic and Stormwater
SUMMARY In considering a Notice of Motion at its meeting of 24th April 2018 to rescind a previous Council resolution to construct a bus stop and pedestrian facility in Victoria Street, Ashfield opposite the Cardinal Freeman Village, Council resolved: “THAT a report be brought to Council on the background of the decision to provide a bus stop outside 126 Victoria Street Ashfield and whether the developer was approached for a contribution towards the provision of the facility.”
A copy of the report to the Local Traffic Committee, which provides details for the project, is provided at Attachment 1. The project is a legacy project of the former Ashfield Council. No contributions were sought from the developer specifically for this project. The proposed facility is intended to improve accessibility to the bus service for residents of the village and surrounding area and provide a safer crossing point.
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RECOMMENDATION
THAT the report be received and noted. |
BACKGROUND
At its meeting of 27th February 2018 Council endorsed the Local Traffic Committee recommendation that an “in-lane” bus stop platform and pedestrian facility be constructed adjacent No. 126 Victoria St, opposite Cardinal Freeman Retirement Village. The facility is intended to improve accessibility to the bus service for residents of the village and surrounding area and provide a safer crossing point.
The project is a legacy project of the former Ashfield Council which resolved to consider the facility on the eastern side of Victoria Street following a period of trial of a similar facility constructed previously on the western side.
At its meeting of 24th April Council considered a Notice of Motion to rescind Council’s resolution of 27th February to construct the facility. Council subsequently resolved:
“THAT a report be brought to Council on the background of the decision to provide a bus stop outside 126 Victoria Street Ashfield and whether the developer was approached for a contribution towards the provision of the facility.”
A copy of the report to the Local Traffic Committee, which provides details for the project, is provided at Attachment 1.
FINANCIAL IMPLICATIONS
A budget of $80,000 to construct the proposed works has been provided in the 2018/2019 capital works program.
OTHER STAFF COMMENTS
The project originated following an initial request (prior to 2014 and any Development Application) by the Cardinal Freeman Retirement Village and Sydney Buses to provide public Bus Stop facilities on both sides of Victoria Street adjacent to the Village to serve the village residents and the general public in the area.
The developer undertaking the redevelopment works at the Cardinal Freeman Retirement Village was not approached to fund the proposed Bus Stop facility. The proposal to provide a Bus Stop facility opposite the Village was raised before the re-development of the Village. No specific Conditions were imposed in the Development Consent for the developer to contribute or construct the facility.
The proposed facility will function as an ‘in-lane’ bus stop with a concrete pedestrian platform/ refuge extending to the edge of the travel lane. The facility incorporates a pedestrian crossover point with road narrowing to reduce the pedestrian crossing distance and reduce vehicular speeds.
PUBLIC CONSULTATION
Public consultation was undertaken as part of the design development. Details of public consultation are provided in the report to the 7th December 2017 Local Traffic Committee meeting, Attachment 1.
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Report Item 10 - Local Traffic Committee 7 December 2017 - Proposed combined bus stop and pedestrian crossover facility opposite Cardinal Freeman Village |
Council Meeting 11 September 2018 |
Subject: Street Libraries in the Inner West
Prepared By: Caroline McLeod - Group Manager Library and History Services
Authorised By: John Warburton - Deputy General Manager Community and Engagement
SUMMARY This paper discusses how Council can support street libraries. The paper recommends Council grant Street Libraries Australia a one-off sum of $3,399, funded from the Library and History 18/19 collections operations budget, to fund 10 street libraries in the inner west. It also recommends that street libraries be considered for inclusion in any future park upgrades and that Library and History support start up street libraries by providing discarded library books for their collections. |
RECOMMENDATION
THAT Council:
1. Purchase the Street Library Australia Council Grant Pack at a cost of $3,399 to fund an additional 10 street libraries in the Inner West;
2. Consider incorporating street libraries into the design of any future park upgrades and/or community facilities if appropriate; and
3. Support start-up street libraries in the inner west by donating up to 20 discarded library items / per street library as a starting point if requested. |
BACKGROUND
At the extraordinary Council meeting on 3 July 2018, Council resolved (C0178 Item 9) that a response be prepared for Council’s consideration regarding potential to support street libraries across the Inner West. Street Libraries have been growing in popularity across Australia and for the most part, are community or neighbourhood led.
In Australia, the increase in street libraries can be attributed to a registered incorporated not for profit charity, Street Library Australia, which formed in 2015 in inner Sydney. According to the Street Library Australia website, “as of September 2017, there are currently 401 registered Street Libraries in Australia. We estimate there is a total of 550 in Australia, which include unregistered ones.” Based on information from the website, there are approximately 75 registered street libraries in the inner west. There is no data available re the number of un-registered street libraries in the inner west.
Parks Planning advises that Council has received requests from the community during community consultation sessions and throughout the year for street libraries in parks such as Camperdown Memorial Rest Park, Fleming Street Playground and Salmon Park.
DISCUSSION
The value and benefits of street libraries replicate the values and benefits of a public library service. These include encouraging lifelong learning, encouraging reading, participation in the share economy, building community and a sense of belonging.
Below considers a range of options for how Council can support street libraries in the future, taking into consideration that:
· Council currently operates eight libraries
· Council currently offers a home library service to approximately 200 residents that have difficulty accessing a library
· Street libraries are organic in nature and have been adopted in the inner west with little or no council support
· Street Libraries Australia currently delivers a successful street libraries program and
· Council has finite resources.
Based on the above, and given limited resources, it is recommended Council have a light-touch approach to its support of street libraries across the inner west.
Options Regarding Street Libraries
When considering the options below, Library and History services will be able to assist any resident or group that is interested in hosting a street library by providing books (discarded from the library) as the starting point for the street library collections.
Option 1: Street Libraries Australia Grant Program
Street Libraries Australia offers a Council Grant program where Council would purchase the Street Library Australia Council Grant Pack at a cost of $3,399. In exchange Street Libraries Australia will:
· provide 10 street libraries (including shipping) that have been built by volunteers at 107 Projects Redfern
· set up a webpage for Council, promoting the concept and inviting local residents to become hosts
· find 10 hosts in the Inner West Council LGA wishing to host and maintain a street library
· ship the libraries to the hosts; encouraging them to decorate the libraries
· keep Council up to date regarding when libraries have been registered.
If this option was pursued, street libraries would be located on business premises, schools or in residential areas such as front yards / nature strips (not Council land); therefore installation of the street library would be the responsibility of the grant recipient.
The advantage of this program is that it involves few Council resources, it remains a community led program and Council is supporting an existing inner Sydney not for profit organisation. Another advantage is that Council is not responsible for the maintenance of the structure or the content of the collection.
Cost: $3,399 for ten street libraries.
Option 2: Council considers and budgets for street libraries when planning park upgrades
Council could actively consider the inclusion of street libraries when planning for park upgrades and budget for the purchasing and installation of a street library as part of the park’s design. It is recommended that Council source the street libraries from Street Library Australia.
An advantage of this option is that Council has input and consideration regarding where the libraries are located ie in areas that are not close to one of Council’s eight libraries and appropriate to the park setting.
A disadvantage of this option is that Council would be required to maintain the street library structure and the collection and be responsible for removing excess books if members of the community use the street library as a potential dumping place when cleaning out their book shelves (this is a common issue in the library).
Cost: the costs would be factored into the overall park upgrade. Street Libraries range in cost from $200 (undecorated) to a custom designed structure of up to $2,800. There would be additional costs for the building of any footings, ongoing maintenance and potentially the removal of unwanted books.
Option 3: Council operates a street library building / community engagement program
Option 3 would be for Council to operate a street library building program with local community groups such as the men’s / women’s sheds and these would then be placed throughout the Inner West LGA in parks and close to community facilities. Council would be responsible for building the footings and maintain the library as per option 2.
Council may be required to pay the group to facilitate these workshops and/or cover the costs of materials, which at this stage are unknown. An advantage of this model is that the project could be used as a positive community development program to engage with seniors, the creative community etc. A disadvantage of this option is that the costs at this stage are relatively unknown and it could be potentially resource heavy (staff-wise) to secure a group to deliver the program, assist with marketing etc. In addition, Council would be replicating a service that is currently delivered at an affordable rate.
Due to unknown costs and resource implications, this option is not recommended.
FINANCIAL IMPLICATIONS
This project would be covered by the existing Library and History operational collection budget which would result in a reduction of the new items being purchased for the library.
If Council wanted to roll out more street libraries than the recommended 10, another funding source would need to be secured.
OTHER STAFF COMMENTS
The Group Manager Trees, Parks and Sports Fields has been consulted on this project and supports the recommendations.
PUBLIC CONSULTATION
Nil
CONCLUSION
Given the demonstrated level inner west community has adopted street libraries it is recommended that Council support street libraries by purchasing a Street Library Australia Grant Pack of ten libraries for the 18/19 financial year and that street libraries be considered in any future park or community facility upgrades.
Council Meeting 11 September 2018 |
Subject: Investment Report as at 30 June 2018
Prepared By: Brendhan Barry - Manager Financial Services
Authorised By: Pav Kuzmanovski - Group Manager Finance
SUMMARY In accordance with the requirements of clause 212 of the Local Government (General) Regulation 2005, Council is provided with a listing of all investments made pursuant to section 625 of the Local Government Act 1993 and reported for period ending 30 June 2018.
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RECOMMENDATION
THAT the report be received and noted
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BACKGROUND
Clause 212 of the Local Government (General) Regulation 2005 requires that a report be presented to Council each month listing all investments with a certification from the Responsible Accounting Officer. Attached to this report are further reports from Council’s Investment Advisors, Prudential Investment Services.
FINANCIAL IMPLICATIONS
The Investment Holdings report (Attachment 1) for the period ending 30 June 2018 reflects Council’s holding in various investment categories these are listed in the table below. Council’s portfolio size sits at $203m, of which 85% was rated A rated or above.
SOCIALLY RESPONSIBLE INVESTMENTS
Reporting has now been updated to include IWC’s exposures to Socially Responsible Investments (SRI). The SRI category incorporates the range of “Green”, “Climate” and “Social Equity” bonds Council currently holds and will expand as similar investments are utilised. The SRI category is separate from the Non-Fossil Fuel category, which will continue to be used for deposits with banks that do not lend to, or otherwise do business with, firms in the fossil fuel industry.
