AGENDA R

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Council Meeting

                            

TUESDAY 10 OCTOBER 2023

 

6.30pm

 


Council Meeting

10 October 2023

 

Live Streaming of Council Meeting

 

In the spirit of open, accessible and transparent government, this meeting of the Inner West Council is being streamed live on Council’s website. By speaking at a Council meeting, members of the public agree to being recorded and must ensure their speech to the Council is respectful and use appropriate language. A person who uses defamatory, discriminatory or offensive language may be exposed to liability for which Council takes no responsibility. Any part of this meeting that is held in closed session will not be recorded

 

Pre-Registration to Speak at Council Meetings

 

Members of the public must register by 2pm of the day of the Meeting to speak at Council Meetings. If you wish to register to speak please fill in a Register to Speak Form, available from the Inner West Council website, including:

 

Are there any rules for speaking at a Council Meeting?

The following rules apply when addressing a Council meeting:

 

What happens after I submit the form?

You will be contacted by Governance Staff to confirm your registration. If you indicated that you will speak online, you will be provided with a link to the online meeting. Your request will then be added to a list that is shown to the Chairperson on the night of the meeting.

 

Where Items are deferred, Council reserves the right to defer speakers until that Item is heard on the next occasion.

 

Accessibility

 

Inner West Council is committed to ensuring people with a disability have equal opportunity to take part in Council and Committee Meetings. At the Ashfield Council Chambers there is a hearing loop service available to assist persons with a hearing impairment. If you have any other access or disability related participation needs and wish to know more, call 9392 5657.

 

Persons in the public gallery are advised that under the Local Government Act 1993, a person may NOT record a Council meeting without the permission of Council.

 

Any persons found recording without authority will be expelled from the meeting.

 

“Record” includes the use of any form of audio, video and still camera equipment or mobile phone capable of recording speech.

 

An audio recording of this meeting will be taken for the purpose of verifying the accuracy of the minutes.  

 

 

               

 

 

 

Statement of Ethical Obligations

 

The Mayor and Councillors are bound by the Oath/ Affirmation of Office made at the start of the Council term to undertake their civic duties in the best interests of the people of the Inner West Council and to faithfully and impartially carry out the functions, powers, authorities and discretions vested in them under the Local Government Act or any other Act, to the best of their skill and judgement.

 

It is also a requirement that the Mayor and Councillors disclose conflicts of interest in relation to items listed for consideration on the Agenda or which are considered at this meeting in accordance with Council’s Code of Conduct and Code of Meeting Practice.

 

 

 

   


Council Meeting

10 October 2023

 

 

 

AGENDA

 

VOLUME 1 OF 2

 

1          Acknowledgement of Country

 

2          Apologies and Request for Remote Attendance

 

3          Notice of Webcasting

 

4          Disclosures of Interest (Part 4 (Pecuniary Interests) and Part 5 (non-pecuniary conflicts of interest) of Council’s Code of Conduct)  

 

5          Moment of Quiet Contemplation

 

6          Confirmation of Minutes                                                                                          Page

Minutes of 12 September 2023 Council                                                                        7

Minutes of 19 September 2023 Council                                                                      39

 

7          Public Forum – Hearing from All Registered Speakers

8          Condolence Motions

 

Nil at the time of printing.

9          Mayoral Minutes

 

Nil at the time of printing.

10        Reports for Council Decision

 

ITEM                                                                                                                                     Page

 

C1023(1) Item 1       Privacy, Data Breaches and Access to Information Policies                 42

C1023(1) Item 2       Procurement Policy, Disposals Policy and Statement of Business Ethics       77

C1023(1) Item 3       Draft Annual Financial Statements for the financial year 2022/23      138

C1023(1) Item 4       Public Exhibition - Draft Complaints Handling Policy                          224

C1023(1) Item 5       Public Exhibition - Draft Media Policy for Staff and Councillors          262

C1023(1) Item 6       Post Exhibition - Social Media Policy for Councillors                          287

C1023(1) Item 7       Post Exhibition - Living Streets Verge Garden and Adopt-A-Spot Policy 298

C1023(1) Item 8       Post Exhibition - Draft Leichhardt Oval Masterplan                             340

C1023(1) Item 9       Post Exhibition - Disability Inclusion Action Plan 2023-2025              390

C1023(1) Item 10     Post Exhibition - Recreation Strategy and Ten Year Action Plan 2023-32      413

C1023(1) Item 11     Post Exhibition - Darrell Jackson Garden - Park Plan of Management 452

C1023(1) Item 12     Plan of Management - Elkington Park and Fitzroy Avenue Reserve (Report and Attachment 1)                                                                                       526

 

VOLUME 2 OF 2

 

C1023(1) Item 12     Plan of Management - Elkington Park and Fitzroy Avenue Reserve (Attahcment 3)                                                                                                           629

C1023(1) Item 13     Yeo Park Rotunda - Conservation Management Plan                        655

C1023(1) Item 14     Parramatta Road Corridor Stage 1 - Post Gateway and Community Engagement                                                                                         664

C1023(1) Item 15     Draft Site Specific Leichhardt Development Control Plan 2013 - 122-130 Pyrmont Bridge Road and 206 Parramatta Road, Annandale            976

C1023(1) Item 16     Local Traffic Committee Meeting - 18 September 2023                    1006

C1023(1) Item 17     InnerWest@40 Study                                                                         1024

C1023(1) Item 18     Local Democracy Group Progress Report                                         1108

11        Reports for Noting

 

ITEM                                                                                                                                     Page

 

C1023(1) Item 19     2022-2023 Annual Disclosures of Interest and Designated Persons Disclosures of Interest                                                                                            1127

C1023(1) Item 20     FOGO Service (Food Recycling) Monthly Update                             1212

C1023(1) Item 21     Sustainable Fleet Update                                                                   1216

C1023(1) Item 22     Establishment of a Facebook Online Customer Service Page         1221

C1023(1) Item 23     Customer Service in Development Assessments                              1223

C1023(1) Item 24     Development Assessment Information Sessions                              1234

C1023(1) Item 25     Recreational Fishing - Balmain Foreshore Reserves                        1238

C1023(1) Item 26     Callan Point Swim Site                                                                       1241

C1023(1) Item 27     Arts and Music Recovery Plan Update                                              1247

C1023(1) Item 28     Outcomes of Council's Mental Health Forum                                    1251

12        Notices of Motion

 

ITEM                                                                                                                                     Page

 

C1023(1) Item 29     Notice of Motion: Trans Day of Remembrance/Resistance 2023     1261

C1023(1) Item 30     Notice of Motion: Council Services                                                    1265

C1023(1) Item 31     Notice of Motion: Soft Plastics                                                           1267

C1023(1) Item 32     Notice of Motion: Marrickville District Lawn Tennis Club                   1269

C1023(1) Item 33     Notice of Motion: Proposed Quong Tart Plaza                                  1270

C1023(1) Item 34     Notice of Motion: Mitigating the Impact of Bankstown Train Line Closures 1271

13        Questions From Councillors

 

ITEM                                                                                                                                     Page

 

C1023(1) Item 35     Question on Notice: Trees and Biodiversity Budget                          1273

C1023(1) Item 36     Question on Notice: Update on Tree Applications                             1275

C1023(1) Item 37     Question on Notice: Submissions for the draft Plan of Management for Hammond Park                                                                                  1278

C1023(1) Item 38     Question on Notice: Inner West Council Investment Policy              1280

C1023(1) Item 39     Question on Notice: New Recycling                                                  1282

14        Reports with Confidential Information

 

Reports appearing in this section of the Business Paper contain confidential information in attachments.

 

The confidential information has been circulated separately.

 

ITEM                                                                                                                                     Page

 

C1023(1) Item 40     Petersham Park - Lease of Cafe at Fanny Durack Aquatic Centre  1284

C1023(1) Item 41     Lease of Gladstone Park Bowling Club                                             1285

C1023(1) Item 42     Public EV Charging Proposal                                                             1286

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Minutes of Ordinary Council Meeting held on 12 September 2023 at Ashfield Service Centre

 

Meeting commenced at 6.32pm

 

Present:

Darcy Byrne

Philippa Scott

Liz Atkins

Marghanita Da Cruz

Jessica D’Arienzo

Mark Drury

Dylan Griffiths

Mathew Howard

Justine Langford

Pauline Lockie

Kobi Shetty

Chloe Smith

John Stamolis

Timothy Stephens

Zoi Tsardoulias
Peter Gainsford

Simone Plummer

Mayor

Deputy Mayor

Councillor

Councillor

Councillor

Councillor

Councillor (attended via audio-visual link)

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

Councillor

General Manager

Director Planning

Manod Wickramasinghe

Acting Director Infrastructure

Ruth Callaghan

Beau-Jane De Costa

Matthew Pearce

Daniel East

Ken Welsh

Melanie Gurney

Michael Spikmans

Chris Sleiman

Helen Bradley

Erin White

Scott Mullen

Director Community

Acting Director Corporate

General Counsel

Acting Senior Manager Strategic Planning

Coordinator Strategic Transport Planning

Senior Manager Customer Experience and Service Transformation

Manager Customer Experience and Transformation

Acting Chief Financial Officer

Resource Recovery Planning Manager

Manager Resource Recovery and Fleet Services

Strategic Investments and Property Manager

Katherine Paixao

Pamela MacIntyre

Business Paper Coordinator

Business Paper Officer

 

APOLOGIES:     Nil

 

DISCLOSURES OF INTERESTS:   

 

Councillor Scott declared a significant, pecuniary interest in Item 51 Lambert Park as her residence is in close proximity to the site that is the subject of the tender. She will leave the meeting during discussion and voting for this item.

 

Councillor Lockie declared a significant, non-pecuniary interest in Item 25 Notice of Motion: Newtown Festival as she works at the City of Sydney in the Office of the Lord Mayor. She will leave the meeting during discussion and voting for this item.

 

Councillor Drury declared a significant, pecuniary interest in Item 12 Dobroyd Canal and Hawthorne Canal Flood Risk Management Study & Plan and Flood Management Advisory Committee Minutes 27 July 2023 as his residence is identified as being significantly affected by flooding. He will leave the meeting during discussion and voting for this item.

 

Councillor Howard declared a non-significant, non-pecuniary interest in Item 11 Local Traffic Committee Meeting - 21 August 2023 as he works in the Ministerial Office of the Minister for Transport, who in her capacity as the Member for Summer Hill has a representative on the Local Traffic Committee. He will remain in the meeting during discussion and voting as the vote of the State Member is exercised through a representative

 

Councillor Shetty declared a non-significant, non-pecuniary interest in Item 11 Local Traffic Committee Meeting - 21 August 2023 as she is the State Member for Balmain and has a representative on the Local Traffic Committee. She will remain in the meeting during discussion and voting as the vote of the State Member is exercised through a representative.

 

Motion: (Stephens/D’Arienzo)

 

That Council note the disclosures of interest.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

Motion: (Scott/Lockie)

 

That Council accept Councillor Griffiths’ request to attend tonight’s Council meeting via audio-visual link due to being interstate.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

CONFIRMATION OF MINUTES

 

Motion: (Da Cruz/Scott)

 

That the Minutes of the Council held on Tuesday, 8 August 2023 be confirmed as a correct record subject to the following amendment:

 

-       Item 11 387-389 Illawarra Rd Marrickville Works in Kind Agreement that Clr Da Cruz abstained from voting which is to be recorded as voting against.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

PUBLIC FORUM

 

The registered speakers were asked to address the meeting. The list of speakers is available on the last page of these minutes.

 

The Mayor, Councillor Byrne left the Meeting at 6:41 pm and vacated the chair. The Deputy Mayor, Councillor Scott assumed the chair.

 

Councillor Drury left the Meeting at 6:51 pm.

 

Councillor Drury returned to the Meeting at 6:53 pm.

 

Councillor Shetty left the Meeting at 6:57 pm.

 

Councillor Shetty returned to the Meeting at 7:07 pm.

 

The Mayor, Councillor Byrne returned to the Meeting at 7:11 pm.

 

The Deputy Mayor, Councillor Scott left the Meeting at 7:16 pm and vacated the chair. The Mayor, Councillor Byrne assumed the chair.

 

The Deputy Mayor, Councillor Scott returned to the Meeting at 7:24 pm.

 

C0923(1) Item 1          Condolence Motion: Vale Alice Kershaw

Motion: (Da Cruz/Shetty)

 

1.  That Council write to Ms Kershaw’s daughters expressing our Condolences on her passing.

 

2.  That Council recognises Ms Kershaw for her work as a strong and committed community activist and plant a memorial tree in Rozelle (or Annandale, where she had connections with the Abbey).

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

C0923(1) Item 53       Mayoral Minute: Callan Park Swim Site

Motion: (Byrne)

 

1.   That Council thank Council officers and the Parramatta River Catchment group for their work in developing plans for the Callan Park Tidal Baths.

 

2.   That Council note the support of Maritime NSW and the Environmental Protection Agency for the location of the Callan Park Tidal Baths following two years of extensive water quality testing, environmental impact research, river depth and floor quality testing.

 

3.   That Council note the commitment of $2 million to the project from the NSW Government.

 

4.   That Council receive a report to the October 2023 Ordinary meeting outlining the process and timeline for planning, approval and delivery of the Callan Park Tidal Baths.

 

 

 

 

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

C0923(1) Item 54       Mayoral Minute: Rozelle Parklands

Motion: (Byrne)

 

1.    That Council welcome the agreement from the new State Government to work with Inner West Council to undertake a new Masterplan for Rozelle Parklands.

 

2.    That Council welcome the NSW Government’s commissioning of an independent review of air quality associated with the Rozelle Interchange exhaust stacks, with terms of reference to be determined in consultation with the NSW Chief Scientist and Engineer.

 

3.   That Council write to the Minister for Roads indicating Council’s willingness to cooperate with the Government on the Masterplan on the basis that:

 

a)   It includes detailed community engagement and cost planning to ensure that future community recreation and sporting needs are adequately met and that recurrent management costs to the community are transparently provided and disclosed; and

 

b)   The costs of the Masterplan are met by the NSW Government.

 

4.   Propose the following key considerations to be included in the Masterplan:

 

a)   The provision of adequate car parking facilities (including accessible spaces) to service the Rozelle Parklands, including the provision of bus bays to support access for school sport;

 

b)   The provision of 4 multi-purpose courts;

 

c)   The provision of an all-weather sporting surface;

 

d)   Inclusive and accessible toilet facilities near the children’s play area;

 

e)   Female friendly changerooms/amenities that also provide kiosks and storage for local sporting clubs;

 

f)    The need for accessible and safe connections with Easton Park;

 

g)   Consideration of connections to active transport routes in the local area; and

 

h)   Replacement trees to address the loss of tree canopy associated with WestConnex.

 

5.   That Council receive a report at the November Ordinary meeting confirming the process and timeline for commencement of the Masterplan.

 

6.   Convene a meeting at Easton Park in Rozelle to update local residents in Rozelle, Lilyfield and Annandale about the status of Rozelle Parklands and the inform them about the new Masterplan process.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

Councillor Smith left the Meeting at 8:00 pm.

 

Councillor Smith returned to the Meeting at 8:02 pm.

 

C0923(1) Item 55       Mayoral Minute: Alcohol-free zone at Loyalty Square Balmain

Motion: (Byrne)

 

1.    That Council write to the Leichhardt Area Police Command and the Member for Balmain requesting additional resources be allocated to mitigate anti-social behaviour in Loyalty Square Balmain.

 

2.    That Council seek advice from local social service providers about what outreach can be conducted to assist people who are exhibiting anti-social behaviour at Loyalty Square Balmain.

 

3.    That Council receive a report at the October 2023 Ordinary Council meeting on the process, possible benefits and disadvantages of designating Loyalty Square Balmain as an alcohol-free zone.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

Procedural Motion (Scott/D’Arienzo)

 

That Council Suspend Standing Orders to bring forward the following items to be dealt with at this time:

1.    Item 6 - Updated VPA Policy - Public Exhibition

2.    Item 8 - 2023 Inner West Council Annual Grants

3.    Item 10 - Framework for a Community to Community Relationship with Barahkshetra Municipality 3

4.    Item 13 - Public Interest Disclosures Act Policy

5.    Item 14 - Audit Risk and Improvement Committee Minutes

6.    Item 19 - Progress on meeting 5 year (2016 - 2021) housing supply target

7.    Item 33 - Notice of Motion: LGNSW 2023 Annual Conference – Inclusive Events

8.    Item 34 - Notice of Motion: LGNSW 2023 Annual Conference – Gender Affirmation Leave

9.    Item 35 - Notice of Motion: LGNSW 2023 Annual Conference – Support for Early Childhood Education in the Local Government Sector

10.  Item 40 - Notice of Motion: Dwelling Target Calculations

11.  Item 52 - Appointment of Independent ARIC member

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

Procedural Motion (Scott/D’Arienzo)

 

That the following items be moved in globo and the recommendations contained within the report be adopted:

1.    Item 6 - Updated VPA Policy - Public Exhibition

2.    Item 8 - 2023 Inner West Council Annual Grants

3.    Item 10 - Framework for a Community to Community Relationship with        Barahkshetra Municipality 3

4.    Item 13 - Public Interest Disclosures Act Policy

5.    Item 14 - Audit Risk and Improvement Committee Minutes

6.    Item 19 - Progress on meeting 5 year (2016 - 2021) housing supply target

7.    Item 33 - Notice of Motion: LGNSW 2023 Annual Conference – Inclusive Events

8.    Item 34 - Notice of Motion: LGNSW 2023 Annual Conference – Gender Affirmation Leave

9.    Item 35 - Notice of Motion: LGNSW 2023 Annual Conference – Support for Early Childhood Education in the Local Government Sector

10.  Item 40 - Notice of Motion: Dwelling Target Calculations

11.  Item 52 - Appointment of Independent ARIC member

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

C0923(1) Item 6  Updated VPA Policy - Public Exhibition

Motion: (Scott/D’Arienzo)

 

1.   That Council publicly exhibit the draft Voluntary Planning Agreements Policy for a period of 28 days.

 

2.   That following the conclusion of the exhibition period, the draft Voluntary Planning Agreements Policy be brought back to Council for consideration for adoption. 

 

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

C0923(1) Item 8  2023 Inner West Council Annual Grants

Motion: (Scott/D’Arienzo)

 

That Council approves the funding recommendations for the Inner West Council 2023 Annual Grant Program contained in Attachments 1-6.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

C0923(1) Item 10       Framework for a Community to Community Relationship with
         Barahkshetra Municipality 3

Motion: (Scott/D’Arienzo)

 

That Council develop a Framework for the implementation of Community to Community Relationships for consideration.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

C0923(1) Item 13       Public Interest Disclosures Act Policy

Motion: (Scott/D’Arienzo)

 

1.    That Council adopt the Public Interest Disclosures Policy, as attached to the report.

 

2.    That the adopted Public Interest Disclosures Policy be placed on public exhibition for a period of 28 days, with a report to be brought back to Council if any feedback is received that requires an amendment to the Public Interest Disclosures Policy.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

C0923(1) Item 14       Audit Risk and Improvement Committee Minutes

Motion: (Scott/D’Arienzo)

 

That Council adopt the minutes of the Audit, Risk and Improvement Committee meeting held on 16 August 2023.

 

 

 

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

C0923(1) Item 19       Progress on meeting 5 year (2016 - 2021) housing supply target

Motion: (Scott/D’Arienzo)

 

That Council receive and note the report.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:                 Nil

 

C0923(1) Item 33       Notice of Motion: LGNSW 2023 Annual Conference – Inclusive
         Events

Motion: (Scott/D’Arienzo)

 

1.   That Council note that Inner West community is proudly LGBTQIA+ inclusive.

 

2.   That Council note that pride and visibility should not be something that LGBTQIA+ residents experience just once per year, and Council facilities such as public libraries, swimming pools, sporting facilities and community centres are ideal venues for local inclusive events.

 

3.   That Council note that there has been a recent rise in homophobia and hate speech targeted at the LGBTQIA+ communities, including organised disruption of ‘Drag Story Time’ programs.

