Agenda of Council Meeting - Tuesday, 25 October 2022

Council Meeting

25 October 2022

Minutes of Ordinary Council Meeting held on 13 September 2022 at Ashfield Service Centre

Meeting commenced at 6.32pm

Present:
Darcy Byrne Philippa Scott Liz Atkins Marghanita Da Cruz Jessica D’Arienzo Mark Drury Dylan Griffiths Mathew Howard Justine Langford Pauline Lockie Philippa Scott Kobi Shetty Chloe Smith John Stamolis Timothy Stephens Zoi Tsardoulias Peter Gainsford Simone Plummer	Mayor Deputy Mayor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor General Manager Director Planning
Manod Wickramasinghe	Acting Director Infrastructure
Ruth Callaghan Kelly Loveridge Matthew Pearce Beau-Jane De Costa Harjeet Atwal Daniel East Deborah Lennis Daryl Jackson Scott Mullen James Brennan Stuart Hull Ryan Hawken Alan Cartwright	Director Community Director Corporate General Counsel Senior Manager Governance and Risk Senior Manager Planning Manager Strategic Planning Cultural Advisor Chief Financial Officer Manager Strategic Investments and Property Consultant - EY Senior Manager Capital Works Project Manager Greenway Delivery Consultant - In-Corporate
Katherine Paixao	Business Paper Coordinator

APOLOGIES: Nil

DISCLOSURES OF INTERESTS:

Clr Scott declared a significant, non-pecuniary interest in Item 11 Local Traffic Committee Meeting - 15 August 2022 as she is on the Sydney Eastern City Planning Panel which considered the Tempe Bunnings Traffic Management Plan. She will not be part of Council adopting the minutes of the Traffic Committee which also considered the Traffic Management Plan. She will leave the meeting during discussion and voting for this item.

Clr Howard declared a non-significant, non-pecuniary interest in Item 11 Local Traffic Committee Meeting - 15 August 2022 as he works in the Office of the State Member who has a representative on the Local Traffic Committee. He will remain in the meeting during discussion and voting as the vote of the State Member is exercised through a representative.

Clr Lockie declared a significant, non-pecuniary interest in Item 9 Instrument of Delegation – Mayor as she works in the Mayoral Office at another Council where delegations are determined by that Council. She will leave the meeting during discussion and voting for this item.

The General Manager, Peter Gainsford declared significant, non-pecuniary interest in Item 25 Notice of Motion: Our Place Inner West LEP consultation and Item 30 Notice of Motion: Community Consultation for Inner West Local Environmental Plan Phase 2B as his brother owns a property in the LEP 2B area. He will leave the meeting during discussion and voting for this item.

Motion: (Da Cruz/Stephens)

That Council note the disclosures of interest.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

CONFIRMATION OF MINUTES

Motion: (Scott/Smith)

That the Minutes of the Council Meeting held on Tuesday, 9 August 2022 be confirmed as a correct record.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Procedural Motion (Langford/Da Cruz)

That Council allow all the people who have requested to speak tonight on Item 2 De-amalgamation Business Case for Inner West Council, Item 22 Notice of Motion: Cootamundra-Gundagai Council Demerger Success and Item 25 Notice of Motion: Our Place Inner West LEP consultation to speak.

Motion Lost

For Motion: Crs Atkins, Da Cruz, Griffiths, Langford, Lockie, Shetty and Stamolis

Against Motion: Crs Byrne, D'Arienzo, Drury, Howard, Scott, Smith, Stephens and Tsardoulias

PUBLIC FORUM

The registered speakers were asked to address the meeting. The list of speakers is available on the last page of these minutes.

Councillor Byrne left the Meeting and vacated the chair at 7:14 pm. Councillor D’Arienzo assumed the Chair.

Councillor Byrne returned to the Meeting at 7:30 pm. Councillor D’Arienzo vacated the Chair and the Mayor, Councillor Byrne assumed the Chair.

Procedural Motion (Byrne/Stephens)

That Council allow Mr Peter Manning speak for an additional 1 minute on Item 30 Notice of Motion: Community Consultation for Inner West Local Environmental Plan Phase 2B.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Councillor Griffiths left the Meeting at 8:32 pm.

C0922(1) Item 41 Mayoral Minute: Condolence Motion for Queen Elizabeth II

Motion: (Byrne)

That Council record its sadness at the death of Queen Elizabeth II and express gratitude for her lifelong public service.

Motion Carried

For Motion: Crs Atkins, Byrne, D'Arienzo, Drury, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Cr Da Cruz

Absent: Cr Griffiths

C0922(1) Item 42 Mayoral Minute: Condolence Motion for Kris Cruden

Motion: (Byrne)

That Council record its sadness at the passing of former Leichhardt Mayor Kris Cruden and write to her partner Mark and daughter Amy to express our solidarity and heartfelt condolences for their loss.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Absent: Cr Griffiths

C0922(1) Item 43 Mayoral Minute: Uluru Statement from the Heart Citizen Training

Motion: (Byrne)

That Council:

1. Support a civic education program to build awareness of the Uluru Statement from the Heart and the upcoming Referendum on the Aboriginal and Torres Strait Islander Voice to Parliament. This is to include the training of 1000 local citizens to assist in civic education about the Referendum within the Inner West and in other communities;

2. Seek the advice and endorsement of Aboriginal and Torres Strait Islander organisations in the development of the program;

3. Seek the collaboration of the Sydney Alliance and other civic society organisations that have been undertaking similar education already;

4. Make Council's town halls and facilities available for use for this program free of charge;

5. Immediately commence recruitment of local citizens for the civic education program with an initial allocation of $10,000 to fund the community engagement and outreach needed to get local citizens involved. Funding for this is to be identified in the next quarterly budget review; and

6. Prepare a report for the October Ordinary meeting about the costs and logistics or undertaking the program. This report to include the cost of procuring and hanging copies of the Uluru Statement and the map of Aboriginal Australia in our libraries, community centres and Service Centres.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Absent: Cr Griffiths

Councillor Griffiths returned to the Meeting at 8:38 pm.

C0922(1) Item 44 Mayoral Minute: La Fiamma Photographic Collection

Motion: (Byrne)

That Council:

1. Write to La Fiamma newspaper to thank them for the generous donation of their photographic collection to the Inner Wets Council;

2. Invite Italo-Australian community organisations including the APIA Club, the Father Atanasio Charitable , the federation of Italian Migrants and their families (FILEF), the Committee of Italians Overseas (ComItEs) and COASIT, to collaborate in the project of cataloguing the collection in order to preserve this unique photographic history;

3. Work with the Leichhardt / Annandale Chamber of Commerce and the organisers of Festa to arrange the exhibition of some of the collection in conjunction with the Festa. Council officers are to be made available to coordinate this exhibition;

4. Arrange to display some of the collection at Haberfield Library, in recognition of Haberfield’s enduring connection to the Italian community; and

5. Council officers are to be made available to coordinate both exhibitions.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Procedural motion (Byrne/Stephens)

That Council allow The Mayor, Councillor Byrne speak for an additional 1 minute on Item 45 Mayoral Minute: Local Environment Plan.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0922(1) Item 45 Mayoral Minute: Local Environment Plan

Motion: (Byrne)

That Council:

1. Defer all further consideration of and consultation on the LEP in order to obtain written advice from the Office of Local Government as well as independent legal advice, explaining how Councillors should manage potential conflicts of interest relating to the process. This should include advice about if and how a local government area wide LEP process could allow all councillors to participate in the LEP process; and

2. Note that the LEP studies that have been released were prepared by consultants and that Councillors had no role in the preparation of the studies and were not briefed on these studies prior to their publication and that no further work will be undertaken on these studies or the related consultation while Council is awaiting advice from the Office of Local Government.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0922(1) Item 1 Election of Deputy Mayor

The General Manager advised that the election of Deputy Mayor will be conducted in accordance with the provisions of the Local Government Act 1993 and Local Government (General) Regulations 2021.

Motion: (Byrne/Howard)

That Council:

1. Determined to elect a Deputy Mayor, for a period serving from 13 September 2022 until September 2023;

2. Determined the method of voting for the election of the Deputy Mayor be conducted by open voting; and

3. Write to the Secretary and the Chief Executive Officer of Local Government NSW advising of the of the result of the election.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Motion (Griffiths/Shetty)

That the two candidates be given 2 minutes to speak to their nomination.

The Mayor ruled that the procedural motion is Out of Order as the resolution has already passed on how the election is to be conducted.

Position of Deputy Mayor

The General Manager advised that he has received nominations for the position of Deputy

Mayor for Councillor Scott and Councillor Atkins.

The General Manager asked all Councillors who support Councillor Scott being the first

nomination received, for the position of Deputy Mayor to raise their hands.

Councillor Scott received a total of 8 votes from Councillors Scott, D’Arienzo, Byrne, Stephens, Howard, Smith, Tsardoulias and Drury.

The General Manager asked all Councillors who support Councillor Atkins being the second

nomination received, for the position of Deputy Mayor to raise their hands.

Councillor Atkins received a total of 7 votes from Councillors Da Cruz, Atkins, Langford, Griffiths, Shetty, Stamolis and Lockie.

The General Manager declared that Councillor Scott to be elected Deputy Mayor

until September 2023.

Procedural Motion (Scott/Drury)

That Council Suspend Standing Orders to bring forward Items 10, 29, 31, 32 and 33 to be dealt with at this time.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Procedural Motion (Scott/Drury)

That Items 10, 29, 31, 32 and 33 be moved in globo and the recommendations contained within the report be adopted.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0922(1) Item 10 Post Exhibition Report 1-5 Chester Street Annandale - Voluntary
Planning Agreement

Motion: (Scott/Drury)

That Council:

1. Enter into the Amended Voluntary Planning Agreement for 1-5 Chester Street, Annandale as provided in Attachment 1 to this report; and

2. Authorises the General Manager to approve an amendment to the parties to the amended VPA should the property be sold.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0922(1) Item 29 Notice of Motion: Pride Inner West

Motion: (Scott/Drury)

That Council:

1. Notes the significance of Sydney WorldPride in celebrating our proud and diverse LGBTQ community and acknowledges the opportunities as a civic leader for Inner West to participate in the Sydney WorldPride festival;

2. In planning for Sydney WorldPride, council prioritise access, as appropriate, to council venues, sporting grounds and other assets to support the Pride Inner West community program activation and events between 11 February 2023 to 5 March 2023;

3. Approve access for the use of Tempe Reserve and Mackey Park on Monday 20 February for Sydney WorldPride International Gay and Lesbian Football Association tournament and inform local residents; and

4. Work with organisers on a Traffic Management Plan for the International Gay and Lesbian Football Association tournament and undertake engagement with Tempe residents living east of the Princes Highway about the event.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0922(1) Item 31 Notice of Motion: Community Wealth Building

Motion: (Scott/Drury)

That:

1. Council commits to becoming Australia’s leading Community Wealth Building council by adopting the pillars of Community Wealth Building into our Inner West Council Economic Development Strategy;

2. In preparation for the Economic Development Strategy:

a) Staff consult with the Democracy Collaborative on the pillars of Community Wealth Building before the end of 2022; and

b) Identify local anchor institutions such as universities and TAFE, hospitals, schools, sporting clubs, community and First Nations organisations and large local employers and businesses to be part of the development of the Economic Development Strategy, in addition to residents and other stakeholders.