These changes to the month end reports will better reflect Council’s commitment to socially responsible projects. The reports provide specific details as to the allocation among the more “passive” non-fossil fuel term exposures versus the “active” targeting of socially responsible causes with the SRI bonds.
Council’s annualised return of continues to exceed the bank bill index benchmark. The period ending 30 June 2018, the portfolio for Inner West Council had a One-Month Portfolio Investment Return of 2.75%, above the UBSWA Bank Bill Index Benchmark (1.78%).
Council has a well-diversified portfolio with 85% of the portfolio spread among the top three credit rating categories (A long term / A2 short term and higher).
Council has a well-diversified portfolio invested among a range of term deposits and floating rate notes from highly rated Australian ADIs. The graph above shows Council’s individual institution exposure compared with the investment policy limits.
The graph above demonstrates the term to maturity for Council’s investments compared to Council’s approved investment policy limits.
Environmental and Socially Responsible Commitments
The graph above illustrates the gap between yields received from Socially Responsible Investments (SRI), Fossil Fuel (FF) and Non Fossil Fuel (NFF) Investments.
Council’s holdings in NFF investments were $150.8m with the relative total portfolio percentage of 74% in NFF investments. Council’s holdings in SRI’s were $28.0m, with the relative total portfolio percentage of 14% in SRI. The attachments to this report summarise all investments held by Council and interest returns for periods ending 30 June 2018.
The Current Market value is required to be accounted for. The Current Market Value is a likely outcome if Council were to consider recalling the investment prior to its due date. All investments made for the month of June 2018 have been made in accordance with the Local Government Act, Local Government Regulations and the Inner West Council Investment Policy.
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IWC Jun18 |
2.⇩ |
IWC Economic and Investment Portfolio Commentary Jun18 |
3.⇩ |
IWC Investment Portfolio Reports - Incorporating SRI exposures - July 2018 |
Council Meeting 11 September 2018 |
4 July 2018
Mr Pav Kuzmanovski
Group Manager Finance
Inner West Council
PO BOX 14
PETERSHAM NSW 2049
Dear Pav,
Investment Portfolio Reporting: Monitoring SRI Exposures
As requested, we have incorporated monitoring capabilities for Inner West Council’s exposures to Socially Responsible Investments (SRIs) within Council’s portfolio reports.
The SRI category incorporates the range of “Green”, “Climate” and “Social Equity” bonds Council currently holds and will expand as similar investments are utilised.
The SRI category is separate from the Non-Fossil Fuel category, which will continue to be used for deposits with banks that do not lend to, or otherwise do business with, firms in the fossil fuel industry.
These changes to the month end reports will better reflect Council’s commitment to socially responsible projects. The reports provide specific details as to the allocation among the more “passive” non-fossil fuel term exposures versus the “active” targeting of socially responsible causes with the SRI bonds.
·
· Yours sincerely,
· Erik Gates
Director
Monitoring Council’s Exposures in Socially Responsible Investments
Inner West Council has been proactive in favouring non-fossil fuel lending banks when making deposits, thereby reducing its exposure to term deposits with fossil fuel aligned banks to approximately 12% of its $200+m investment portfolio.
Council now has over $150m in deposits/securities with non-fossil fuel aligned banks. These banks are typically much smaller and lower rated than the large banks that lend to businesses in the fossil fuel industry. These smaller banks do not have the scope of business to work with firms in the fossil fuel industry, instead focusing on retail and small business banking.
In addition, Council has also been actively investing in “Socially Responsible” bonds issued by the major banks. The proceeds from these bond sales are earmarked for a range of specific socially responsible projects.
To date, Council has exposure to the following Socially Responsible Bonds:
· $14.2m in the CBA Mar 2022 ‘Climate Bonds’ whose proceeds from the bond sale were used to finance wind farms and low carbon transport projects.
· $8.4m in the Westpac Jun 2021 ‘Climate Bonds’ whose proceeds from the bond sale were used to finance “a portfolio of Australian domiciled wind-farms and low carbon commercial buildings”;
· $2m in the ANZ Jun 2020 ‘Green Bond’ whose proceeds from the bond sale were used to “finance a pool of Eligible Assets that directly contribute to developing low-carbon industries, technologies and practices. Specifically, wind farms, solar energy projects and green buildings.”
· $3.4m in the NAB March 2022 ‘Social (Gender Equality) Bond’ whose proceeds are only allocated to borrowers that have been certified as Employers of Choice for Gender Equality by the Workplace Gender Equality Agency. Business involved in major environmental, social or governance controversies are also excluded. Also, business whose primary activities involve alcohol, gambling, tobacco, military weapons, predatory lending, fossil fuels, palm oil, transport of cattle or whaling are excluded.
Therefore, these investments provide Council with the opportunity to target funds to socially responsible projects. These bonds have the full backing of the issuing bank and their security is not subject to the success of the underlying projects/borrowers.
Change to Reports
1) A new category in the “Current Breakdown” of Council’s portfolio showing Socially Responsible Investments separate from deposits in non-fossil fuel lending ADIs:
2) Historical graphic representation of the data above, showing individual percentage exposures of non-FF and SRI investments as well as a combined percentage of non-FF and SRI holdings overlaying the total portfolio size:
3) Graphic representation of the weighted average yield of Council’s FF, non-FF and SRI categories:
Note: the SRI category consists of longer dated bonds and will therefore often have higher yields than the FF and non-FF categories which typically consists of shorter dated term deposits.
4) Council’s Investment Policy Compliance charts showing the colour coded FF, non-FF and SRI components separately:
5) Upcoming investment holding maturities, going out 2 years, colour coded by FF, non-FF and SRI:
Disclaimer: The statements and opinions contained in this report are based on currently prevailing conditions in financial markets and are so contained in good faith and in the belief that such statements and opinion are not false or misleading. In preparing this report, Prudential Investment Services Corp has relied upon information which it believes to be reliable and accurate. Prudential Investment Services Corp believes that this report and the opinions expressed in this report are accurate, but no warranty of accuracy or reliability is given. Prudential Investment Services Corp does not warrant that its investigation has revealed all of the matters which a more extensive examination might disclose. This report may not be reproduced, transmitted, or made available either in part or in whole to any third party without the prior written consent of Prudential Investment Services Corp. AFS Licence No. 468145.
Council Meeting 11 September 2018 |
Subject: Status of Legal Proceedings
Prepared By: Joe Strati - General Counsel
Authorised By: Rik Hart - Interim General Manager
SUMMARY This report provides Council with a summary of legal proceedings in which Council is involved. |
THAT the Report be received and noted. |
BACKGROUND
This report provides Council with a summary of legal proceedings in which Council is involved.
It does not include the following types of legal proceedings:
1. Proceedings that are managed by Council’s insurers;
2. Local Court proceedings involving an appeal against a parking fine; and
3. Proceedings for the recovery of debts where those proceedings are being run by council’s external debt collection agency.
The report is current to 3 August 2018. It does not capture changes that have occurred between that date and the date the report is considered by Council.
FINANCIAL IMPLICATIONS
Nil.
OTHER STAFF COMMENTS
Nil.
PUBLIC CONSULTATION
Nil.
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Summary of Legal Proceedings as at 3 August 2018 |
Council Meeting 11 September 2018 |
Subject: Sydenham Green Skate Park opportunities for competitive events and activation
Prepared By: Peter Montague - Coordinator Recreation, Planning and Programs
Authorised By: John Warburton - Deputy General Manager Community and Engagement
SUMMARY This report responds to a Notice of Motion concerning the potential use of Sydenham Green Skate Park as an Olympic qualifying venue and for skate competitions and events to improve the activation of the facility. |
RECOMMENDATION
THAT:
1. Council officers continue to liaise with organisers regarding a potential X Games qualifying event at the Sydenham Green Skate Park in October 2018;
2. Council officers work with YMCA Action Sports to deliver an inclusive skate / scoot / BMX event at Sydenham Green Skate Park in 2019;
3. Council officers continue to liaise with stakeholder organisations regarding future opportunities to host events for Olympic qualifying rounds and skate competitions; and
4. The Recreation Strategy: A Healthier Inner West addresses opportunities for recreational and competitive skate, scoot and BMX activities in the Inner West.
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BACKGROUND
At the meeting of 27 February 2018 Council resolved that:
1. Council acknowledge the former Marrickville Council, Councillors and officers, for their excellent working in planning and funding the newly opened Sydenham Green Skate Park;
2. Council liaise with Skate Australia, the Australian Skateboard Federation, YMCA Action Sports and the Australian Institute of Sport with regards to using the Sydenham Skate Park as a venue for Olympic qualifying rounds and other skate competitions; and
3. A report be brought back to council outlining opportunities for Council and the Sydenham Park Green Skate Park to host amateur and professional skating competitions and other events to activate the facility.
Council’s engagement process for the draft Recreation Needs Study: A Healthier Inner West indicated that skateboarding was ranked the 9th most popular activity for children and the 17th most popular activity overall. The engagement process indicated that the locations, cleanliness, and size of skate parks are working well and that there was a ‘positive atmosphere’. The community indicated that improvements could be made including crowding from popularity, feeling intimidating and unsafe for girls, the aesthetics, and lack of shade, seating and bins. The research also identified future need for an additional skate park in the north of the Local Government Area (LGA).
DISCUSSION
Council Officers have liaised with Skate Australia, The Australia Skateboard Federation, YMCA Action Sports and The Australian Institute of Sport regarding the use of Sydenham Green Skate Park for Olympic qualifying rounds and other events to improve activation of the facility. A summary of those discussions is detailed below.
Sydenham Green Skate Park as a venue for Olympic qualifying rounds
All four stakeholder organisations confirmed that skateboarding is still in its infancy as an Olympic sport. Due to the traditionally informal nature of the sport, governance structures, clubs and organised access to volunteers currently don’t exist.
The Skateboard 2020 Commission (S2020C) has been formed to bring together relevant skate and Olympic organisations to develop Australian skateboarding athletes for Tokyo 2020. S2020C is auspiced by Skate Australia (SA) and comprises representatives from the Australian Olympic Committee, the Australian Institute of Sport and the Australian Skateboard Federation.
SA confirmed that World Skate, the International Federation for skateboarding, is responsible for the qualification pathway to Tokyo 2020. The qualification period starts on 1 January 2019. SA is waiting on notification from World Skate of qualifying events, dates, rankings and judging criteria. Consequently, no qualifying skateboarding events are scheduled at present.