 

4.   That Council submit the following motion for consideration at the Local Government NSW 2023 Annual Conference.

 

Text of motion

That Local Government NSW:

1.   Encourages and facilitates member councils to organise local events that are inclusive for LGBTQIA+ residents year-round.

 

2.   Supports councils to facilitate community driven safety solutions to ensure that drag story time and similar events can take place at council facilities safely for performers and attendees.

 

3.   Encourages member councils to ensure that drag performers receive payment in full for events that are cancelled.

 

 

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:                 Nil

 

C0923(1) Item 34       Notice of Motion: LGNSW 2023 Annual Conference – Gender
        Affirmation Leave

Motion: (Scott/D’Arienzo)

 

1.    That Council note that:

 

a)    Workers who are undergoing gender transition through surgeries and other gender affirmation procedures can require six weeks or more recovery time;

 

b)    Very few employees have sufficient leave stored up for these processes - particularly in the wake of Covid-19. A lack of access to leave can effectively force trans, non-binary, and otherwise gender-diverse employees to leave their employment to undergo gender transition procedures; 

 

c)    Gender affirmation leave is not commonly available for workers, including in local government.

 

2.    That Council submit the following motion for consideration at the Local Government NSW 2023 Annual Conference.

 

Text of motion

 

Topic: Support for Gender Affirmation Leave for Council Workers

 

That Local Government NSW consult with the union and trans health providers to develop a policy for paid annualised gender affirmation leave for employees of local government.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:                 Nil

 

C0923(1) Item 35       Notice of Motion: LGNSW 2023 Annual Conference – Support for        Early Childhood Education in the Local Government Sector

Motion: (Scott/D’Arienzo)

 

1.    That Council note that:

 

a)    Local government is the largest provider of public early childhood education. Access to public early childhood education is vital to support working families, and the economic independence of families, and particularly women;

 

b)    The sector is currently undergoing a crisis, with 74% of the workforce planning on leaving within the next three years due to low wages and high workloads, and relatively few students entering the sector to replace them;

 

c)    Unpaid placements currently require students to sacrifice thousands of dollars in pay, in order to enter into a sector they are likely to ultimately leave;

 

d)    Child-care fees are rising substantially and there are large parts of the State, especially in regional NSW, where families cannot access any services for their children; and

 

e)    The costs of addressing this crisis should be borne by state and federal governments, not by councils who face increasing financial pressure, or early childhood educators who are some of the lowest paid essential workers in our communities.

 

2.    That Council submit the following motion for consideration at the Local Government NSW 2023 Annual Conference.

 

Text of motion

 

That Local Government NSW commits to supporting councils to recruit and retain early childhood educators by:

 

1.    Calling on the NSW State Government to:

 

a)    increase support for public early childhood education services, including extending the paid placement funding offered to Early Childhood Teacher students to Diploma and Certificate III students; and

 

b)    support councils to expand high quality early childhood education and care through long daycare, out of hours care, pre-school, and occasional care.

 

2.    Bargaining with the United Services Union and its members in good faith to achieve an increase to wages for early childhood educators above inflation, as well as leave provisions and hazard pay that reflect the risk of infection associated with work in early childhood education.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:                 Nil

 

C0923(1) Item 40       Notice of Motion: Dwelling Target Calculations

Motion: (Scott/D’Arienzo)

 

That Council write to relevant NSW Government Ministers to advocate for all forms of housing to be counted in their dwelling target calculations (including boarding houses), and that Council be assessed on the number of housing approvals (i.e. development approvals or complying development certificates for additional housing) as this is what Council’s planning controls have influence over rather than dwelling completions.

 

 

 

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:                 Nil

 

C0923(1) Item 52       Appointment of Independent ARIC member

Motion: (Scott/D’Arienzo)

 

That Council resolves to appoint Pete van der Eijk as an Independent Member to the Inner West Council Audit, Risk and Improvement Committee, for a period of four years, with an option for re-appointment for a further four years, subject to a formal review of the members performance.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:                 Nil

 

Procedural motion (Scott/D’Arienzo)

 

That Council Suspend Standing Orders to bring forward the following items to be dealt with at this time:

 

1.    Item 27 - Notice of Motion: Cumulative effect of Additional Equipment for Telecom Towers

2.    Item 28 - Notice of Motion: Henson Park Lighting

3.    Item 43 - Notice of Motion: Initiating PAYG Tax Withholding for Councillors

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

C0923(1) Item 27       Notice of Motion: Cumulative effect of Additional Equipment for
         Telecom Towers

Motion (Scott/DA Cruz)

 

That this item be withdrawn.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

 

C0923(1) Item 28       Notice of Motion: Henson Park Lighting

Motion (Scott/DA Cruz)

 

That this item be withdrawn.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:                 Nil

 

C0923(1) Item 43       Notice of Motion: Initiating PAYG Tax Withholding for
         Councillors

Motion (Scott/DA Cruz)

 

That this item be withdrawn.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:                 Nil

 

C0923(1) Item 2           Draft Blue-Green Grid Strategy - Public Exhibition

Motion: (Drury/Langford)

 

1.    That Council publicly exhibit the draft Blue-Green Grid Strategy for a period of 28 days and seek community feedback on the proposed Strategy.

 

2.    That following the conclusion of the exhibition period, the draft Blue-Green Grid Strategy be brought back to Council for consideration for adoption.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

C0923(1) Item 3         Iron Cove Creek Masterplan - Public Exhibition

Motion: (Drury/Langford)

 

1.   That Council publicly exhibit the Draft Iron Cove Creek Masterplan a period of 28 days and seek community feedback on the proposed Masterplan.

 

2.   That following the conclusion of the exhibition period, the Draft Iron Cove Creek Masterplan be brought back to Council for consideration for adoption.

 

3.    That Council include a letterbox drop alerting residents in the immediate vicinity of the community consultation and opportunity to provide feedback.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

C0923(1) Item 4        Parks and Open Spaces Commercial Dog Walking Policy - Public   
      Exhibition

Motion:  (Howard/Shetty)

 

That the Item be deferred to the December 2023 Council meeting, and that a councillor briefing be held before this time, addressing:

 

a)    The extent of public concern regarding the issue;

 

b)    Whether the proposed definition of an applicant and commercial dog walking business adequately targets intended commercial dog walking entities and does not inadvertently target others;

 

c)    The selection of parks and the impact on other parks that have not been included;

 

d)    Consultation with neighbouring councils and any knock-on impacts that may be caused by implementing this policy;

 

e)    Whether the proposed limitation on times commercial dog walkers can use parks and the number of permissible commercial dog walkers allowed to use each park each day will sufficiently meet demand, balanced against the amenity of non-commercial dog walkers and other park users;

 

f)     How the policy will be enforced; and

 

g)    The quantum of the proposed fee and how any revenue collected will be used.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stephens and Tsardoulias

Against Motion:          Cr Stamolis

 

 

 

Procedural Motion (Scott/Stephens)

 

That Council allow Clr Drury to speak for 1 additional minute on Item 5. 

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

 

 

C0923(1) Item 5       Post Exhibition - Hammond Park Plan of Management

Motion: (Drury/D’Arienzo)

 

That Council adopt the Plan of Management for Hammond Park, legally described as Lot 1 DP65178, Lot 3-9 DP433, Lot3 A, 4A,5A,6A DP1455 and Lot DP724792, subject to:

 

a)    Amending all references in the Masterplan to the cricket pitch to say “The current cricket pitch will be replaced in its current location with by either a new “synthetic” or “roll out” pitch. 

 

b)    Amending all references in the Masterplan to clarify as follows; “ upgrade and expand existing amenities to include toilets changing rooms and storage areas for sporting teams that are accessible and inclusive”.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stephens and Tsardoulias

Against Motion:          Crs Da Cruz and Stamolis

 

C0923(1) Item 7        Draft Customer Experience Strategy - Public Exhibition

Motion: (Scott/Atkins)

 

1.    That Council publicly exhibit the Draft Inner West Customer Experience Strategy for a period of 28 days and seek community feedback on the proposed Strategy, subject to the following updates:

 

a)    The strategy’s timeframe is revised to be fully implemented in three years;

 

b)    Language in SP1 around staff being “empowered” is changed to reflect that staff are “delegated”;

 

c)    An additional Strategic Goal and supporting actions are added under SP2.1 ‘Build 24/7 access to Council information and service’ to include customer service engagement via social media channels;

 

d)    That the following actions are brought forward to FY23/24:

 

          i.        Conduct staff workshops to embed first contact resolution and service standards;

 

         ii.        1.2.4 Deliver annual service performance reporting

 

        iii.        1.4.3 Local tours and training in staff induction program

 

        iv.        1.5.4 Establish request management & reporting standards

 

         v.        1.5.5 Develop a case management process

 

        vi.        2.1.6 Redesign the service portal and make it easier to track progress

 

      vii.         4.1.1 Embed industry standard customer experience metrics.

 

e)    That a one-page “plan on a page” is developed and included as the first document in the public exhibition of the strategy.

 

2.    That Council staff immediately prioritise action on the resolution of August 2023 that Council establish an Facebook Online Customer Service page to respond to resident requests and join local resident groups and respond to issues.

 

3.    That following the conclusion of the exhibition period, the draft Strategy be brought back to Council for consideration for adoption.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

Procedural Motion (Byrne/D’Arienzo)

 

That the meeting be adjourned for 10 minutes.

 

The meeting was adjourned at 8.46pm

 

The meeting recommenced at 9.02pm

 

C0923(1) Item 9        2024 Lunar New Year Celebration

Motion: (Drury/Griffiths)

 

1.    That Council undertake additional Lunar New Year activities in 2024 as outlined in this report.

 

2.    That Council support Lunar new year activities in Ashfield and consider activations in the Council Courtyard, Hercules St and the Laneways around Ashfield and add ASHBIZ to the organisations consulted.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

C0923(1) Item 11       Local Traffic Committee Meeting - 21 August 2023

Motion: (Drury/Howard)

 

That the Minutes of the Local Traffic Committee meeting held on 21 August 2023 be

received and the recommendations be adopted subject to the following amendments:

 

1.    Item 3 Carrington Road, Marrickville - Cycleway Upgrade:

a)    That the proposed Carrington Road Cycleway, line marking and signage modifications plan (drawing no’s IWC2023-01 to IWC2023-05) be approved subject to the flexible bollards not extending into the kerb radius at each of the intersections along Carrington Road, Marrickville; and

 

b)    That the Local Traffic Committee give further consideration to the installation of an additional pedestrian crossing at Carrington Road and Renwick Street in the context of the Carrington Road cycleway upgrade;

 

2.    Item 2 Jaggers Lane, Balmain - Proposed Permanent Full Road Closure (Baludarri - Balmain Ward/ Balmain Electorate/ Leichhardt PAC) – That Council defer this item to allow for further engagement with neighbours prior to Council approving in principal.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

Councillor Drury left the Meeting at 9:10 pm as he declared a significant, pecuniary interest in Item 12 Dobroyd Canal and Hawthorne Canal Flood Risk Management Study & Plan and Flood Management Advisory Committee Minutes 27 July 2023 as his residence is identified as being significantly affected by flooding.

 

Procedural Motion (Smith/Stephens)

 

That Council allow Clr Howard to speak for 1 additional minute on Item 12. 

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

Absent:                        Cr Drury

 

C0923(1) Item 12       Dobroyd Canal and Hawthorne Canal Flood Risk Management
         Study & Plan and Flood Management Advisory Committee  
         Minutes 27 July 2023

Motion: (Howard/Da Cruz)

 

1.    That Council adopt the Dobroyd Canal and Hawthorne Canal Flood Risk Management Study and Plan.

 

2.    That Council officers write directly to impacted residents within the study area notifying them of the adoption of the Flood Risk Management Study and Plan.

 

3.    That a future flood education strategy for the wider local government area be developed and presented to the Flood Management Advisory Committee.

 

4.    That the Minutes of the Flood Management Advisory Committee held on the 27 July 2023 be received.

 

5.    That Council determine that when the Dobroyd Canal and Hawthorne Canal flood risk management study and plan are reviewed, priority will be given to reassessment of flood mitigation measures for the six Dobroyd and Hawthorne hotspots identified in the November 2020 plan.

 

6.    That a review be undertaken of the Flood Management Advisory Committee, including consideration of meeting schedule, terms of reference and other governance measures and that this report be received by Council in or before December 2023.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

Absent:                        Cr Drury

 

Councillor Drury returned to the Meeting at 9:16 pm.

 

C0923(1) Item 16       Investment Report at 31 July 2023

Motion: (Scott/Stamolis)

 

That Council receive and note the report.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

C0923(1) Item 15       Response to issues raised during public exhibition of Delivery
         Program 2022-26 (year 2), Operational Plan and Budget 2023-24  
         and Long Term Financial Plan 2023-33

Motion: (Drury/Scott)

 

That Council receive and note the report.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

C0923(1) Item 17       Investment Report at 31 August 2023

Motion: (Scott/Stamolis)

 

That Council receive and note the report.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

Procedural Motion: (Shetty/Byrne)

 

That Council recommit the vote for Scott/Byrne motion on Item 18.

 

 

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:                    Nil

C0923(1) Item 18       Terms of Reference - Development Assessment and  
          Environmental Health and Building Regulation

Motion: (Scott/Byrne)

 

1.    That Council receive and note the report, subject to the following amendments to the Terms of Reference.

 

2.    Development Assessment - The review will consider the following:

 

a)    The current development assessment (DA) process with the goal of identifying ways to reduce the time taken to resolve a DA; reducing the complexity of the application process by identifying and where possible removing duplicative processes; interrogating timelines to see where processes could run in parallel rather than in sequence; and improving the experience of the applicant in engaging with Council’s staff and applications; noting work that has been undertaken with Procure Spot (process mapping) to identify opportunities for improvement including best practice guidelines, forms, report and condition templates, and relevant details on the Council's website.

 

b)    Review the role and processes of the heritage assessment team in the context of the DA process, with the goal of identifying ways to streamline and make consistent any heritage feedback on DAs, and alignment with the Inner West Council’s strategic goal of creating more affordable housing.

 

c)    Assess the customer experience by reviewing the end-to-end customer experience for development application assessment. 

 

d)    Use the results of the recent customer experience survey for this area, review 2023 referrals to the Internal Ombudsman, and feedback from the 2023 engagement session with industry stakeholders to conduct the reviews in points 1-3.

 

e)    Give particular consideration to the experience of applicants in securing on-site meetings with staff and whether there are improvements in internal culture and practice that could improve that experience.

 

f)     Review the current use of available technology and opportunities for future technology to assist in improving the service.

 

g)    Benchmark DA performance, workload per officer, internal referrals and KPI’s over time.

 

h)    Review staff resourcing, team structure, culture, cost implications and identify opportunities and constraints for future recruitment and career opportunities.

 

i)     Review the current approach with the Legal Services team with respect to the coordination of litigation matters in the Land and Environment Court and Local Court.

 

3.    Environmental Health and Building Regulation - The review will consider the following:

 

a)    Assess the customer experience by reviewing the end-to-end customer experience for Environmental Health and Building Regulation, undertaking a detailed analysis of the customer experience for the five main areas:

 

          i.        Development compliance matters;

 

         ii.        Fire safety;

 

        iii.        Regulation of food safety and public health;

 

        iv.        Investigation of all pollution; and

 

         v.        Public safety complaints.

 

b)    Review results of recent customer experience survey for this area and review 2023 referrals to the Internal Ombudsman for this area.

 

c)    Review the current use of available technology and opportunities for future technology to assist in improving the service.

 

d)    Review the relevant policies and procedures that provide the framework for decision making.

 

e)    Benchmark performance by analysis of Customer Request Management, workload per officer, and KPI’s over time.

 

f)     Review staff resourcing, team structure, culture, cost implications and identify opportunities and constraints for future recruitment and career opportunities

 

4.    That following consideration of this report, a detailed brief will form part of a procurement process to find suitable consultants. A draft report is to be provided for review within 8 weeks of commencement. The final report is to be presented to a Councillor workshop and the Audit Risk and Improvement Committee, Customer Service Sub-Committee, and then brought to Council.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Howard, Langford, Lockie, Scott, Shetty, Smith, Stephens and Tsardoulias

Against Motion:          Crs Griffiths and Stamolis

 

Amendment (Atkins/Da Cruz)

 

That the terms of reference ensure that the interests of impacted neighbours are taken into account in the review.

 

Motion Lost

For Motion:                 Crs Atkins, Da Cruz, Langford, Lockie, Shetty and Stamolis

Against Motion:          Crs Byrne, D'Arienzo, Drury, Griffiths*, Howard, Scott, Smith, Stephens and Tsardoulias

*Cr Griffiths did not vote for or against the motion. Therefore, in accordance with Clause 11.4 of Council’s Code of Meeting Practice (as shown below), he is recorded as voting against the motion:

 

A Councillor who is present at a meeting of Council but who fails to vote on a motion put to the meeting is taken to have voted against the motion.

 

C0923(1) Item 20       Report on meetings with key stakeholders on the Local 
         Environmental Plan

Motion (D’Arienzo/Langford)

 

1.    That Council receive and note the report.

 

2.    That Council notes the key stakeholder meeting for Ashfield and Marrickville showed that there is consensus on several planning principles:

 

a)    Provision of affordable housing;

 

b)    Need for mix of dwelling types and sizes;

 

c)    Adaptation to climate change;

 

d)    Good amenity / high quality development; and

 

e)    Planning for local communities.

 

3.    That Council notes the varied views on:

 

a)    Heritage;

 

b)    Parking; and

 

c)    Location of new housing ie. near public transport or spread throughout area.

 

4.    That Council recommits to survey the community seeking input on principles for planning through the LEP and will widely promote the survey and make it available at Council street stalls. 

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

Procedural Motion: (Byrne/Smith)

 

That Council allow Clr Howard to speak for 2 additional minutes on Item 21. 

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

 

 

 

 

C0923(1) Item 21       FOGO Service (Food Recycling) Monthly Update

Motion:  (Howard/Scott)

 

1.    That Council receive and note the report.

 

2.    That prior to 9 October 2023, Council recommence the reusable sanitary item and nappy rebate and allocate $30,000 from the Domestic Waste Reserve.

 

3.    That from 9 October 2023 to 30 June 2024, households will be able to drop off sealed bags of excess disposable nappies, incontinence aids, sanitary products and cat litter to the Community Recycling Centres in Leichhardt and St Peters, and the Summer Hill Sustainability Hub.

 

4.    That specific education materials be created around ways to reduce odours associated with these household waste items.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

C0923(1) Item 22       Cost and Logistics Report for the distribution of Council
         branded products

Motion: (Scott/Stephens)

 

That Council receive and note the report and approve:

 

a)    The giveaway of the remaining 200 Inner West Council tote bags at the weekly community engagement stalls;

 

b)    The use of the already allocated $2,500 for production of inner west t-shirts and coffee cups to be available at the weekly community engagement stalls; and

 

c)    In order to respond to the staff comment that a distinctive design for community products is required, that a public design competition is held for that design, with a $500 prize for the winner.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

C0923(1) Item 23       Notice of Motion: Making the Rainbow Tunnels Permanent

Motion: (Lockie/Smith)

 

1.    That Council notes the successful collaboration between Transport for NSW and Inner West Council that saw three rainbow lighting artworks installed in Transport for NSW-owned pedestrian tunnels in Newtown, Petersham and Ashfield during Pride Inner West and Sydney WorldPride.

 

2.    That Council notes that these works were produced and funded by Transport for NSW as part of its reVITALise 2023 Creative Program and Safer Cities Program.

 

3.    That Council notes that these artworks were created by local LGBTQIA+ artists and were extremely well-received by the community.

 

4.    That Council notes that, since these artworks were deinstalled in April/May 2023, there have been requests from the community for them to be reinstalled.

