Agenda of Council - Tuesday, 10 October 2023

Council Meeting

10 October 2023

AGENDA

VOLUME 1 OF 2

1 Acknowledgement of Country

2 Apologies and Request for Remote Attendance

3 Notice of Webcasting

4 Disclosures of Interest (Part 4 (Pecuniary Interests) and Part 5 (non-pecuniary conflicts of interest) of Council’s Code of Conduct)

5 Moment of Quiet Contemplation

6 Confirmation of Minutes Page

Minutes of 12 September 2023 Council 7

Minutes of 19 September 2023 Council 39

7 Public Forum – Hearing from All Registered Speakers

8 Condolence Motions

Nil at the time of printing.

9 Mayoral Minutes

Nil at the time of printing.

10 Reports for Council Decision

ITEM Page

C1023(1) Item 1 Privacy, Data Breaches and Access to Information Policies 42

C1023(1) Item 2 Procurement Policy, Disposals Policy and Statement of Business Ethics 77

C1023(1) Item 3 Draft Annual Financial Statements for the financial year 2022/23 138

C1023(1) Item 4 Public Exhibition - Draft Complaints Handling Policy 224

C1023(1) Item 5 Public Exhibition - Draft Media Policy for Staff and Councillors 262

C1023(1) Item 6 Post Exhibition - Social Media Policy for Councillors 287

C1023(1) Item 7 Post Exhibition - Living Streets Verge Garden and Adopt-A-Spot Policy 298

C1023(1) Item 8 Post Exhibition - Draft Leichhardt Oval Masterplan 340

C1023(1) Item 9 Post Exhibition - Disability Inclusion Action Plan 2023-2025 390

C1023(1) Item 10 Post Exhibition - Recreation Strategy and Ten Year Action Plan 2023-32 413

C1023(1) Item 11 Post Exhibition - Darrell Jackson Garden - Park Plan of Management 452

C1023(1) Item 12 Plan of Management - Elkington Park and Fitzroy Avenue Reserve (Report and Attachment 1) 526

VOLUME 2 OF 2

C1023(1) Item 12 Plan of Management - Elkington Park and Fitzroy Avenue Reserve (Attahcment 3) 629

C1023(1) Item 13 Yeo Park Rotunda - Conservation Management Plan 655

C1023(1) Item 14 Parramatta Road Corridor Stage 1 - Post Gateway and Community Engagement 664

C1023(1) Item 15 Draft Site Specific Leichhardt Development Control Plan 2013 - 122-130 Pyrmont Bridge Road and 206 Parramatta Road, Annandale 976

C1023(1) Item 16 Local Traffic Committee Meeting - 18 September 2023 1006

C1023(1) Item 17 InnerWest@40 Study 1024

C1023(1) Item 18 Local Democracy Group Progress Report 1108

11 Reports for Noting

ITEM Page

C1023(1) Item 19 2022-2023 Annual Disclosures of Interest and Designated Persons Disclosures of Interest 1127

C1023(1) Item 20 FOGO Service (Food Recycling) Monthly Update 1212

C1023(1) Item 21 Sustainable Fleet Update 1216

C1023(1) Item 22 Establishment of a Facebook Online Customer Service Page 1221

C1023(1) Item 23 Customer Service in Development Assessments 1223

C1023(1) Item 24 Development Assessment Information Sessions 1234

C1023(1) Item 25 Recreational Fishing - Balmain Foreshore Reserves 1238

C1023(1) Item 26 Callan Point Swim Site 1241

C1023(1) Item 27 Arts and Music Recovery Plan Update 1247

C1023(1) Item 28 Outcomes of Council's Mental Health Forum 1251

12 Notices of Motion

ITEM Page

C1023(1) Item 29 Notice of Motion: Trans Day of Remembrance/Resistance 2023 1261

C1023(1) Item 30 Notice of Motion: Council Services 1265

C1023(1) Item 31 Notice of Motion: Soft Plastics 1267

C1023(1) Item 32 Notice of Motion: Marrickville District Lawn Tennis Club 1269

C1023(1) Item 33 Notice of Motion: Proposed Quong Tart Plaza 1270

C1023(1) Item 34 Notice of Motion: Mitigating the Impact of Bankstown Train Line Closures 1271

13 Questions From Councillors

ITEM Page

C1023(1) Item 35 Question on Notice: Trees and Biodiversity Budget 1273

C1023(1) Item 36 Question on Notice: Update on Tree Applications 1275

C1023(1) Item 37 Question on Notice: Submissions for the draft Plan of Management for Hammond Park 1278

C1023(1) Item 38 Question on Notice: Inner West Council Investment Policy 1280

C1023(1) Item 39 Question on Notice: New Recycling 1282

14 Reports with Confidential Information

Reports appearing in this section of the Business Paper contain confidential information in attachments.