In summary, an organised competition pathway is yet to be developed.
Opportunities to host amateur and professional skating competitions and other events to activate Sydenham Green Skate Park
Following consultation with stakeholder organisations, four event opportunities have been identified:
1. Australian Skateboarding Federation (ASF)
The ASF has applied for funding through Council’s 2018/19 Recreation Grants Program for a female only skate event at Sydenham Green in March 2019 called the “Queen of Concrete” with categories for girls from under 9 years and up. This project is currently being assessed and recommendations for approval together with all other 2018/19 Community Grants projects will be reported to Council for consideration in October 2018.
2. YMCA Action Sports (YAS)
YAS has provided a partnership proposal with Council to host a Skate Park League (SPL) event which incorporates skateboarding, scooter and BMX riding. The event targets grassroots participants and inclusively captures all users of skate parks. YAS advised that based on their experience approximately 60% of participants come from the LGA and 40% from outside mainly comprising SPL followers. An SPL event as proposed by YAS can be facilitated and funded through the existing 2018/19 Recreation Programs budget. The events are endorsed by Skate Australia and once a recognised ranking system is developed, these events are likely to count toward this.
3. X Games
The X Games is a global competition coming to Australia for the first time from 19 to 21 October 2018 at Sydney Olympic Park that includes skateboard, BMX and Moto X competitions. S2020C has been offered an opportunity to have 3 male and 1 female wildcards compete at the X Games. S2020OC plan to hold a closed qualifying event in October 2018 for Australian skaters to compete for the wildcard positions. The organiser has confirmed they are researching facilities in Sydney, including Sydenham Green. While the event’s primary objective is to select the wildcard participants, the community will be welcome to attend. The organiser is concerned that widely promoting the event will confer an unfair advantage on Sydney-based skaters. Council Officers are continuing to liaise with the organisers regarding the event and local promotion.
4. Damn Am
Damn Am, a global amateur skateboarding competition, has written to Council requesting sponsorship of $50,000 for a potential event in Australia. Damn Am has contests in Los Angeles, Chicago, and New York, and international stops include Japan and Barcelona. The Damn Am series serves as the only qualifier to Tampa Am, an international skate competition which claims to have launched the professional career of a number of skaters. Officers do not consider the Damn Am events will provide the value or appeal of other proposed events.
Current skate park activation program
In addition to the opportunities outlined above, an existing activation program underway at IWC skate parks. Through direct engagement and the 2017 Recreation Grants program, a total of 15 skate workshops have been facilitated at Council’s four skate parks at Annandale, Dulwich Hill, Sydenham, and Summer Hill. The workshops commenced in April 2018 and will be completed in February 2019, with four workshops specifically targeting female participants.
The Recreation Strategy: A Healthier Inner West is currently under development and will include actions to facilitate the ongoing activation of Council skate facilities in the Inner West in the medium to long term.
FINANCIAL IMPLICATIONS
Facilitation of the proposed YMCA Action Sports skate event can be funded through the 2018/19 Recreation and Aquatics Operational Budget.
OTHER STAFF COMMENTS
Council’s Trees, Parks and Sportsfields and Community and Culture groups were consulted in the preparation of this report.
PUBLIC CONSULTATION
Council has liaised with Skate Australia, The Australia Skateboard Federation, YMCA Action Sports and The Australian Institute of Sport.
CONCLUSION
Skateboarding as an Olympic sport is in its infancy and is still in the process of establishing a structured qualification process for Tokyo 2020. Council officers will continue to liaise with stakeholder organisations regarding local events and plan for future opportunities through the Recreation Strategy: A Healthier Inner West.
Council Meeting 11 September 2018 |
Subject: Post Exhibition Report - Draft Marrickville Local Environmental Plan 2011 Amendment - Sydenham Station Creative Hub
Prepared By: Peter Wotton - Strategic Planning Projects Coordinator
Authorised By: David Birds - Group Manager Strategic Planning
SUMMARY This report concerns the public exhibition of a revised planning proposal to amend Marrickville Local Environmental Plan 2011 (MLEP 2011) to support the establishment of the “Sydenham Station Creative Hub” to operate as an entertainment and employment industrial precinct, where traditional and creative industries and live music thrive alongside the additional permitted uses of small bars, restaurants and cafes.
The original planning proposal proposed changes to the current planning controls for a 20ha area under MLEP 2011 to permit additional uses, being business premises, office premises, cafes, restaurants and small bars within that area.
Following consideration of the post exhibition report on that planning proposal, Council resolved on 13 February 2018, to amend the planning proposal to apply to a reduced area of 1.9ha and limit the additional permitted uses in the area to cafes, restaurants and small bars while still permitting the uses currently allowed in the existing IN1 zone – General Industrial applying to the land.
The revised planning proposal was publicly exhibited, in accordance with an Altered Gateway Determination, from 26 June 2018 to 24 July 2018. Fifty nine submissions were received in response to the exhibition of the revised planning proposal. 15 submissions were in support of the revised planning proposal, 28 submissions were in support of the proposal with changes and 16 submissions did not support the revised planning proposal. The majority of submissions in support of the proposal with changes, and the majority of submissions that did not support the revised planning proposal, supported the implementation of the original planning proposal for the larger Sydenham Station Creative Hub and additional permitted uses proposed for the area.
The issues raised in the submissions concerning the potential reversion to the former larger area planning proposal, are outside of the scope of the consideration of the current revised planning proposal. As such it is considered that the submissions do not raise any issues that would warrant not proceeding with the revised planning proposal, or require changes to be made to the revised planning proposal.
It is recommended that Council resolve to forward the draft amendment to MLEP 2011 for the revised Sydenham Station Creative Hub precinct to the Department of Planning and Environment seeking final approval and gazettal, and that relevant amendments are exhibited to the associated provisions of the Marrickville Development Control Plan 2011 (MDCP 2011) to incorporate provisions relating to Sydenham Station Creative Hub. |
RECOMMENDATION
THAT:
1. The report be received and noted;
2. Council forward the draft amendment to MLEP 2011 to the Department of Planning & Environment seeking final approval and gazettal;
3. The Inner West Police Local Area Command, Sydney Water, Create NSW and those persons who made a submission in relation to the revised Planning Proposal be advised of Council’s decision; and
4. Council resolve to publicly exhibit draft Marrickville Development Control Plan 2011 (Amendment No. 9) to amend Part 9.43 – Sydney Steel (Precinct 43) of MDCP 2011 to incorporate provisions relating to Sydenham Station Creative Hub, as detailed in ATTACHMENT 3 of this report.
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BACKGROUND
The former Marrickville Council adopted a vision for the Sydenham Station Creative Hub as a vibrant entertainment and employment precinct where live music venues, small bars, restaurants and cafes thrive alongside traditional and creative industries.
A planning proposal for the Sydenham Station Creative Hub precinct was prepared and forwarded to the Department of Planning and Environment for Gateway Determination.
A Gateway determination for the proposal, giving conditional approval for the planning proposal to proceed to public exhibition, was issued by the Department on 12 January 2017 (Department Ref: PP 2016 IWEST 001_00).
One of the conditions of that Gateway Determination was a requirement for the planning proposal to be updated to “include an economic impact assessment” (condition 1(f)).
The planning proposal, which proposed changes to the current planning controls for a 20ha area under the Marrickville Local Environmental Plan 2011, was exhibited in accordance with the Gateway Determination.
A post exhibition report on the Sydenham Station Creative Hub Planning Proposal was considered by Council as Item 4 C1117. A copy of that report is attached as ATTACHMENT 1.
In dealing with the matter the Council resolved THAT:
“1. Council amend the planning proposal as follows:
i. Confine the land to which the planning proposal relates to the properties fronting Marrickville Road, Marrickville between Railway Parade and Sydney Street and the 2 properties fronting Railway Parade between Marrickville Road and Buckley Lane (being the properties 21-71 Marrickville Road and 101-103 Railway Parade, Marrickville respectively); and
ii. Limit the additional permitted uses on such land to “cafes, restaurants and small bars”.
2. The Department of Planning and Environment be advised accordingly and Council request a 6 month extension of time to finalise the LEP; and
3. The amended planning proposal be publically exhibited and a further report be prepared for Council’s consideration following the conclusion of the community consultation.”
The revised planning proposal seeks to amend the current planning controls applying to the subject land to facilitate the development of a creative hub that supports entertainment facilities, traditional and creative industries. By retaining the existing IN1 General Industrial zone applying to the land, the revised planning proposal ensures that existing traditional and creative industries can continue to operate in the area. The revised planning proposal seeks to expand the range and types of businesses permitted with consent within a small section of the precinct along Marrickville Road and Railway Parade. The revised planning proposal seeks to permit cafes and restaurants and small bars, with consent, within that part of the industrial precinct to support existing uses that continue to thrive in the Sydenham/Marrickville industrial area.
The revised planning proposal, proposes changes to the current planning controls to a reduced area of approximately 1.9ha and to delete “business premises” and “office premises” as two of the additional permitted uses proposed in the original planning proposal.
The area to which the revised Planning Proposal relates is shown shaded blue on the following diagram:
Figure 1: Revised Planning Proposal Sydenham Station Creative Hub area
Alteration of Gateway Determination
The revised planning proposal was forwarded to the Department of Planning and Environment on 12 April 2018 for Gateway determination.
An Alteration of Gateway determination for the proposal, giving conditional approval for the revised planning proposal to proceed to public exhibition, was issued by the Department on 8 May 2018 (Department Ref: PP 2016 IWEST 001_00). A copy of the Alteration of Gateway Determination is provided at ATTACHMENT 2.
PUBLIC CONSULTATION
The revised planning proposal was publicly exhibited, in accordance with the Altered Gateway Determination, from 26 June 2018 to 24 July 2018. The proposal was exhibited online on YourSayInnerWest, and hard copies of the proposal were available at Council’s Petersham and Ashfield Service Centres.
As part of that community engagement process letters were sent to property owners and occupiers of land in the immediate area.
Approximately 420 letters were sent out advising of the public exhibition of the revised planning proposal.