 

5.    That Council asks the Mayor to write to the Minister for Transport to:

 

a)    Request that Transport for NSW works with Inner West Council to make the Rainbow Tunnel artworks permanent; and

 

b)    Reiterate concerns raised by council’s letter, sent on 9 May 2022, to advocate for the installation of flood mitigation infrastructure and improved lighting for the Ashfield pedestrian tunnel. 

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

C0923(1) Item 24       Notice of Motion: Balmain Road/Orange Grove crossing

Motion: (Stamolis/Byrne)

 

1.    That Council renew the surface of the road crossing that it is responsible for, along with the immediately adjacent footpath, from the Lilyfield shops to the Orange Grove School (i.e. across Balmain Road) as soon as possible.

 

2.    That if the surface is not Council’s responsibility, Council contact Transport for NSW to renew the surface.

 

 

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

Councillor Lockie left the Meeting at 9:50 pm as she declared a significant, non-pecuniary interest in Item 25 Notice of Motion: Newtown Festival as she works at the City of Sydney in the Office of the Lord Mayor.

 

C0923(1) Item 25       Notice of Motion: Newtown Festival

Motion: (Atkins/D’Arienzo)

 

1.    That Council note that the Newtown Neighbourhood Centre has announced that it will no longer hold a Newtown Festival.

 

2.    That Council note that the suburb of Newtown is partly in the Inner West Council area, and partly in the City of Sydney Council area, with King Street being the border between the two councils.

 

3.    That Council note that the Inner West Council has a strong program of community festivals, some of which include main street closures.

 

4.    That Council note the City of Sydney has a Sydney Streets program where major streets including high streets are closed once or twice a year to traffic, to celebrate neighbourhoods, and that the streets to be included in the annual program are selected following consultation.

 

5.    That Council ask the Mayor to write to the Lord Mayor of the City of Sydney to discuss the possibility that a Sydney Streets closure could be held in Newtown, organised in coordination with the Inner West Council.

 

6.    That Council notes the additional money Council has allocated in the budget to support festivals, the expansion of St Anmore Festival into all wards, the recent hosting of World Pride including a screening of Mardi Gras in Newtown, the Celebrate South King festival in Newtown, and screenings for the Women’s Football World Cup, one of which was held in Newtown.

                   

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

Absent:                        Cr Lockie

 

Amendment (D’Arienzo/Scott)

 

That point 6 be amended to ‘That Council notes the additional money Council has allocated in the budget to support festivals, the expansion of St Anmore Festival into all wards, the recent hosting of World Pride including a screening of Mardi Gras in Newtown, the Celebrate South King festival in Newtown, and screenings for the Women’s Football World Cup, one of which was held in Newtown’.

 

 

 

 

Motion Carried

For Motion:                 Crs Byrne, D'Arienzo, Drury, Howard, Scott, Smith, Stephens and Tsardoulias

Against Motion:          Crs Atkins, Da Cruz, Griffiths, Langford, Shetty and Stamolis

Absent:                        Cr Lockie

 

As this amendment was carried, it was incorporated into the primary motion.

 

Councillor Lockie returned to the Meeting at 9:54 pm.

 

C0923(1) Item 26       Notice of Motion: Good Neighbour Policy

Motion: (Scott/Byrne)

 

1.    That Council consider expanding the ‘Good Neighbour Policy’ beyond live music venues and licensed premises to include artistic, creative and sporting clubs and activities, and commercial and retail businesses, excluding construction businesses and the Development Assessment process.

 

2.    That Council staff bring back report on the regulatory implications of this course of action and a draft amended version of the policy to Council for approval before the end of 2023.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

Councillor Atkins left the Meeting at 9:56 pm.

 

Councillor Atkins returned to the Meeting at 9:59 pm.

 

C0923(1) Item 29       Notice of Motion: White Bay Cruise Ship Terminal Impacts

Motion: (Stamolis/Shetty)

 

1.    That Council notes that a NSW Parliamentary Inquiry in 2015 found that it was a serious error to locate the cruise ship terminal at White Bay.

 

2.    That Council supports the Balmain community and local advocacy group’s calls to protect the local community from air and noise pollution coming from cruise ships docking at White Bay.

 

3.    That Council writes to the Minister for Transport seeking information about:

 

a)    when shore power is expected to become operational at White Bay Wharf 5;

 

b)    whether use of shore power will be mandatory for all cruise ships at White Bay Wharf 5 (once implemented) and if not, why not;

 

c)    what plans for future use of White Bay Wharf 4 are being made and whether shore power will be provided;

 

d)    what plans are being made to improve fuel quality used by cruise ships within Sydney Harbour;

 

e)    what fuel quality regulations will be required for ships at berth (i.e. during arrival and preparation for departure of cruise ships); and

 

f)     how the impact of noise from cruise ships on the local community will be addressed.

 

4.    That Council advises the Minister for Transport of the ongoing impact of cruise ships operations at White Bay including air and noise pollution.

 

5.    That Council welcomes the recommitment of the NSW Government and the Transport Minister to the introduction of shore power in Balmain and Glebe Island and the Minister's public statements that:

 

a)    Shore power is expected to become operational at White Bay Wharf 5 at the end of 2024; and

 

b)    That Cruise and or bulk ships that have the capacity to take shore power will be required to do so if shore power is available.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

C0923(1) Item 30       Notice of Motion: Clontarf Cottage Consultation

Motion: (Stamolis/Shetty)

 

That Council undertake consultation with Friends of Clontarf Cottage, the community and the Access Committee about capital works, funding and future use of Clontarf Cottage.  

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

C0923(1) Item 31       Notice of Motion: State Housing: Occupied Dwellings Fall

Motion: (Stamolis/Byrne)

 

That Council write to the Minister for Housing requesting information about:

 

a)   Why there has been a fall in occupied dwellings across the Inner West which are used for State Housing;

 

b)   The current number of occupied and unoccupied private dwellings in the Inner West which are provided as State Housing (by suburb, if possible); and

 

c)   Plans for new building or expansion of public housing in the Inner West.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

 

 

C0923(1) Item 32       Notice of Motion: LGNSW 2023 Annual Conference – Ban Gas in
         New Housing

Motion: (Atkins/Scott)

 

1.   That Council note the desirability of ceasing provision of gas in new housing to reduce emissions and improve indoor air quality.

 

2.   That Council submit the following motion for consideration at the Local Government NSW 2023 Annual Conference.

 

Text of Motion

 

That Local Government NSW calls on the NSW Government to introduce a ban on gas in new housing to reduce emissions, improve indoor air quality in homes and reduce cost of living pressures by removing an unnecessary utility bill.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

Councillor Shetty left the Meeting at 10:07 pm.

 

C0923(1) Item 36       Notice of Motion: Naming of Rozelle Parklands and elements
         within

Motion: (Stamolis/Da Cruz)

 

1.   That Council note the disruption and impacts that the building of the Rozelle Interchange has imposed on our community including businesses, residents and wildlife habitat.

 

2.   That Council note the Rozelle Parklands are being created on the Interchange to provide much needed open space and sports facilities for the Inner West.

 

3.   That Council note there has been no community consultation on the masterplan for the parklands.

 

4.   That Council calls on the Minister for Transport to consult the community on the future use of the parklands and adjacent areas including addressing issues such as air quality and the impacts of climate change.

 

5.   That Council report back on progress in regard to naming the Rozelle Parklands. 

 

6.   That Council advice the Minister that it wishes to initiate a broad based engagement process to name key elements within the Rozelle Parklands.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

Absent:                        Cr Shetty

Councillor Shetty returned to the Meeting at 10:09 pm.

Procedural Motion (Stephens/Smith)

 

That Council allow Clr Howard to speak for 1 additional minute on Item 37. 

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

 

C0923(1) Item 37       Notice of Motion: Councils Flyer "We Are About Respect"

Motion: (Stamolis/Atkins)

 

That Council refer the flyer to the Customer Service Sub-committee for review.

 

Motion Lost

For Motion:                 Crs Atkins, Da Cruz, Langford, Lockie, Shetty and Stamolis

Against Motion:          Crs Byrne, D'Arienzo, Drury, Griffiths, Howard, Scott, Smith, Stephens and Tsardoulias

 

Procedural motion (Atkins/Byrne)

 

That Council allow Clr Shetty to speak for 1 additional minute on Item 38. 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

C0923(1) Item 38       Notice of Motion: Leichhardt Park Aquatic Centre – Deep Water
         Pool

Motion: (Shetty/Griffiths)

 

1.  That Council notes the petition to IWC with 1,262 signatures urging Council to retain the deep water pool.

 

2.  That Council notes the lack of publicly accessible deep water pool facilities across Greater Sydney for both diving and underwater rugby.

 

3.  That Council reviews the depth of the pool during the design phase in consultation with key stakeholders including Diving NSW, UNSW Whales Underwater Rugby Club, Sydney Underwater Rugby Club and others.

 

4.  That Council brings a report back to Council that includes design options that could accommodate a 3.8m depth in part of the pool, including cost estimates.

 

Motion Lost

For Motion:                 Crs Atkins, Da Cruz, Griffiths, Langford, Lockie, Shetty and Stamolis

Against Motion:          Crs Byrne, D'Arienzo, Drury, Howard, Scott, Smith, Stephens and Tsardoulias

 

 

 

Procedural Motion: (Scott/Drury)

 

That Council Suspend Standing Orders to bring forward items 49,50 and 51 to be dealt with at this time and enter into confidential session.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

Confidential Session

 

That in accordance with Section 10A(1) of the Local Government Act 1993, the following matters be considered in Closed Session of Council for the reasons provided:

 

C0923(1) Item 49 RFT 16-23 Annette Kellerman Aquatic Centre Re-Cladding Works (Section 10A(2)(c) and (Section 10A(2)(d)(i) of the Local Government Act 1993) that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business and that would, if disclosed prejudice the commercial position of the person who supplied it.

 

C0923(1) Item 50 RFT 06-23 Sanitary and Hygiene Product Services (Section 10A(2)(c) and (Section 10A(2)(d)(i) of the Local Government Act 1993) that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business and that would, if disclosed prejudice the commercial position of the person who supplied it.

 

C0923(1) Item 51 Lambert Park Tender (Section 10A(2)(c) of the Local Government Act 1993) that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business.

 

resolutions passed during closed session

 

C0923(1) Item 49       RFT 16-23 Annette Kellerman Aquatic Centre Re-Cladding Works

Motion: (Drury/Stephens)

 

1.    That the tender submitted by Tecorp Pty Ltd be accepted for Annette Kellerman Aquatic Centre Re-Cladding Works for Inner West Council with the lump sum amount of $1,995,132 including GST .

 

2.    That Council delegate authority to the General Manager to authorise any variations to this contract within the amount noted in the confidential report.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

 

 

 

 

C0923(1) Item 50       RFT 06-23 Sanitary and Hygiene Product Services

Motion: (Drury/Scott)

 

That from the tenders submitted the following tenderer be accepted for the above RFT, the trustee for Shea Group Trading Trust trading as Enviro LCS Pty Ltd to provide sanitary / Hygiene servicing and the period product vending machine services for Council for period of 3 years, with options for 1 year + 1 year extensions, resulting in a combined value of all selected services of $526,819.00 per annum Incl GST. ($2,634,095.00 Incl GST for period of 5 years).

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

The Deputy Mayor, Councillor Scott left the Meeting at 10:36 pm as she declared a significant, pecuniary interest in Item 51 Lambert Park as her residence is in close proximity to the site that is the subject of the tender.

 

C0923(1) Item 51       Lambert Park Tender

Motion: (Drury/Stephens)

 

1.    That Council delegate authority to the General Manager to award the tender for the synthetic field renewal at Lambert Park.

 

2.    That Council allocate capital funding to the synthetic field renewal at Lambert Park through the Quarterly Budget review process.

 

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Cr Da Cruz

Absent:                        Cr Scott

 

Amendment (Da Cruz)

 

That Council review the site to see if there is an opportunity for additional tree planting.

 

The amendment lapsed for want of seconded.

 

Procedural Motion (Howard/D’Arienzo)

 

That Council move back into the Open Session of the Council Meeting.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

Absent:                        Cr Scott

 

The Deputy Mayor, Councillor Scott returned to the Meeting at 10:41 pm.

 

C0923(1) Item 39       Notice of Motion: Additional Funding for Norton St Italian Festa

Motion: (Shetty/Atkins)

 

That Council allocate an additional $10,000 to fund Norton Street Italian Festa 2023.

 

Motion Lost

For Motion:                 Crs Atkins, Da Cruz, Griffiths, Langford, Lockie, Shetty and Stamolis

Against Motion:          Crs Byrne, D'Arienzo, Drury, Howard, Scott, Smith, Stephens and Tsardoulias

 

C0923(1) Item 41       Notice of Motion: Energy Efficiency Service Pilot

Motion: (Smith/Scott)

 

1.    That Council allocate $25,000 to pilot a trial energy efficiency service for low-income households in the Inner West, per the adopted 2023/24 budget.

 

2.    That Council engage with relevant local groups on the planning and delivery of the trial service, including local community energy groups, community housing providers, tenant advocacy groups, and other relevant organisations. 

 

3.    That Council require that applicants for tender to deliver the service be not-for-profit and have local expertise.

 

4.    That Council endorse the pilot service to be targeted at low-income households and tenants, who are impacted most by rising energy costs.   

 

5.    That Council trial the service for a period of nine months, with an interim report to be provided to Council after five months and a final report to be provided following the conclusion of the trial.

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

Procedural Motion: (Byrne/Howard)

 

That Council allow Clr D’Arienzo to speak for 1 additional minute on Item 42. 

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

 

 

 

 

C0923(1) Item 42       Notice of Motion: Congratulations Gabby Rennard

Motion: (D’Arienzo/Lockie)

 

That Council thanks and congratulates Gabby Rennard for her dedication and service to the Inner West Council.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

Meeting closed at 10.55pm.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Public Speakers:

 

Item #

 

Speaker                     

Suburb

Item 3:

Anna Sorden

Neil Tonkin

Ashfield

Lilyfield

Item 4:

Louisa Larkin

Peter Hoermann

Balmain

Balmain

Item 5:

Annette Alexander

Rina Chmait

Christine Gough

Nick Kambounias

Andrew McFarland

Josephine Pinto

Ashfield

Ashfield

Ashfield

Earlwood

Ashfield

Ashfield

Item 11:

Benjamin Peak

Waterloo

Item 33:

Bryle Leano

Damien Nguyen

Charlie Murphy

Ashfield

Ashfield

Ashfield

Item 34:

Riley Brooke

Charlie Murphy

Ashfield

Ashfield

Item 38:

Ben Maslen

Gillian Brooker

Lyle Taualai

Coogee

Tenambit

Five Dock

Item 39:

Mark Chapman

Leichhardt

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Council Meeting

10 October 2023

 

 

Minutes of Ordinary Council Meeting held on 19 September 2023 at Ashfield Service Centre

 

Meeting commenced at 6.30PM

 

 

 

 

Present:

Darcy Byrne

Philippa Scott

Chloe Smith

 

Liz Atkins

Marghanita Da Cruz

Jessica D’Arienzo

Mark Drury

Dylan Griffiths

Mathew Howard

Justine Langford

Pauline Lockie

Kobi Shetty

John Stamolis

Timothy Stephens

Zoi Tsardoulias
Peter Gainsford

Simone Plummer

Mayor

Deputy Mayor

Elected as Deputy Mayor during the Mayoral Election held at this meeting

Councillor

Councillor

Councillor

Councillor

Councillor (attended via audio-visual link) (6.31pm)

Councillor

Councillor

Councillor (attended via audio-visual link)

Councillor (attended via audio-visual link)

Councillor

Councillor

Councillor

General Manager

Director Planning

Manod Wickramasinghe

Acting Director Infrastructure

Ruth Callaghan

Beau-Jane De Costa

Matthew Pearce

George Georgakis

Director Community

Acting Director Corporate

General Counsel

Governance Manager

Katherine Paixao

Pamela MacIntyre

Business Paper Coordinator

Business Paper Officer

 

WELCOME TO COUNTY:

 

Thomas Dalhstrom from the Metropolitan Local Aboriginal Land Council performed a Welcome to Country.

 

Councillor Griffiths entered the Meeting at 6:31pm.

 

APOLOGIES:     Nil

 

REQUEST FOR REMOTE PARTIPANTION:

 

Motion: (Howard/Atkins)

 

That Council accept:

 

a)    Councillor Shetty’s request to attend tonight’s Council meeting via audio-visual link due to personal reasons;

 

b)    Councillor Griffiths’ request to attend tonight’s Council meeting via audio-visual link due to being interstate; and

 

c)    Councillor Lockie’s request to attend tonight’s Council meeting via audio-visual link due to personal reasons.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

DISCLOSURES OF INTERESTS:       Nil

 

C0923(2) Item 1                 Election of Mayor and Deputy Mayor

The General Manager advised that the election of Mayor and Deputy Mayor will be conducted in accordance with the provisions of the Local Government Act 1993 and Local Government (General) Regulations 2021.

 

Motion: (Drury/Scott)

 

1.    That Council determine the method of voting for the election of the Mayor be conducted by open voting.

 

2.    That Council conduct the election of the Mayor for a period serving from 19 September 2023 until September 2024, in accordance with the Local Government Act 1993, and the result be declared by the Returning Officer (General Manager).

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

Position of Mayor

 

The General Manager advised that he has received nominations for the position of Mayor for Councillor Atkins and Councillor Byrne.

 

The General Manager asked all Councillors who support Councillor Atkins being the first nomination received, for the position of Mayor to raise their hands.

 

Councillor Atkins received a total of 7 votes from Councillors Atkins, Da Cruz, Langford, Stamolis, Lockie, Griffiths and Shetty.

 

The General Manager asked all Councillors who support Councillor Byrne being the second nomination received for the position of Mayor, to raise their hands.

 

Councillor Byrne received a total of 8 votes from Councillors Smith, Byrne, D’Arienzo, Scott, Howard, Stephens, Tsardoulias and Drury.

 

The General Manager declared that Councillor Byrne is elected as Mayor until September 2024.

 

The Mayor, Councillor Byrne assumed the Chair.

 

 

 

 

 

Motion: (Scott/Atkins)

 

That Council determine to elect a Deputy Mayor, for a period serving from 19 September 2023 until September 2024 and determine the method of voting for the election of the Deputy Mayor be conducted by open voting.

 

Motion Carried

For Motion:                 Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion:          Nil

 

Position of Deputy Mayor

 

The General Manager advised that he has received nominations for the position of Deputy Mayor for Councillor Smith and Councillor Langford.

 

The General Manager asked all Councillors who support Councillor Smith being the first nomination received, for the position of Deputy Mayor to raise their hands.

 

Councillor Smith received a total of 8 votes from Councillors Smith, Byrne, D’Arienzo, Scott, Howard, Stephens, Tsardoulias and Drury.

 

The General Manager asked all Councillors who support Councillor Langford being the second nomination received, for the position of Deputy Mayor to raise their hands.

 

Councillor Langford received a total of 7 votes from Councillors Atkins, Da Cruz, Langford, Stamolis, Lockie, Griffiths and Shetty.

 

The General Manager declared that Councillor Smith to be elected Deputy Mayor until September 2024.

 

The Mayor, Councillor Byrne invited Councillor Scott to give a speech as outgoing Deputy Mayor.

 

The Mayor, Councillor Byrne invited the Deputy Mayor, Councillor Smith to give a speech as incoming Deputy Mayor.

 

Meeting closed at 6.43pm.

 

 

 

 

 

 

 

 


Council Meeting

10 October 2023

 

Item No:              C1023(1) Item 1

Subject:              Privacy, Data Breaches and Access to Information Policies           

Prepared By:      Beau-Jane De Costa - Senior Manager Governance and Risk  

Authorised By:  Melanie Gurney - Acting Director Corporate

 

 

RECOMMENDATION

 

1.   That Council publicly exhibit the following three draft policies, for a period of 28 days and seek community feedback on the proposed policies:

a)   Data Breach Policy;

b)   Privacy Policy; and

c)   Public Access to Information Policy.