3. Council holds an Inner West Economic Summit early in 2023, and includes those local anchor institutions, in addition to residents and other stakeholders, to discuss people-centered economic development; and

4. Before the end of 2022, staff identity and report on existing Council initiatives, strategies, processes and policies that support Community Wealth Building, particularly the use of Council’s own workforce and procurement strategies, with the goals of:

a) Doubling the budgeted number of apprentices, trainees and students employed by Council;

b) Preferencing direct employment of apprentices and trainees over the use of labour hire or Group Training Organisations (GTO);

c) Preferencing formal training being provided in-house by Council or by TAFE NSW, over private education providers;

d) Increasing women in STEM roles; and

e) Increasing Council procurement of local goods and services.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0922(1) Item 32 Notice of Motion: Mental Health in the Inner West

Motion: (Scott/Drury)

That Council:

1. Notes the important work, programs and events being planned for Mental Health Month (October);

2. Host a public forum on mental health in the Inner West in the next six months, bringing together people with lived experience of accessing mental health services, carers and support people, key organisations, Council staff and councillors to:

a) Discuss the challenges and opportunities for local services and residents; and

b) Learn how council can assist to facilitate and connect residents with mental health support;

3. Give consideration to ways people from culturally and linguistically diverse backgrounds can participate in the forum;

4. Request that Council officers report back on the findings of the mental health public forum, as well as on the other services council provides to support resident wellbeing and mental health, including recreational activities and mental health first aid training, which is currently being rolled out.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0922(1) Item 33 Notice of Motion: Economic Inclusion for People with Disability

Motion: (Scott/Drury)

That Council:

1. Notes that as a major employer, Inner West Council has a responsibility to lead on inclusion for people with disability within our own workforce and to foster greater inclusion and participation in our local economy;

2. In November, as part of the community engagement for the Draft Disability Inclusion Action Plan, hold a Major Community Roundtable involving people with disability, local disability services, sector experts, local businesses, relevant council staff, Councillors and council’s Access Committee, with a focus on expanding economic opportunity for people with disability in our local community and the role of Council in doing so; and invite Federal and State Ministers for Disability Services and other noteworthy advocates to attend; and

3. Ask Council officers to provide a briefing note explaining the work currently being undertaken by Council, including work as part of Council’s Employee Workforce Strategy, to increase opportunities for recruitment, training and retention of people with disability in its workforce.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0922(1) Item 2 De-amalgamation Business Case for Inner West Council

Procedural Motion (Scott/D’Arienzo)

That the motion be put.

Motion Carried

For Motion: Crs Byrne, D'Arienzo, Drury, Howard, Scott, Smith, Stephens and Tsardoulias

Against Motion: Crs Atkins, Da Cruz, Griffiths, Langford, Lockie, Shetty and Stamolis

Motion: (Scott/D’Arienzo)

That:

1. The Business Case for Inner West De-Amalgamation be tabled for consideration by Council;

2. The Business Case be considered in a workshop for Councillors before the October meeting of Council;

3. The Mayor write to the Minister for Local Government reiterating the concerns around costs and administration and seeking her specific commitment to paying the full cost should the Minister seek to demerge the Council and commit to not sacking the Council and installing an administrator; and

4. The Business Case return to Council for further discussion once a response from the Minister has been received.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stephens and Tsardoulias

Against Motion: Cr Stamolis

Amendment (Da Cruz/Atkins)

That Council defer this item to refine the demerger submission:

1. To propose a process for demerger;

2. Note that the Micromex Survey was of 600 people by phone and 1400+ self-selecting online and paper responses;

3. Note that 104,219 voters chose to respond to the poll in December 2021;

4. Note that the YES vote ranged from 74% to 40% at polling places, with a 62.5% overall YES vote and Voter Turnout: 80.73% and an Informal Rate: 2.55%; and

5. Note that the Boundaries Commission commissioned a costing and sought submissions from the community and staff in preparing their report and recommendation to the Minister for the demerger of the Gundagai-Cootamundra Council.

Motion Lost

For Motion: Crs Atkins, Da Cruz, Griffiths, Langford, Lockie, Shetty and Stamolis

Against Motion: Crs Byrne, D'Arienzo, Drury, Howard, Scott, Smith, Stephens and Tsardoulias

Amendment (Stamolis/Langford)

That:

1. The submission has not been validated by an expert in local government demerger;

2. The business case is NOT a business case or plan for demerger;

3. Gross assumptions and weak methodologies have been used to determine financial impacts of a demerger;

4. Bias and leading questions in the community survey;

5. Lack of engagement with the community and Councillors until a late stage of the process.

Motion Lost

For Motion: Crs Atkins, Da Cruz, Griffiths, Langford, Shetty and Stamolis

Against Motion: Crs Byrne, D'Arienzo, Drury, Howard, Lockie, Scott, Smith, Stephens and Tsardoulias

Procedural motion (Griffiths/Howard)

That Council allow Councillor Drury speak for 1 additional minute on item 3.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0922(1) Item 3 Reconciliation Action Plan

Motion (Drury/Howard)

That:

1. Council adopt the Reconciliation Action Plan;

2. During the life of this plan consideration will be given to establishing a Voice to the Inner West Council. Consideration should include but not be limited to the following issues:

a) Consider whether and how the role of the Inner West Aboriginal and Torres Strait Islander Advisory Committee could expanded to form a Voice to the Inner West Council

b) Establishing a simple and timely payment process so Aboriginal and Torres Strait Islander Peoples are compensated for their time and knowledge.

c) Creating guidelines, in collaboration with your local Aboriginal and Torres Strait Islander Peoples community and the Metropolitan Land Council about what matters the Voice to Council should deal with.

3. Council officers prepare a budget and recurrent investment for adoption by Council that supports the Voice to Council and the implementation of the major initiatives over the life of the RAP, being:

a) Creation of Survival Memorials in three locations, the first in Yeo Park, Ashfield will be installed in 2022/23;

b) Knowledge and culture playing a visible and integral role in placemaking and connecting to Country, including for example new walking trails and wayfinding across the Inner West;

c) All Council tenders over $150,000 advertised on Supply Nation, and smaller scale positive procurement in favour of local Aboriginal businesses;

d) Nurturing connection to Country, including tours, stories, dance, and services;

e) New large scale Council research on archaeology in collaboration with local residents; and

f) Identifying appropriate Council owned property for an Aboriginal Community Hub and scoping costs and logistics to implement.

4. Council receive quarterly progress reports of progress toward establishing the
community hub; and

5. Council receive quarterly progress reports on the development of an Aboriginal and Torres Strait Islander Procurement Strategy including KPIs for awarding of contracts and the total value.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Procedural Motion (Howard/Stephens)

That the meeting be adjourned for 10 minutes.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

The meeting was adjourned at 9.06pm

The meeting recommenced at 9.18pm

C0922(1) Item 4 Endorsement of Ashfield Park Plan of Management

Motion: (D’Arienzo/Scott)

That Council as land manager of Ashfield Reserve (Lot 2 DP607316);

1. Endorse the Draft Plan of Management and refer this to the Minister for Water, Housing and Property for owners consent; and

2. On receipt of owner’s consent place the Draft Plan of Management for Ashfield Park on public exhibition for 28 days and the Plan be brought back to Council for adoption.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Amendment (Griffiths/Da Cruz)

That Council amend point 1 to:

1. Endorse the Draft Plan of Management, with amendments to remove reference to a Synthetic turf at Ashfield Bowling Club, and refer this to the Minister for Water, Housing and Property for owners consent.

Motion Lost

For Motion: Crs Atkins, Da Cruz, Griffiths, Langford, Lockie, Shetty and Stamolis

Against Motion: Crs Byrne, D'Arienzo, Drury, Howard, Scott, Smith, Stephens and Tsardoulias

C0922(1) Item 5 License Agreement for Community Access: Graham Green-Dulwich Hill High School of Visual Arts.

Motion: (Drury/Griffiths)

That Council formally writes to both the Secretary of the NSW Department of Education and the Minister of Education in relation to the proposed license terms for Graham Green, seeking an urgent meeting and intervention by the Minister to address Council’s concerns, namely:

a) Proposed Cost Shifting arrangement by the NSW Department of Education requiring that Council pay an annual license fee of $10,000 per year for community access to the Green as well ongoing maintenance responsibilities in the region of $14,000 annually;

b) Ongoing Water costs for irrigation of the Green (previously a Department of Education responsibility); and

c) Significant reduction in Community access reduced from seven days per week (outside of school hours) to two days access per week only (outside of school holidays).

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0922(1) Item 6 Aquatics Inclusion Swim Program

Motion: (D’Arienzo/Atkins)

That Council:

1. Endorses an aquatics inclusion program, including:

a) Trans and Gender Diverse Swim Events;

b) Abilities Open Days; and

c) The ongoing provision of Refugee Learn to Swim and Swimming Awareness.

2. Officers bring a report to the October Council meeting that includes options for increasing the number and type of events, varying the locations and providing an estimate of costs with no-charge and concession rate options;

3. An investigation into a prospective partnership with the Sydney Local Health District for Community Mental Health's 'Living Well, Living Longer' program to offer a 'Gym and Swim' to its participants. The results of the investigation are to be reported to council. This was a service previously offered by Belgravia at AKAC; and

4. Consultation with the disability community and Council's Access Committee about the Abilities Open Day and ongoing ways to make our pools more accessible.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0922(1) Item 7 Henson Park - Private Public Partnership

Motion: (Howard/Scott)

That Council:

1. Confirms that the outcomes and deliverables of the Henson Park Grandstand Redevelopment Project as outlined in the Henson Park PPP Initial Assessment are acceptable;

2. Proceed with the Henson Park Grandstand Redevelopment Project as a Public Private Partnership with the AFL (NSW/ACT) Commission Limited;

3. Authorise the General Manager to:

a) certify that all documentation, as part of the Henson Park Grandstand Redevelopment Project, has been prepared in accordance with the Public Private Partnership Guidelines 2022; and

b) submit all documentation to the Office of Local Government for assessment of the Henson Park Grandstand Redevelopment Project as a Public Private Partnership.

Delegate to the General Manager the authority to negotiate ~~and execute~~ a Heads of Agreement with the commercial terms to be reported back to Council for approval; and

Commit to entering into a Licence with the Newtown Jets in respect to the future sporting use of Henson Park.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0922(1) Item 8 Social Media Policy

Motion: (Howard/Scott)

That Council defer this item to the November Council meeting and in the interim, seek a briefing from the Office of Local Government on the Model Social Media Policy and why its adoption is considered best practice.

Motion Carried

For Motion: Crs Byrne, D'Arienzo, Drury, Howard, Langford, Lockie, Scott, Shetty, Smith, Stephens and Tsardoulias

Against Motion: Crs Atkins, Da Cruz, Griffiths and Stamolis

Councillor Lockie left the Meeting at 9:43 pm.

C0922(1) Item 9 Instrument of Delegation - Mayor

Motion: (Scott/Stephens)

That Council adopt the Instrument of Delegations to the Mayor, as outlined and attached to the report.

Motion Carried

For Motion: Crs Byrne, D'Arienzo, Drury, Howard, Scott, Smith, Stephens and Tsardoulias

Against Motion: Crs Atkins, Da Cruz, Griffiths, Langford, Shetty and Stamolis

Absent: Cr Lockie

Amendment (Da Cruz)

That:

1. The financial delegation be reduced to zero and that all councillors be consulted on emergency expenditure by email, during recess; and

2. Any expenditure is reported to the next council meeting.

Councillor Lockie returned to the Meeting at 9:44 pm.

Councillor Scott left the Meeting at 9:44 pm as she declared a significant, non-pecuniary interest in Item 11 Local Traffic Committee Meeting – 15 August 2022 as she is on the Sydney Eastern City Planning Panel which considered the Tempe Bunnings Traffic Management Plan.