The Department’s Altered Gateway Determination required:
“Further consultation is required with the following public authorities under section 3.34(d) of the Act and/or to comply with the requirements of relevant section 9.1 Directions:
· Arts NSW
· Transport for NSW
· Fire and Rescue NSW
· NSW Police Force
· NSW Roads and Maritime Services
· Australian Railtrack Corporation (ARTC); and
· Sydney Water”
Each public authority referred to above was provided with a copy of the revised planning proposal and relevant supporting material, and given 30 days to comment on the proposal, in accordance with the requirements of the Altered Gateway Determination.
Submissions
i. Submissions from Public Authorities
Consultation with those public authorities listed in the Altered Gateway Determination was carried out in accordance with the requirements specified.
A submission was received on behalf of the NSW Police Force. The Inner West Police Area Command advised that they “have no objections to the Revised Planning Proposal”.
A submission was also received from Sydney Water. Sydney Water did not raise any issues in principle with the revised planning proposal. Sydney Water recommended that conditions be imposed on development consents granted “due to the proximity of the proposed development to Sydney Water assets”.
Arts NSW and Screen NSW merged and a new entity Create NSW established. The following submission was received from Create NSW:
“Create NSW’s notes the significant reduction in the size of the proposed creative hub, and the narrowing of the range of permissible uses in the revised proposal. Create NSW confirms its support of the original proposal as outlined in our submission of July 2017 and reinforces the benefits of provision of spaces for creative uses and enterprises and the development of a strong and diverse creative hub.”
No submissions were received from the other public authorities required to be consulted with under the Altered Gateway Determination.
ii. Submissions from the public
Fifty nine submissions were received from the public in response to the exhibition of the revised planning proposal. A summary of responses from those submissions in relation to the question “Do you support the planning proposal?” on Council’s Your Say Inner West is provided in the following table:
Do you support the planning proposal?
Yes |
15 |
Yes (with changes) |
28 |
No |
16 |
Total |
59 |
Table 1: Submissions’ Summary “Do you support the planning proposal?”
Twenty nine of the submissions received were from people whose provided address was within the Inner West LGA. The remainder of the submissions (30) came from people outside the Inner West LGA. Of the 15 submissions that responded “Yes”, 9 submissions were from people whose provided address was within the Inner West LGA with the remaining 6 of those submissions being from people from outside the LGA.
The majority of submissions in support of the proposal with changes and the majority of submissions that did not support the revised planning proposal supported the implementation of the original planning proposal for the larger Sydenham Station Creative Hub and the additional permitted uses proposed for the area.
Only one submission was received from a property owner of land within the area to which the revised planning proposal relates. That submission raised issues in relation to car parking. Two submissions were received from property owners of land to which the original planning proposal related. Both those submissions supported the revised planning proposal including comments “Important to protect scarce industrial in the inner south west” and “Good adjustment that allows industry and restaurants to co-exist.”
Officer Comments:
The original planning proposal for the Sydenham Station Creative Hub related to an area of approximately 20 hectares. One of the Department of Planning and Environment’s conditions of the Gateway Determination it issued for the original planning proposal was a requirement for “an economic impact assessment”. (condition 1(f)).
As detailed in the previous report (ATTACHMENT 1), the Sydenham Creative Hub (SCH): Economic impact analysis report, prepared by SGS Economics & Planning dated June 2017 raised significant concerns with the original planning proposal, in relation to the economic impacts of the creative hub proposal on the existing business operations, certain additional permitted uses proposed in the area and issues generally in relation to size of the industrial zoned area to which the planning proposal related.
The SGS Economic impact analysis report recommended (in part) that “If the target industries are introduced in the SCH as additional permitted uses, these uses should be concentrated in a specific area of the SCH. This would assist in reducing the impact of these uses and protecting the remainder of the precinct. Containment in a specific area will also help to mitigate any uncertainty over the continuing function of the rest of the precinct. If hospitality uses are introduced, it is considered that Marrickville Road (particularly the western end) is the most appropriate location for these businesses.”
To balance the concerns raised, Council considered that the original planning proposal should not proceed in its current form. The Council resolved to make changes to the original planning proposal to delete the additional proposed use ‘business and office premises relating to creative purposes’ and to reduce the size of the Sydenham Station Creative Hub to an area of approximately 1.9 hectares (refer to Figure 1), to which the other proposed additional permitted uses “small bars, restaurants and cafes” would apply. The revised Planning Proposal incorporates those changes.
Since the matter was last considered by Council the Greater Sydney Commission has released its Greater Sydney Region Plan “A Metropolis of Three Cities – connecting people” (March 2018) and the District Plans. The Inner West Local Government Area is located in the Eastern District.
The Greater Sydney Region Plan sets out a number of Directions and Objectives for delivering the Plan. In relation to Jobs and skills for the city: Creating the conditions for a stronger community one of the objectives set under the Plan is Objective 23: – Industrial and urban services land is planned, retained and managed. In relation to this objective the strategic importance of the Sydenham/Marrickville industrial precinct was demonstrated in the 2014 Marrickville Employment Lands Review which supported the progression of the project on the proviso that the proposal did not include any residential development and that any change in development controls did not compromise existing businesses within the precinct. The SGS Economic Impact Analysis of the original planning proposal found the original planning proposal would lead to a loss of GDP and higher inefficiencies in CBD-background activities, and that widespread additional uses across the precinct would further detract from the economic viability of the existing town centres.
The revised planning proposal for the “Sydenham Station Creative Hub” responds to this issue by reducing the originally proposed area, by approximately 90%, to an area of 1.9ha along Marrickville Road and Railway Parade, Marrickville. The additional uses (business premises and office premises) proposed to be permitted in the area under the original planning proposal have also been deleted.
Retaining the existing IN1 General Industrial zoning of the area, confining the area of the Sydenham Station Creative Hub to a small section of the precinct along Marrickville Road and Railway Road to the east of the Marrickville Town Centre, and limiting the additional permitted uses in the subject area to cafes, restaurants and bars is a balanced approach to enhance the night time economy and entertainment amenity of the existing precinct without unduly impacting on the economic viability of the existing industrial zoned land in the immediate area.
The Inner West Local Government Area is located in the Greater Sydney Commission's Eastern District Plan area. The Eastern District Plan includes Planning Priority E12 Retaining and managing industrial and urban services land. One of the Actions under that Planning Priority is to:
“Retain and manage industrial and urban services land, in line with the Principles for managing industrial and urban services land in the Eastern City District by safeguarding all industrial zoned land from conversion to residential development, including conversion to mixed use zones. In updating local environmental plans, councils are to conduct a strategic review of industrial land.”
Planning Priority E12 focuses on industrial and urban services land and that its management is planned and protected. It focuses on safeguarding such land from competing pressures and protecting all industrial zoned land from conversion to residential development, including conversion to mixed use zones.
The revised planning proposal does not include residential development or the formerly proposed business and office uses and encourages adaptable use of existing building stock in the area identified as the Sydenham Station Creative Hub through entertainment and night time uses such as cafes, restaurants and small bars.
A strategic review of all industrial zoned land in the Inner West local government area is to be carried out as part of the preparation of the local environmental plan for the Inner West LGA. This will include consideration of how to implement Planning Priority E12 Retaining and managing industrial and urban services land across the Inner West LGA, including balancing competing demands for the use of these lands.
The original planning proposal was prepared before the release of the Greater Sydney Commission’s Greater Sydney Region Plan “A Metropolis of Three Cities – connecting people” (March 2018) and the District Plans and is inconsistent with those Plans in relation to industrial and urban services land, and the Economic impact analysis report (a requirement under the Department’s Gateway Determination for the original planning proposal) raised significant concerns with the original planning proposal.
The Greater Sydney Commission has since recently released guidelines, titled “Transitional arrangements for land where the Retain and Manage approach applies” for planning proposals involving the change of use of industrial and urban services land to residential, retail or mixed uses in areas covered by the retain and manage approach such as the Sydenham Station Creative Hub area. One of the Greater Sydney Commission’s guidelines states that “if such a planning proposal is lodged after the adoption of the District Plans being March 2018 then it is considered on its strategic and sites merits and the policy to retain and manage industrial and urban services land set out in the relevant District Plan is to be applied.”
It is understood that if a new planning proposal is prepared to revert back to the original planning proposal for the Sydenham Station Creative Hub, or for another purpose, and the proposal is submitted to the Department for Gateway Determination, this consideration would apply.
Given the original planning proposal’s inconsistences with the new strategic planning policy to retain and manage industrial and urban services land set out in the Eastern City District Plan the Department of Planning and Environment may find it difficult to support a Gateway Determination for a new planning proposal for the original proposal.
FINANCIAL IMPLICATIONS
Nil.
OTHER STAFF COMMENTS
Council’s Economic Development Section was consulted in the preparation of this report and concur with the approach recommended in this report.
CONCLUSION
Fifty-nine submissions were received in response to the public exhibition of the revised planning proposal. Most of the issues raised in the submissions relate to the potential reversion to the larger, former planning proposal and do not relate to the merits of the current revised planning proposal. As such it is considered that the submissions made do not raise any issues that warrant not proceeding with the revised planning proposal, or require changes to be made to the revised planning proposal.
As detailed above, the majority of submissions received were in support of the original planning proposal for the Sydenham Station Creative Hub. Following consideration of the post exhibition report Council at its meeting on 13 February 2018, resolved to amend the planning proposal. Consequently the original planning proposal is not currently under consideration.
It is recommended that Council resolve to forward the draft amendments to MLEP 2011 relating to the revised planning proposal for the Sydenham Station Creative Hub to the Department of Planning & Environment seeking final approval and gazettal.
The proposal necessitates amendments to be made to Marrickville Development Control Plan 2011 to incorporate provisions relating to Sydenham Station Creative Hub. It is recommended that Council adopt the proposed amendments to Part 9.43 Sydney Steel (Precinct 43) to incorporate provisions relating to Sydenham Station Creative Hub as detailed in ATTACHMENT 3 of this report and resolve to publicly exhibit draft Marrickville Development Control Plan 2011 (Amendment No. 9) to amend Part 9.43 Sydney Steel (Precinct 43) of MDCP 2011.
1.⇩ |
Post Exhibition Report - Sydenham Station Creative Hub Planning Proposal |
2.⇩ |
Altered Gateway Determination - Sydenham Station Creative Hub Revised Planning Proposal |
3.⇩ |
Marrickville Development Control Plan 2011 (Amendment No. 9) - Amendment to Part 9.43 Sydney Steel (Precinct 43) |
Council Meeting 11 September 2018 |
Subject: Planning Proposal,Cyprus Club, 58-76 Stanmore Road, 2-20 Tupper Street and 3-9 Alma Avenue, Stanmore.