 

2.   That following the conclusion of the exhibition period, the following three draft policies be brought back to Council for consideration for adoption:

a)   Data Breach Policy;

b)   Privacy Policy; and

c)   Public Access to Information Policy.

 

 

 

STRATEGIC OBJECTIVE

 

This report supports the following strategic directions contained within Council’s Community Strategic Plan:

 

5: Progressive, responsive and effective civic leadership

 

 

EXECUTIVE SUMMARY

 

The Privacy and Personal Information Protection Amendment Bill 2022 (Bill) comes into effect on 28 November 2023. This legislation introduces a scheme for the Mandatory Notification of Data Breaches throughout New South Wales.

 

This scheme requires Councils to develop a Data Breach Policy to ensure compliance with the new requirements of the Bill.  It was also determined that we would simultaneously develop a Privacy Policy and also update Council’s Public Access to Information Policy, to further bolster Council’s framework and assist in mitigating risks associated with data management.

 

All three policies outlined above have been prepared to ensure Council’s obligations under the revised privacy legislation are met and to position Council where possible in a preventative as opposed to reactive landscape in this ever evolving digital landscape.

 

BACKGROUND

 

The Privacy and Personal Information Protection Act 1998 does not require that Council has a Privacy Policy, however following a recent review of the Privacy Management Plan it was determined that development and promulgation of a policy would provide additional support and emphasis to the principles and responsibilities in the Privacy Management Plan.

 

Council had also previously adopted the Public Access to Information Policy in 2018. This policy refers to Council’s obligations under the privacy legislation and therefore it was also appropriate to review it at the same time in conjunction with the development of the Data Breach and Privacy Policies to ensure Council’s frameworks seamlessly worked together and were up to date with new legislative requirements.

 

The Data Breach Policy defines a data breach and identifies the stages of containment, evaluation, mitigation and reporting. The policy also sets out the data breach registers which Council is required by legislation to maintain.

 

Further information about Council’s preparations for a data breach is contained in the new Data Breach Procedure, based on the Data Breach Protocol which had been developed in 2018. The procedure sets out the specific operational requirements and responsibilities in assessing and managing a data breach in addition to providing a template for investigation, response and record-keeping.

 

DISCUSSION

 

Privacy

 

This will be the first Privacy Policy for Inner West Council. The NSW Privacy Commissioner oversees two main privacy laws being:

 

·    The Privacy and Personal Information Protection Act 1998 (PPIP Act), and

·    The Health Records Information Privacy Act 2002 (HRIP Act)

 

The PPIP Act protects personal information, whereas the HRIP Act protects health information. Both Acts aim to protect privacy by setting out obligations for dealing with information properly and by providing a process for lodging and resolving complaints.

 

Council has recently redeveloped the Privacy Management Plan, which is an annual requirement under the legislation. This plan is a thorough detailed statement of Council’s processes and procedures for complying with the legislation. The Privacy Management Plan can be viewed on Council’s Website: https://www.innerwest.nsw.gov.au/ArticleDocuments/1430/Privacy%20Management%20Plan.docx.aspx

 

The Privacy Policy provides a clear statement for customers, staff, suppliers and contractors on Council’s commitment to the protection of personal information.

 

Data Breach

 

As noted above, the Data Breach Policy is required to enable Council to comply with the Privacy and Personal Information Protection Amendment Bill 2022. It defines a data breach and identifies the stages involved in managing them as well as the data breach registers Council is required to maintain.

 

 

 

Public Access to Information

 

The Public Access to Information Policy outlines Council’s commitment to promoting openness and transparency through the release of information held by Council to the public, in accordance with relevant legislative requirements. This policy also emphasises the key elements of the also recently redeveloped Agency Information Guide. The significant updates to this policy are primarily focused on removing duplication with content that is already in the Agency Information Guide whilst still ensuring the guide is cross referenced for usability and updating the policy to reflect Council’s new policy template requirements.  The AgencyInformation Guide can be viewed on Council’s Website: https://www.innerwest.nsw.gov.au/ArticleDocuments/955/Agency%20Information%20Guide.pdf.aspx

 

FINANCIAL IMPLICATIONS

 

There are no financial implications associated with the implementation of the proposed recommendations outlined in the report.

 

ATTACHMENTS

1.

Draft - Data Breach Policy

2.

Draft - Privacy Policy

3.

Draft - Public Access To Information Policy

 

 


Council Meeting

10 October 2023

 
















Council Meeting

10 October 2023

 











Council Meeting

10 October 2023

 









 

 

 

 

 

 

 

 

 


Council Meeting

10 October 2023

 

Item No:              C1023(1) Item 2

Subject:              Procurement Policy, Disposals Policy and Statement of Business Ethics           

Prepared By:      Beau-Jane De Costa - Senior Manager Governance and Risk  

Authorised By:  Melanie Gurney - Acting Director Corporate

 

 

RECOMMENDATION

 

1.    That Council publicly exhibit the following documents as attached, for a period of 28 days and seek community feedback on the proposed policies:

a)   Procurement Policy;

b)   Disposals Policy; and

c)   Statement of Business Ethics.

 

2.    That following the conclusion of the exhibition period, the following documents be brought back to Council for consideration for adoption:

a)   Procurement Policy

b)   Disposals Policy; and

c)   Statement of Business Ethics.

 

 

STRATEGIC OBJECTIVE

 

This report supports the following strategic directions contained within Council’s Community Strategic Plan:

 

5: Progressive, responsive and effective civic leadership

 

EXECUTIVE SUMMARY

 

The amendments to Council’s Procurement Policy and Statement of Business Ethics and the development of a Disposals Policy have been undertaken together as all aforementioned documents form part of the crucial framework that underpins procurement activities across the entire organisation but also the ethical standards expected to be upheld by all Council Officials. By undertaking a review and developing these documents symbiotically we ensure all elements seamlessly cooperate with one another providing a harmonious, best practice, ethically sound landscape for Council.

 

The amended procurement policy sets out the essential aspects of procurement and clearly communicates Council’s position on probity, conflicts of interest, gifts, benefits and hospitality and fraud and corruption. The policy also sets out the minimum market engagement thresholds as required by legislation and refers to the procurement procedure which sets out the specific steps to be followed by Council Officials when procuring goods and services. The policy and the procedure together form a fit-for-purpose framework for Council Officials to follow.

 

The new Disposals Policy provides a systematic and accountable method for the disposal of surplus assets, excluding land. It strives to ensure the process for the disposal of assets is transparent and complies with the Model Code of Conduct, particularly with respect to conflicts of interest.

 

The Statement of Business Ethics was amended to reflect the principles of the Model Code of Conduct and the tendering thresholds. An ‘open and effective competition’ section was also inserted to reflect Council’s stance on corrupt conduct and requiring conflicts of interest to be disclosed. A ‘social procurement’ section was also included which summarises Council’s sustainable and social procurement practices, including with respect to modern slavery. These practices align with what is set out in the procurement framework. Reporting obligations were also updated to align with legislation and other Council policies and procedures.

 

Accordingly, the amended Procurement Policy and Statement of Business Ethics and new Disposals Policy are provided to Council for consideration and endorsement to publicly exhibit these documents. 

 

BACKGROUND

 

Council as part of the Policy Harmonisation Project is undergoing an extensive review of Council’s policy framework. This involves the review of existing polices and frameworks and also the identification and development of policies and frameworks applicable to Council.

 

As part of the process the Procurement framework has been redeveloped. The Procurement Policy, accompanied with the Disposals Policy and Statement of Business Ethics have been developed or amended as Council’s strongest line of defense against fraud and corruption.

 

DISCUSSION

New Procurement Policy

 

A new Procurement Policy was created which summarises Council’s positions with a focus on communicating to staff and the public that Council has zero tolerance for fraudulent and corrupt conduct. The policy also communicates Council’s position on social procurement and sets out the minimum market engagement thresholds. The policy achieves its purpose, being a best practice, succinct document, which communicates Council’s strong and mandated position on the procuring of goods and services.

 

The updated policy is complemented by the substantive operational procedures, as referenced in the policy which ultimately make up the Procurement Framework.

 

The new Procurement Framework has been prepared with a focus on best practice principles and a strong emphasis on mitigating, as far as practicable, fraud and corruption risks. The following sections have been added to the Procurement Framework for overall best practice:

 

Best Practice Principle

Sub- principle

Explanation

Risk Management

Approval to procure

The purpose of the risk management section is to emphasise Council’s best practice approach to procurement and to further strengthen areas specifically in relation to:

-     end to end control over procurements leading to the increased risk of fraud and corruption;

-     poor record keeping which can result in project expenditure not being reconciled; and

-     poor risk awareness.

 

Other Council policies were referenced in this section also as applicable.

 

Record keeping

Insurance Requirements

Disclosure of information

Probity

Conflicts of interest

Gifts and hospitality

Fraudulent and corrupt conduct

Statement of Business Ethics

Risk management

Social Procurement

Aboriginal procurement

This section was included to reflect Council’s position on social and sustainable procurement. Weightings were assigned for these areas so that Council can achieve tangible results. Specific requirements regarding modern slavery were included to ensure Council is taking reasonable steps to ensure goods and services procured are not the product of modern slavery, in accordance with legislation. 

Industrial relations and modern slavery

Social sustainability with positive outcomes for the local community

Sustainable outcomes along the whole supply chain

Procurement Planning

Procurement planning

The introduction of key aspects Council should consider prior to procuring goods and services, such as Council’s needs and available resources. Other key aspects include how Council Officers are to appropriately scope each procurement to ensure value for money is achieved and to ensure the value of the contract is procured properly in accordance with legislative requirements (if over the threshold). Guidance with respect to accurate budgeting and scope was also.

 

The section also sets out Council’s strict position against order and cost splitting and communicates circumstances where Council is exempt from requesting tenders and quotes.

Council officer process maps

Procurement estimate, scope and budget provision

Cost/Order splitting

Procurement methods

Exceptions to inviting quotes and tendering

Authorised procurement delegates

Mechanisms

Continuous improvement

Procurement Procedures for contracts valued under $250,000 and for contracts valued at $250,000 or more

 

The framework for procuring goods and services were split into two being procedures for contracts under the threshold and procedures for those above the threshold and the requirements for contracts over the threshold to reflect the strict requirements of the legislation.

 

These requirements ensure the independent scrutiny of supplier bids for non-tendered procurements over a minimum threshold.

Preparation of invitation documents

Expression of interest documents

Legislation establishes the specific content for invitation documents. Additional guidance is provided for tender documents. Specific guidance was included for developing evaluation criteria, which is essential in any procurement requiring more comprehensive evaluation.

Tender and quote documents

Developing evaluation criteria

Communication with potential contractors

Before and after closing time

This section details the circumstances whereby Council may need to have contact with contractors during the procurement process. Specific legislative requirements have been included for circumstances where Council may need to extend or shorten the closing time.

Briefing sessions

Addendums to invitation documents

Extending and shortening the closing time

Late submissions

Variation of submissions

Evaluation

Appointment of the evaluation panel

Thorough procedures were established with respect to how an evaluation panel is to be appointed and how an evaluation is to run, including how evaluation panel members are to individually score the submissions.

Evaluation process

Evaluating non-conforming and incomplete submissions

Interviewing contractors

Evaluation report

Direct negotiations

 

This section communicates Council’s position that direct negotiations are generally to be avoided, and if they are required, how Council will manage such negotiations to avoid the risk of corrupt conduct.

Contract variations

 

Specific approvals have been implemented for variations of certain amounts to increase oversight and ensure thresholds are adhered to.

In-house bids

 

In-house bids procedures promote best practice and reduce the risk of corruption.

Contracts and agreements

 

This section provides guidance to Council Officers regarding the types of template agreements available.

Formation of established contracts and lists of recognised contractors

 

The procedure does not specifically set out the legislative procedures for how Council can set up a list of recognised contractors, however the relevant sections of the legislation are referenced here. There is also a requirement for Council to assess its panels every two years to ensure that they are properly servicing Council’s requirements.  

Delivery confirmation

 

This brief section was introduced to reduce the risk of goods being stolen.

 

Due to the extensive changes and transition of this policy in Councils new templates we have not provided a track change document instead attached both the old and the proposed new document.

 

New Disposals Policy

 

The new Disposals Policy, forms part of the overall procurement landscape of Council and acts as a significant risk mitigation for Council and is a critical to reducing corruption risks.

 

The purpose of the Disposals Policy is to provide a framework that seeks to achieve transparent disposals of Council owned assets in compliance with sustainable procurement practices. The new Disposals Policy was created to govern the ways in which Council disposes of assets with a particular focus of the policy setting out strict processes for the disposal of assets to reduce corruption. For example, the Council Officer approving the disposal of an asset cannot then purchase the asset. Due diligence requirements were also introduced for when a competitive process was used to dispose of an asset, for example, making sure that companies who bid for assets are not owned by Council Officers.

 

This policy applies to all activities undertaken by Council, where Council disposes of a Council owned asset, and is binding upon all Council Officials. This policy does not apply to the disposal of land. Council Officials must refer to the Procurement Procedure and the Land and Property Policy for information on how to dispose of land.

 

At all times, surplus assets should be disposed of in a way that maximises returns and in compliance with sustainable disposal practices, whilst ensuring open and effective competition.

 

Amended Statement of Business Ethics

 

The Statement of Business Ethics outlines the ethical standards of behaviour expected from Council and service providers/service partners when engaging in business activities.

 

It applies to all Council Officials and service providers/service partners (including any employees and subcontractors of those service providers/service partners).

 

It now places additional emphasis on Council’s ethical values and provides guidance for all sectors in the community when doing business with Council. Council’s ethical standards are enshrined in our Model Code of Conduct and other governance policies, including, for example, the Fraud and Corruption Control Policy, the Conflict-of-Interest Policy, the Procurement Policy and the Gifts, Benefits and Hospitality Guideline. They are also now also captured in the updated Statement of Business Ethics.

 

It is Council’s expectation that service providers/service partners of Council comply with these standards when conducting business with, or on behalf of, Council. This Statement also outlines what suppliers can expect from Council when conducting business with us.

 

The Statement includes information on the following Procurement Principles:

 

·    Value for money

·    Open and effective competition

·    Conflict of interest

·    Related Party Interests

·    Fraudulent and Corrupt Conduct

·    Efficient, effective and ethical use of resources

·    Social procurement

·    Accountability and transparency

 

Due to the extensive changes and transition of this policy in Councils new templates we have not provided a track change document instead attached both the old and proposed new document.

 

FINANCIAL IMPLICATIONS

 

There are no financial implications associated with the implementation of the proposed recommendations outlined in the report.

 

 

ATTACHMENTS

1.

Amended Draft - Procurement Policy

2.

Current - Sustainable Procurement Policy

3.

New Draft - Disposals Policy

4.

Amended Draft - Statement of Business Ethics

5.

Current - Statement of Business Ethics

 

 


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10 October 2023

 













 









 

 


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10 October 2023

 
















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10 October 2023

 

















 






 

 

              


Council Meeting

10 October 2023

 

Item No:              C1023(1) Item 3

Subject:              Draft Annual Financial Statements for the financial year 2022/23           

Prepared By:      Aigul Utegenova - Financial Reporting and Control Manager and Chris Sleiman - Acting Chief Financial Officer 

Authorised By:  Kelly Loveridge - Director Corporate

 

 

RECOMMENDATION

 

That Council endorse the financial statements to be placed on public exhibition.

 

 

STRATEGIC OBJECTIVE

 

This report supports the following strategic directions contained within Council’s Community Strategic Plan:

 

5: Progressive, responsive and effective civic leadership

 

 

EXECUTIVE SUMMARY

 

The purpose of the report is to put forward the Council’s Annual Financial Statements, including:

 

-     General Purpose Financial Statements for the year ended 30 June 2023,

-     Permissible income for general rates for the financial year 2023/24,

-     Report on Infrastructure assets as at 30 June 2023 (unaudited).

 

Council will receive the Report on Conduct of the Audit for the year ended 30 June 2023 prepared by the Audit Office of New South Wales.

 

BACKGROUND

 

In accordance with the regulations outlined in the Local Government Act 1993, Inner West Council is required to take the necessary measures to prepare a set of financial statements and engage the Audit Office of NSW to conduct an audit of the annual financial statements.

 

The audited financial statements are presented to Council following completion of the audit, and the endorsed financial statements accompanied by the Report on Conduct of the Audit must be provided to the Office of Local Government by 31 October. The audited financial statements will be placed on public exhibition with a report to be tabled at the November council meeting presenting both the audited financial statements following exhibition and the Council Annual Report.

 

Council’s Annual Report must contain a copy of the council’s audited financial statements prepared in accordance with the Local Government Code of Accounting Practice and Financial Reporting (the Code).

 

The Audit, Risk and Improvement Committee (ARIC) will be meeting to receive a briefing with the Audit Office of NSW and Council’s officers to discuss the conduct of the audit and Council’s financial position on Wednesday 4 October 2023.

 

DISCUSSION

 

Income Statement and Balance Sheet

 

Council’s Income Statement for the year discloses that the Net Operating Result from Continuing Operations was a surplus of $22.7m against an adopted budget surplus of $27.1m.

 

The operating result for the year before capital grants and contributions was a deficit of $6.5m against a budget deficit of $0.7m. 

 

The budget deficit was primarily due to an increase in expenditure for (1) additional maintenance on Council buildings, (2) capital expenditure being classified as operational expenditure due to the nature or works and (3) higher than budgeted losses on assets following the asset revaluations.

 

 

As noted above, additional expenditure above budget was spent on facilities maintenance in advance of significant capital works in futures years on Council facilities, for example Leichhardt Park Aquatic Centre. Council’s priority is to provide the community with fit for purpose facilities.

 

Council is taking proactive and prudent measures to ensure accurate reporting and maintain sound financial accounts. A detailed review of the asset register has resulted in a higher than forecast write-off of assets ($3.2m). Additionally, some grants received at the beginning of the year which were initially classified as capital in the budget, but which were ultimately used for operational purposes, were then categorised as such in the actuals ($1.7m).

 

Council’s cash and investments position sees it hold $300.4m in cash and investments. The following table is a breakdown by reserve.

 

 

Council’s balance sheet discloses Net Assets of $3.03 billion, primarily made up of Infrastructure related assets of $2.78 billion.

 

A breakdown of infrastructure assets can be found in the capital schedule known as Note C1-7.

 

Council disclosed $54.9 million as an investment property following the purchase of a new office building.

 

Local Government Industry Indicators

 

The Local Government indicators are determined by the Accounting Code and have been summarised below.  The indicators allow for inter-council comparisons to be made consistently across the local government sector.  The indicators are as follows:

 

Operating Performance Ratio

 

The purpose of the Operating Performance Ratio is to measure Council’s achievement of containing operating expenses with operating revenue.

 

 

The ratio has improved and has come close to the OLG benchmark, following recovery from the impacts of the COVID-19 pandemic in the prior year.

 

Own Source Operating Revenue Ratio

 

The purpose of this ratio is to measure fiscal flexibility.  The ratio highlights the degree of reliance on external funding sources such as operating grants and contributions.

 

 

The ratio has improved slightly compared to the previous year and continues to maintain a strong stable position above the OLG benchmark, with Council not heavily reliant on external funding sources to fund Councils expenditure.

 

Unrestricted Current Ratio

 

The purpose of this ratio is to assess the adequacy of working capital and its ability to satisfy obligations in the short term for the unrestricted activities of Council.

 

 

Council’s Unrestricted Current Ratio is significantly higher than the benchmark of >1.50x.  This benchmark is used in the development in Council’s Long Term Financial Plan to ensure that Council is financially sustainable and able to meet its ongoing short-term financial obligations (payroll and creditors). Whilst the ratio dropped slightly from the prior year this was due to Council using cash for the purchase of an investment property as planned in the 2022/23 financial year.

 

Debt Service Coverage Ratio

 

This ratio measures the availability of operating cash to service debt including interest, principle, and lease payments.

 

 

Council’s Debt Service Ratio is better than the benchmark of >2.00% and demonstrates Council is capable of servicing its existing loan obligations as they are secured against rates income and factored into the budget.