C0922(1) Item 11 Local Traffic Committee Meeting - 15 August 2022

Motion: (Drury/Howard)

That the Minutes of the Local Traffic Committee meeting held on 15 August 2022 be received and the recommendations be adopted with the following amendments:

1. Council Notes:

a) At the Sydney Eastern City Planning Panel (SECPP) Hearing on September 1^st, the Panel determined to support the Bunnings Tempe DA modifications;

b) The approved modification for Tempe Bunnings does not include the installation of traffic lights at the Bunnings entry on Princes Highway. The community argued strongly for a signalised intersection;

c) Transport for NSW received the Traffic Light Feasibility Report that was commissioned by Council. They did not support the implementation of traffic lights at the entrance of Bunnings, only a signalised pedestrian crossing;

d) Vehicles entering Bunnings from the south bound lanes of Princes Highway will need to cross three lanes of oncoming traffic at an unsignalized intersection;

e) Tempe residents are very concerned that this will endanger the lives of pedestrians along Princes Highway, especially school children. There is also concern for cyclists. They are also concerned about the impacts of Bunnings traffic on streets on the eastern side of Princes Highway in Tempe;

f) Public consultation for the South Tempe Local Area Traffic Management (LATM) Plan closed on 8 September. A report will soon come to Council for consideration;

g) Tempe residents strongly support any measures that Council can implement to improve safety and mitigate the effects of higher levels of traffic through their local streets; and

h) Council will continue to advocate on behalf of Tempe residents to make their streets as safe as possible.

2. Congratulates Safe Traffic Plan for Bunnings Tempe and the Tempe community in lobbying for a safer traffic plan for Tempe;

3. Sincerely thanks Council staff for their work in keeping Councillors and the community updated about the Bunnings Tempe development proposal and for delivering the Traffic Light Feasibility Study so promptly; and

4. That Council write to the local state MPs asking them to raise issue of Frederick Street in Parliament.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Absent: Cr Scott

Councillor Scott returned to the Meeting at 9:54 pm.

Councillor D'Arienzo left the Meeting at 9:54 pm.

Councillor D'Arienzo returned to the Meeting at 9:56 pm.

C0922(1) Item 12 Minutes of the Audit, Risk and Improvement Committee Meeting
Held on 8 June 2022

Motion: (Scott/Atkins)

That Council adopts the minutes of the Audit, Risk and Improvement Committee Meeting held on 8 June 2022.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stephens and Tsardoulias

Against Motion: Cr Stamolis

Procedural Motion (Scott/Drury)

That Council Suspend Standing Orders and bring forward Items 37, 28, 39 and 40 and the urgency motion provided by staff on Real Estate Investment Strategy – To make an offer and enter into confidential session at this time.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Cr Griffiths

Confidential Session

That in accordance with Section 10A(1) of the Local Government Act 1993, the following matters be considered in Closed Session of Council for the reasons provided:

C0922(1) Item 37 Appointment of Independent ARIC Member (Section 10A(2)(a) of the Local Government Act 1993) as it contains personnel matters concerning particular individuals (other than councillors)

C0922(1) Item 38 Lease to Western Suburbs Lawn Tennis Association (Section 10A(2)(c) of the Local Government Act 1993) that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business.

C0922(1) Item 39 Local Road Asphalt Mill and Fill Services 2022-2023 Package 1 - Tender Report (Section 10A(2)(c) of the Local Government Act 1993) that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business.

C0922(1) Item 40 Greenway In-corridor D&C (Section 10A(2)(c) of the Local Government Act 1993) that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business.

Urgency Motion – Real Estate Investment Strategy – To make an offer (Section 10A(2)(c) of the Local Government Act 1993) that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; AND (Section 10A(2)(d)(i) of the Local Government Act 1993) that would, if disclosed prejudice the commercial position of the person who supplied it; AND (Section 10A(2)(d)(ii) of the Local Government Act 1993) that would, if disclosed confer a commercial advantage on a competitor of the council.

resolutions passed during closed session

C0922(1) Item 37 Appointment of Independent ARIC Member

Motion: (Scott/Atkins)

That Council:

1. Resolves to appoint Mark Sercombe to the Inner West Council Audit, Risk and Improvement Committee, for a period of four (4) years, with an option for re-appointment for a further 4 years, subject to a formal review of the members performance; and

2. Writes to Emily Hodgson thanking and acknowledging the significant contribution she has made to Council as an Independent Member of the Audit, Risk and Improvement Committee for the past 8 years.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0922(1) Item 38 Lease to Western Suburbs Lawn Tennis Association

Motion: (Drury/D’Arienzo)

That Council:

1. Grant a five (5) + five (5) year Lease of the Pratten Park Tennis Courts at 40 Arthur St, Ashfield to Western Suburbs Lawn Tennis Association for use as an Tennis Club, as per the proposed lease terms and conditions contained in the report;

2. Approves a 75% Accommodation Grant to be applied to the rent in accordance with Council’s Land and Property Policy;

3. Authorises the General Manager or delegate to negotiate, finalise terms and execute the Lease documentation; and

4. Approves the public notification of the proposed lease for a minimum of 28 days in accordance with the Crown Lands Management Act 2016 and Local Government Act 1993 and notes any objections to the lease will be required to be referred to the Minister.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Amendment (Da Cruz)

That organisations and individuals receiving Council grants including accommodation grants, acknowledge the value in their annual reports and in their publicity material

The Mayor ruled this amendment Out of Order

C0922(1) Item 39 Local Road Asphalt Mill and Fill Services 2022-2023 Package 1 -
Tender Report

Motion: (Drury/Scott)

That:

1. The submission submitted by Ozapve (AUST) Pty Ltd for $1,979,013 excluding GST be accepted for the Local Road Asphalt Mill and Fill Contract FY22-23 Package 1 for Inner West Council; and

2. A 10% contingency sum be included in the project budget for expenditure on aspects of the project that were unforeseeable when the RFQ documents were prepared. The total will therefore be $2,176,914. (excl. GST).

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0922(1) Item 40 Greenway In-corridor D&C

Motion: (Drury/Stephens)

That Council delegates authority to the General Manager to enter into a Contract with Gartner Rose Pty Ltd for the Design and Construction of the Greenway In-Corridor works as set out in the Confidential Recommendations.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Amendment (Griffiths)

That Council staff identify funding with the intention to consider the addition of the Old Canterbury Road tunnel into stage 1 or stage 2 works at the next Council meeting.

The Mayor ruled this amendment Out of Order.

Procedural Motion (Scott/D’Arienzo)

That an Urgency motion on Real Estate Investment Strategy – To make an offer be considered at this Council meeting.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

The Mayor, Councillor Byrne ruled this matter urgent.

Urgency Motion – Real Estate Investment Strategy – To make an offer

Motion: (Drury/Stephens)

That:

1. Council authorise the General Manager to make a non-binding offer to purchase the property, as outlined in the confidential report; and

2. A report be brought back to Council following the detailed due diligence and recommending if Council should proceed to purchase a property.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Motion: (Scott/D’Arienzo)

That Council move back into the Open Session of the Council Meeting.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Procedural Motion (Byrne/Scott)

That Council allow Councillor Smith speak for an additional 2 minutes on item 13.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0922(1) Item 13 Art Summit

Motion: (Smith/Byrne)

That Council:

1. Receive and note the report;

2. As resolved at the March 2022 Ordinary Council meeting, direct officers to commence immediate development of the Inner West Council Arts and Music Recovery Plan. The Plan is to be informed by the priorities of the Summit and developed in consultation with key stakeholders, including Council’s Arts and Cultural Advisory Group, and tabled at the December Ordinary Council meeting;

3. Noting alignment of many of the Summit’s priorities with Council’s current Living Arts program and Cultural Strategy, endorse the following initiatives from the Summit for immediate action:

a) Commence a review of all upcoming EOIs and bookings for Council events to ensure maximum use of local artists and venues, including the Marrickville Festival, Inner West Film Festival, World Pride activations, and the Perfect Match program;

b) Reaffirm commitment to Council’s Outdoor Activation program and Public Art program, noting Council’s commitment to increase Perfect Match funding by 20%;

c) Undertake a creative spaces audit and study to identify appropriate spaces across the LGA for creative and rehearsal use, including activation of all eight town halls within the LGA modelled on the Marrickville Town Hall conversion pilot;

d) Commence scoping to establish a “concierge matching” service to match artists with spaces, using the Perfect Match model as template, to build on the audit of creative spaces;

e) Noting the opportunities to support local artists and music venues under the pilot Special Entertainment Precinct on Enmore Road, commence scoping works to identify other potential locations to pilot SEPs in the LGA including Marrickville Road, Darling St, and Norton St;

f) Noting Council’s submission to the National Cultural Policy, identify opportunities for further advocacy work to shape state and federal arts and culture policy, including writing to relevant state and federal ministers regarding the Inner West Council Arts and Music Recovery Plan.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Amendment (Da Cruz)

That Council note:

The launch of Inner West Creative Network on Friday;
That sale and commission of visual arts, craft markets, directing festivals and performing are ways Artists earn a living - the dream is of a regular income; and
The Council is currently developing a Cultural Strategy and has numerous properties which could be used for cultural pursuits.

C0922(1) Item 14 Food Security

Motion: (Scott/Lockie)

That Council:

1. Receive and note the report; and

2. Requests that Council staff keep Councillors informed on progress in this area through regular briefings and/or briefing notes.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0922(1) Item 15 Six Monthly Progress Report – January 2022 – June 2022

Motion: (Scott/Stephens)

That Council receive and note the report.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Procedural motion (Stephens/Howard)

That Council allow The Mayor, Councillor Byrne speak for an additional 1 minute on item 16.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0922(1) Item 16 Status of former Balmain Leagues Club site & surrounds

Motion: (Byrne/Scott)

That Council:

Note the massive, ongoing and cumulative impacts on Rozelle from NSW Government infrastructure projects and the complete failure of NSW Government ministers to engage with the local community or councillors about these impacts;

Note the NSW Government's failure to demolish the Balmain Leagues Club while the Government was the leaseholder for the site and the site owner's stated intention to delay demolition of the derelict building means that there is a serious ongoing danger to the local community from another fire taking place there and the generally unsafe conditions of the site;

Convene a public meeting in Rozelle to inform the community about these impacts and invite the Transport Minister and other relevant Ministers to attend to address local residents about:

- These ongoing impacts how these threats and impacts will be mitigated;

- The planning for the future of Victoria Road;

- The funding shortfall for the construction of Rozelle Parklands;

- The Rozelle community is to be letterboxed with an invitation to the public meeting.

Write to owner of the Balmain Leagues Club site and the NSW Government demanding that the dangerous and derelict former Leagues Club structure be demolished immediately;

Defer any community engagement on the "Rozelle Village Masterplan" pending written confirmation from the NSW Government about the demolition of the Balmain Leagues Club and their plans for Victoria Road;

Notify councillors about any engagement or proposed meetings with NSW Government agencies about the matters detailed in the report in advance; and

Write to the Member for Balmain seeking his urgent intervention to have these issues properly addressed by NSW Government Ministers.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0922(1) Item 17 Investment Strategy & Portfolio Review 2021/22

Motion: (Drury/Scott)

That:

1. Council receive and note the report; and

2. LGNSW and ALGA commence a campaign to convince all banks to offer more investment products to Local Government that will not contribute to further climate change.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0922(1) Item 18 Investment Report at 31 July 2022

Motion: (Scott/Drury)

That Council receive and note the report.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0922(1) Item 19 Notice of Motion: Fossil Fuel Advertising in the Inner West

Motion: (Atkins/Scott)

That Council:

1. Request the Mayor write to:

a) the Federal Minister for Communications, the Hon. Michelle Rowland MP, to ask the Federal Government to pass national ethical advertising laws that restrict advertising of socially harmful products such as fossil fuels, fake natural therapies, shop signage for tobacconists and foreign government propaganda;

b) the Minister for Digital Government and Minister for Customer Service, Victor Dominello MP requesting the NSW Government pass ethical advertising laws; and

c) State MPs covering the Inner West LGA seeking their support for same.