The confidential information has been circulated separately.

ITEM Page

C1023(1) Item 40 Petersham Park - Lease of Cafe at Fanny Durack Aquatic Centre 1284

C1023(1) Item 41 Lease of Gladstone Park Bowling Club 1285

C1023(1) Item 42 Public EV Charging Proposal 1286

Minutes of Ordinary Council Meeting held on 12 September 2023 at Ashfield Service Centre

Meeting commenced at 6.32pm

Present:

Darcy Byrne

Philippa Scott

Liz Atkins

Marghanita Da Cruz

Jessica D’Arienzo

Mark Drury

Dylan Griffiths

Mathew Howard

Justine Langford

Pauline Lockie

Kobi Shetty

Chloe Smith

John Stamolis

Timothy Stephens

Zoi Tsardoulias
Peter Gainsford

Simone Plummer

Mayor

Deputy Mayor

Councillor

Councillor (attended via audio-visual link)

Councillor

General Manager

Director Planning

Manod Wickramasinghe

Acting Director Infrastructure

Ruth Callaghan

Beau-Jane De Costa

Matthew Pearce

Daniel East

Ken Welsh

Melanie Gurney

Michael Spikmans

Chris Sleiman

Helen Bradley

Erin White

Scott Mullen

Director Community

Acting Director Corporate

General Counsel

Acting Senior Manager Strategic Planning

Coordinator Strategic Transport Planning

Senior Manager Customer Experience and Service Transformation

Manager Customer Experience and Transformation

Acting Chief Financial Officer

Resource Recovery Planning Manager

Manager Resource Recovery and Fleet Services

Strategic Investments and Property Manager

Katherine Paixao

Pamela MacIntyre

Business Paper Coordinator

Business Paper Officer

APOLOGIES: Nil

DISCLOSURES OF INTERESTS:

Councillor Scott declared a significant, pecuniary interest in Item 51 Lambert Park as her residence is in close proximity to the site that is the subject of the tender. She will leave the meeting during discussion and voting for this item.

Councillor Lockie declared a significant, non-pecuniary interest in Item 25 Notice of Motion: Newtown Festival as she works at the City of Sydney in the Office of the Lord Mayor. She will leave the meeting during discussion and voting for this item.

Councillor Drury declared a significant, pecuniary interest in Item 12 Dobroyd Canal and Hawthorne Canal Flood Risk Management Study & Plan and Flood Management Advisory Committee Minutes 27 July 2023 as his residence is identified as being significantly affected by flooding. He will leave the meeting during discussion and voting for this item.

Councillor Howard declared a non-significant, non-pecuniary interest in Item 11 Local Traffic Committee Meeting - 21 August 2023 as he works in the Ministerial Office of the Minister for Transport, who in her capacity as the Member for Summer Hill has a representative on the Local Traffic Committee. He will remain in the meeting during discussion and voting as the vote of the State Member is exercised through a representative

Councillor Shetty declared a non-significant, non-pecuniary interest in Item 11 Local Traffic Committee Meeting - 21 August 2023 as she is the State Member for Balmain and has a representative on the Local Traffic Committee. She will remain in the meeting during discussion and voting as the vote of the State Member is exercised through a representative.

Motion: (Stephens/D’Arienzo)

That Council note the disclosures of interest.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Motion: (Scott/Lockie)

That Council accept Councillor Griffiths’ request to attend tonight’s Council meeting via audio-visual link due to being interstate.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

CONFIRMATION OF MINUTES

Motion: (Da Cruz/Scott)

That the Minutes of the Council held on Tuesday, 8 August 2023 be confirmed as a correct record subject to the following amendment:

- Item 11 387-389 Illawarra Rd Marrickville Works in Kind Agreement that Clr Da Cruz abstained from voting which is to be recorded as voting against.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

PUBLIC FORUM

The registered speakers were asked to address the meeting. The list of speakers is available on the last page of these minutes.

The Mayor, Councillor Byrne left the Meeting at 6:41 pm and vacated the chair. The Deputy Mayor, Councillor Scott assumed the chair.

Councillor Drury left the Meeting at 6:51 pm.

Councillor Drury returned to the Meeting at 6:53 pm.

Councillor Shetty left the Meeting at 6:57 pm.

Councillor Shetty returned to the Meeting at 7:07 pm.

The Mayor, Councillor Byrne returned to the Meeting at 7:11 pm.