 

Rates, Annual Charges, Interest and Extra Charges Outstanding Percentage

 

The ratio helps assess the impact of unallocated rates and annual charges on Council’s liquidity and the adequacy of recovery efforts.

 

 

The ratio has reduced in comparison to the prior year, as debt recovery services for outstanding rates and annual charges recommenced in 2022/23, and it is planned to have this ratio below the OLG benchmark for the 2023/24 financial year.

 

Cash Expense Cover Ratio

 

This liquidity ratio indicates the number of months a Council can continue paying for its immediate expenses without additional cash flow.

 

 

The ratio remains comfortably higher than the OLG benchmark. The decrease from prior year is a result of Council using cash for the purchase of an investment property in the 2022/23 financial year.

 

Council Infrastructure Industry Indicators

 

Council’s Infrastructure assets indicators (found in Special Schedules – Report on Infrastructure Assets) are a summary of Council’s infrastructure conditions for the financial year.  Note that this Special Schedule is not audited by the Audit Office. These indicators are reviewed on an ongoing basis as part of the Long-Term Financial Plan and Asset Management Plan process. 

 

A summary of the indicators are presented below. Council performed better than the benchmark for each of the three ratios.

 

Following the completion of a detailed condition audit and revaluation of all Council Buildings and Aquatic Centres, the total infrastructure backlog increased from $20.66 million in 2021/22 to $25.29 million in 2022/23.

 

FINANCIAL IMPLICATIONS

 

There are no financial implications associated with the implementation of the proposed recommendations outlined in the report.

 

 

ATTACHMENTS

1.

General Purpose Financial Statements for the year ended 30 June 2023.

2.

Special Purpose Financial Statements - Permissible income for general rates and Report on Infrastructure assets.

 

 


Council Meeting

10 October 2023

 










































































Council Meeting

10 October 2023

 










Council Meeting

10 October 2023

 

Item No:              C1023(1) Item 4

Subject:              Public Exhibition - Draft Complaints Handling Policy           

Prepared By:      Michael Spikmans - Manager Customer Experience and Innovation  

Authorised By:  Melanie Gurney - Acting Director Corporate

 

 

RECOMMENDATION

 

1.    That Council publicly exhibit the draft Complaints Handling Policy for a period of 28 days and seek community feedback on the proposed Policy.

 

2.    That following the conclusion of the exhibition period, the draft Complaints Handling Policy be brought back to Council to consider for adoption.

 

 

 

STRATEGIC OBJECTIVE

 

This report supports the following strategic directions contained within Council’s Community Strategic Plan:

 

5: Progressive, responsive and effective civic leadership

 

 

EXECUTIVE SUMMARY

 

Council regularly reviews policies to ensure they are up to date and reflect current structures, practices, strategic direction, legislative changes, and guidance.

 

The current Complaints Handling Policy was adopted by Council on 26 October 2021 with a review scheduled for after two years in 2023.

 

Council’s Complaints Handling Policy has been reviewed and amended to ensure it conforms with the guidelines and policies of the NSW Ombudsman and reflects better practice in complaints handling and in meeting community expectations and needs.

 

This draft incorporates amendments to ensure Council’s Complaints Handling Policy works consistently with Council’s operations and meets contemporary best practice expectations.

 

The revised Complaints Handling Policy is proposed to proceed to public exhibition, with a further report to be tabled to Council in November 2023 to consider the policy for adoption.

 

BACKGROUND

 

Council’s first Complaints Handling Policy was adopted on 27 November 2018. At the Council meeting held on 26 October 2021, Council adopted Version 2 of the Complaints Handling Policy. Clause 9 of the adopted policy states it is subject to regular review every two years. Council has conducted a review of the policy in September 2023 as required by the policy.

 

Council’s Complaints Handling Policy establishes a consistent, proactive, and measurable approach to effective complaint management for Inner West Council and applies to all staff, elected Councillors, our community and service partners.

 

The changes made in this draft align the Complaints Handling Policy with Council’s Customer Experience Strategy and its commitment to delivering service excellence.  It highlights how an effective complaints management framework fosters continuous improvement in service delivery and enhances customer experience.

 

The redrafts improve customers’ experience by using plain English and clarifies key issues involving accessibility, acceptable behaviors, staff accountability and options for complaint review; to enhance Council’s efforts to foster a culture of service excellence.   

 

DISCUSSION

 

The draft Complaints Handling Policy provides a customer focused complaints management framework and adheres to NSW Ombudsman guidelines on effective complaints handling.

 

The draft Policy was updated to reflect contemporary best practice and current Council operations.

 

Relevant Council documents which have changed since the policy was last adopted and which are now reflected in this draft include Council’s Values and Model Code of Conduct and the Customer Service Charter. The draft policy also incorporates suggestions made by Council’s Internal Ombudsman Shared Service to clarify current complaint investigation processes.

 

The current policy had regard to the NSW Ombudsman’s 2021 Manual for managing unreasonable complainant conduct. This draft reflects relevant elements of the NSW Ombudsman’s July 2022 Model Policy: Managing unreasonable conduct by complainants, which was released after the current policy was adopted by Council. 

 

The draft policy employs plain English and adds more diagrams to help readers understand the process.

 

The draft Complaints Handling Policy highlights Council’s commitment to fair, effective, transparent, and efficient complaint handling practices, by:

 

·    Detailing guiding principles to ensure complaints received are dealt with courteously, investigated thoroughly through transparent processes and resolved efficiently and appropriately in line with Council’s Customer Service Charter

·    Clarifying the three levels of complaint handling, in line with the NSW Ombudsman’s Effective Complaint Handling Guidelines

·    Enabling inclusive methods for lodging complaints either online, e-mail, mail, phone call through the contact centre, face to face at service centres/mobile customer service throughout community locations or by utilising the Telephone Interpreter Service or National relay Service

·    Defining the service standards for complaint management

·    Embracing the opportunity for learning and continuous improvement.

 

Changes have been made to present information more clearly and logically in a way that is consistent with Council’s policy standards.

 


 

Key structural changes made in the draft policy from the current policy and the reasons why they were made are detailed in the table below.

 

Clause

Change

Reason

1

Introduction removed and replaced with Scope in Section 2

Align the policy with current standards

3

Organisational Commitment moved to section 5

Align the policy with current standards and Council’s policy requirements.

 

Adds statement of Councillor commitment in line with the Code of Conduct and the Councillor and Staff Interaction Policy.

4

Terms & Definitions moved to Section 3

Bring the policy in line with current standards and Council’s policy requirements

4

 Moved to Section 6

-  Child Protection Complaints moved to Section 6.2 Managing Complaints

 

 

 

 

-  Public Interest Disclosure moved to section 6.2 Managing Complaints

Information moved from ‘Definitions’ to ‘Managing Complaints’. This section outlines Council’s commitment to creating a safe community for children and young people and how complaints regarding Child Protection are to be handled

 

This section defines Public Interest Disclosures and how these are to be handled.

5

Guiding Principles moved to Section 6

Re-sequenced for clarity

6

Council’s Complaint Management System moved to Section 9

As above

7

How to lodge a complaint moved to Section 8

As above

8

Our three levels of complaint handling moved to Section 7

As above

 

NEXT STEPS

 

The draft Complaints Handling Policy is proposed to be placed on public exhibition for 28 days.  The Policy will be finalised following consideration to any feedback received, prior to tabling again to Council in November for review and adoption. 

 

FINANCIAL IMPLICATIONS

 

There are no financial implications associated with the implementation of the proposed recommendations outlined in the report.

 

ATTACHMENTS

1.

Current Complaints Handling Policy 2021

2.

Draft Complaints Handling Policy V3

 

 


Council Meeting

10 October 2023

 

















Council Meeting

10 October 2023

 






















Council Meeting

10 October 2023

 

Item No:              C1023(1) Item 5

Subject:              Public Exhibition - Draft Media Policy for Staff and Councillors           

Prepared By:      Jonny Browne - Strategic and Corporate Communications Manager  

Authorised By:  Peter Gainsford - General Manager

 

 

RECOMMENDATION

 

1.    That Council publicly exhibit the draft Media Policy for a period of 28 days and seek community feedback on the proposed Policy.

 

2.    That following the conclusion of the exhibition period, the draft Media Policy be brought back to Council for consideration for adoption.

 

 

STRATEGIC OBJECTIVE

 

This report supports the following strategic directions contained within Council’s Community Strategic Plan:

 

5: Progressive, responsive and effective civic leadership

 

EXECUTIVE SUMMARY

 

Council staff have reviewed and updated the existing Media Policy for Councillors and Media Policy for Staff as they are out of date (adopted in 2018) and unified them into one succinct policy. The draft combined Media Policy for Staff and Councillors has also been prepared based on the Office of Local Government’s (OLG) Model Media Policy from 2022.

 

This Policy also incorporates clause 9.8 of the Councillor Expenses and Facilities Policy adopted at the ordinary Council meeting of 9 August 2022.

 

A separate report is included on this Council Agenda in relation to the Social Media Policy for Councillors which was placed on public exhibition.

 

BACKGROUND

 

Council currently has a Media Policy for Staff adopted by Council on 13 March 2018 and a Media Policy for Councillors adopted by Council on 28 August 2018.  The OLG has developed a Model Media Policy in 2022, which the updated draft Council policy is based on.

 

The Media Policy for Staff and Councillors has been developed to provide a framework to assist Councillors and staff when dealing with the media and to ensure that media engagement by Councillors and staff is consistent, accurate and professional and enhances the council’s reputation.

 

DISCUSSION

 

Having separate policies for Councillors and Staff leaves room for confusion and grey areas between the two. A simple, succinct yet comprehensive policy to cover both Councillors and Council staff will eliminate confusion, duplication and competing interpretations so that staff and

Councillors can have a clear understanding about their responsibilities when it comes to the media.

 

 

As it deals with Media, the Policy proposes the inclusion of the following clause (under Part 6, Who can engage with the media, Councillors) which currently sits in the Councillor Expenses and Facilities Policy (under Clause 9.8) which was adopted by Council on 9 August 2022:

 

Councillors will be provided with communications support to promote initiatives that have    been resolved at council, including the drafting and distribution of media releases and through council's social media channels noting that:

 

a.   In addition to supporting and representing the community, a core function of Councillors is to promote the initiatives and good work of Council, its programs, events and staff. Council has a responsibility to assist Councillors to achieve this;

b.   The primary purpose of council’s communications channels including the newsletter, email lists and social media channels is to promote the policies and priorities of the elected body, as established by adopted resolutions and in the community strategic plan, and to inform the community about programs and initiatives being undertaken by Council in support of the community;

c.   While the Mayor (as spokesperson for the council) is to continue to be consulted  on any communications as per existing Policy and practice, the author of a successful motion is to be offered the opportunity to lead on media opportunities and to feature in photo, video or communications published by council. They may  choose to involve other Councillors;

d.   Understanding the variety and volume of events and initiatives at council, it is not   a requirement for publication that all Councillors or representatives from all political groupings be included in individual photographs, videos or communications on any Policy or initiative.

 

FINANCIAL IMPLICATIONS

 

There are no financial implications associated with the implementation of the proposed recommendations outlined in the report.

 

ATTACHMENTS

1.

Current Media Policy

2.

Current Media Policy for Councillors

3.

Draft Media Policy for Staff and Councillors

 

 


Council Meeting

10 October 2023

 









Council Meeting

10 October 2023

 







Council Meeting

10 October 2023

 













Council Meeting

10 October 2023

 

Item No:              C1023(1) Item 6

Subject:              Post Exhibition - Social Media Policy for Councillors           

Prepared By:      Jonny Browne - Strategic and Corporate Communications Manager  

Authorised By:  Peter Gainsford - General Manager

 

 

RECOMMENDATION

 

1.    That Council adopt the Social Media Policy for Councillors.

 

2.    The Council update the Policy Register and publish, as applicable, internally, and externally the adopted Social Media Policy for Councillors.

 

 

 

STRATEGIC OBJECTIVE

 

This report supports the following strategic directions contained within Council’s Community Strategic Plan:

 

5: Progressive, responsive and effective civic leadership

 

 

EXECUTIVE SUMMARY

 

At the Council meeting on 9 May 2023 Council resolved to publicly exhibit the draft Social Media Policy for Councillors. 

 

Between 3 and 30 July 2023 public feedback was sought as per the following engagement methods; The Your Say Inner West project page was viewed 114 times.Two community members completed the online feedback form.

 

The policy document was downloaded 32 times.

 

BACKGROUND

 

At the Council meeting held on 9 May 2023, Council resolved the following:

 

1.   That Council place the revised Social Media Policy for Councillors on public exhibition for 28 days.

 

2.   That Council consider the results of the public exhibition process when adopting the final Social Media Policy for Councillors.

 

3.   That Council delete point 5 ‘Emergencies’ from the revised Social Media Policy for Councillors, noting that it can be reconsidered in future proposals that relate exclusively to official Council social media channels that are managed by Council officers.

 

The draft Social Media Policy for Councillors was subsequently placed on public exhibition.

 

DISCUSSION

 

There were two submissions received during the public exhibition period regarding the draft Social Media Policy for Councillors.

 

One submission stated that the Policy seemed a bit draconian and the other stated that they could not locate the link to view the Policy. The Policy was however downloaded 32 times.

 

After reviewing the feedback provided during the public exhibition period it is proposed to adopt the publicly exhibited Policy, as exhibited, with no changes.

 

FINANCIAL IMPLICATIONS

 

There are no financial implications associated with the implementation of the proposed recommendations outlined in the report.

 

ATTACHMENTS

1.

Social Media Policy for Councillors

 

 


Council Meeting

10 October 2023

 











Council Meeting

10 October 2023

 

Item No:              C1023(1) Item 7

Subject:              Post Exhibition - Living Streets Verge Garden and Adopt-A-Spot Policy           

Prepared By:      Aaron Callaghan - Parks Planning and Ecology Manager 

Authorised By:  Simone Plummer - Director Planning

 

 

RECOMMENDATION

 

That Council adopt the Living Street Verge Garden and Adopt a Spot Policy and the associated Policy Guidelines (Attachment 2 and 3).

 

 

STRATEGIC OBJECTIVE

 

 

This report supports the following strategic directions contained within Council’s Community Strategic Plan:

 

5: Progressive, responsive and effective civic leadership

 

 

EXECUTIVE SUMMARY

 

A Draft Verge Garden Policy and Guidelines was presented to Council.

 

The draft policy and guidelines are an Inner West Council harmonisation project which was initiated following a 71% increase in enquiries for verge gardens in 2021. This comprised of 440 registered verge gardeners and 245 expressions of interest by residents seeking to be involved in a verge garden program.  The attached policy and guidelines once adopted will form the basis for the management of verge gardening and adopt a spot areas within the Inner West.

 

Importantly the policy also promotes and encourages neighbors to communicate when planning a verge garden, and thus fosters encourages a sense of community.

 

BACKGROUND

 

At the Council Meeting held on 8 November 2022, Council resolved the following:

 

That Council:

 

1.   Endorse the draft Verge Gardening Policy and Guideline for public exhibition stage, subject to the following amendments;

 

4.22 An individual tenant or owner occupier can apply for a verge garden adjoining their multi-unit dwelling/ building.  

 

2.   Provide feedback to the Director Planning and Environment on the Policy and Guideline as well as the operation of the program to date;

 

3.   Specifically consult the community, during the exhibition, on amending the proposed policy to allow regulated hard landscaping and objects on the verge, including planter boxes and barriers of limited sizes and designs; and

 

4.   Rather than residents, pay for the cost of cutting and removing of any existing concrete paving from streets where verge gardens have been requested by residents and approved by Council.

 

A Draft Verge Garden policy was placed on public exhibition from 18 November to 23 December 2022. The draft policy was promoted through Council social media and on the Your Say Inner West project page. The web page was viewed 1,900 times and a total of 135 residents provided feedback via the online survey. A community engagement report, summarising feedback to date is attached as Attachment 1.  

 

DISCUSSION

 

A total of 90% of respondents expressed support for the draft Verge Garden Policy and Guidelines completely or with changes to benefit the amenity of the streetscape. Key suggestions for amendments prior to adoption included:  

 

·    simplifying the documents and rules around compliance,  

·    simplifying the application process,  

·    removing fees for registration,  

·    allowing hard structures and clarifying details around access and tree clearances. 

 

A total of 102 respondents contributed to the quick poll to assist Council in naming the program. The poll concluded with ’Sustainable Streets’ at 9%, ’Adopt-a-verge’ at 22%, ’Green Streets‘ at 30% of votes. ’Living Streets’ is the most popular name choice with 39% of votes. 

 

​The attached engagement outcomes report details the feedback. As a result of the feedback the following amendments to the Verge Garden Policy and Guidelines were made. 

 

·    Council will assist verge gardeners to bring legacy verge gardens up to standard by providing free native plants, advice and consultation on design and planning 

·    Residents in apartment buildings can now apply to garden on the verge (with strata approval) 

·    Food growing is not permitted on the verge due to health and other issues associated with food growing on the verge. 

·    No hard scape materials are allowed on verge gardens as the associated risk and maintenance is too great 

·    Council has removed the registration fee, the program is free for all eligible residents to participate in.  

·    Council covers insurances and do not charge people for removal of concrete where applicable.   

·    Adoption of the community’s preference for naming the program “Living Streets” 

·    A Living Streets competition announced to launch the program. 

 

Adopt a Spot Program

 

The community engagement work undertaken by Council also highlighted the desire for an adopt a spot program for site specific projects involving community initiatives on beautifying small areas (including nature strips) which were not located directly outside a persons residence or were classified as a community garden.  According the new policy incorporates an Adopt a Spot program which permits community groups, schools, businesses and individuals to enhance and take care of a nominated area of Council managed land (including within a park) which is not classified as a verge garden or a community garden.

 

 

Adopt a Spot activities can include:

 

·    Planting

·    Weeding

·    Gardening

·    Wildlife and environmental monitoring.

 

Adopt a Spot - Key Principles

 

Inner West Council will support adopt a spot project with community volunteers and will support projects which demonstrate following key principals:

 

·    Working in partnerships for the benefit of the community and environment.

·    Projects that strengthen the quality of our open spaces and local ownership of our Parks and open space areas.

·    Projects which comply with statutory and legal requirements, such as Park Plans of Management.

·    Projects are equitable and inclusive.

·    Encourage volunteers to work under the umbrella of an existing or newly formed group.

·    Support best practice by following good environmental stewardship and monitoring outcomes.

·    The volunteer project is aligned with the work of Council.

 

​The project team has balanced the needs and wishes of different user groups and considered potential conflicting and complementary uses so the policy is as acceptable as can be to all stakeholders. Importantly the policy recognises the needs of the wider community, especially the elderly and physically challenged. “The Living Streets” Verge Garden and Adopt A Spot Policy and Guidelines are an effective tool in the management of verge and other small spaces as a community resource. Both the Policy document and guidelines document are attached as Attachments 2 and 3.

 

Table 1.0 What is Permitted in a Verge Garden

Permitted

Not Permissible

Planting of small plants such as seedlings and tube stock to avoid the need to dig large holes.

No excavation deeper than 300m (utility services implications)

Edging is permissible using plants or mulch edging

Use of herbicides, pesticides or other chemicals on public verges.

Plants- maximum height allowed

is 1m

No planting, pruning, removal or damage of Council’s Street trees.

Drought hardy local native plants are recommended

Gardens are not permitted adjacent to mobility

parking spaces. In addition, gardens are not

permitted within 2m either side of the mobility

parking space signage.

 

Raised garden beds, stakes, fencing, rocks,

sculptures, pots, ornaments, all above ground

edging, above or below ground compost

and irrigation systems are not permitted.

 

Plants that are invasive and declared environmental weeds. Plants with sharp edges and thorns, and which

drop fruit.

 

Growing plants for food is not

permitted due to the risks associated

with soil contamination.