Prepared By: Con Colot - Senior Strategic Planner & Projects
Authorised By: David Birds - Group Manager Strategic Planning
SUMMARY This report addresses a Planning Proposal to amend Marrickville Local Environmental Plan 2011 by rezoning the land and increasing the permissible building and floor space ratio in order to facilitate redevelopment to create a new club, commercial floor space and apartments. Council resolved in July 2017 to submit the Planning Proposal to the Gateway process subject to a number of amendments. These have been made to the attached Proposal. Due to a change to legislation Council is required to note the comments made by the Inner West Local Planning Panel on the Planning Proposal described in this report, prior to seeking Gateway Determination, and advise the Department of Planning and Environment that the Panel’s comments have been taken into consideration. The Planning Proposal will then be able to be referred for Gateway Determination. The Panel accepted that the proponent has mostly complied with Council’s resolution and that additional traffic studies should be provided prior to public exhibition to fully comply with Council’s resolution, should the proposal receive a positive Gateway Determination. |
RECOMMENDATION
THAT:
1. Council note the comments of the Local Planning Panel of 10 July 2018 on the Planning Proposal;
2. The attached Planning Proposal be forwarded to the Minister for Planning for a Gateway Determination in accordance with the Environmental Planning and Assessment Act 1979 with a recommendation that an additional traffic and street capacity study be provided prior to public exhibition;
3. The Department of Planning and Environment be requested to delegate the plan making functions for the Planning Proposal to Council;
4. Following receipt of a Gateway Determination and compliance with its conditions by the proponent, the Planning Proposal and supporting documentation be placed on public exhibition for a minimum of 28 days and public authorities be consulted in accordance with the Determination;
5. A report be presented to Council on completion of the public exhibition, which will address submissions received; and
6. Council negotiate a Voluntary Planning Agreement (VPA) with the proponent with the intention of exhibiting the VPA at the same time as the Planning Proposal. |
1. Purpose of Report
This matter pertains to the Planning Proposal described in Part 2 below for the Cyprus Club site in Figure 1 (58-76 Stanmore Road, 2-20 Tupper Street and 3-9 Alma Avenue, Stanmore), as explained in the previous Council report in Attachment 2.
Figure 1 Location - site is within red boundary
Council previously resolved to refer the Planning Proposal for Gateway Determination subject to amendments being made as recommended in the Council report. However due to a Planning Direction issued by the Minister (February 2018) which came into force on 1 June 2018 this requires the Inner West Local Planning Panel to provide advice on Planning Proposals prior to referral for Gateway Determination. An amended Planning Proposal was received in May 2018 which mostly responded to the previous Council resolution including having a reduction in the proposed Maximum Building Heights for parts of the site. It also appended a revised Design Concept to reflect the proposed development standards and provide calculations supporting the Maximum Floor Space Ratio. The May 2018 Planning Proposal together with a covering report (Attachment 1) was referred to the Panel meeting of 10 July 2018. The Panel provided the following comments.
The Panel notes the resolution of Council 25 July 2017 and notes that the applicant for the planning proposal has now responded to paragraphs 1 and 2 of that resolution noting that the documentation now furnished by the applicant is incomplete.
Reason for decision: The council’s resolution of 25 July 2017 is self-executing.
The planning proposal documentation has subsequently been updated as is noted later in this report. The Department of Planning and Environment later advised on 9 August 2018 that in addition a report must be presented to Council in order for Council to note and consider the comments of the Local Planning Panel. This report therefore seeks that Council note the comments of the Local Planning Panel, and that Council continue to seek Gateway Determination in accordance with the Council resolution of 25 July 2017 in Part 2 below.
2. Description of Planning Proposal
Overview
The Planning Proposal (August 2018) in Attachment 3 seeks to amend the provisions of Marrickville Local Environmental Plan 2011 for the land currently occupied by the Cyprus Club premises shown in Figure 1. The amendments will enable development for 5 storey buildings (including club and apartments) at the front of the site (Stanmore Road), 5 - 6 storey apartments (middle part) and 3 storey apartments (rear south part).This is illustrated in the Design Concept in Attachment 5. This will have capacity for approx.150 apartments and approx.1550 sq m of club and commercial floorspace. Current controls are identified in the maps in Part 4 of the Planning Proposal (Attachment 3), as follows:
· Zone RE2 - Private Recreation (part occupied by the Cyprus Club), R2- Low Density Residential (occupied by houses), SP2 Infrastructure (part occupied by Substation).
· Maximum Height of Buildings – 14m (part occupied by the Cyprus Club), Maximum Height of Buildings – 9.5m (part occupied by houses).
· Maximum Floor Space Ratio 0.6:1 for entire site.
· Part of Alma Street (west side) has a Land Reservation affectation to permit widening of this narrow lane should Council chose to do so.
The following amendments to the Marrickville LEP 2013 are proposed, as shown in the maps in Part 5 of the Planning Proposal (Attachment 3).
· Apply Zone B4 - Mixed Use, Zone R1 - General Residential and Zone R3- Medium Density Residential to the site.
· Amend the Key Sites Map, by labelling the part proposed to be Zone B4, and adding a LEP clause referencing this map label in the Marrickville LEP 2011 which will state it allows residential flat buildings as part of a Mixed Use development.
· Amend the Maximum Height of Buildings Maps to permit buildings ranging from three (3) to six (6) storeys.
· Amend the Maximum Floor Space Ratio (FSR) Map to have FSR ranging from 1.0:1 (on R3 Zone), to 1.8:1 (on the R1 and B4 zone).
An offer to enter into negotiations for a Voluntary Planning Agreement for various matters is contained in Attachment 8. This includes negotiation of the provision of affordable housing which will be required to address Council’s Affordable Housing Policy.
Report to Council July 2017 and Resolution
Council considered a report on 25 July 2017 (Attachment 2) and resolved to progress the Planning Proposal and seek Gateway Determination for Council to become the Planning Proposal Authority as follows:
THAT Council:
1. Support the planning proposal request for 58-76 Stanmore Road, 2-20 Tupper Street and 3-9 Alma Avenue, Stanmore to rezone the land to facilitate the redevelopment of the site to include a new club premises, commercial floor space, a public plaza and residential accommodation with associated basement car parking subject to the following amendments:
(a) The Land Zoning for Site C being amended to R3 Medium Density Residential;
(b) Inclusion of MLEP 2011 Schedule 1 additional permitted use of a ‘residential flat building’ as part of a mixed use development;
(c) Maximum height of building controls and number of storeys to be applied across the site as detailed in this report;
(d) Floor space ratio controls to be developed for each site should the proposal obtain Gateway approval.
2. Request the applicant to update the planning proposal report and associated documentation to ensure consistency between all documents;
3. Forward the planning proposal to the Minister for Planning for a Gateway determination in accordance with Section 56 of the Environmental Planning & Assessment Act 1979;
4. Request that Council be delegated plan making functions in relation to the planning proposal;
5. Resolve to develop site specific planning controls to apply to the future development at 58-76 Stanmore Road, 2-20 Tupper Street and 3-9 Alma Avenue, Stanmore for inclusion in MDCP 2011 Part 9.9 (Newington Precinct 9) consistent with the advice contained within this report and that the site specific controls be publicly exhibited concurrently with the planning proposal; and
6. Consider the Voluntary Planning Agreement (VPA) offer in accordance with Council’s interim VPA Policy.
Subsequent to the Council resolution, progress was deferred to enable the applicants to attend to Resolutions 1 and 2, and update their Planning Proposal document. In accordance with Council resolution 2 an amended Planning Proposal was received on 18 May 2018. It was further updated and made complete in July 2018 so as to accurately reflect the buildings heights recommended in the Council report of 25 July 2017, to update responses to the Planning Proposal Guidelines to reference current Policy documents and State Environmental Planning Policies and provide the proposed A3 tile LEP amendment Maps. The current Planning Proposal document is contained in Attachment 3 and proposed LEP amendment maps in Attachment 4. It appends the following ancillary documents:
- Urban Design Study and Indicative Design Scheme March 2018.
- Site Traffic and Parking Impact Assessment May 2016.
- Arborist Report Dec 2016.
- Preliminary Letter of offer enter into Voluntary Planning Agreement, May 2016.
- Sydney Airport Letters.
Council should note that the report to the Local Planning Panel (Attachment 1) recommended there should be additional studies carried out post Gateway Determination for the following:
- A study dealing with the existing narrow Alma Avenue and narrow Tupper Street capacity, the need to service the development and so identify the necessary accommodating street widths.
- A local traffic study dealing with traffic impacts on the existing nearby narrow local street network and making recommendations on how to address this.
This is addressed in the recommendation to Council.
FINANCIAL IMPLICATIONS
Nil.
PUBLIC CONSULTATION
Public exhibition of the proposal will followi the issuing of a Gateway Determination.
CONCLUSION
The Local Planning Panel raised no objection to the Planning Proposal. It is proposed that Council should continue to seek Gateway Determination to become the Planning Proposal Authority in accordance with the Council resolution of 25 July 2017.
1.⇩ |
Report to Local Planning Panel 10 July 2018 |
2.⇩ |
Report to Council 25 July 2017 |
3.⇩ |
Planning Proposal 27 July 2018 |
4.⇩ |
Proposed LEP Amendment Maps |
5.⇩ |
Urban Design and Indicative Design Scheme March 18 |
6.⇩ |
Site Traffic and Parking Report Dec 2016 |
7.⇩ |
Arborists Report May 2016 |
8.⇩ |
Letter for VPA May 2016 |
9.⇩ |
Sydney Airport Letters |
Council Meeting 11 September 2018 |
Subject: Councillor Expenses and Facilites Policy
Prepared By: Ian Naylor - Manager Civic and Executive Support
Authorised By: Nellette Kettle - Group Manager Integration Customer Service & Business Excellence
SUMMARY To outline the submissions received during the public exhibition period and adopt the Policy. |
RECOMMENDATION
THAT the Councillor Expenses and Facilities Policy shown as Attachment 1 be adopted subject to amending the Policy to include a provision that an annual limit of $6,150 per Councillor be applied to reimbursement of Carer’s Expenses. |
BACKGROUND
Council at its Meeting on 3 July 2018 considered a report on the Councillor Expenses and Facilities Policy and resolved;
“THAT Council:
1. Amend Clause 8.5 of the Policy to remove the requirement to have a resolution of Council to approve a request for reimbursement of legal expenses prior to incurring these expenses;
2. Place the Amended Policy on public exhibition for 28 days;
3. Receive a further report on any submissions received during the public exhibition period;
4. Remove the provision for overseas travel from the Policy;
5. Combine the 2 categories; Professional development and conferences and seminars to provide $6000 per councillor per year;
6. Consolidate the carers expenses to $45,000 to be used across all councillors as needed; and
7. To provide a quarterly update of total actual expenditure versus facilities budget”.
The policy with the amendments
resolved by Council was placed on public exhibition for a period of 28 days
from 23 July to 20 August. The exhibition of the Policy was advertised in the
local paper; public notices with a copy of the Policy were placed in
Council’s Libraries and
Service Centres and the Policy was published on Council’s Website through
the “Your Say Inner West” Community Engagement webpage. During the
exhibition period, 27 people viewed the Policy online and Council received one
submission.