2. Request the General Manager to:

a) Investigate:

i. implementing ethical advertising principles including restrictions on advertising for fossil fuels and other socially harmful products, to be further defined in a report back to Council, but which could include fake natural therapies, shop signage for tobacconists or foreign government propaganda, for any Council controlled signage or property; and

ii. updating the Sponsorships Policy to expand the list of organisations from which Council will not accept sponsorship to include a ban on accepting sponsorships from companies whose main business is the extraction or sale of coal, oil or gas, or sale of other socially harmful products.

b) work with other councils, Local Government NSW and the Australian Local Government Association to encourage a consistent approach across local government to socially harmful advertising; and

c) ask staff to undertake a review of Inner West Council policies or strategies that may allow for the promotion of socially harmful products.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Amendment (Scott/Smith)

That Council:

1. Request the Mayor write to:

b) the Minister for Digital Government and Minister for Customer Service, Victor Dominello MP requesting the NSW Government pass ethical advertising laws; and

c) State MPs covering the Inner West LGA seeking their support for same.

2. Request the General Manager to:

a) Investigate:

b) work with other councils, Local Government NSW and the Australian Local Government Association to encourage a consistent approach across local government to socially harmful advertising; and

c) ask staff to undertake a review of Inner West Council policies or strategies that may allow for the promotion of socially harmful products.

Motion Carried

For Motion: Crs Byrne, D'Arienzo, Drury, Howard, Scott, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Crs Atkins, Da Cruz, Griffiths, Langford, Lockie and Shetty

As the amendment was carried ,it was incorporated into the primary motion.

Meeting closed at 11.00pm.

Items 20, 21, 22, 23, 24, 26, 27 and 28 were not considered this Meeting and will be carried over to the next Ordinary Council meeting on 25 October 2022.

C0922(1) Item 25 Notice of Motion: Our Place Inner West LEP consultation

This item has been withdrawn due to Item 45 Mayoral Minute: Local Environment Plan superseding this Notice of Motion.

C0922(1) Item 30 Notice of Motion: Community Consultation for Inner West Local
Environmental Plan Phase 2B

This item has been withdrawn due to Item 45 Mayoral Minute: Local Environment Plan superseding this Notice of Motion.

Public Speakers:

Item #	Speaker	Suburb
Item 2	Pip Hinman	Newtown
Item 2	Michele Hacking	Rozelle
Item 3	David Barrow	Ashfield
	Jacqui Parker	Freshwater
	Nicole Laupepa	Alexandria
Item 4	Cynthia Moore	Haberfield
Item 4	Jo Alley	Ashfield
Item 5	Scott Barry	Dulwich Hill
Item 5	Sue Adams	Dulwich Hill
Item 19	Belinda Noble	Sydney
Item 20	Toyanath Ghimire	Auburn
Item 21	Simon Wilkes	Dulwich Hill
Item 23	David Sampson	Marrickville
Item 24	Peter Stevens	Bexley North
Item 24	Gina Svolos	Earlwood
Item 25	Evonne Englezos	Ashfield
	Melanie Wood	Dulwich Hill
	Robert Veel	Dulwich Hill
Item 28	Campbell Reid	Balmain
Item 29	Jenn Peden	Stanmore
Item 30	Jennifer Whitmarsh	Dulwich Hill
	Peter Manning	Dulwich Hill
	Mark Skelsey	Dulwich Hill
Item 31	Osmond Chiu	Marrickville
Item 32	William Woods	Marrickville
Item 40	John McNeil	Camperdown
Item 40	Alex Lofts	Summer Hill

The Minutes of the Ordinary Meeting of Council held on the 13^th day of September, 2022 were confirmed as a correct record on this 25^th day of October 2022.

..............................................

CHAIRPERSON

Council Meeting

25 October 2022

Minutes of Extraordinary Council Meeting held on 20 September 2022 at Ashfield Service Centre

Meeting commenced at 6.32PM

Present:
Darcy Byrne Philippa Scott Liz Atkins Marghanita Da Cruz Jessica D’Arienzo Mark Drury Dylan Griffiths Mathew Howard Justine Langford Pauline Lockie Philippa Scott Kobi Shetty Chloe Smith John Stamolis Timothy Stephens Zoi Tsardoulias Peter Gainsford Simone Plummer	Mayor Deputy Mayor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor General Manager Director Planning
Manod Wickramasinghe	Acting Director Infrastructure
Kelly Loveridge Matthew Pearce Beau-Jane De Costa Caroline McLeod	Director Corporate General Counsel Senior Manager Governance and Risk Senior Manager Libraries and Community Facilities
Katherine Paixao	Governance Coordinator

APOLOGIES: Nil

DISCLOSURES OF INTERESTS: Nil

C0922(2) Item 1 Notice of Motion: Visit of Toyanath Ghimire to the Footprints Festival

Motion: (Da Cruz/Howard)

That Council:

1. Note the attendance of Toyanath Ghimire Chair and Citizen Scientist of the Saptakoshi Environment Centre in Nepal at the Footprints Eco Festival in White’s Creek Valley on 3 September; and

2. Receive a report on the framework for a community to community relationship with Barahkshetra Municipality 3.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0922(2) Item 2 Notice of Motion: Cooks River Corridor Masterplan

Motion: (Langford/D’Arienzo)

That Council:

1. Investigates developing a Cooks River Corridor Masterplan for the Inner West LGA, in consultation with the Cooks River Alliance, with complementary actions to the CBC Plan, prepared in collaboration with key stakeholders, including other members of the Alliance, residents and other stakeholders;

2. Approach Cooks River Alliance about developing a catchment-wide Cooks River Corridor Masterplan for the entire Cooks River catchment, involving all Councils within the catchment and other key stakeholders including Sydney Water, Transport for NSW and residents;

3. Notes the recent public exhibition of the Cooks River Corridor Masterplan (draft) prepared by Canterbury-Bankstown Council (CBC);

4. Notes the Cooks River Corridor Masterplan (draft) includes areas within the Inner West Council LGA, bordering along the Cooks River; and

5. Investigates entering into a Memorandum of Understanding (MOU) with Canterbury-Bankstown Council to identify and implement the Cooks River Corridor Masterplan across the Inner West LGA.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Procedural Motion (Scott/Stephens)

That Council allow an extension of time of 2 minutes for Clr Drury on Item 3.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Procedural Motion (Drury/Stephens)

That Council allow an extension of time of 2 minutes for Clr Scott on Item 3.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Procedural Motion (Shetty/Griffiths)

That Council allow an extension of time of 2 minutes for Clr Stamolis on Item 3.

Motion Lost

For Motion: Crs Atkins, Da Cruz, Griffiths, Langford, Lockie, Shetty and Stamolis

Against Motion: Crs Byrne, D'Arienzo, Drury, Howard, Scott, Smith, Stephens and Tsardoulias

C0922(2) Item 3 Notice of Motion: Cootamundra-Gundagai Council Demerger Success

Motion: (Langford/Atkins)

That Council:

1. Notes that on 24 August 2022, NSW Minister for Local Government, Wendy Tuckerman, announced her decision to demerge Cootamundra-Gundagai Regional Council;

2. Notes that the demerger was considered under section 218CC of the NSW Local Government Act;

3. Notes that Section 218CC (6) in part states “The Minister is required to abide by the following clause by making grants under section 620 or using money otherwise appropriated by Parliament for the purpose, to ensure that the cost of any de-amalgamation of the new area resulting from a business case submitted under this section is fully funded’;

4. Writes to the Mayor or Cootamundra- Gundagai Regional Council congratulating Mayor Sheahan for the success of the demerger case and the reinstatement of the local government areas of Cootamundra and Gundagai in line with community wishes;

5. Writes to the Minister for Local Government, Wendy Tuckerman, congratulating her on her decision to support the demerger of Cootamundra-Gundagai Regional Council, and reminding her that 62.5% of the voters in the poll at the local government election held in the Inner West LGA in December 2021 supported the demerger of Inner West Council; and

6. Prior to submitting the Inner West Council Deamalgamation Business Case to the Minister for Local Government, Council organises for the document to be reviewed and analysed by independent external local government academic expert/s who specialise in preparing local government demerger business cases.

Motion Lost

For Motion: Crs Atkins, Da Cruz, Griffiths, Langford, Lockie, Shetty and Stamolis

Against Motion: Crs Byrne, D'Arienzo, Drury, Howard, Scott, Smith, Stephens and Tsardoulias

C0922(2) Item 4 Notice of Motion: Tempe Train Station Accessibility

Motion: (Langford/Howard)

That Council:

1. Note that the stairs leading from the Tempe Railway Station car park, located on Richardson's Crescent, to the concourse, have been closed for at least 18 months;

2. Note the temporary access to Tempe Railway Station from the car park via platform one is not well lit, has more trip hazards, is located in the middle of the car park, and anecdotally is not favoured by local residents;

3. Understands that the issue is the need to repair and resurface a small area of the concourse at the top of the stairs;

4. Expresses the view that it is not acceptable for the regular access to be closed for such a long period of time;

5. Writes to the Premier of NSW, The Hon. Dominic Perrottet, The Minister for Transport, The Hon. David Elliott, The Member for Summer Hill and Shadow Minister for Transport, Jo Haylen, and The Greens Spokesperson for Transport Ms Abigail Boyd, expressing Inner West Councils request that immediate action be taken by the NSW Government to complete the maintenance work on the concourse at Tempe Railway Station, and the usual entrance be reopened as soon as possible; and

6. Acknowledges the longstanding campaign by Tempe residents to improve accessibility at Tempe Station under the NSW Transport Access Program.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0922(2) Item 5 Notice of Motion: Support for Wolli Creek Regional Park

Motion: (Langford/Howard)

That Council:

1. Recognises the Wolli Creek Regional Park (WCRP) as a regional resource warranting major support from all councils in the region; and

2. Calls on the State Government to take the steps necessary to:

a) expedite the acquisition of the remaining lands necessary to complete WCRP after decades of slow progress; and

b) ensure that WCRP is supported by increased funding and staffing to provide for its continued protection and enhancement.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0922(2) Item 6 Notice of Motion: Parking

Motion: (Atkins/Smith)

That Council:

1. Notes an increase in reports of illegal and/or dangerous parking on residential streets across the Inner West;

2. As soon as possible, undertakes a comprehensive and targeted education campaign to tackle illegal parking on streets across the Inner West - with information on a prominent page in the Inner West News, local media, social media and on the council website; and

3. Requests staff to prepare a report on the extent of illegal and dangerous parking and possible solutions before the end of this calendar year.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0922(2) Item 7 Notice of Motion: Balmain Town Hall and Civic Precinct Planning

Motion: (Byrne/Scott)

That Council:

1. Endorse the formation of a Balmain Town Hall and Civic Precinct Community working group; and

2. Officers to develop draft Terms of Reference and an Expression of Interest process for interested residents who may wish to be members.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Amendment (Shetty/Stamolis)

Amendment to point 2 to ‘That Council Officers to develop draft Terms of Reference and the process to engage interested residents who wish to be members of the working group’.

Motion Lost

For Motion: Crs Atkins, Da Cruz, Griffiths, Langford, Lockie, Shetty and Stamolis

Against Motion: Crs Byrne, D'Arienzo, Drury, Howard, Scott, Smith, Stephens and Tsardoulias

C0922(2) Item 8 Notice of Motion: Balmain Sailing Club Pontoon Upgrade

Motion: (Byrne/Scott)

That Council:

1. Allocate $50,000 funding on a 50:50 basis for the upgrade of the Balmain Sailing Club pontoon, to provide safer publicly accessible facilities for small craft and junior sailing; and

2. Enter into an appropriate funding agreement with Balmain Sailing Club to assist administration of the funding.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Procedural Motion (Atkins/Griffiths)

That an Urgency motion on LGNSW 2022 Annual Conference – Survey of Urgency Motion: Bullying and Harassment in the Local Government Sector be considered at this Council meeting.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

The Mayor, Councillor Byrne ruled this matter urgent.

Urgency Motion: LGNSW 2022 Annual Conference – Survey of Bullying and
Harassment in the Local Government Sector

Motion: (Atkins/Da Cruz)

That:

1. Council endorses the following motion to be submitted to the Local Government NSW 2022 Annual Conference:

- That Local Government NSW calls on the NSW State Government to:

a) undertake a state-wide survey of elected councillors and local government staff on bullying, harassment and intimidation as soon as practicable or in the 2023/24 financial year, to improve workplace and councillor safety; and

b) that the results of the survey and review be reported back to LGNSW and all councils for further action if required.