Hard Landscaping

 

Additional investigation regarding hard landscaping as per the Council resolution has confirmed associated risks. The policy does not include approval for hard landscaping structures such as moss rocks, sleepers, edging, letterboxes, metal stakes or art / scultpures.  These present a trip hazard and additional liability for Council. This has been borne out by conversations with Council’s insurer and most notably the removal of clauses allowing hard landscaping in similar policies by neighbouring councils. The risk has been emphasised following a recent incident in this regard when an elderly resident tripped on such a structure when trying to cross a verge resulting in serious injury.

 

Policy Review

 

A policy review will be initiated within 12 months of adoption. If any changes are proposed these will be brought back to Council for consideration. 

 

FINANCIAL IMPLICATIONS

 

The cost of the program with be monitored over the next 12 months. It is anticipated that the cost of plants supplied by Council will not exceed current budgetary allowance. One dedicated full time staff member is assigned to administering the verge garden and adopt a spot policy.

 

Attachment 1 has been published separately in the Attachments Document on Council’s Website https://www.innerwest.nsw.gov.au/about/the-council/council-meetings/current-council-meetings

 

 

ATTACHMENTS

1.

Verge Gardens Engagement Report - Published separately on Council’s website

2.

Living Streets Verge Garden and  Adopt -A-Spot Policy

3.

Living Streets Verge Gardens and Adopt A Spot Guidelines.

 

 


Council Meeting

10 October 2023

 
















Council Meeting

10 October 2023

 


























Council Meeting

10 October 2023

 

Item No:              C1023(1) Item 8

Subject:              Post Exhibition - Draft Leichhardt Oval Masterplan           

Prepared By:      Scott Mullen - Strategic Investments and Property Manager  

Authorised By:  Melanie Gurney - Acting Director Corporate

 

 

RECOMMENDATION

 

That Council adopt the Draft Leichhardt Oval Masterplan.

 

 

STRATEGIC OBJECTIVE

 

This report supports the following strategic directions contained within Council’s Community Strategic Plan:

 

4: Healthy, resilient and caring communities

 

 

EXECUTIVE SUMMARY

 

On 8 August 2023 Council endorsed the public exhibition of the draft Masterplan for Leichhardt Oval.

 

Subsequently the Draft Masterplan was exhibited for further community input from 14 August to 11 September 2023 with additional time allowed to receive late submissions until 21 September 2023.

 

Council received 29 submissions in response to the exhibition of the draft Masterplan via the ‘Your Say Inner West’ (YSIW) page on the website and via email.

 

A full summary of the community feedback can be viewed in the Community Engagement Outcomes Report (Attachment 1).

 

The draft Masterplan (Attachment 2) is now being submitted to council, seeking to adopt the final Leichhardt Oval Masterplan. 

 

BACKGROUND

 

The following tables provides a summary of engagement activities undertaken by Council in preparation of the draft Leichhardt Oval Masterplan.

 

 

 

 

 

 

 

 

 

 

 

ENGAGEMENT / CONSULTATION

PROMOTION

Stage 1

 

Preliminary Visioning

 

13 Nov to    11 Dec 22

•    Online survey at Your Say Inner West.

•     3x Pop up community consultations

•     Onsite meeting with adjacent residents

•     Face to Face with specific external stakeholder groups (1:1)

•     Consultation with specific internal stakeholders

•     Design charette with specific external and internal stakeholders

•     Opportunity to provide written or phone feedback.

 

•     Flyer distribution to all residences north of Parramatta Road

•     Social media posts

•     Onsite and other location posters

•     West Tigers E-newsletter

•     Email to relevant stakeholders

•     Email to all Local Democracy Group members

•     Council E-news

•     Poster in Leichhardt Service Centre.

Stage 2

Concepts

 

25 Jun to    23 Jul 23

•     Online survey at Your Say Inner West – featuring a video of the plan

•     3x Pop up community consultations

•     Consultation with specific internal stakeholders

•     Consultation with specific external stakeholders and Mayor

•     Opportunity to provide written or phone feedback.

 

•     Flyer distribution to all residences north of Parramatta Road

•     Social media posts

•     Email to relevant stakeholders

•     Email to adjacent stakeholders

•     Email to all Stage 1 participants

•     Council E-news

•     National news coverage of the video

•     Feature in hard copy Council newsletter to whole LGA.

 

Stage 3

 

Public Exhibition of draft Masterplan

 

14 Aug to    21 Sept 23

•     Online survey at Your Say Inner West

•     Opportunity to provide written or phone feedback.

 

•     Flyer distribution to residences in Leichhardt Park precinct on 27 August

•     Social media posts

•     Email to specific stakeholders who had provided their contact details to Council

•     Email to all Stage 1 and Stage 2 participants

•     Email to all to all registered members of YSIW who indicated they wanted to be notified about park and recreation engagements and engagements in the relevant local suburbs

•     Poster and Draft Plan in Leichhardt Service Centre

•     Onsite posters

•     Flyer distribution to residences in Leichhardt Park precinct on 27 August.

 

 

 

 

 

 

 

DISCUSSION

 

Stage 3: Public Exhibition of Draft Masterplan

During the exhibition period, there were 2,764 views of the documentation on exhibition with 638 downloads of the draft Masterplan.

 

There were only 29 submissions made to Council via the ‘YSIW’ page on Council’s website from 23 respondents who did not support elements of the Masterplan. They raised concerns about the cost and use of the carpark, around traffic congestion and parking restrictions as well as the potential impact on trees in the precinct.

 

From previous engagement activities undertaken on the preliminary concepts there was strong positive feedback from the community on updating the amenities and facilities.  Preserving the atmosphere and the hill as a local ground as well as the grandstand and seating improvements around the field were seen as great outcomes.

 

It is important to note the purpose of the Masterplan is to create an overarching vision and to identify opportunities for future improvements. It does not seek to commit Council to delivering on all the concepts identified but rather provides a baseline from which particular components can be prioritised for further development and investigation.

 

As and when specific projects are contemplated there would be further engagement with the community and detailed design processes undertaken to ensure these can be successfully delivered with consideration of the constraints in the precinct.

 

Feedback was received on the quantum of the estimated costings provided. As noted in the June Council meeting prior to exhibition of the concepts, development of the Masterplan does not oblige Council to commit funding to its implementation. The costs have been provided to ensure transparency to our community in considering the various concepts presented, either as stand-alone projects or in comparison to each other to support prioritisation of the options.

 

The previous Engagement Outcomes Report has been updated with the feedback from the third round of community engagement and has been published on the website.

 

Key Changes since the Draft Exhibition

No key Masterplan changes have been made to the draft Masterplan since its exhibition.

FINANCIAL IMPLICATIONS

 

A preliminary cost report was prepared by Cox’s consultant team providing cost estimates for the various concepts that have been developed as part of the Masterplan project.

 

The Masterplan is intended to present a series of opportunities to upgrade facilities across the precinct. The concepts have had preliminary cost estimates prepared and may be considered for implementation independently or in combination, pending prioritisation and availability of funding.

 

 

 

 

 

 

 

 

Preliminary Concept Costs

 

a)   Museum of Inner West Rugby League - up to $1.25M 

b)   Additional grandstand to the northern end - $21M 

c)   New and upgraded seating - $4.9M 

d)   Upgrades to the western grandstand – Moderate option $26.6M or Major option $88M*

e)   Additional parking - $12.3M

f)    Improvements to accessibility and amenity around the oval + new LED floodlights - $5M.

 

* Further refinement of the work scopes and estimated costs has been undertaken for the two western grandstand upgrades, breaking each option into individual work packages as shown below. This has reduced the moderate option from $45.3M to $26.6M, and the Major option from $98.3M to $88M.

 

Upgrades to the western grandstand – Moderate option revised estimate $26.6M

 

a)   Northern Mezzanine (media / kitchen / officials) – up to $2.9M

b)   Existing amenities Upgrades and new amenities on Ground Level (new multi – purpose rooms to underneath mezzanine) – up to $7.1M

c)   Southern Corporate new function space – between $8M to $10m pending fit-out

d)   Southern Mezzanine (Media, multi-function) – up to $3M

e)   Seating upgrade to grandstand – up to $3.6M.

 

Upgrades to the western grandstand – Major option revised estimate $88M

 

a)   All elements of the Moderate option – up to $26.6M

b)   New basement level construction to allow for access and amenities – up to $62M.

 

The adoption of the Leichhardt Oval Masterplan will allow Council to proceed with improvement works as funding becomes available.

The 2023/24 Capital Works Budget includes $600,000 for the Leichhardt Oval precinct, providing opportunity to commence high-priority design, planning or minor works. 

 

There is no further budget allocated at this time for any of the concepts proposed in the draft Leichhardt Oval Masterplan. The development of the Masterplan will support Council in seeking opportunities to apply for grant funding.

 

Next steps

 

Everyone who provided feedback during all stages of engagement (and for whom Council has contact details) will be notified of Council’s decision.

 

The outcome of Councils decision will be published on Councils website and if adopted, the Masterplan will be implemented in stages subject to available funding.

 

Attachment 1 has been published separately in the Attachments Document on Council’s Website https://www.innerwest.nsw.gov.au/about/the-council/council-meetings/current-council-meetings

 

ATTACHMENTS

1.

Community Engagement Outcomes Report - Published separately on Council’s website

2.

Leichhardt Oval Draft Masterplan

 


Council Meeting

10 October 2023

 
















































Council Meeting

10 October 2023

 

Item No:              C1023(1) Item 9

Subject:              Post Exhibition - Disability Inclusion Action Plan 2023-2025           

Prepared By:      Simon Watts - Social and Cultural Planning Manager 

Authorised By:  Ruth Callaghan - Director Community

 

 

RECOMMENDATION

 

​ That Council approve the Disability Inclusion Action Plan 2023-2026.

 

 

STRATEGIC OBJECTIVE

 

This report supports the following strategic directions contained within Council’s Community Strategic Plan:

 

4: Healthy, resilient and caring communities

 

 

EXECUTIVE SUMMARY

 

All NSW Councils are required to lodge their DIAP by 30 November 2023 with the NSW Department of Communities and Justice.

 

The Draft Disability Inclusion Action Plan 2023-2026 (DIAP) is the second for Inner West Council and extends the results of the first Plan, which was adopted in 2017. This second plan details Council’s commitment to improving accessibility and inclusion of people with disability over the coming three years. The process for developing this plan has taken longer than anticipated to ensure that the detailed feedback and suggestions from the Access Advisory Committee post public exhibition could be included. This has enabled the lived experience and practical advice of those living with disability and their carers and advocates to be woven more closely into the initiatives of the plan.

 

Public exhibition on the draft plan closed on 16 December 2022. Since then, Council’s Access Advisory Committee (whose members all have lived experience of disability) have been considering the document. At their request it now highlights more specific deliverables, timeframes and measures. The Plan was endorsed by the Access Advisory Committee on 18th September 2023 for submission to Council for its approval. The deep engagement of Council’s Access Advisory Committee is acknowledged, and it has strengthened the initial draft significantly. The chronology to develop and complete the DIAP with the Committee’s assistance and expertise is set out below.

 

The DIAP aligns with Council’s Community Strategic Plan and Delivery Plan.

 

BACKGROUND

 

The Disability Inclusion Act 2014 requires all NSW Councils to prepare a Plan and to lodge it with the NSW Department of Communities and Justice. Under the Act, all Councils are required to report annually to Parliament on achievements under the plan. The Covid-19 pandemic disrupted work on new plans across NSW and the NSW Government revised the timeframes to require new plans to be in place by 30 November 2023.  

 

​Through 2022 Council reviewed achievement under its first DIAP (2017) Plan and conducted an extensive community engagement through online and in person interviews, face to face groups and individual workshops. Following this engagement and staff input a draft plan was prepared and exhibited in November and December 2022. The accompanying Engagement Outcomes Report details this engagement. 

 

The process for developing this plan has taken longer than anticipated to ensure that the detailed feedback and suggestions from the Access Advisory Committee post public exhibition could be included. The chronology of development is as follows: 

 

·    October 2022: Draft DIAP reported to Council and approved for public exhibition

·    1 November 2022 to 16 December 2022: Public Exhibition 

·    22 November 2022: second meeting of newly constituted Access Advisory Committee (with some new members) includes detailed discussion of Draft DIAP prior to proposed endorsement by Council. Members request more time to discuss 

·    20 February 2023: third meeting of Access Advisory Committee provides detailed feedback on Draft DIAP and requests that the plan be edited to be more specific in relation to initiatives and timeframes 

·    30 May 2023: co-chairs of Access Advisory Committee and other Local Democracy Groups present to councillor workshop. Access Committee thank Councillors and Council staff for the opportunity to refine the DIAP and advocate for people with lived experience in shaping the plan 

·    June - August 2023: Council staff work with Advisory Committee to finalise the Draft DIAP 

·    18 September 2023: Access Advisory Committee endorses Draft DIAP for submission to Council at the 10 October meeting. 

 

DISCUSSION

Following broad community engagement and the identification of specific issues by people living with disability, ABS data and current government policy frameworks, six themes were used to shape the Draft DIAP: 

 

·      ​Social inclusion 

·      ​Cultural inclusion 

·      ​Economic inclusion 

·      ​Inclusive planning, infrastructure and environments 

·      ​Civic engagement, and digital Inclusion 

·      ​Access and inclusion in systems and processes. 

 

​The Plan has a significant focus on economic inclusion through participation in employment and improving infrastructure and the build environment as key catalysts for improving accessibility and inclusion. These themes are consistent with the recent work of the Disability Royal Commission and the provisions of the Disability Discrimination Act.

 

For the first time, the Plan includes a significant focus on employment for people with disability. In November 2022, Council convened its first Disability Employment Roundtable. Council is proposing through this DIAP to work with local business to create 100 local jobs for people with disability. Council itself will contribute to this through increasing the number of trainees with disability and through examination and mapping of its whole workforce to identify specific ongoing roles across the organisation that may be appropriate for people with disability. The DIAP also includes initiatives to strengthen data collection and encourage Council employees and community members participating in Council services and activities to self-identify if they are living with disability. It is widely acknowledged that people with disability under report their experiences.

 

There is also a strong focus in the DIAP on physical accessibility to public space. This includes accessibility improvements to footpaths, building redevelopments, new facilities, existing and new public toilets.  The Plan also has a focus on improving access to Council programs and services, particularly to aquatic centres, to parks and sporting facilities, and to the various sporting codes that are played on them. The Plan includes a commitment to create new accessible playgrounds - one in each ward. In addition, it provides a strengthened focus on inclusion and accessibility in Council communication and particularly its website. 

  

​Overall, this second Plan extends the success of the first and responds to the identified priorities of people living with disability. 

 

FINANCIAL IMPLICATIONS

 

​Implementation of the DIAP 2023-2026 will be delivered within existing resources or additional grant funding sourced from external sources.

 

The 2023/2024 budget approved by Council included an allocation of $100,000 for Council’s disability employment initiatives.

 

 

Attachment 2 has been published separately in the Attachments Document on Council’s Website https://www.innerwest.nsw.gov.au/about/the-council/council-meetings/current-council-meetings

 

ATTACHMENTS

1.

​Draft Disability Inclusion Action Plan 2023-2026

2.

​Engagement Outcomes Report - Published separately on Council’s website

 

 


Council Meeting

10 October 2023

 






















Council Meeting

10 October 2023

 

Item No:              C1023(1) Item 10

Subject:              Post Exhibition - Recreation Strategy and Ten Year Action Plan 2023-32           

Prepared By:      Aaron Callaghan - Parks Planning and Ecology Manager 

Authorised By:  Simone Plummer - Director Planning

 

 

RECOMMENDATION

 

That Council adopts the Recreation Strategy and Action Plan 2023-32 (Attachment 1)
and notes that this will form the basis of a ten-year action plan for recreation
delivery within the Inner West.

 

 

STRATEGIC OBJECTIVE

 

 

This report supports the following strategic directions contained within Council’s Community Strategic Plan:

 

4: Healthy, resilient and caring communities

 

 

EXECUTIVE SUMMARY

 

A draft Recreation Strategy and Ten-Year Action Plan was placed on public exhibition from 13 June through to 24 July 2023. During the engagement period an online community engagement session was also held. All registered Inner West Sporting clubs were also invited to provide formal feedback to Council on the draft strategy. Following the completion of the community engagement process a revised and updated Recreation Strategy and ten year action plan has been finalsied for Council’s consideration (Attachment 1).

 

BACKGROUND

 

At the Council Meeting held on 9 May 2023, Council resolved the following:

 

1.   That Council endorse the Inner West Recreation Strategy and 10 Year Action Plan.

 

2.   That Council place the Inner West Recreation Strategy and 10 Year Action Plan on public exhibition for a period of 42 days after amending the documents to include reference to:

 

a)   Council's commitment to building a flagship inclusive playground in every ward;

 

b)   Council's commitment to hosting Trans and Gender Diverse Swim Nights, Abilities Swimming events and the delivery of a refugee swimming program;

 

c)   Callan Park Swim Site;

 

d)   With regard to the feasibility study on the provision of an indoor recreation facility in both the north and south of the LGA, include an assessment of an upgrade of Robyn Webster Sports Centre at Tempe Reserve to a state-of-the-art, multi-sports indoor sports centre for this purpose;

 

e)   Work to extend the Great Harbour Walk through the Inner West, taking in the Glebe Island Bridge and Bays Precinct;

 

f)    As part of its Active Inner West Council program, advocate to the NSW Department of Education the roll out of the Burn 2 Learn Program for HSC Students for Inner West High Schools and make outdoor recreation facilities managed by Council free for use for this program;

g)   Introduce wayfinding around 15 local schools to help support walking buses and safe walking to and from schools, and include this in Council’s Public Domain, Wayfinding and Gateway Signage Program;

 

h)   Actions to:

i.    Look for an all-weather sporting surface in the middle of the LGA; and

 

ii.     Work with the state government to deliver the full Rozelle Parklands Masterplan that restores the elements promised to the community in the Working Group report of June 2021.

 

i)    Removing the reference to a 2030 target date for all weather playing surface at Leichhardt Oval No 2 and invite submissions from the community. As part of the exhibition period, Council officers present the strategy and action plan to the May 2023 Inner West Council Sports Forum.

 

3.   That a further report be brought back to Council following the completion of the community engagement process. 

 

4.   That Council hold either a physical or online forum to elaborate on the non-organised sport parts of the strategy.

 

DISCUSSION

 

Prior to public exhibition, the Draft Recreation Strategy was updated to reflect the Council resolutions from 9 May 2023 Ordinary Council meeting. The plan was then placed on exhibition for a period of 28 days. In total, Council received 7 submissions all generally in support albeit raising the following concerns

 

·    Environmental impacts of synthetic turf during the public exhibition period

·    Availability of parks for active play as opposed to organized sports

·    The need for shade in open spaces

·    The availability of indoor spaces for broad community recreational use

·    Cycleway connections

·    A submission requesting consideration of a roller hockey indoor playing surface

 

Online Engagement Meeting

 

Council held an on online engagement meeting on Wednesday 19th July 2023. One member of the community joined on line for this meeting and asked questions in relation to council’s public domain signage and wayfinding strategy which is currently being developed.  A further summary of the engagement outcomes is attached in Attachment 2.

 

FINANCIAL IMPLICATIONS

 

Future projects listed in the Recreation Strategy will be subject to consideration in the forward planning and budget process. 

 

 

Attachment 2 has been published separately in the Attachments Document on Council’s Website https://www.innerwest.nsw.gov.au/about/the-council/council-meetings/current-council-meetings

 

 

ATTACHMENTS

1.

Recreation Strategy 10 Year Plan

2.

Recreation Strategy Community Engagement Report - Published separately on Council’s website

 

 


Council Meeting

10 October 2023

 






































Council Meeting

10 October 2023

 

Item No:              C1023(1) Item 11

Subject:              Post Exhibition - Darrell Jackson Garden - Park Plan of Management           

Prepared By:      Aaron Callaghan - Parks Planning and Ecology Manager 

Authorised By:  Simone Plummer - Director Planning

 

 

RECOMMENDATION

 

That Council adopt the Plan of Management (Attachment 2) for Darrell Jackson Gardens as legally described and listed in Table 1.0.