The one submission received suggested that “Any request for professional development activity should take place within the context of a professional development plan which has been developed in consultation with HR professionals and updated annually. I would be happy for Council to spend extra money on the development of a plan and also additional funds allocated to activities identified within the plan”.
In 2016, changes to the Local Government Act were gazetted and this included a specific Regulation relating to the introduction of mandatory Councillor Professional Development Plans. The Office of Local Government is currently developing guidelines for Councils on this Regulation which are expected to be released by the Minister later this year.
It is expected through this Regulation that each Councillor will be required to have a documented Professional Development Plan which sets out training, conferences and professional development the Councillor will undertake in the following 12 months. Council will be required to report annually on whether each Councillor completed the professional development outlined in their Plan. The Office of Local Government has suggested that the LGNSW Capability Framework be used as a base for developing Councillor Professional Development Plans. Councillors will be provided with a briefing on Professional Development when this Regulation is released by the Minister.
Carer’s Expenses
Council at it’s Meeting of 3 July 2018, resolved to consolidate the financial limit for Carer’s expenses into one lump sum for all Councillors to access. To ensure a fair and equitable process for reimbursement of Carer’s Expenses and that the consolidated amount is not used by only a few Councillors, it is recommended that an annual limit of $6,150 be applied per Councillor, which is double the annual limit, the current Policy allows for.
FINANCIAL IMPLICATIONS
The expenses and facilities provided for in the Policy are funded in the annual budget.
OTHER STAFF COMMENTS
Nil.
PUBLIC CONSULTATION
As detailed in the body of the report.
CONCLUSION
The amended Councillor Expenses and Facilities Policy has been publicly exhibited for 28 days. One submission was received which does not alter the content of the Policy but supports the Regulation that is being developed by the Office of Local Government in relation to Councillor Professional Development. It is recommended that Council adopt the Policy.
1.⇩ |
Councillor Expenses and Facilities Policy |
Council Meeting 11 September 2018 |
Subject: Extraordinary Local Traffic Committee Meeting (13 August 2018)
Prepared By: Felicia Lau - Engineer - Traffic and Parking Services
Authorised By: Wal Petschler - Group Manager Footpaths, Roads, Traffic and Stormwater
SUMMARY The Extraordinary Local Traffic Committee Item distributed on 13 August 2018 by email is presented for Council consideration. |
RECOMMENDATION
THAT the Extraordinary Local Traffic Committee item distributed on 13 August 2018 be received and the recommendations listed below be adopted.
THAT:
1. The proposed temporary full-road closure of Applebee Street (between Short Street and May Street) and Hutchinson Street (between Daburi Lane and Applebee Street) between 6:30pm and 9:30pm on Friday, 21 September 2018 to facilitate a light/art show (In the Night Garden Art Exhibition) as part of the Sydney Fringe Festival, be APPROVED, subject to the following conditions:
a) A Traffic Control Plan (TCP) which has been prepared by a certified Traffic Controller, is to be submitted to Council for review and RMS for approval with a copy of the Traffic Controller’s certification number attached to the plan
b) Notice of the proposed event is to be forwarded by the applicant to the NSW Police Local Area Commander, State Transit Authority, Fire & Rescue NSW and NSW Ambulance Services;
c) Advance notification signs advising of the proposed road closure and traffic diversions to be strategically installed and maintained by the applicant at least two (2) weeks prior to the event;
d) A 4-metre wide emergency vehicle access must be maintained through the closed road areas during the course of the event;
e) All affected residents and businesses shall be notified in writing by the applicant of the proposed temporary road closure at least two (2) weeks prior to the event, with the applicant making reasonable provision for residents and businesses;
f) Adequate vehicular traffic control shall be provided for the protection and convenience of pedestrians and motorists including appropriate signage and flagging. Workers shall be specially designated for this role (and carry appropriate certificates), as necessary to comply with this condition. This is to be carried out in accordance with the Australian Standard AS 1742.3 – Traffic Control Devices for works on roads; g) Water filled barriers be placed at the road closure points to protect against any possible errant vehicles; and
2. The applicant be advised in terms of this report. |
BACKGROUND
The Extraordinary Local Traffic Committee Item forwarded by email on 13 August 2018 following the Local Traffic Committee Meeting held on 7 August 2018 is shown in Attachment 1:
Ward |
Item |
Marrickville |
Applebee Street and Hutchinson Street, St Peters – Proposed Temporary Road Closure for Special Event on Friday, 21 September 2018 (Marrickville Ward/Heffron Electorate/Newtown LAC) |
FINANCIAL IMPLICATIONS
Nil.
OTHER STAFF COMMENTS
The Extraordinary Local Traffic Committee item was distributed to all stakeholders on 13 August 2018. No objections were received and formal supports were received from representatives of the NSW Police, and Roads and Maritime Services (RMS).
PUBLIC CONSULTATION
The proposal has been advertised on the 14 August 2018 for 28 days in accordance with the Roads Act and notification to all affected residents and businesses in writing of the proposed was issued at the same time. No responses have been received to-date and any responses received up to the date of this meeting will be presented at this Council meeting.
1.⇩ |
Extraordinary LTC Item |
Council Meeting 11 September 2018 |
Subject: Audit, Risk & Improvement Committee Minutes
Prepared By: Charmian King - Policy and Risk Services Manager
Authorised By: Adam Vine - Group Manager Policy and Risk
SUMMARY In accordance with Council resolution, an Audit Risk & Improvement Committee (ARIC) of Inner West Council has been established and meets ordinarily four times per year. The ARIC meeting minutes of 21 February and 30 May 2018 have been confirmed by the committee and these minutes are provided to Council for consideration and adoption. |
RECOMMENDATION
THAT Council adopts the Minutes of the Audit, Risk & Improvement Committee of 21 February 2018 and 30 May 2018 shown as attachments 1 and 2. |
BACKGROUND
The Inner West Council Audit, Risk & Improvement Committee (ARIC) has a key role in the organisation’s governance framework by bringing a systematic and disciplined approach to the examination of the effectiveness of risk management, control, governance, and continuous improvement processes in Council.
The Committee works under a Charter and the meeting minutes are routinely provided to Council for adoption. This report provides the minutes of the 21 February and 30 May 2018 ARIC meeting as Attachment 1 and 2.
FINANCIAL IMPLICATIONS
Costs of supporting the ARIC including meeting attendance-fees paid to the independent members are accounted for in the current budget.
OTHER STAFF COMMENTS
Nil.
PUBLIC CONSULTATION
The 21 February and 30 May 2018 ARIC minutes were confirmed accurate by the ARIC committee members respectively at the 30 May and 22 August 2018 meetings.
CONCLUSION
The Inner West Council ARIC is a key element of good corporate governance. Its establishment reflects the commitment of Council to industry better practice and high standards of accountability to the community it serves. The minutes of the February and May 2018 meetings are accordingly provided to Council for adoption.
1.⇩ |
ARIC - Minutes - 21 Feb 2018 - Confirmed 30_5_18 |
2.⇩ |
ARIC - Minutes - 30 May 2018 - Confirmed 22_8_18 |
Council Meeting 11 September 2018 |
Subject: Notice of Motion to Rescind: C0818(1) Item 11 Greenway Master Plan - 14 August 2018 Council Meeting
From: Councillors Deputy Mayor, Councillor Julie Passas, Councillor Victor Macri and Councillor Vittoria Raciti
We, the abovementioned Councillors, hereby submit a Notice of Motion to rescind Council’s resolution of C0818(1) Item 11 Greenway Master Plan and if supported, we propose to move the following alternate motion;
THAT the GreenWay Master Plan: Cooks to Cove GreenWay be adopted. |
BACKGROUND
At the Council Meeting on 14 August 2018, Council resolved:-
C0818(1) Item 11 Greenway Master Plan. |
Motion: (York/McKenna OAM)
THAT:
1. The GreenWay Master Plan: Cooks to Cove GreenWay be adopted;
2. An implementation report be brought to Council identifying the following components of the Greenway project:
3. An independent project assurance advisor be appointed for the Greenway project to provide scrutiny, oversight and review of the project at key stage gates for the various links, including tender release, contract awarding, pre-commissioning and practical completion;
4. Resources required to operate and maintain the Greenway are identified as part of the Operational Management Plan - including resources required to support Greenway biodiversity as identified in the Masterplan documents released for public exhibition;
5. Any reference to the dead Sydenham to Bankstown Urban Renewal Strategy is deleted from the final Masterplan;
6. The final master plan be amended to exclude the informal path between Hathern and Marion St to light rail, in favour of protection of identified bird habitat in this area (Item 2.01 in the master plan);
7. The proposed raised threshold at Weston St be amended to exclude the proposed bird hide (Item 3.05 in the master plan);
8. The master plan note that Council supports a route adjacent to the light rail with an exit via a tunnel under Davis St as the preferred Greenway route through Waratah Mills (Item 4.02 & 4.06 in the master plan);
9. The final master plan be amended to exclude the informal path between Hill St and Pigott St (Item 4.03 in the master plan);
10. Final master plan be amended to include consideration of either full or partial acquisition of 43 Hercules St (Item 5.01 in the master plan) and staff amend the final master plan priorities to cover the increased costs of full acquisition if required;
11. Additional bike access along Ewart St and The Parade is explored with RMS (Item 6.01-6.05 in the master plan);
12. The recommendation for the option of an overpass at Marion Street be deleted; and
13. The inclusion of and protection of the Rail heritage at the Lewisham West Light rail station. |
Motion Carried |
Council Meeting 11 September 2018 |
Subject: Notice of Motion to Rescind: C0818(2) Item 14 Victoria Road Precinct, Marrickville, Development Control Plan Amendment
From: Councillors Councillor Tom Kiat, Councillor Rochelle Porteous, Councillor Pauline Lockie, Councillor Marghanita Da Cruz, Councillor Louise Steer and Councillor Colin Hesse
We, the abovementioned Councillors, hereby submit a Notice of Motion to rescind Council’s resolution of C0818(2) Item 14 Victoria Road Precinct, Marrickville, Development Control Plan Amendment and if supported, we propose to move the following alternate motion;
That Council adopt the recommendation of Council's Strategic Planning team in relation to the Victoria Road Precinct Development Control Plan as follows:
1. 1. Updates the draft Victoria Road Development Control Plan in accordance with the recommendations listed in Tables 1 - 3 (Attachment 1) of this report;
2. 2. Continues to prepare a Section 7.11 Contributions Plan to support infrastructure upgrades in the precinct; and
3. 3. Requests a report be made to a future meeting of Council on progress on items 1 and 2 above at such time as the likely scope and cost of infrastructure needs for the precinct have been identified.