2. The General Manager be delegated the authority to make any minor amendments to the wording of this motion if requested by LGNSW and agreed to by the mover of the motion.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Meeting closed at 7.29pm.

Public Speakers:

Item #	Speaker	Suburb
Item 2	Peter Munro	Marrickville
Item 2	Jenny Saleeba	Strathfield South
Item 3	Glen Moore	Gundagai
Item 3	Kate Murphy	Tempe
Item 6	Bob Honeybrook	Ashfield

The Minutes of the Extraordinary Meeting of Council held on the 20^th day of September, 2022 were confirmed as a correct record on this 25^th day of October 2022.

..............................................

CHAIRPERSON

Council Meeting

25 October 2022

Item No: C1022(1) Item 4

Subject: Callan Park-Greater Sydney Parklands Consultation and Engagement Framework and the Creation of Community Trust Boards

Prepared By: Simone Plummer - Director Planning

Authorised By: Peter Gainsford - General Manager

RECOMMENDATION

That:

1. Council nominates a representative to represent the Inner West community on a future Trust Board for Callan Park until October 2024, in accordance with the Terms of the Reference;

2. In selecting a nominee Council has regard to the Greater Sydney Parklands Draft Consultation and Engagement Framework that sets out the selection criteria, expectations of members and code of conduct;

3. Details of the successful nominee be provided to Greater Sydney Parklands prior to 31 October 2022 at which time the opportunity for Council nominees closes; and

4. The Callan Park Community Trustee Board Committee be included as one of Council’s standing Committee’s and included in the Standing Committee Representation report going forward.

DISCUSSION

The Greater Sydney Parklands Trust Act 2022 (the Act) was enacted on 1 July 2022.

Greater Sydney Parklands includes:

· Centennial Parklands

· Callan Park

· Western Sydney Parklands

· Parramatta Park and;

· Fernhill Estate

Callan Park is the largest area of open space in the Inner West and one of the most iconic urban parklands in Sydney. The future management and embellishment of Callan Park is of critical interest to Council and the community. Callan Park is 61 hectares in size. The Greater Sydney Parklands manages Precinct 1 which equates to 38 hectares of the site (refer to Fig 1.0).

Fig 1.0 Management Zones Callan Park

The parklands are managed by the Greater Sydney Parkland Authority (GSP) of the NSW Government. The GSP has advised Council that it is moving forward with the enactment of two key legislative priorities being:

1. Establishment of a Consultation and Engagement Framework for Greater Sydney Parklands

2. Formation of Community Trust Boards (for each of the five parkland areas)

The Greater Sydney Parklands Draft Consultation and Engagement Strategy (The Strategy) encompasses the terms for the proposed Trust Board for Callan Park is at Attachment 1.

Formation of Community Trust Boards

The Trust boards for each of the five listed parkland areas will be made up of seven community members and provide advice to Greater Sydney Parklands about park management and local community issues.

Key functions of the community trustee board include:

• Provide informed strategic advice to the GSPT Board on matters relating to Callan Park (importantly the Callan Park community Trust board will also be a consultative body for the GSP Trust in relation to the development and review of a future of management for the parkland)

• Advise, share information and facilitate partnerships that assist Greater Sydney Parklands to develop its plans and increase community connections

• Advocate on behalf of and promote understanding of the needs of and issues affecting the local community, ensuring inclusion and equity of access for community members

• Contribute local knowledge on relevant issues, emerging trends, opportunities and community needs

The Act provides for one Council nominated representative, as well as First Nations and heritage representatives on the community trustee board for Callan Park.

The Act specifies that each community trustee board will have seven members.

This includes:

· A member nominated by each relevant local Council as a community representative (Inner West Council for Callan Park).

· Six other members who apply by way of a public expression of interest process.

· All nominees may indicate an interest in the position of Chair.

· All seven will be appointed by the Minister for Infrastructure, Cities and Active Transport, including First Nations and heritage representatives.

The decision as to who Council will nominate as a community representative rests with Council.

Proposed Terms of Reference Selection Process

Callan Park Community Trustee Board Membership

The selection process for membership of the board has been established by the GSP and sets out criteria for those members appointed by the Greater Sydney Parklands.

Each community trustee board should

· Be representative of diversity including, for example, in relation to gender, age and cultural background

· Include representation for local First Nations peoples, and

· Include a representative who has experience or skills in heritage or heritage management.

Upon the appointment of a suitable Trust Board, the Minister will appoint a Chair of the community trustee board for Callan Park. Applicants seeking to be considered as a community trustee board Chair will be asked to indicate their interest and expertise when nominating. The Chair will be the key point of contact between the community trustee board and Greater Sydney Parklands.

Representatives nominated by council

The Strategy stipulates that each board must incorporate representatives from local government, and that Inner West Council may nominate one board member as a community representative.

The first round of tenure for the board is for two years and thereafter the tenure or term of the board will be for five years.

The representative nominated by Council will be a full member of the community trustee board with associated rights.

Expectations on Board Members

The board for Callan park will meet at least four times per year, and may consider urgent issues out of session by way of circulation of papers. The Framework sets out that a quorum for a meeting is a majority, secretariat support will be provided by the GSP and a summary report of the meeting is made publicly available.

Timeline for Engagement

The GSP launched stakeholder engagement, seeking input and feedback on the Draft Consultation and Engagement Framework in September 2022. The process included the promotion and opportunity for community members to register interest in becoming part of the community trustee board that will be established for Callan Park.

The community trustee board will be established by 1 January 2023, with a view to the first meeting being held in early 2023. Council needs to have selected a community nominated representative(s) by late October 2022 and have provided a recommendation on a suitable person(s) to the GSP Trust.

FINANCIAL IMPLICATIONS

Nil

ATTACHMENTS

1.⇩

Terms of Reference – Community Trustee Board for Callan Park

Item No: C1022(1) Item 5

Subject: Adoption-Henson Park Plan of Management

Prepared By: Aaron Callaghan - Parks and Recreation Planning Manager

Authorised By: Simone Plummer - Director Planning

RECOMMENDATION

That Council adopt the Plan of Management for Henson Park (Attachment 1) noting the amendments which have been made to the Plan of Management as outlined in this report.

DISCUSSION

A Plan of Management for Henson Park was originally adopted by Council 20^th July 2021. At its Ordinary Council meeting on Tuesday 9^th August 2022, Council resolved to amend and re-exhibit a Plan of Management for Henson Park. Amendments and re-exhibition of the Plan of Management was undertaken to ensure that the provisions around leases and licenses contained within the plan are robust and provide future security of tenure for key community sporting stakeholders. This has been achieved by amending the Plan of Management to expressly authorise Council the authority to grant leases and licenses for Henson Park, for the purposes and uses which are identified or consistent with the use of the park as a sporting and recreational precinct. The amendments also permit the authorisation of future works including capital upgrades to the King George V Memorial Grandstand.

Amy Street Footpath

As part of the amendment and re-exhibition process, Council also clarified the safeguarding of the Amy Street Footpath by noting in the revised Plan that the footpath would be retained for public access and that the existing fence line will not be removed, but will be upgraded and that the pathway will remain open for community access needs (including on ticketed game days). This amendment is reflected on Page 74 of the amended Plan of Management for Henson Park (Attachment 1).

Exhibition of the Plan of Management

As pursuant to Section 38(2&3) of the Local Government Act 1993, Council exhibited the Amended Plan of Management for a period of 42-days for public submissions. The public submission period was open from the 10^th August through to 22^nd September 2022.

Council received a total of three submissions. None of the public submissions received related to the amendments which were proposed by Council. The submissions received along with the Council officer response are summarised in Table 1.0 . A community engagement outcomes report associated with the community exhibition and submission process is provided with this report (Attachment 2).

Table 1.0 Public Submissions Henson Park Plan of Management Re-Exhibition

Number #	Submission Detail	Support/Non-Support	Council officer Response
1	Noise Concerns Could you please turn the horn down during games? The sound is extremely irritating and it goes all day and for the whole weekend sometimes. In real world, some of us work night shifts and it would be grateful appreciated of you could take this into consideration.	Non Support	This submission is an operational matter and does not relate to the amendments made by Council to the Plan of Management. The horn is used by rugby league and AFL to signal the start and finish of playing periods. This is the practice at all games. Council officers will request that the volume of the Horn is reviewed.
2	Environmental Impacts I see nothing addressing this from the Statement of Environmental effects: DRM considered that that the site contains contamination that could pose an unacceptable risk to human health and that further assessment and appropriate remediation is required to render the site suitable for ongoing use as Open Space Recreational land use.	No	This submission does not relate to the amendments made by Council to the Plan of Management. Environmental management of the park during any approved construction works is subject to the conditions of Development Consent.
3	No commentary	Yes	Support noted.

FINANCIAL IMPLICATIONS

Nil

ATTACHMENTS

1.⇩	Henson Park Plan of Management
2.⇩	Engagement Outcomes Report

Council Meeting

25 October 2022

Item No: C1022(1) Item 15

Subject: Inner West Council Food and Garden Organics Service

Prepared By: Luke Murtas - Senior Manager Environment and Sustainability

Authorised By: Peter Gainsford - General Manager

RECOMMENDATION

That Council:

1. Note the FOGO service to all Inner West households is to commence in March 2024; and

2. Receive a briefing on the community engagement plan for FOGO.

BACKGROUND

Council resolved on 8 February 2022 to deliver a Food and Garden Organics (FOGO) Service to all Inner West Households within this current term, and requested an update report and briefing on the progress to deliver this objective.

(C0222(1) Item (19)

That Council:

1. Commits to provide foods organics and organics waste recycling (FOGO) to every home in the Inner West in the current term of Council

2. Requests Council staff report on progress to achieve this objective and on how FOGO expansion will be included in the 2022-2023 Council Budget

3. Requests Council officers provide a briefing on the status of work being conducted with Southern Sydney Regional Organisation of Councils (SSROC) to establish a food recycling transfer station in the Inner West Local Government Area (LGA)

4. Thanks staff for the work to implement FOGO in apartment buildings in the Inner West

5. Requests Council staff provide a briefing to Council in April on progress to achieve this objective and on how FOGO expansion will be included in the 2022-2023 Council Budget

FOGO is a Council priority and aligns with IWC’s Zero Waste and Climate and Renewables Strategies:

· Reduce food and organic waste in landfill by 60% by 2030 (Zero Waste Strategy)

· 75% reduction in community emissions by 2036 and net zero before 2050 (Climate and Renewables Strategy)

Relevant National and NSW State Government strategies are:

· NSW Waste and Sustainable Materials Strategy 2041 Stage 1: 2021-2027 requires separate collection of food and garden organics from all households by 2030; halve the amount of organic waste sent to landfill by 2030

· National Food Waste Strategy – November 2017 – halve Australia’s food waste by 2030.

Inner West Council has a history of achievement with delivering organic waste services in the face of significant regional barriers, including limited FOGO processing capacity in Metropolitan Sydney.

The NSW Government acknowledged the lack of infrastructure in its recent NSW Waste and Sustainable Materials Strategy. More recently there has been further investment in FOGO and the market is evolving in response to the Waste and Sustainable Materials Strategy, which requires FOGO to all households by 2030.

Inner West Council has worked strategically to prepare to deliver a FOGO service to every household in the Inner West for several years:

1. 2016 FOGO trial: 1056 households from Marrickville and Dulwich Hill participated in a 12-month FOGO trial. Learnings from the trial informed the roll out of IWC Apartment Food Organics services.

2. 2018 Organics Processing Tender: Council approved Veolia as the contractor for processing garden organics (houses and apartments) and food organics (apartments), securing the limited capacity available at Veolia Earthpower for food organics tonnages.

IWC entered into a three-year contract in June 2019 with 2x one-year options to enable a future transition to a FOGO service and has continued to work with Veolia to secure FOGO processing when it becomes available.