 

 

STRATEGIC OBJECTIVE

 

This report supports the following strategic directions contained within Council’s Community Strategic Plan:

 

5: Progressive, responsive and effective civic leadership

 

 

EXECUTIVE SUMMARY

 

At the Council Meeting held on 11 April 2023, Council resolved the following:

 

1.   That Council as land manager of Darrell Jackson Gardens endorse the draft Plan of
Management and publicly exhibit this for a period of 42 days for further community
engagement.

 

2.   That on the completion of the public exhibition period, the Plan of Management is
brought back to Council for further consideration and adoption.

 

Public exhibition of the plan of Management has been completed and the Plan of Management has been updated to include additional community engagement outcomes. A summary engagement report on the exhibition of the Plan of Management and community feedback is attached as Attachment 2.

 

BACKGROUND

 

DJ Gardens is owned by Inner West Council and managed as community land. The Parkland is managed as a Sporting ground, park and for general community recreational use. Council undertook a major refurbishment of the parkland in 2022 at the cost of $800k.

The legal description of the parkland is highlighted in Table 1.0 below.

 

 

 

 

 

 

 

 

 

 

 

Table 1.0 Legal Description and Ownership

 

 

DISCUSSION

 

Council has undertaken extensive community engagement as part of the development of a plan of management and master plan for DJ Gardens. The purpose of the community engagement to date has been to listen to community views and understand the key issues expressed in relation to management and use of the park, including those features of the parkland which are high valued. In addition, the community engagement outcomes have assisted with the preparation of a revised landscape master plan for the park as well as documenting key opportunities which can enhance community recreational use into the future.

 

During the engagement period a total of 414 people visited the Your Say project page. A total of 4 participants provided feedback on the Plan of Management. Noting that the park was recently substantially upgraded in 2022. Key comments received during the engagement period with regards to the Park Master Plan and future improvements include:

 

Table 1.1 highlights the community submissions which have been raised with Council and Councillor officer responses to these.

 

Table 1.1 Community Engagement Outcomes-Community Submissions.

Master Plan Issue Raised

Council officer Response

 Improved pedestrian and pram access from Smith Street

 

This proposal has merit and has been included in the revised Plan of Management and Master Plan for the Park for a future study.

Additional shelter in the park with space for pram and bike parking

 

The park already has one undercover shelter and the master plan provides for additional seating within the park. The Park has a minimal open space area which needs to be preserved and another shelter in not proposed in the final master plan for the park. Future bicycle parking is supported and advocated in the Plan of Management.

The engagement outcomes were low but this was anticipated as extensive community engagement had previously been held on community views previously in relation to the major park refurbishment program commissioned by Council which was completed November 2022.

 

FINANCIAL IMPLICATIONS

 

Upon adoption of the Plan of Management a detailed cost plan for future capital upgrades to the parkland will be developed. Future works will be subject to Council’s forward Parks capital works program and further consideration by Council as part of the annual budget process

 

Attachment 1 has been published separately in the Attachments Document on Council’s Website https://www.innerwest.nsw.gov.au/about/the-council/council-meetings/current-council-meetings

 

 

ATTACHMENTS

1.

DJ Gardens Plan of Management Engagement Report - Published separately on Council’s website

2.

DJ Gardens Park Plan of Management

 

 


Council Meeting

10 October 2023

 









































































Council Meeting

10 October 2023

 

Item No:              C1023(1) Item 12

Subject:              Plan of Management - Elkington Park and Fitzroy Avenue Reserve           

Prepared By:      Aaron Callaghan - Parks Planning and Ecology Manager 

Authorised By:  Simone Plummer - Director Planning

 

 

RECOMMENDATION

 

That Council adopt the Plan of Management for Elkington Park and Fitzroy Avenue Reserve as legally described in Table 1.0 of this report.

 

 

STRATEGIC OBJECTIVE

 

This report supports the following strategic directions contained within Council’s Community Strategic Plan:

 

5: Progressive, responsive and effective civic leadership

 

 

EXECUTIVE SUMMARY

 

At the Council Meeting held on 9 May 2023, Council resolved the following:

 

1.   That Council publicly exhibits the Draft Plan of Management for Elkington Park and Fitzroy Avenue Reserve for a period of 42 days and seeks public feedback on the proposed plan of management and masterplan for the park.

 

2.   Following the conclusion of the exhibition period, the Park Plan of Management be brought back to Council for consideration for adoption.

 

Public exhibition and additional engagement on the Park Plan of Management for the parklands has now been completed. This report highlights the outcomes of the community engagement and recommends the adoption of a Plan of Management for the parklands.

 

The majority of Elkington Park is owned by IWC and is classified as Community Land. Community Land and is generally public park land set aside for community use. Development and use of this land is subject to strict controls set out in the Act such as Community Land cannot be sold, or leased or licensed for more than 30 years. 

 

The Fitzroy parcels of land Lots 49-55 DP1352 and Lot 2 DP829155 (previously Lot 48 DP1352) are owned by the Planning Ministerial Corporation (previously Minister Administering the Environmental Planning and Assessment Act 1979).  By notice given in the Government Gazette dated 10 March 1982 the former Leichhardt Council, now IWC has care, control and management of the Lots. Lot 1 DP 829155 is owned by Sydney Water Corporation (previously the  Water Board).  Table 1.0 below highlights the parcel of lands which make up the parklands.

 

 

 

 

 

 

Table 1.0 Legal Ownership and Management

 

 

BACKGROUND

 

Following extensive community engagement, a revised plan of management has now been completed for Elkington Park + Fitzroy Ave Reserve. (Attachment 1).

 

DISCUSSION

 

Community engagement on the draft plan of management for Elkington Park + Fitzroy Ave Reserve commenced on the 8 June through to 24 July 2023, During the engagement period, 523 people visited the Your Say Inner West (YSIW) page, 13 participants completed the online survey and importantly 29 people attended an in-person engagement session which was held on Saturday 24 June 2023.

 

Key comments received online included supporting improving accessibility, supporting repurposing caretaker’s cottage for community use, and not supporting planting hedges along car park at Fitzroy Ave Reserve. Key comments during the in-person engagement session included additional park furniture and facilities, such as seating and bubblers and maintaining an open view of the park.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Summary of On Line Comments

 

Table 1.0 Summary of Key Engagement Outcomes

Table 1.1 Summary of Key Email Submissions

 

 

 

 

Future Adaptive Reuse of the Caretakers Cottage

 

The future use of the Caretakers cottage at Elkington Park was viewed by the majority of respondents as a key future project for enhancing the use and enjoyment of the parkland.  Recent foreshore improvements including the development of the Fenwick Building at Illoura Reserve have demonstrated how buildings within harborside parklands can be enhanced, conserved, celebrated and adaptively reused for the benefit of the community at large.

 

FINANCIAL IMPLICATIONS

 

Upon adoption of the Plan of Management a detailed cost plan for future capital upgrades to the parkland will be developed. Future works will be subject to Council’s forward Parks capital works program and further consideration by Council as part of the annual budget process.

 

Attachment 2 has been published separately in the Attachments Document on Council’s Website https://www.innerwest.nsw.gov.au/about/the-council/council-meetings/current-council-meetings

 

 

ATTACHMENTS

1.

Elkington Park and Fitzroy Avenue Park Plan of Management and Masterplan

2.

Community Engagement Report - Published separately on Council’s website

3.

Detailed Community Submissions

 

 


Council Meeting

10 October 2023

 







































































































Council Meeting

10 October 2023

 


























Council Meeting

10 October 2023

 

Item No:              C1023(1) Item 13

Subject:              Yeo Park Rotunda - Conservation Management Plan           

Prepared By:      Aaron Callaghan - Parks Planning and Ecology Manager 

Authorised By:  Simone Plummer - Director Planning

 

 

RECOMMENDATION

 

That Council adopt Yeo Park Rotunda Conservation Management Plan.

 

STRATEGIC OBJECTIVE

 

This report supports the following strategic directions contained within Council’s Community Strategic Plan:

 

5: Progressive, responsive and effective civic leadership

 

 

EXECUTIVE SUMMARY

 

A Conservation Management Plan (CMP) for the Bandstand/Rotunda has now been completed for Council’s consideration along with a costed future work program for restoration of the rotunda.

 

BACKGROUND

 

At the Council Meeting held on 11 December 2018, Council resolved the following in part: 

 

THAT:

 

1.  Council undertake independent cost analysis of the proposed park improvements, notably a future restoration of the historic Yeo Park Bandstand/Rotunda and report these costs back to Council for consideration in the ten-year capital works plan.”

 

A Conservation Management Plan (CMP) for Yeo Park has now been completed by Heritage Architects , Lucas Stapleton Johnson & Partners Pty Ltd (refer to Attachment 1). The CMP has been developed to guide the use, management, and restoration of the Bandstand/Rotunda as a heritage item. Comprehensive research by heritage architects has been undertaken on the heritage fabric of the rotunda and a conservation action plan has been developed which includes recommended conservation actions and works to restore the rotunda. In addition to the restoration proposals a future maintenance plan for a restored Bandstand/Rotunda has also been completed.

 

Cost estimates for the recommended conservation works to restore the Bandstand/Rotunda have also been completed (Attachment 2). The full costs for restoration are estimated at $810k.

 

DISCUSSION

 

Constructed in 1929 by architect Dallas Edward Walsh, the Yeo Park Bandstand/Rotunda is the product of a design competition held by Ashfield Council and is a near-identical copy of a Bandstand/Rotunda located at Johnstone Park in Geelong, VIC which was constructed in 1920 and designed by Percy Edgar Everett.

 

The Bandstand/Rotunda sits proudly within Yeo Park which as a landscape setting is also detailed in terms of its landscaping form. The CMP has highlighted that the rotunda features several architectural elements that are particularly unusual, namely: its moat (unfilled), its drawbridge, and electric clocks. The Rotunda’s location in the centre of Yeo Park and the landscaped amphitheatre which support it makes the Bandstand/Rotunda a focal point to the park as a whole.

 

Yeo Park and its bandstand/rotunda are both heritage items listed within in the Inner West Council Local Environmental Plan (IWCLEP 2022) and are noted as having local significance. The rotunda is of historical significance on a local level for forming part of the historical development of Yeo Park. The park is located on land that was initially purchased by the State in 1882 for use as a training school and later an Agricultural School, before being transferred to Ashfield Council for use as a public park in 1925.

 

Restoration works on the Yeo Park Bandstand/Rotunda were last completed in 1987 as part of the bicentennial celebrations. The Bandstand/Rotunda is currently inaccessible for community use due to fabric deterioration concerns. As such public access is not permitted. Restoring the Bandstand/Rotunda and enabling future community access and enjoyment of this heritage asset would be a significant but an important undertaking for Council.

 

The importance of the rotunda and its connection to Yeo Park and the Inner West Community, while integrally linked to the heritage of our area through its cultural and architectural legacy should be restored and celebrated to support future generations of park users.

 

FINANCIAL IMPLICATIONS

 

A cost plan report has been completed with preliminary cost estimates on a full restoration of the Yeo Park Rotunda/Bandstand. The full costs for restoration are estimated at $810k. A full summary of the restoration costs is attached (refer to Attachment 2). It is recommended that Council consider future funding as part of the 2024/25 Operational Plan budget considerations.

 

NSW Heritage Grant funding streams are currently closed and no announcement from the NSW Government has been made on when heritage grant streams will be reactivated. On adoption of a CMP for the Yeo Park Bandstand/Rotunda future grant streams can be actively pursued as they become available.

 

Attachment 1 has been published separately in the Attachments Document on Council’s Website https://www.innerwest.nsw.gov.au/about/the-council/council-meetings/current-council-meetings

 

 

ATTACHMENTS

1.

Yeo Park Conservation Management Plan - Published separately on Council’s website

2.

Yeo Park Restoration Cost Plan

 

 


Council Meeting

10 October 2023

 









Council Meeting

10 October 2023

 

Item No:         C1023(1) Item 14

Subject:         Parramatta Road Corridor Stage 1 - Post Gateway and Community Engagement           

Prepared By:      Daniel East - Acting Senior Manager Planning 

Authorised By:  Simone Plummer - Director Planning

 

 

RECOMMENDATION

 

1.    That Council endorses a six week community consultation for the Planning Proposal for Parramatta Road Corridor - Stage 1, associated draft amendments to Development Control Plans (DCPs) (Leichhardt, Marrickville and Comprehensive Inner West Development Control Plan 2016 (former Ashfield) and supporting studies with:

a)   A 'meet the planner' drop-in weekend sessions in each precinct (Leichhardt, Taverners Hill, Kings Bay/ Croydon); and

b)   A community meeting in each precinct (Leichhardt, Taverners Hill, Kings Bay/ Croydon).

 

2.    That Council write to the Department of Planning and Environment seeking alteration of the Gateway Determination to amend the timeframes for finalisation of the proposed Local Environmental Plan amendment by March 2024.

 

3.    That Council delegate the authority to the General Manager to make any minor changes to correct any omissions, errors or inconsistencies to the Planning Proposal and supporting draft Development Control Plan amendments prior to exhibition.

 

4.    That Council receive a post exhibition report for its consideration.

 

 

 

STRATEGIC OBJECTIVE

 

This report supports the following strategic directions contained within Council’s Community Strategic Plan:

 

2: Liveable, connected neighbourhoods and transport

 

 

EXECUTIVE SUMMARY

 

Planning Proposal for Parramatta Road Corridor – Stage 1 begins the incremental realisation of PRCUTS through amendments to the Inner West Local Environmental Plan 2022 (IWLEP 2022) in certain parts of Leichhardt, Taverners Hill and Kings Bay Precincts by facilitating new dwellings and jobs. The Planning Proposal delivers on a key state government priority relating to boosting housing supply and providing affordable housing to meet the 5-year dwelling targets set by the NSW Department of Planning & Environment (DPE).

 

Parramatta Road Corridor Urban Transformation Strategy (PRCUTS or ‘the Strategy’) is a State Government endorsed strategy for the revitalisation of Parramatta Road Corridor given statutory force via Section 9.1 Local Planning Direction under the Environmental Planning and Assessment (EP&A) Act 1979 in December 2016.

 

Since the adoption of PRCUTS in 2016, the following has occurred in the corridor’s infrastructure planning context:

 

·    NSW Government commenced work on the delivery of Sydney Metro West - Five Dock Metro Station, 800m from Kings Bay Precinct 

·    Transport for NSW is progressing planning for public and active transport improvements along the road corridor, including linkages for cycleways, intersection improvement for pedestrians.

·    The Parramatta Road Urban Amenity Improvement Program has progressed significantly and delivered public domain works along Crystal, Renwick and Catherine Streets.

·    Completed transport studies in collaboration with Transport for NSW and DPE for future public and active transport improvements in the corridor

·    Recommendations of the Productivity Commission’s Infrastructure Contribution’s Review (2021) have been adopted

 

On 20 October 2022, DPE issued a Gateway Determination (Attachment 1) for the Planning Proposal to proceed through the statutory Local Environmental Plan (LEP) making process and public exhibition, subject to conditions.

 

DPE’s Gateway Determination required extensive work to be completed to address the Gateway conditions before the proposal can be publicly exhibited. This required additional technical studies relating to flooding, urban design, and sustainability. Recommendations of these studies have triggered the need to update the Planning Proposal and supporting draft Development Control Plans (DCPs).

 

This report summarises these post-Gateway changes to the Planning Proposal (Attachment 2) and draft DCPs (Attachment 3) and provides an overview of the upcoming statutory public exhibition process for the proposed LEP/ DCP amendments. A formal request to the DPE is required in recognition of the altered timeframes set out in the Gateway determination due to the additional technical studies, and to allow for sufficient time to undertake consultation with the community.

 

BACKGROUND

 

At the Council Meeting held on 10 May 2022, Council resolved the following in part: 

 

1.   Council supports the Planning Proposal for Parramatta Road Corridor - Stage 1 LEP Phase 2A and the associated draft amendments to Development Control Plans (DCPs) (Leichhardt, Marrickville and Comprehensive Inner West Development Control Plan 2016 (former Ashfield);

 

2.   The Planning Proposal is forwarded to the Minister for Planning for a Gateway Determination in accordance with Section 3.33 and 3.34 of the Environmental Planning & Assessment Act 1979;

 

3.   Council request delegation from Minister for Planning to manage the plan making functions of the Planning Proposal;

 

4.   Should the Planning Proposal receive a favourable Gateway Determination, place the Planning Proposal and draft DCP amendments on public exhibition in accordance with Council's Community Engagement Framework to meet the requirements of the Gateway Determination, Environmental Planning and Assessment Act 1979 and Environmental Planning and Assessment Regulation 2021.

 

 

DISCUSSION

 

1.   Planning Proposal and associated draft DCP amendments

 

The Planning Proposal seeks to implement parts of PRCUTS for Leichhardt, Taverners Hill and Kings Bay precincts through amendments to the IWLEP 2022 and associated draft amendments to DCPs (Leichhardt, Marrickville and Comprehensive Inner West Development Control Plan 2016 (former Ashfield). This is the first step in the staged implementation of PRCUTS.

 

The below map shows the extent of NSW Government’s PRCUTS (in red) and parts of precincts included in this Planning Proposal (in green and pink). This Planning Proposal area has been identified to:

 

·    address DPE’s required shortfall of up to 1600 dwellings in the Inner West; and

·    ensure that development occurs in line with infrastructure.

Figure 1 - Map showing the extent of PRCUTS (in red) and the area covered in this Planning Proposal (in green and pink)

 

2.   Gateway Determination

 

A Gateway determination (Attachment 1) was issued by DPE on 20 October 2022, allowing the Planning Proposal to proceed through the statutory LEP making process, subject to conditions.

 

Gateway determination requires the Planning Proposal to address technical matters such as:

 

·    Remove local provisions relating to:

-     Provision of on-street rapid transport along Parramatta Road

-     Tree canopy targets in the public domain

-     Additional heritage local provision

-     Community infrastructure contributions

·    Urban design matters in Leichhardt and Taverners Hill Precincts

·    Local Planning Direction 4.1 Flooding requiring additional flood impact analysis

·    Sustainability targets in line with the Sustainable Buildings State Environmental Planning Policy (SEPP) 2022

·    State infrastructure contributions

 

Since receiving the Gateway Determination, Council officers have been working to address the conditions, in preparation for public exhibition. This has included commissioning additional technical studies to address urban design, flooding and sustainability matters. These have informed adjustments to, and further justified the Planning Proposal.

 

Detailed consideration of Gateway Determination conditions and subsequent findings of technical studies are discussed in Attachment 4.

 

3.   Post Gateway changes to the Planning Proposal and draft DCPs

 

The Planning Proposal and supporting draft DCPs have been revised to address the above Gateway conditions in response to:

 

·    Flood Impact Risk Assessment (WMS Engineering, 2023) advice relating to mitigating flood impact (removal of sites in Kings Bay precinct and additional setbacks required for sites in Taverners Hill south)

·    Recommendations in the Urban Design Study (Architectus, 2023) relating to revised Incentive Floor Space Ratios (FSRs), Incentive Height of Building (HOBs) and floor to floor heights

·    Recommendations in the Sustainability Study (WSP, 2023) relating to revised sustainability targets and bicycle parking for industrial developments.

·    Recommended actions outlined in Parramatta Road Corridor Traffic and Transport Study (Camperdown, Taverners Hill, Leichhardt) and Kings Bay Transport Assessment (Cardno/Stantec, 2022) relating to sustainable transport plan and unbundled parking.

·    Inner West Architectural Excellence Design Review Panel feedback of 5 April 2022, such as use of figures and floor to floor heights.

 

Below is a brief summary of the revised Planning Proposal which has addressed all Gateway conditions:

 

·    Amend land use zones for specific locations in Leichhardt, Taverners Hill and Kings Bay precincts to facilitate new dwellings and jobs.

·    Introduce new heritage items and heritage conservation areas.

·    Introduce new incentive Floor Space Ratio (FSR) and Height of Building (HOB) development standards.