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BACKGROUND
At the Council Meeting on 28 August 2018, Council resolved:-
C0818(2) Item 14 Victoria Road Precinct, Marrickville, Development Control Plan Amendment. |
Motion: (Byrne/Passas)
THAT Council adopts the Victoria Road Precinct Development Control Plan.
Motion Carried |
Council Meeting 11 September 2018 |
Subject: Notice of Motion: Tree DCP Mailout
From: Deputy Mayor, Councillor Julie Passas
Motion:
THAT:-
1. An LGA wide mailout calling on submissions on the new Tree DCP with information on what is happening in 5 ethnic languages.
2. That this be funded through the next Quarterly Budget Review.
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Officer’s Comments:
Comment from Group Manager Communications, Engagement and Events:
The below is an estimated cost of a LGA wide mailout:
Adpost double-sided A4
Print $5,650
Distribution $8,000
Insert into printed envelope $9,835
TOTAL $23,485
By comparison Inner West Council News covering a range of initiatives costs approx. $13,500 (no envelope).
Alternatively, we could promote it through our own channels (media release, website, social media, Council column, etc.) at little to no cost.
Council Meeting 11 September 2018 |
Subject: Notice of Motion: Onsite meeting for Proposed Bunnings Warehouse at Tempe
From: Deputy Mayor, Councillor Julie Passas
Motion:
THAT Council have an onsite meeting with affected residents at the proposed Bunnings Warehouse site at Tempe with the officers involved. |
Background
Many residents have contacted me with concerns of the traffic impact regarding the above proposal. Residents have requested an onsite meeting with interested Councillors and council officer involved.
Officer’s Comments:
Comment from Group Manager Development Assessment and Regulatory Services:
The application for a new Bunnings store was lodged in 21 April 2017 and notified to surrounding residents between 1 May 2017 and 16 May 2017 including a notification in the local paper, on Council’s website and a site notice. It is noted that amended plans have been submitted during the assessment process deleting the proposal to provide a signalised dedicated right turn bay from the Princes Highway to the site and carrying out other amendments. This was re-notified on 16 November 2017 for a period of 14 days.
Traffic movements and parking are key issues in the redevelopment of this industrial site. The final assessment from Council’s Traffic engineers remains pending (at the time of the business paper finalisation), however the traffic issues were considered by Council’s Local Traffic Committee on 7 August 2018. The traffic committee are not supportive of the proposal as it stands.
The application is scheduled to go to the 18th October Sydney Eastern City Planning Panel where Councillors and community may attend and address the Panel if they wish to do so.
Council Meeting 11 September 2018 |
Subject: Notice of Motion: Single Use Plastics Reduction
From: Councillor Louise Steer
Motion:
THAT:
1. Council demonstrates community leadership to improve and protect the health of our waterways by acting to stop the use of single-use plastics including plastic bags, single use plastic drink bottles, balloons, plastic straws, plates and cutlery in all Council operations and Council sponsored events;
2. Council takes all reasonable steps from 1 January 2019 to stop using single-use plastics across all Council operations, including plastic bags, single use plastic drink bottles, balloons, plastic straws, plates and cutlery in all Council operations and Council sponsored events;
3. Council takes all reasonable steps to advise all organisers of Council-supported external events, festivals and major activities that as of January 1, 2019, event permissions and booking forms will stipulate that single-use plastics, single use plastic drink bottles, balloons, plastic straws, plates and cutlery must not be provided, with exceptions for childcare or seniors’ events where excessive temperatures or circumstances may require availability of single-use plastic drink bottles and use of plastic straws by people with a disability who may require them for drinking;
4. A report be presented to Councillors by 1 February 2019 on:
(a) The implementation of the phase out of single use plastics by Inner West Council; and (b) The creation of a Waste Management Policy for Inner West Council.
5. Future updates on the waste education program be made annually to Council.
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Background
Single-use plastics have become one of the biggest environmental challenges facing Australia, polluting waterways and threatening the health and safety of native flora and fauna. A total of 3.5 million tonnes of plastics were consumed in Australia in the financial year 2016 - 2017 and only 12 per cent was recycled. Most discarded plastic ends up in landfill or in our oceans, waterways and natural environment.
· It is estimated people buy one million plastic bottles every minute.
· 4 trillion plastic bags are used worldwide each year.
· Half a million plastic straws are used worldwide every day.
· 500 billion disposable cups are used every year.
· Plastic bags take up to 1,000 years to break down.
Sources: 2016-2017 Australian Plastic Recycling Survey and Earth Day 2018.
By banning single use plastics at Council events in the Inner West LGA, and encouraging local businesses to do the same, Council can better protect our waterways including the Cooks River, Parramatta River, Sydney Harbour and their tributaries and lead our community by example.
Research from CSIRO shows that approximately three-quarters of the rubbish along the Australian coast is plastic. Straws, plastic bags, bottles and balloons are particularly harmful as marine wildlife is commonly found to have swallowed these items.
Australian councils which have banned single use plastics include Ryde City Council, Randwick City Council, Georges River Council in NSW, Bassendean Town Council (WA), Darwin City Council (NT) and Brisbane City Council (Qld).
Officer’s Comments:
Comment from Group Manager Environment and Sustainability and Group Manager Communication, Engagement and Events:
There are no expected impacts on staff time/costs for this recommendation as a ban on single use plastics is already in place across the major community event program and is included in other events management policies including the large events in parks by external parties.
A ban on use of all single use plastics may have an impact on Council’s ability to attract a wide range of food and beverage purveyors and Council has no control over local retail outlets in event precincts from using these containers. Banning balloons may also limit our ability to attract sponsors for events however a ban on balloons is in line with current policy.
A report on the development of the Zero Waste Strategy will be presented to Council in the second quarter of 2018/2019.
Council Meeting 11 September 2018 |
Subject: Notice of Motion: Smart Cities
From: The Mayor, Councillor Darcy Byrne
Motion:
THAT:
1. Council convene a meeting with the Eastern Economic Growth Corridor Councils, the Australian Smart Communities Association, Infrastructure NSW, the Committee for Sydney and other relevant parties, to discuss a potential strategic partnership in the planning and procurement of smart city technology; and 2. A report, informed by these discussions, be prepared that examines the potential for Inner West Council to form a strategic partnership with councils within the Greater Sydney Commission’s Eastern economic growth corridor, in relation to planning, procurement and provision of smart city technology.
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Background
The Greater Sydney Commission has identified the Eastern Economic Growth corridor that stretches from Bayside through the Inner West, the CBD and out to Ryde. This corridor contributes approximately 14% of Australia’s GDP and accounts for 24% of Australia’s economic growth.
Councils within the corridor include:
· Inner West
· Ryde
· Lane Cove
· Willoughby
· North Sydney
· City of Sydney
· Randwick
· Bayside
Given the similarities in infrastructure impacts and economic growth along this corridor, and a new comparable size in area and population, it makes sense for Council to begin investigations into a strategic alignment with this group of Councils.
When forming strategic partnerships it is also clear that there are opportunities for massive savings in procurement. The important issue here is that you must have partnerships with councils that are facing the same issues. The Eastern City Councils are geographically close to the Inner West but more importantly are connected economically.
The recent convergence of a range of technologies and the advance of big data and artificial intelligence has led to a range of consequences for how governments deliver services and on the lives of everyone in our community. The response of cities to these technological changes is generally known as “smart cities”.
As a newly amalgamated council the Inner West Council hasn’t been in a position to focus on smart cities. However it is important that Council now take a strategic approach towards the Smart City technologies that are approaching inexorably.
In particular there are some key technological and procurement issues and opportunities that need to be examined on a regional basis.
Many councils in Australia and around the world are taking a strategic approach to ensure they can manage this technological advancement in a way that is community focused and doesn’t solely serve the interests of big business and the big tech companies.
For example the city of Adelaide has recently invested $10M in a public private partnership with TPG to supply 10 gigabit speed broadband to 1000 buildings in their CBD. This gives Adelaide the fastest and highest capacity connection to the internet in Australia, at over 100 times the speed of the NBN. This has already attracted economic investment to Adelaide and increased occupancy rates in the CBD. The scheme has a three year return on Investment and is already fully subscribed.
Regional issues that need to be considered in the development of a smart infrastructure strategy include:
· Ensuring local businesses have access to telecommunications with capacities and speeds that can make them globally competitive, both now, and in the future.
· Consistent data standards and computer platforms, to allow great regional collaboration on mega-data and the benefits that can add to planning for the growth of communities across Sydney - for example, using the same platforms to analyse traffic data to manage congestion across inner metropolitan Sydney.
Council officers have advised that there have been officer level discussions on the possibility of a strategic partnership between the Eastern Economic Growth Corridor Councils in relation to smart infrastructure.
Officer’s Comments:
Comment from Deputy General Manager Community and Engagement:
This work is already in progress and staff time to prepare the report in point 2 of the motion would cost $360 being 4 hours of staff time.