3. 2019 Organics Service Review: Included modelling by specialist consultancy GHD. The modelling looked at cost, population, waste generation, organics recovery, frequency of service, tonnage and audit data, to determine the best outcomes for resource recovery, cost of service and community ease of use.

This confirmed that the best approach for IWC is:

· Continue with the garden organics (green lid bin collected fortnightly) for houses

· Expand food organics weekly to all IWC apartments

· Introduce FOGO collection when the processing capacity becomes available

4. 2020 and 2021 – IWC Food Organics Service to Apartments: IWC secured a grant of $815,000 from NSW EPA to expand the Food Organics service to all apartment buildings in the Inner West. The North area had the service since 2008 and the grant supported the roll out to the South (2020) and West (2021).

By March 2022, 1018 buildings containing 23,000 apartments were using the Food Organics service collecting around 12-15 tonnes each week which would have otherwise been disposed in the garbage bin.

Participation rates (bin presentation) capacity (volume used) contamination and tonnage data is monitored to target buildings with contamination requiring support and to identify opportunities to increase uptake of the service and to recover more food.

DISCUSSION

This report and attachment provide detail on the progress towards the delivery of the FOGO service.

The adoption of a FOGO service aligns with state and federal waste strategy targets. There has been extensive research and experience with FOGO in NSW including by the NSW EPA.

A handful of other metropolitan Councils have established FOGO services. Council also has experience in food organics services from its Food Organics Only (FOO) service to apartments. Models used to deliver FOGO services by other Councils and NSW best-practice are discussed at Attachment 1 – Best practice FOGO and research for reference.

The Inner West FOGO Service Model

In 2019 Inner West Council undertook an organics service review which considered resource recovery rates, cost and resident ease of use. This, in combination with the NSW EPA research into best-practice for FOGO services has underpinned the development of the IWC FOGO offering, which will involve:

· FOGO collected weekly, recycling and garbage to be collected fortnightly from houses on alternate weeks. Apartment buildings to continue to receive weekly garbage collections and weekly FOGO or FOO collections.

· Garbage bin size to remain at 120L collected fortnightly and residents able to pay for a larger garbage bin (user pays) if the standard 120 litre garbage bin is insufficient or downsize to a smaller bin and charge if they generate less garbage.

· Use of existing garden organic bin for FOGO (green lid) where possible (to be re-stickered). The garden organics service is currently being promoted to increase uptake and maximise the number of households with a green lid bin. FOGO bins - Properties without an existing green lid bin will be identified and have one delivered as part of the FOGO roll out. Houses without a garden organics bin have been identified and will be directly targeted by direct mail to encourage them to opt in for a garden organics bin prior to the FOGO service roll out. Any remaining properties will receive a FOGO bin before the FOGO service commences.

· Kitchen bench top bins ‘starter pack’ to be delivered to all households approximately 48,000 houses. Prior services delivered by Councils included compostable bags, however, as of October 2022 these will be considered contamination in the FOGO stream and so Inner West Council’s FOGO service will need to be designed to avoid the use of compostable bags.

· Information for service delivery commences 8 weeks prior to commencement of new service and continues to maximise recovery and reduce contamination in addition to comms and engagement plan which commences the year before (2023).

· Ongoing education and information around waste avoidance, reuse, and maximising recycling to reduce garbage generation.

· Monitoring (contamination and participation) undertaken on each collection day and education and support provided as required.

Expected FOGO Tonnages

The FOGO service is expected to transfer between 6,000 - 9,000 tonnes of food from the garbage to the FOGO bin, in addition to the current FOO (668 tonnes) and Garden organics (6,606 tonnes):

Waste	Tonnes 21-22	Predicted tonnes
Garbage Without FOGO	34,432	12,396 food available (36% of garbage bin)
50% food diversion	6,198	13,472
50% food diversion	Resulting garbage tonnage:	28,233
75% food diversion	9,297	16,570
75% food diversion	Resulting garbage tonnage:	25,135

Garbage Bin Size and Charges

The FOGO service will involve changing the garbage to fortnightly and FOGO (currently GO) to weekly:

· 120L garbage fortnightly

· 240L recycling fortnightly

· 240L FOGO weekly

The standard 120L garbage bin has sufficient capacity on a fortnightly collection for most Inner West households, alongside a weekly FOGO service (as food is displaced into the green lid bin) as verified by analysis of data:

· Bin audits – weight and composition of the garbage, FOO, and garden bins. The 2019 IWC Audit data of houses identified that 36% of the average household’s garbage bin in the Inner West is food organics (and a further 8% containerised food).

· Tonnages - Based on garbage and organics tonnages for 2021-22, the average FOGO bin capacity is estimated at 32 litres per week on a 50% recovery of food from the garbage bin. The average 120L garbage bin collected fortnightly will be 79% full (95 litres) if 50% of the available food organics are transferred from the garbage bin to the FOGO bin. The average weekly FOGO 240 litre bin would be 20% full.

· FOO in apartments - The IWC FOO service to apartments achieved a 54% diversion of food from the garbage (compared to NSW average of 38%) into the FOO bin as identified by audits. IWC is expecting a 50% food recovery FOGO initially and with ongoing education and engagement aiming for 75% (best practice).

Inner West Council’s domestic waste charges are determined on a user-pays model with a minimum, standard and maximum charge based on the size of the red lid garbage bin. This aims to reduce waste to landfill and encourage recycling by residents in line with the Zero Waste Strategy. Additional recycling and garden organics bins (of any size) can be obtained at no additional cost to encourage resource recovery.

The domestic waste charge for each size is set on a cost recovery model based on the cost of delivering that service in accordance with the Local Government Act and Council Rating and Revenue Raising Manual. Fees and Charges 2022-23 (1).pdf

· Minimum Service - $357 (80L or less garbage bin)

· Standard Service - $464 (120L garbage bin)

· Maximum Service - $695 (240L garbage bin)

Based on IWC audit data, bin capacity, tonnages, performance in the FOO service to apartments, and NSW best practice, Council’s Resource Recovery team recommends maintaining the 120 litre garbage bin collected on a fortnightly cycle as the standard service to support the FOGO weekly service. This will be promoted as the sustainable option.

Households can opt in for the minimum or maximum service (80L or 240L garbage bin). In alignment with our Zero Waste Strategy, residents will be encouraged (and supported by resource recovery education officers) to try FOGO and think about/ measure waste being produced prior to changing the size of their bins.

Milestones

	Date	Milestone	Actions
2022	Nov/Dec	Detailed communications plan with preliminary update to Councillors for feedback and refinement
	Nov	Apply for EPA FOGO Grant
	Jan - Feb	Development of communications campaign and materials
2023	Mid 2023	Commence FOGO communications campaign (further detailed scheduling required)
	TBC	SSROC audit – to get baseline for waste data
2024	February 2024	Deliver remaining green lid bins to properties
	March 2024	Commence FOGO service
2024/ 2025		Monitoring (presentation and contamination) and 12-month audit/ evaluation

A robust communications campaign will be developed which will be required to include a range of channels including social media, advertising, newsletters, information, posters and engagements to reach all sectors of our community including culturally and linguistically diverse (CALD), social housing and schools. This campaign will be supported by:

· Media channels - social media, paid advertising, newsletters, media releases, posters, and engagements.

· Service information - truck decals, bin stickers, starter pack, brochure/ postcard information, letter, and bin bay signage.

Councillors will be kept informed and consulted as the communication strategy is developed.

FINANCE AND RESOURCING

IWC has a ten-year financial model which calculates the domestic waste management charge (DWMC), including the costs of rolling out the FOGO service.

As the green lid bin collection is to occur weekly, ongoing collection and processing costs of FOGO will be offset by red lid bin collection moving to fortnightly. Processing costs are similar for FOGO and garbage and this equates to the cost being brought into balance.

$995,000 has been allocated from the domestic waste operational budget and Council is applying for an NSW EPA organics grant (expected to open in October 2022) to support the delivery of FOGO to houses, education staff and fund a strong education and awareness campaign.

The tender for kitchen caddies, information and starter packs, communication and design closed in September and is currently being assessed. This will further inform ongoing budgets.

ATTACHMENTS

1.⇩

Best Practice FOGO and Research

Council Meeting

25 October 2022

Item No: C1022(1) Item 16

Subject: Customer Service Update

Prepared By: Melanie Gurney - Senior Manager Business Excellence and Customer Experience

Authorised By: Kelly Loveridge - Director Corporate

RECOMMENDATION

That Council receive and note the report.

DISCUSSION

Following on from the Customer Service Update to Council on 10 May 2022, this report details the continued work to improve customer service and the resulting community experience.

OUR PURPOSE

The establishment and rollout of ‘Our Purpose’ statement: “We are here to be of service to our local community and make the Inner West a great place to be” in March 2022, has provided the single most defining impetus for service improvements across Council.

The Purpose statement combined with our Values is proving to be a strong force for cultural change and ownership of service and opportunities for improvement. This has led to a performance goal around service improvement and innovation being included in every staff member’s performance plans this financial year.

CUSTOMER SERVICE REVIEW SUB-COMMITTEE

The Customer Service Review Sub-Committee (Committee) was selected and established in June 2022 with four (4) community representatives, three (3) Councillors, the General Manager, Director Corporate and Senior Manager Customer Service. Committee meetings are held monthly with all Councillors invited to attend. Meeting papers are shared with all invitees.

Over the past four months, the committee has been consulted across a wide range of opportunities to improve service, including:

· Understanding customer journeys with service requests

· Approaches to developing a service charter and customer experience strategy

· Considering options to expand the role of the Internal Ombudsman

· The community engagement framework review

· Establishment of ‘Your Say’ customer service stalls in the community

· Improving the processing of development applications

· Improving the way complaints are managed

· Online service improvements

· Improvements in call centre performance.

CUSTOMER SERVICE ‘YOUR SAY’ STALLS

Launched in June this year, these monthly ‘Your Say’ Customer Service Stalls are aimed at enhancing the customer experience, improving transparency and responsiveness. The stalls are being held in central locations across each ward of the local government area.

The stalls form an important part of Council’s commitment to putting the community at the centre of everything we do and was launched in line with the Notice of Motion adopted by Council in February 2022. They provide a valuable opportunity for the community to provide feedback across the full range of Council services, projects and initiatives in their local area.

Four stalls have been held with Customer Service Officers working alongside colleagues from Council’s Community Engagement team and other service teams such as the Planning Team, as relevant. The Customer Service Officers answer queries and provide relevant updates to community members about their local area. Additionally, they also log service requests immediately on behalf of the customer for action by the relevant service area.

Following their visit, customers are encouraged to complete a short 60-second survey about their experience and provide ideas on how Council can improve its service to the community. This feedback will be incorporated into improvement plans and reported back to the community on a bi-annual basis.

To date, feedback from the community has been extremely positive with the community saying they appreciate the more “personal approach” and the “opportunity for face to face” time with Council staff.

A total of 109 requests were created across 14 services at the four stalls held so far this year.

Source: TechnologyOne – CRM Module October 2022

Images from the four customer service stalls held this year:

Summerhill, 8 Oct 22 Marrickville Metro, 3 Sept 22 Newtown Sq, 6 Aug 22 Haberfield, 4 Jun 22

CUSTOMER JOURNEY MAPS

Customer Journey Maps in relation to service requests, based on actual experiences, were completed for key service areas. Several of the journey maps were completed directly with customers.

The maps revealed opportunities for improvement common across all service areas of Council. Whilst some of the opportunities for improvement will take a longer period to work through there have been some quick wins identified. These quick wins have been implemented or are currently being worked on as outlined in this report.

Customer Request Dashboard

A customer request management (CRM) dashboard has been established to enable staff to take ownership of their CRMs, improve service delivery and celebrate success. This dashboard is the first of several dashboards to be developed by Council.