·    Introduce additional local provision that requires developments to satisfy the below criteria to access the incentive FSRs/HOBs:

-     achieve an appropriate development pattern and high-quality built form.

-     provide active street frontages where applicable.

-     achieve specific sustainability targets to transition to low carbon precincts

-     incorporate mechanisms to reduce urban heat.

-     support sustainable transport modes, minimise traffic congestion and reduce private car dependency.

-     provide Affordable housing contributions in Leichhardt precinct (where the change in planning controls is greater than the other 2 precincts).

-     make satisfactory State Infrastructure Contributions (SICs).

 

For further details regarding these proposed provisions and strategic merit justification, refer to Attachment 2. Supporting amendments to the Council’s Leichhardt, Marrickville and Ashfield DCPs (Attachment 3) have been prepared which provide more detailed controls relating to future built form, public domain, parking, access, lot amalgamation etc.

 

4.   Gateway Determination timeframes

 

The Gateway Determination required that the Planning Proposal be reported to Council for a final recommendation no later than 9 months from the date of the Gateway determination and the LEP be completed within 12 months from the date of the Gateway Determination i.e. 20 October 2023.

 

Given the extensive additional work required to satisfy the conditions of the Gateway, these timeframes have not been met. Notwithstanding, Council officers have met with DPE to provide updates on the progress of the Planning Proposal. On 22 August 2023, DPE wrote to Council (Attachment 1) to urgently progress work towards finalising the Parramatta Road proposal by the end of March 2024 to help unlock much needed housing opportunities as soon as possible.

 

This requires Council to formally request alteration of the Gateway timeframes and seek an extension until end of March 2024 to finalise this LEP Amendment.

 

5.   Community Consultation

 

Preparation of PRCUTS and its suite of documents was led by Urban Growth NSW. Considerable community consultation has been undertaken by NSW Government in the preparation of PRCUTS which included:

 

·    Initial community and stakeholder consultation in late 2013

·    Community consultation on preliminary draft strategy in late 2014

·    Public exhibition of draft strategy from September 2015 to December 2015

·    Consultation Outcomes Report released in May 2016

 

In addition, PRCUTS and its intended outcomes formed a component of consultation undertaken for the:

 

·    Greater Sydney Region Plan, the Eastern City District Plan were extensively exhibited from 2016 to their adoption in 2018, and

·    Inner West Local Strategic Planning Statement, Local Housing Strategy, Employment and Retail Lands Strategy and Integrated Transport Strategy that were publicly exhibited by Council during 2018 and 2019.

 

Stage 5 of DPE’s LEP Making Guideline (August 2023) relates to Public Exhibition and Assessment. DPE’s Gateway Determination (Attachment 1) sets the minimum requirements relating to duration and extent of public exhibition and public authority consultation for this Planning Proposal.

 

 

Figure 2 - LEP making process overview

 

The Planning Proposal associated draft DCP amendments and supporting documentation will be exhibited for a six (6) week period. While the Gateway Determination stipulates a minimum of 28 days, due to the complexity of the technical studies, an extended exhibition period is proposed to provide greater opportunity for the community to access information on the proposal and contribute to the engagement process.

 

It is anticipated that exhibition will occur later this year, with scheduling to ensure that the extended consultation period concludes prior to the Christmas holiday period. Public exhibition will be carried out in line with the requirements of DPE’s Gateway Determination, Council’s Community Engagement Framework, Environmental Planning and Assessment Act 1979 and Environmental Planning and Assessment Regulation 2021.

 

Consultation is to include the following:

 

·    Inner West Council’s YourSay website

·    Notification letters to affected properties and the surrounding area (owners and occupiers)

·    Three precinct-specific community meetings (2 hour weekday sessions) one in each precinct being Leichhardt, Taverners Hill, Kings Bay / Croydon

·    Three in-person, precinct-specific, drop-in sessions (weekends) at each precinct being Leichhardt, Taverners Hill, Kings Bay / Croydon

·    Contact details of Strategic Planners

·    Exhibition material hard copies in Council Service Centres and libraries

·    Notification to public authorities

·    DPE’s Planning Portal

·    Local Democracy Groups/Advisory Committees

 

Following community consultation council officers will review community submissions and update the documentation to address community concerns.  The updated proposal will then be presented to the Architectural Excellence Design Review Panel and the Inner West Local Planning Panel.  The updated proposal and post-exhibition report with community engagement outcomes will be presented to Council for consideration at the March 2024 meeting.

 

FINANCIAL IMPLICATIONS

 

There are no financial implications associated with the implementation of the proposed recommendations outlined in the report. Budget is available for the community consultation process outlined above. Subject to this resolution, if there are any additional requirements, there may be funding implications which would need to be resolved.

 

List of Planning Proposal Supporting Studies

 

Due to their large size, please follow the below link to Council’s website to access the

attachments listed below:

 

Parramatta Road Corridor Stage 1 Implementation - Inner West Council (nsw.gov.au)

 

·    Appendix 1 – Proposed LEP Maps

·    Appendix 2 – Urban Design Studies

-     Appendix 2a: Leichhardt, Taverners Hill and Kings Bay/ Croydon Urban Design Review (Architectus, 2023)

-     Appendix 2b: Inner West Council's Draft Structure Plan October 2020

-     Appendix 2c: Leichhardt Council's Parramatta Road Urban Design Study 2016

·    Appendix 3 – Heritage Study and Inventory Sheets

·    Appendix 4 – Economic Assessment

·      Appendix 5 – Flood Impact Risk Assessment (WMS, 2023)

·    Appendix 6 – Preliminary Site Investigations

·    Appendix 7 – Aircraft Noise Assessment

·    Appendix 8 – Draft Affordable Housing Contribution Scheme

·    Appendix 9 – Parramatta Road Corridor Stage 1 Sustainability Study (WSP, 2023)

·    Appendix 10 – Parramatta Road Corridor Precinct-wide Traffic and Transport Study and its Implementation (Camperdown, Leichhardt, Taverners Hill and Kings Bay/ Croydon precincts)

·    Appendix 11 – Parramatta Road Corridor Implementation Stage 1 - Justification Study

·    Appendix 12 – Parramatta Road Urban Amenity Improvement Plan (Inner West Council Masterplan)

 

ATTACHMENTS

1.

Gateway Determination and Department of Planning letter to Council dated August 2023

2.

Planning Proposal Parramatta Road Stage 1 - Post Gateway

3.

Draft Development Control Plan Amendments

4.

Summary of Post Gateway changes

 

 


Council Meeting

10 October 2023

 







Council Meeting

10 October 2023

 
































































































































Council Meeting

10 October 2023

 































































































































































Council Meeting

10 October 2023

 



















Council Meeting

10 October 2023

 

Item No:              C1023(1) Item 15

Subject:              Draft Site Specific Leichhardt Development Control Plan 2013 - 122-130 Pyrmont Bridge Road and 206 Parramatta Road, Annandale           

Prepared By:      Daniel East - Acting Senior Manager Planning 

Authorised By:  Simone Plummer - Director Planning

 

 

RECOMMENDATION

 

1.    That Council endorse the revised site-specific amendments to the Leichhardt Development Control Plan 2013 for 122-130 Pyrmont Bridge Road and 206 Parramatta Road, Annandale as outlined in this report and contained in Attachment 2.

 

2.    That Council delegate authority to the General Manager to make administrative changes and minor amendments to correct any errors, omissions or inconsistencies that may arise during the finalisation of the Leichhardt Development Control Plan 2013 amendment.

 

 

 

STRATEGIC OBJECTIVE

 

This report supports the following strategic directions contained within Council’s Community Strategic Plan:

 

2: Liveable, connected neighbourhoods and transport

 

3: Creative communities and a strong economy

 

 

EXECUTIVE SUMMARY

 

Draft Leichhardt Development Control Plan (DCP) 2013 amendment for the site 122-130 Pyrmont Bridge Road and 206 Parramatta Road, Annandale was placed on public exhibition in May – June 2023. This report provides a summary of community feedback (Attachment 1) and recommends minor changes to the draft DCP to respond to community’s, State government agencies’ and proponent’s concerns. The revised draft DCP (Attachment 2) is recommended for adoption by Council.

 

BACKGROUND

 

In May 2023, the Department of Planning and Environment finalised the site-specific amendment to the Inner West Local Environmental Plan 2022 (IWLEP 2022 Part 8) in response to the Planning Proposal/ Rezoning Review submitted by the proponent for 122-130 Pyrmont Bridge Road and 206 Parramatta Road Annandale (the site).

 

This amendment rezoned the site from IN2 Light Industrial to B5 Business Development Zone, increased the Floor Space Ratio (FSR) to 4:1 and introduced a new height of building control of 35m. Clause 8.5 of the IWLEP 2022 requires Council to prepare a site-specific DCP to support the new LEP controls for the site.

 

 

 

At the Council Meeting held on 14 March 2023, Council resolved the following:

 

That Council place the draft site-specific Leichhardt Development Control Plan 2013 amendment for 122-130 Pyrmont Bridge Road and 206 Parramatta Road, Annandale on public exhibition in accordance with the requirements of Council’s Community Engagement Framework, Environmental Planning & Assessment Act 1979 and Assessment Regulation 2021.

 

The draft DCP was subsequently publicly exhibited for 31 days from 22 May to 21 June 2023. Council received 21 submissions that are summarised below and in the attached Engagement Outcomes Report (Attachment 1).

 

4.0       Site and Context

 

The IN2 Light industrial zoned site is located at the corner of Pyrmont Bridge Road and Parramatta Road with additional road frontages to Cahill Street to the north and Mathieson Street to the west (Fig. 1). The site comprises 7 lots, with a total site area of approximately 2,570m2. The existing buildings on the site include three commercial buildings (each two storeys) with ground level car parking to the rear of 130 Pyrmont Bridge Road.

 

 

 

 

 

 

 

 

 

 

 

Figure 1 The Site at 206 Parramatta Road and 122–128 and 130 Pyrmont Bridge Road, Annandale

The site is located within the Camperdown precinct of the Parramatta Road Corridor Urban Transformation Strategy (PRCUTS) which was given statutory force via Section 9.1 Local Planning Direction 1.5. The also forms part of the Camperdown node of Tech Central which is being coordinated by NSW Government and Tech Central Alliance.

 

DISCUSSION

 

2.0       Draft Site-Specific DCP Provisions

 

Clause 8.5 of the IWLEP 2022 requires that development consent must not be granted to development on the site unless a DCP has been prepared. Further, Clause 8.5 (2) requires that the DCP must provide:

 

·    design principles

·    objectives for development

·    building envelopes and built form controls (incl.  bulk, massing, scale, storeys etc.)

·    height transitions

·    sustainable transport provisions

·    car parking and vehicle access arrangements

·    environmental impacts consideration including overshadowing and solar access and visual and acoustic privacy; application of ecologically sustainable development; and

·    landscaping and improvements to public domain.

 

The preparation and adoption of site-specific DCP is required to comply with the above clause and provide certainty to the community that good design and amenity outcomes will be delivered on the site at the Development Application (DA) stage.

 

Council’s draft site-specific DCP provides objectives and controls on the following matters:

 

·    Desired Future Character

·    Land use

·    Lot amalgamation

·    Built form, height and design

·    Public Domain

·    Deep Soil and landscaping

·    Parking and access

·    Ecologically Sustainable Development

·    Waste management

·    Building Materials and Finishes

 

The draft DCP (with minor changes post exhibition) also includes the below diagrams (see Fig. 2-5) showing the indicative site plan and sections which will result in an 8-storey non-residential development relating to health uses on the site with public domain improvements along Mathieson Street and Pyrmont Bridge Road.

 

Figure 2 Indicative ground floor site plan layout and public domain improvements

 

 

Figure 3 Indicative built form setback along Cahill Street

 

 


Figure 4 Indicative built form setback along Mathieson Street

 

 

 

 

3.0       Engagement Outcomes

 

The draft site-specific DCP was exhibited for 31 days between 22 May – 21 June 2023 in accordance with Council’s Community Engagement Framework and Environmental Planning and Assessment Act 1979 (EP&A Act 1979) and Environmental Planning and Assessment Regulation 2021 (EP&A Regulation 2021).

 

The exhibition material was made available online at Your Say Inner West (YSIW) and 5088 letters posted to surrounding neighbours, including landowners and occupiers. The YSIW project page had 303 individual visitors and relevant documents downloaded 44 times. The Engagement Outcomes Report is provided in Attachment 1.

 

Council received 21 submissions during the exhibition period, 16 through YSIW and 5 by direct email. Of the 16 YSIW respondents, 9 respondents supported the proposed amendments and 5 opposed it. 2 were unsure or didn’t know. Of the 5 email respondents, no position on the DCP was communicated, but valuable feedback was provided to be considered for changes to the draft DCP.

 

An overall support for the proposed DCP amendments as the site provides an opportunity for:

 

·    reinvigoration and revitalisation of the area.

·    employment and additional amenity to local businesses and residents.

·    improved public domain including footpath on and crossing of Parramatta Road for cyclists and pedestrians.

 

Key matters of concern include:

 

·    Lack of controls to deliver enhanced community and cultural outcomes, especially for First Nations and Connecting with Country principles.

·    Excessive height, overshadowing concerns, loss of amenity for neighbours, inappropriate precedent in the context, and out of scale next to neighbouring single-story dwellings

·    Inadequate environmental targets with no requirement for rooftop solar.

·    Inadequate quantitative controls relating to tree canopy and height (draft controls considered to be subjective).

·    Insufficient supporting infrastructure, including parking, roads and access, for the intended use.

·    Inadequate adaptive re-use of the existing industrial facades.

·    Lost opportunity to deliver housing.

·    Adverse impact to local residents during construction phase and after delivery, including insufficient parking, pedestrian safety and traffic congestion.

 

Council also received 2 public agency submissions from the Greater Cities Commission and Sydney Local Health District (SLHD) in support of the proposed DCP amendments. SLHD requested minor changes to address traffic noise and air toxins.

 

Additionally, the proponent made detailed submissions requesting changes based on the recent progress on the detailed design of the proposed development.

 

In response to community concerns relating to excessive height and density – these are beyond the remit of site-specific DCP as LEP planning controls (FSR/ height) have already been set by NSW Department of Planning and Environment. Concerns relating to access, safety, height transition etc. are addressed through amendments to the draft DCP’s objectives and controls. Refer to Engagement Outcomes Report which provides a detailed assessment of the feedback received. See below list regarding the post-exhibition changes to the draft DCP.

 

4.0       Post-Exhibition Amendments

 

Amendments to the draft site-specific DCP are required to address matters raised by

the community, proponent and public agencies. Further amendments are also required to strengthen the proposed development’s innovation and sustainability requirements. These new and amended provisions are to ensure satisfactory amenity outcomes for the community and provide certainty to Council and community that the future Development Application (DA) will address good design quality outcomes.

 

Following minor amendments are recommended to the draft site-specific DCP:

 

·    Amend Section 4.1 Desired Future Character to reference local character.

·    Amend Section 4.2 Land Use

-     C1. Update wording to match IWLEP 2022 wording

 

·    Amend Section 4.4 Built form, height and design

-     Add 05, O6 & C8 (a) & (b) to embed principles of circular economy in the design and construction of the building as per NSW Government’s Circular design guidelines for the built environment ­(February 2023).

-     Add O7 & C3 to set higher floor to floor storey heights to enable variety of uses and support adaptability in future (ground floor 5m and upper floors 4m).

-     Add O8, C13 & C14 to reduce the impact from adverse road noise, vibration and air quality and require consideration of NSW Government’s Development near Rail Corridors and Busy Roads – Interim Guidelines. C14 requires air quality report at the DA stage.

-     Amend C2 to adjust the reference to Johnstons Creek and require appropriate scale/ transition to the north of the site along Cahill Street by stepping down the building to 5 storeys.

-     Add C4.e. to clarify the purpose of land dedicated to Council as new public plaza and open space.

-     Add C15 to allow for variations at the detailed design stage but only if the proposed development meets the Desired Future Character and Built form and design Objectives.

 

·    Amend Section 4.5 Public domain

-     Add O1 & C1 to include acknowledgement of Aboriginal and Torres Strait Islander Peoples and include principles from the NSW Government Architect’s ‘Connecting with Country’ design framework.

-     Amend O2, O3 & C2 to describe the public domain outcomes for the future state of the precinct.

-     Add O7 to safeguard the future servicing and access requirements for the precinct.

-     Add O8 & C16 to require the development to deliver comfortable street environment through high levels of daylight, appropriate scale, sense of enclosure and wind mitigation. C16 requires quantitative wind effects report at the DA stage. 

 

·    Amend Section 4.7 Parking and access

-     Add O1 & C1 to encourage sustainable transport by requiring green travel plan

-     Amend C1.b. to remove maximum of one driveway per site

-     Amend C11. To clarify the prioritisation and safety of pedestrian and cycling movement on the site and surrounds

-     Amend C16.c. to remove the reference to residents as residential uses are not permitted on the site

 

·    Amend Section 4.10 Building Materials & Finishes

·    Amend O1 to include reference to high-quality finishes and delete the repetition in subsequent objective

 

·    Figure 4: Amend the description to clarify it relates to ground floor site plan layout.

·    Figure 5: Revised section to clarify upper-level setback on Cahill Street and include setback dimensions

·    Figures 6-7: Revised sections to include setback dimensions.

·    Figure 8: Amended to remove the northern most access point on Mathieson St due to level change.

 

Within the framework set by the LEP amendment, the site-specific DCP addresses community concerns by incorporating objectives and provisions to ensure suitable public domain/ amenity outcomes, appropriate setbacks and built form transitions and detailed consideration of traffic and parking impacts at the DA stage.

 

These changes have been made in response to the community, state agency and proponent’s feedback on the draft DCP. The changes are considered to be relatively minor in nature, and largely augment the exhibited DCP requirements. The revised DCP will provide guidance to the proponent to achieve good quality design outcomes at the detailed design stage. Detailed assessment of the design will occur at the DA stage to ensure that any new development meets the objectives and controls of the LEP and DCP.

 

Voluntary Planning Agreement (VPA)

 

Council’s Strategic Investments and Property team are negotiating with the proponent on the details of the VPA including DCP controls outlining land dedication to Council. A separate report from Council will be provided on this matter, outlining the details of the VPA.

 

FINANCIAL IMPLICATIONS

 

There are no financial implications associated with the implementation of the proposed recommendations outlined in the report.

 

CONCLUSION

 

Community consultation has been carried out as per the requirements of the Environmental Planning & Assessment Act 1979 and Environmental Planning & Assessment Regulation 2021. The draft site-specific DCP with minor amendments as outlined above satisfactorily complies with the site-specific requirements of the Inner West Local Environmental Plan 2022 for the site and addresses matters raised during public exhibition.

 

This draft DCP has been prepared in accordance with the Division 3.6 of the Environmental Planning & Assessment Act (EP&A Act) 1979 and Division 2 of the Environmental Planning & Assessment Regulation (EP&A Regulation) 2021.

 

It is recommended that the draft site-specific amendment to the Leichhardt Development Control Plan 2013 for 122-130 Pyrmont Bridge Road and 206 Parramatta Road Annandale be adopted by Council. This site-specific DCP will be inserted in Part G of the Leichhardt DCP 2013.  If approved by Council, the revised DCP will come into effect when Council publishes notice of its decision on website within 28 days of its decision.

 

Any Development application that is lodged on this site is likely to be a state significant development due to its size and complexity as a hospital/medical centre/health research facility over $30m and will be assessed by a delegate of the Minister for Planning, usually the Independent Planning Commission (IPC).

 

Attachment 1 has have been published separately in the Attachments Document on Council’s Website https://www.innerwest.nsw.gov.au/about/the-council/council-meetings/current-council-meetings

 

 

ATTACHMENTS

1.

Engagement Outcomes Report - Published separately on Council’s website

2.

Draft site-specific Leichhardt Development Control Plan 2013 (Post-exhibition)

 

 


Council Meeting

10 October 2023