Council Meeting 11 September 2018 |
Subject: Notice of Motion: Taking Leichhardt Bus Depot staff parking off the street
From: The Mayor, Councillor Darcy Byrne
THAT:
1. Council write to Police Commissioner Michael Fuller requesting that NSW Police support the activation of land at 29 Derbyshire Road as additional parking places for staff at the Leichhardt Bus Depot. 2. Letter drop nearby residents in Balmain Road, Piper Street, Charlotte Street, Alfred Street and Moore Street to notify them of Council’s actions and encourage them to contact the Commissioner directly. |
Background
Residents of Charlotte Street in Leichhardt face an ongoing parking issue as a result of staff working at the Leichhardt Bus Depot parking in their street.
Council officers have consulted with the residents regarding a resident parking scheme.
A far more preferable option is for Transit Systems, who control the site, to make more parking available on site at the depot.
Council officers advise that they have met with Transit Systems Managers and note that they have already taken the initiative to allocate 20 extra car spaces on the site for the use of staff.
Transit Systems representatives also advised that, like Sydney Busses in the past, they have instructed their staff not to park in local residential streets and are monitoring this situation.
There is currently unused land (Lot 31, DP 1162341) at No 29 Derbyshire Rd, immediately adjacent to the bus depot, with available car parking space which could accommodate approximately 50 cars. This is NSW Government land controlled by NSW Police.
Transit Systems have indicated they are prepared to seek funding from Transport for NSW to activate these parking spaces if NSW Police is prepared to allow temporary occupation of the carpark area.
Officer’s Comments:
Comment from Group Manager Footpaths, Roads, Traffic and Stormwater:
Estimated cost in staff time to prepare correspondence and undertake mail out is $600.
Council Meeting 11 September 2018 |
Subject: Notice of Motion: CONDOLENCE MOTION FAYE CARROLL
From: The Mayor, Councillor Darcy Byrne
Motion:
THAT Council write a letter of condolence to the family of Faye Carrol.
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Background
Inner West Council and the Councillors would like to acknowledge and send their condolences to the Carroll family in the passing of Faye Carroll on 8 August 2018.
Fay Carroll was a Wiradjuri woman born on Eora country in Sydney. She was raised in Redfern. She was also a long time resident of Woolloomooloo, where she raised her family.
Her commitment to education was evident through the 24 years she spent with the NSW Department of Education.
Aunty had an incredible wealth of grass roots community knowledge and education for the Aboriginal and Torres Strait community and dedicated herself to all children and young people.
She was a widely respected community elder and had close associations with all Aboriginal and Torres Strait Islander communities in the inner city.
Aunty will be missed across the Inner West Community especially in our school communities, where she helped countless students and parents.
Council Meeting 11 September 2018 |
Subject: Notice of Motion: Implementing Council's Affordable Housing Policy in the Victoria Rd Precinct
From: Councillors Tom Kiat, Rochelle Porteous and Marghanita Da Cruz
Motion:
That Council:
1. In response to the upzoning in the Victoria Rd Precinct which will result in up to 1,100 additional dwellings in the area, Council engages a consultant for a maximum of $15,000 to prepare an affordable housing contribution scheme study for the precinct in accordance with Council's Affordable Housing Policy and Council's inclusion in SEPP 70 in February 2018, with progress to be reported back to Council by October;
2. Notes the affordable housing contribution scheme study can inform either a submission to DPE for the precinct’s inclusion in a SEPP 70 mandatory affordable housing zone, OR a VPA negotiation with the proponent;
3. Immediately write to the DPE to indicate Council’s intention to prepare an affordable housing contribution scheme as a feasibility study to support the Victoria Rd precinct's inclusion under the SEPP 70 scheme; and
4. The funds required for the consultant be identified by staff by reprioritisation of other work, to be reported in the next quarterly budget review. |
Background
The LEP amendment creating the 'Victoria Rd Precinct' was finalised in December 2017. This change to the LEP included a significant upzoning that allows for the development of an additional 1,100 dwellings.
At that time, the Department of Planning's advice in relation to affordable housing for the precinct was as follows: "The Department supports the provision of affordable housing in the precinct and until Council’s request to be included in SEPP 70 is processed, the provision of affordable housing in the residential component of the precinct can be negotiated via VPAs in line with Council’s Affordable Housing Policy for the precinct."
Fortunately, a few months later the Department did make the decision to include Council in SEPP 70 (see the report to Council on 13 Feb 2018, Item 1).
Council's Affordable Housing Policy indicates that where an upzoning has led to a land value uplift, Council's share of the land value uplift will be taken as 15% of gross floor area. But Council's Policy will not implement itself. In order to obtain an affordable housing contribution in the upzoned Victoria Rd precinct, Council will need to prepare an affordable housing contribution scheme as a feasibility study to show that the value uplift created by the LEP amendment justifies an affordable housing contribution by the land owner who will develop the land.
The Policy indicates a preference that this contribution be by way of a mandatory contribution. This is enabled by SEPP 70, which allows Council to work with the Department to create an affordable housing contribution scheme that is codified into law via an LEP amendment. As he Department has previously indicated that it would have considered such a scheme for the precinct had Council previously been included in SEPP 70, it is prudent to notify the Department as soon as possible that Council now intends to pursue this option.
The alternative is to engage in a VPA negotiation with the land owner.
In either case, an affordable housing contribution scheme for the precinct is a necessary step in order for Council to implement its Policy.
Preliminary discussions with the consultant who prepared Council's Affordable Housing Policy indicate that the housing contribution scheme study for the precinct could be completed within one month and for less than $15,000. Given the potential for dozens of units to be contributed to Council as a result of this work, the cost is far outweighed by the potential benefit.
Officer’s Comments:
Comment from Group Manager Strategic Planning:
The introduction of SEPP70 affordable housing contributions schemes for the Council area will be addressed through the new LEP project. If a scheme is to be brought forward early for the Victoria Road precinct a detailed fee proposal will be required for a specialist consultant to provide appropriate supporting material. From initial discussions that have been held with Department of Planning and Environment staff it appears a more substantial resource commitment than $15,000 will be needed to support the development of a Planning Proposal for an affordable housing contributions scheme to the precinct. Discussions could be held with Council’s consultant on the issue to develop a detailed fee proposal for further consideration and identification of a budget source. An update on progress could be reported to Council at the end of October but there is a significant likelihood that the work may not have been concluded by that time.
Council Meeting 11 September 2018 |
Subject: Notice of Motion: CHANGES TO OPERATIONAL NOISE AT THE WHITE BAY CRUISE SHIP TERMINAL
From: Councillor John Stamolis
Motion:
THAT Council write to the Minister for Planning and the CEO, Ports Authority at NSW (PANSW):
• to find out whether there are plans to review or change the approved operational noise conditions at the White Bay Cruise Ship terminal, including what these changes will be and why the changes are necessary; • to seek information about the status of the Noise Mitigation Strategy which was approved by the NSW Planning in December 2017; • to see what efforts have been made to reduce the noise at source rather than to impose noise solutions on the residential community; and • to express concern about current impacts of noise from the terminal on the adjacent residential community.
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Background
This Notice of Motion seeks information from NSW Planning and PANSW about their review of the approved noise conditions at the White Bay Cruise Ship Terminal and whether the approved noise conditions might change and/or be replaced by the NSW EPA's Industrial Noise Policy.
The impact of noise from the cruise ships at White Bay has been relentless since operations at the terminal commenced in 2013. Exceedance of noise limits and approval conditions by cruise ships is the norm and little is done to remedy this.
The terminal was originally proposed to have 60 ship arrivals per year, this is now around 130 while the duration of the cruise ship season has expanded into autumn and even winter.
There are many types of noise caused by cruise ship operations. Noise from the ships occurs throughout the day and, at any time of the day. The noise can start as early as 5.00am and if a ship stays overnight, can last throughout the whole night. There is no escape from the noise.
Below is a list of the most common noise types arising from the terminal:
1. Noise from ships horn
2. Noise from chimes, whistles, sirens and alarms
3. Noise from ship engines, generators, ventilation systems and air conditioning
4. Noise from PA announcements - throughout the day and late at night
5. Noise from entertainment, music
6. Noise from emergency drills
7. Noise from maintenance activities
8. Noise from overnight stays of ships
9. Noise from multiple berths of cruise ships
10. Noise from very early morning arrival of ships
11. Noise from ancillary services
- garbage and sewerage services, traffic and transport
services.
12. Vibrations in the surrounding area caused by cruise ships
A multiagency committee involving NSW Planning, NSW Health, PANSW, the EPA and community representatives has been meeting for some years to address the impact of the cruise ships on the high density community surrounding White Bay. There has been little outcome from this group.
At its meeting on Friday, 10 August an update was provided by Ports Authority NSW (PANSW) who advised their Intent to change the Planning Approval Legislative Noise Limits to the Industrial Noise Policy and that consultation with community will commence in the near future.
Prior to this, however, a Noise Mitigation Strategy was approved by NSW Planning in December 2017. To date implementation has not commenced. Information about the current status of this approval is needed. Council and the community should be made aware of this before any further changes are considered. The Noise Mitigation Community Consultation did not include any mention of an Industrial Noise Policy.
Noise solutions are invariably biased toward imposing noise mitigation measures on the residential community. There is very little attempt to remedy the noise at source. A number of the noise types listed above could be resolved by changes to operational procedures, including no overnight stays, no arrivals before 7.00am (as per the PANSW Good Neighbour Commitment) and all departures before 8.00pm. A policy which would force residents to stay inside, seal and close windows and doors during the peak season for cruise ships (spring and summer) is inhumane.
Council Meeting 11 September 2018 |
Subject: Notice of Motion: Bill Posters on Council Property
From: Deputy Mayor, Councillor Julie Passas
Motion:
THAT Council investigate the viability of introducing paid advertising on Council property in place of the illegal posters and that Council be more proactive reporting the problem to Energy Australian and RMS.
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Background
Bill posters on Council property have reached an unacceptable level, the adhesive used is almost impossible to remove. Council waste bins, energy boxes and RMS traffic signal boxes are constantly covered with political propaganda and advertising which does nothing to enhance our shopping centres, it is an expansive eyesore.
Officer’s Comments:
Comment from Group Manager Development Assessment and Regulatory Services:
Any advertising would be subject to the provisions of the DCP and submitting the relevant Development Applications. The three former Council DCP’s currently have different provisions and will be consolidated as part of the LEP project and this motion if supported can be considered as part of this process.