The Dashboard is designed to extract performance data from our CRM system to deliver valuable information and insights to continuously improve service delivery. The dashboard relays the number of CRMs in any selected time period:

· Completed within service level standard

· In-progress

· Nearing deadline (two days)

· Completed outside of service level standard

· Outstanding.

The dashboard has been communicated to all staff and is easily accessible on their TEAMs work site. Managers and staff are now utilising the dashboard as part of their daily work routine to manage their service requests.

By way of an example, a snapshot of the CRM Dashboard is provided below for the period, 8 August 2022 to 8 October 2022:

A specific dashboard for Council Cleaning Collections is currently being built with dashboards also planned for other areas such as Regulatory Services.

CALL CENTRE PERFORMANCE

Call Listening

To drive ownership and understanding of the community’s interaction with Council and any resulting customer requests, call listening has been activated as a service performance initiative.

All staff will be attending a session to listen in to calls made to the Call Centre. This process has already commenced with the General Manager, the Executive Team and Senior Managers driving this initiative.

This simple activity has provided useful and key insights into service issues across Council to retain focus on driving continuous service improvement efforts.

Incoming Call Management

Several initiatives have been implemented to improve caller service experience over the past five months including:

· A call-back feature

· Call progress in the queue

· Establishment of local artist music whilst on hold

· Dedicated queue for parking permits

· Call Centre Service Level Improvement initiative

The call-back feature alleviates the call wait time for customers calling into Council. If selected by the customer, it enables them to maintain their place in the queue. The call management system automatically calls the customer and connects them to a customer service officer when their place in the queue is reached.

The call progress in queue has also been activated to better inform the community of call wait times, acknowledge potential for customer frustration and offer alternative avenues for service requests. The queue announcements occur every 60 seconds the customer is in the queue.

To promote local artists a curation of their music has been implemented for customers whilst they are waiting to speak to a customer service officer. The title and name of the local artists are also pronounced as part of this feature.

As parking permits are a key service to the community a dedicated queue has been established to respond quickly to customer requests. This queue enables customer service officers to assist the community with their queries and access parking permits in a more efficient manner.

A major improvement initiative to improve call centre performance commenced in June 2022. This initiative applies the world’s best practice improvement methodology, Six Sigma. This methodology supports Council’s approach to empowering staff and driving ownership of service delivery through the values of Collaboration and Innovation.

The Call Centre Performance Improvement is being worked on by a Process Improvement Team (PIT) made up of a number of staff from within the service; the Call Centre Team Leader, Senior Customer Service Officer, Call Centre Training Officer and two (2) Customer Service Officers, with the process being facilitated by the Service Transformation team.

The initiative has progressed through the first three stages of Define, Measure and Analyse and is now in the Improve phase.

The team collected and analysed a significant volume of call centre performance information and developed eight data-driven improvement solutions. The majority of the solutions pertain to operational practices and cultural changes as listed below:

1. Review of resourcing requirements based on call volumes

2. Enhance and embed contact centre standards

3. Call Centre training and evaluation processes

4. Establish a monthly customer service forum with key stakeholders

5. Adopting a roster capability based on call demand

6. Establishing customer service standards and expectations in the staff induction program

7. Improving the options available to customers on the call queues

8. Enhancing First contact resolution through collaboration

The team are now working to deliver all the approved solutions over the course of this financial year. As each solution is delivered, the PIT will move through the Control phase to embed the change and ensure it sticks.

OTHER SERVICE IMPROVEMENTS

Tree Management Improvement Initiative

Similar to the above, an initiative has commenced to improve accessibility to lodging and resolving requests about the management of trees.

Development Application Process Improvement

The Development Application Process is currently under review also using the Six Sigma methodology. The review is aimed at improving the development application administration, reducing risk and creating efficiencies in an electronic processing system. A significant outcome of this review will be an improvement in processing time for a development application from Acceptance through to Determination.

Another factor in timeliness is ensuring staff resources match the work on hand. Noting the industry shortage of qualified and experienced planning staff, Council has received a grant from the Department of Planning to develop and implement strategies to support this.

Moving through the Define and Measure phases, workshops have been held with all staff to understand how the process operates at each step, identify issues and gather data. The review is about to move into the Analyse phase to identify opportunities for improvement.

Further to the review, a business concierge approach is in development to meet a commitment to deliver key small business applications (Change of Use) within six (6) weeks.

Customer Correspondence

Another activity underway is the improvement of all outgoing customer correspondence. Work on this improvement commenced with a focus on the system-generated letters used at the lodgement and resolution of a customer request. These letters present the highest volume of letters sent out to customers and have now been improved and implemented.

Complimenting this initiative, a ‘How to’ request management guide and letters standard was developed and distributed to all staff. Coaching was also provided directly to all service teams on applying the standards and the use of the guide. This effort is being followed up every two months to ensure the standards are embedded and to trouble shoot process issues.

There are a significant number of other correspondence types that were identified within Council’s CRM and application systems. The improvement team are progressively working through these letters to improve them in collaboration with the relevant service managers and teams. Parking Application letters, Fire Safety Notices and Companion Animal letters have all been improved and implemented, with Development Application correspondence currently underway.

Further initiatives identified and now being delivered through this project include:

· Development of training modules on the CRM system

· CRM system improvements

· Customer Focused letter writing program.

Complaints Management

The complaints management process is currently being improved to streamline the process.

The process has been reviewed by a working group of managers as well as the Internal Ombudsman’s Office and the process has been streamlined and aligned to Council’s Complaints Policy (2021). The finalised process will be rolled out across Council through November and December 2022.

Council’s Website Facelift

Acknowledging Council’s website needs to be improved some minor work has been undertaken to make it easier for customers to access services and information. Working with the relevant responsible service teams, some of the high-volume touch points have been improved. These include:

· Improving the format of the customer registration process to highlight the mandatory information required

· Re-branding and simplification of the online experience to increase visibility and navigation

· Using 'easy' English terms to support the icons

· Placing information tiles below access tiles

· Placing the tile for making a booking highly visible and on the same online service access home page

· Improving the parking permit page to clearly articulate the process for renewing or applying for a permit

· Cleaning up the Council Clean up page

A dedicated resource has been assigned to focus on overhauling the website to make it more service and community friendly.

The focus will be on improving the customer experience through simple and easy access to services. In terms of priority, the plan is to start with the Customer Service portal which includes working towards a single sign-on for all existing service portals.

Improvements to the website will also be tested with available community groups such as the Customer Service Review Committee and the various Local Democracy Groups. Web analytics tools such as ‘Google Analytics’ will also be used as relevant to confirm the value and success of the improvements made.

Business Planning Process and Framework

In the first quarter of this financial year, the Service Transformation team developed a business planning process for all service areas. The business planning process has been integrated into Council’s planning processes to focus service ownership and accountability alongside resources as well as budgetary requirements. It also provides the opportunity for collaboration and clarity, improving working relationships across functions and breaking down silos.

The Business Planning Process was launched in September 2022 allowing services time to prepare for budget planning in November 2022.

Project Management Training and Framework

Each year Council invests in the delivery of many projects to improve community services. These projects are set out in the Community Strategic Plan and the annual Delivery Plan.

To successfully manage projects, the application of sound project management principles and practices throughout the project lifecycle is essential to delivering projects on time, on budget and to the required quality within scope.

It is considered essential to have a consistent practice in place in accordance with Inner West Council requirements. The highly reputable project management methodology of PRINCE2 (PRojects IN a Controlled Environment) was selected and a Council framework of practice was also developed.

To date 81 staff have been trained in the PRINCE2 project management methodology and Council framework.

To keep the practice consistent and relevant to Council’s requirements, Communities of Practice (COPs) are held for all trained staff. These COPs are held every two months to review practices and lessons learned as well as engage with specialist teams such as Legal, Procurement and Finance on good practice requirements.

Pipeline Initiatives

In addition to the service improvement efforts detailed above there are number of other improvement activities planned to commence this financial year once the approved resourcing is established.

These include the development of:

· A ‘Service Charter’

· A Customer Experience Strategy

· A service improvement training program

· An internal Staff Directory

· A Service Review Program

Service Charter

A Service Charter (Charter) is being developed with completion in December 2022 as per the Delivery Plan commitment. The Charter will be aligned to Council’s brand promise and work has commenced.

A desktop review of the high-performing private sector, State and Local Government Charters has been completed to identify the key elements a Charter should contain. These are detailed below for ongoing consideration as the development of the Charter progresses:

· Our Service Promise our commitment to delivering the best service

· Our Values outlines how we work together to deliver on our promise

· Our Channels identifies the various contact points

· Our Service Standards outline our performance promise

· Our People explains who we are and the roles we play in service to the community

· Our Improvement Focus encourages the community to help us help them

· Our Complaint Process for when we may not get it right.

The process of creating a Charter will include a significant level of staff engagement to ensure buy-in and ongoing commitment to meet its service promises. A level of engagement is also intended with the Customer Service Review Committee and a representation from the various Local Democracy Groups (as available).

Customer Experience Strategy

The development of a draft Customer Experience Strategy is expected to be delivered as per Council’s Delivery Plan by the end of this financial year.

Like all Council strategies, this strategy will need to go through a process of community consultation and engagement in its development.

To date, some benchmark and research work has been undertaken to understand better practices across both private and public sector organisations nationally and internationally.

The benchmarking so far has identified the following elements as common key features within those strategies.

Service Improvement Training Program

The development of service improvement training programs based on the Six Sigma methodology is planned in line with Council’s Delivery Plan commitments this financial year.

This program, like the Project Management program, will equip and enable staff to focus on the delivery of value add, sustainable service improvements. At this stage, it is anticipated this program suite will have certification as well as ‘Lean’ program components.

Internal Staff Directory

This initiative has been commenced to enable staff to understand each other’s role in the organisation and to enable quick as well as easy access in need. This is of particular importance within the Customer Service team environment in seeking specialist assistance fast to deliver first contact resolution.

Specifications for a staff directory have been developed and are awaiting review by Council’s Information Communication and Technology team to determine the best, integrated and affordable solution.

Service Review Program

A service review program and framework will be developed for Council in line with the commitment in the Delivery Plan this financial year.

The Integrated Planning and Reporting Framework now mandate all councils have a service review program integrated into the Delivery Program.

The establishment of a Service Review Program is also guided by:

· The Local Government Act (2016) which requires Council’s to provide the best value for residents and continuously improve

· The Auditor General Performance Audit (2018) which will examine how well councils demonstrate service efficiency and effectiveness through their reporting under the Integrated Planning and Reporting Framework.

It is expected the collective program of work covered in this paper will result in a positive uplift in customer service and the resulting community experience.

FINANCIAL IMPLICATIONS

Nil at this time.

ATTACHMENTS

Nil.

Property	Reason for referral:
8 Liberty St, Enmore	Australian Standard quoted on Annual Fire Safety Statement is incorrect. Fire Sprinkler isolation valve is not padlocked in the open position.
25-27 Cavendish St, Enmore	Premises is only partially covered by a Smoke Detection and Alarm System. Paths of travel to an exit impeded.
2 Trafalgar St, Petersham	Performance measures on AFSS do not match systems installed on site. Fire hydrant pump set not operational at time of inspection.
3 Fisher St, Petersham	Emergency lighting does not appear to be installed. Smoke alarms do not appear to be interconnect. Fire Extinguishers not maintained.
31 Fisher St, Petersham	Measures not being maintained. Fire Detection and Alarm System appears to be a combination of smoke and thermal detectors.
34 Stanmore Rd, Enmore	Interconnection and location of smoke alarms to be reviewed. Activation of emergency lighting to be confirmed. Access and egress to be reviewed.
117 Probert St, Newtown	Conduct Building Code of Australia review of fire damaged building.
115 Denison Rd, Dulwich Hill	Premises missing numerous fire safety measures. Building Code of Australia review of building required.

Property	Key Requirement
8 Liberty St, Enmore	Council Officers engaged with the managing agent to rectify the issues identified by FRNSW. Padlock provided to Fire Sprinkler isolation valve. Annual Fire Safety Statement corrected.
25-27 Cavendish St, Enmore	Council Officers engaged with the managing agent to rectify the issues identified by FRNSW. Impediments to paths of egress addressed as well as crackling light.
2 Trafalgar St, Petersham	Inspection of premises conducted by Council. Development Control Order issued. No response received Show Cause to be issued.
3 Fisher St, Petersham	Premises inspected by Council prior to receipt of correspondence from FRNSW. Accredited practitioner (fire safety) contacted who verified measures inspected and valid AFSS issued for 2021-2022. Other action being undertaken by statutory authorities re 2022-2023 AFSS.
31 Fisher St, Petersham	Premises inspected by Council prior to receipt of correspondence from FRNSW. Accredited practitioner (fire safety) contacted who verified measures inspected and valid AFSS issued for 2021-2022. Other action being undertaken by statutory authorities re 2022-2023 AFSS.
34 Stanmore Rd, Enmore	Premises inspected by Council prior to receipt of correspondence from FRNSW. Accredited practitioner (fire safety) contacted who verified measures inspected and valid AFSS issued for 2021-2022. Other action being undertaken by statutory authorities re 2022-2023 AFSS.
117 Probert St, Newtown	Premises severely affected by fire. DA lodged to rebuild. Compliance with BCA to be placed on any Development Consent issued. Other action being undertaken by statutory authorities in relation to 2022-2023 AFSS.
115 Denison Rd, Dulwich Hill	Inspection of premises conducted by Council. Notice of Intent to Serve a Development Control Order issued, representation period hadn’t expired at time of report.

1.⇩	Letter from Fire & Rescue NSW regarding - 8 Liberty St Enmore
2.⇩	Letter from Fire & Rescue NSW regarding - 25-27 Cavendish St Enmore
3.⇩	Letter from Fire & Rescue NSW regarding - 2 Trafalgar St Petersham
4.⇩	Letter from Fire & Rescue NSW regarding - 3 Fisher St Petersham
5.⇩	Letter from Fire & Rescue NSW regarding - 31 Fisher St Petersham
6.⇩	Letter from Fire & Rescue NSW regarding - 34 Stanmore Rd Petersham
7.⇩	Letter from Fire & Rescue NSW regarding - 117 Probert St Newtown
8.⇩	Letter from Fire & Rescue NSW regarding - 115 Denison Rd Dulwich Hill

Section Change	Reason
3.1 and 3.2	Section updated to reflect current operational procedures for developing invitations and obtaining approvals
4.2	Links to Federal and State Government documents updated
4.2	Clarification that invitations to Members of Parliament are at the discretion of the Mayor and/or General Manager.
4.4	Section updated to reflect current procedures for delivering Acknowledgement of and Welcome to Country
5	Section updated to reflect current procedures for accessible events and providing photographs to Strategic and Corporate Communications team
6	Removal of references to joint public meetings to reflect current practice (as none have been held since the Policy was adopted)
6	Section updated to reflect current procedures for notifying councillors of public meetings
6	Wording changed to indicate the format of the meeting included in the policy is a ‘typical’ format rather than prescriptive
Additional amendments	All other minor amendments have been made for the purposes of clarity, to align to current practice or Council’s organisational structure and to include current position titles.

Ward	Item
Baludarri (Balmain)	Traffic Management Plan for the 2022 New Year's Eve Event
Baludarri (Balmain)	Birchgrove Public School - Proposed 'No Stopping' and 'No Parking 8.00am-9.30am; 2.30pm-3.30pm' restrictions
Gulgadya (Leichhardt) Midjuburi (Marrickville)	Norton Street Italian Festa 2022- Temporary Road Closures
	Update on improvements to the Frederick Street, Ashfield crossing
	Marrickville Road, Marrickville – Temporary full Road Closures for Marrickville Festival on Saturday 19 November 2022 – ENRC/2022/0037
	Richardsons Crescent, Tempe – Pedestrian Safety Improvement Works – upgrade of the existing at-grade pedestrian crossing to a raised pedestrian crossing - Design Plan 10212
	Tempe South Final Local Area Traffic Management (LATM) Study
	Bright Street at Middle And North Streets, Marrickville – Proposed Traffic Calming (Design Plan No.10219)
	England Avenue, Marrickville – Proposed new rain garden and kerb extension - Design Plan 10167
	Pedestrian safety at the intersection of Edgeware Road, Alice Street and Llewellyn Street, Newtown
	Safety concerns with cycleway on Livingstone Road, Marrickville
	T3 Bankstown Line upgrade work engagement outcomes report
Djarrawunang (Ashfield)	Seaview Street Dulwich Hill - Proposed Conversion Of Existing ‘Bus Zone 8.00-9.00am And 2.30—3.30pm School Days’ To ‘No Parking, Buses Excepted, 8am – 9.30am & 2.30pm – 4pm, Mon – Fri, School Days Only’ Restrictions Outside Dulwich Hill High School
	Victoria Street, Ashfield- Proposed in-lane Bus Stop platform adjacent to 20 Victoria Street (Allman Park)
	Victoria Street, Ashfield-Proposed in-lane Bus Stop platform adjacent to 90 Victoria Street
	Pedestrian safety at the intersection of Edgeware Road, Alice Street and Llewellyn Street, Newtown
	T3 Bankstown Line upgrade work engagement outcomes report
Damun (Stanmore)	Albert Street at James Street, Petersham – Proposed Traffic Calming (Design Plan No.10220)
Damun (Stanmore)	Pedestrian safety at the intersection of Edgeware Road, Alice Street and Llewellyn Street, Newtown
All Wards	Nil.

1.⇩	Event Invitation, Speaking and Public Meeting policy - updated
2.⇩	Event Invitation, Speaking and Public Meeting - OLD

1.⇩	Amended - Model Code of Conduct 2022
2.⇩	New - Gifts, Benefits and Hospitality Guideline
3.⇩	Current - Procedures for Administration of the Code of Conduct

1.⇩	IWC Investment Report - August 2022
2.⇩	IWC Economic & Investment Portfolio Commentary - August 2022

Position	Incumbent	Date Received
Deputy Mayor	Philippa Scott	13 July 2022
Councillor	Mathew Howard	13 July 2022
Councillor	Liz Atkins	14 July 2022
Councillor	Timothy Stephen	26 July 2022
Councillor	Pauline Lockie	17 August 2022
Councillor	Jessica D’Arienzo	23 August 2022
Councillor	Justine Langford	28 August 2022
Councillor	John Stamolis	29 August 2022
Councillor	Zoi Tsardoulias	30 August 2022
Councillor	Chloe Smith	30 August 2022
Councillor	Kobi Shetty	31 August 2022
Councillor	Mark Drury	31 August 2022
Councillor	Marghanita Da Cruz	19 September 2022
Councillor	Dylan Griffiths	19 September 2022
Mayor	Darcy Byrne	30 September 2022
Senior Staff
General Manager	Peter Gainsford	30 September 2022
Director Community	Ruth Callaghan	14 July 2022
Acting Director Corporate	Beau-Jane De Costa	18 July 2022
Acting Director Planning	Graeme Palmer	19 July 2022
Director Infrastructure	Cathy Edward-Davis	19 July 2022
Director Planning	Simone Plumber	15 August 2022
Director Corporate	Peter Livanes	29 August 2022
General Counsel	Matthew Pearce	30August 2022
Acting Director Infrastructure	Manod Wickramasinghe	30 August 2022
Chief Financial Officer	Daryl Jackson	05 September 2022

1.⇩	1. Disclosures by councillors and designated persons form - Deputy Mayor Philippa Scott - 2021-22
2.⇩	2. Disclosures by councillors and designated persons form - Councillor Mat Howard - 2021-22
3.⇩	3. Disclosures by councillors and designated persons form - Councillor Liz Atkins - 2021-22
4.⇩	4. Disclosures by councillors and designated persons form - Councillor Timothy Stephens - 2021-22
5.⇩	5. Disclosures by councillors and designated persons form - Councillor Pauline Lockie - 2021-22
6.⇩	6. Disclosures by councillors and designated persons form - Councillor Jessica D'Arienzo - 2021-22
7.⇩	7. Disclosures by councillors and designated persons form - Councillor Justine Langford - 2021-22
8.⇩	8. Disclosures by councillors and designated persons form - Councillor John Stamolis - 2021-22
9.⇩	9. Disclosures by councillors and designated persons form - Councillor Zoi Tsardoulias - 2021-22
10.⇩	10. Disclosures by councillors and designated persons form - Councillor Chloe Smith - 2021-22
11.⇩	11. Disclosures by councillors and designated persons form - Councillor Kobi Shetty - 2021-22
12.⇩	12. Disclosures by councillors and designated persons form - Councillor Mark Drury - 2021-22
13.⇩	13. Disclosures by councillors and designated persons form - Councillor Marghanita Da Cruz - 2021-22
14.⇩	14. Disclosures by councillors and designated persons form - Councillor Dylan Griffiths - 2021-22
15.⇩	15. Disclosures by councillors and designated perssons form - Mayor Darcy Byrne - 2021-22
16.⇩	16. Disclosures by councillors and designated perssons form - Peter Gainsford - 2021-22
17.⇩	17. Disclosures by councillors and designated persons form - Ruth Callaghan - 2021-22
18.⇩	18. Disclosures by councillors and designated persons form - Beau-Jane De Costa - 2021-22
19.⇩	19. Disclosures by councillors and designated persons form - Graeme Palmer - 2021-22
20.⇩	20. Disclosures by councillors and designated persons form - Cathy Edwards-Davis - 2021-22
21.⇩	21. Disclosures by councillors and designated persons form - Simone Plummer - 2021-22
22.⇩	22. Disclosures by councillors and designated persons form - Peter Livanes - 2021-22
23.⇩	23. Disclosures by councillors and designated perssons form - Matthew Pearce - 2021-22
24.⇩	24. Disclosures by councillors and designated persons form - Manod Wickramasinghe - 2021-22
25.⇩	25. Disclosures by councillors and designated persons form - Daryl Jackson - 2021-22
26.⇩	26. Disclosures by councillors and designated persons form - Kelly Loveridge - 2022-2023
27.⇩	27. Disclosures by councillors and designated persons form - Ryann Midei - 2022-2023

Suburb	2017	2018	2019	2020	2021	Total
Annandale	3	8	6	14	7	38
Ashfield	12	3	24	12	2	53
Balmain	1	8	9	12	1	31
Balmain East	0	1	1	1	0	3
Birchgrove	0	2	4	3	0	9
Camperdown	1	2	7	7	0	17
Croydon	1	1	2	3	2	9
Croydon Park	0	0	1	0	0	1
Drummoyne	0	0	1	0	0	1
Dulwich Hill	2	8	16	13	1	40
Enmore	0	0	8	6	0	14
Haberfield	0	6	14	8	3	31
Hurlstone Park	1	0	0	0	0	1
Leichhardt	4	9	26	17	5	61
Lewisham	0	0	4	4	1	9
Suburb	2017	2018	2019	2020	2021	Total
Lilyfield	2	2	10	11	1	26
Marrickville	3	10	20	35	4	72
Mascot	0	0	0	0	0	0
Newtown	1	6	10	5	1	23
Orange Grove	0	0	0	1	0	1
Petersham	0	6	13	12	1	32
Russell Lea	0	0	1	0	0	1
Rozelle	1	0	13	13	0	27
St Peters	2	6	8	5	2	23
Stanmore	2	8	9	14	1	34
Sydenham	0	0	0	1	0	1
Summer Hill	4	1	5	6	0	16
Tempe	0	1	5	4	1	11
GRAND TOTAL	40	88	217	207	33	585

Date	Title	Number distributed	Total Cost
21/04/22	White Bay Ship to Shore	6467	$2073.13
26/04/22	Marrickville Golf Course	5652	$1859.84
25/05/22	Balmain Leagues Club	5662	$2073.90