The Deputy Mayor, Councillor Scott left the Meeting at 7:16 pm and vacated the chair. The Mayor, Councillor Byrne assumed the chair.

The Deputy Mayor, Councillor Scott returned to the Meeting at 7:24 pm.

C0923(1) Item 1 Condolence Motion: Vale Alice Kershaw

Motion: (Da Cruz/Shetty)

1. That Council write to Ms Kershaw’s daughters expressing our Condolences on her passing.

2. That Council recognises Ms Kershaw for her work as a strong and committed community activist and plant a memorial tree in Rozelle (or Annandale, where she had connections with the Abbey).

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 53 Mayoral Minute: Callan Park Swim Site

Motion: (Byrne)

1. That Council thank Council officers and the Parramatta River Catchment group for their work in developing plans for the Callan Park Tidal Baths.

2. That Council note the support of Maritime NSW and the Environmental Protection Agency for the location of the Callan Park Tidal Baths following two years of extensive water quality testing, environmental impact research, river depth and floor quality testing.

3. That Council note the commitment of $2 million to the project from the NSW Government.

4. That Council receive a report to the October 2023 Ordinary meeting outlining the process and timeline for planning, approval and delivery of the Callan Park Tidal Baths.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 54 Mayoral Minute: Rozelle Parklands

Motion: (Byrne)

1. That Council welcome the agreement from the new State Government to work with Inner West Council to undertake a new Masterplan for Rozelle Parklands.

2. That Council welcome the NSW Government’s commissioning of an independent review of air quality associated with the Rozelle Interchange exhaust stacks, with terms of reference to be determined in consultation with the NSW Chief Scientist and Engineer.

3. That Council write to the Minister for Roads indicating Council’s willingness to cooperate with the Government on the Masterplan on the basis that:

a) It includes detailed community engagement and cost planning to ensure that future community recreation and sporting needs are adequately met and that recurrent management costs to the community are transparently provided and disclosed; and

b) The costs of the Masterplan are met by the NSW Government.

4. Propose the following key considerations to be included in the Masterplan:

a) The provision of adequate car parking facilities (including accessible spaces) to service the Rozelle Parklands, including the provision of bus bays to support access for school sport;

b) The provision of 4 multi-purpose courts;

c) The provision of an all-weather sporting surface;

d) Inclusive and accessible toilet facilities near the children’s play area;

e) Female friendly changerooms/amenities that also provide kiosks and storage for local sporting clubs;

f) The need for accessible and safe connections with Easton Park;

g) Consideration of connections to active transport routes in the local area; and

h) Replacement trees to address the loss of tree canopy associated with WestConnex.

5. That Council receive a report at the November Ordinary meeting confirming the process and timeline for commencement of the Masterplan.

6. Convene a meeting at Easton Park in Rozelle to update local residents in Rozelle, Lilyfield and Annandale about the status of Rozelle Parklands and the inform them about the new Masterplan process.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Councillor Smith left the Meeting at 8:00 pm.

Councillor Smith returned to the Meeting at 8:02 pm.

C0923(1) Item 55 Mayoral Minute: Alcohol-free zone at Loyalty Square Balmain

Motion: (Byrne)

1. That Council write to the Leichhardt Area Police Command and the Member for Balmain requesting additional resources be allocated to mitigate anti-social behaviour in Loyalty Square Balmain.

2. That Council seek advice from local social service providers about what outreach can be conducted to assist people who are exhibiting anti-social behaviour at Loyalty Square Balmain.

3. That Council receive a report at the October 2023 Ordinary Council meeting on the process, possible benefits and disadvantages of designating Loyalty Square Balmain as an alcohol-free zone.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Procedural Motion (Scott/D’Arienzo)

That Council Suspend Standing Orders to bring forward the following items to be dealt with at this time:

1. Item 6 - Updated VPA Policy - Public Exhibition

2. Item 8 - 2023 Inner West Council Annual Grants

3. Item 10 - Framework for a Community to Community Relationship with Barahkshetra Municipality 3

4. Item 13 - Public Interest Disclosures Act Policy

5. Item 14 - Audit Risk and Improvement Committee Minutes

6. Item 19 - Progress on meeting 5 year (2016 - 2021) housing supply target

7. Item 33 - Notice of Motion: LGNSW 2023 Annual Conference – Inclusive Events

8. Item 34 - Notice of Motion: LGNSW 2023 Annual Conference – Gender Affirmation Leave

9. Item 35 - Notice of Motion: LGNSW 2023 Annual Conference – Support for Early Childhood Education in the Local Government Sector

10. Item 40 - Notice of Motion: Dwelling Target Calculations

11. Item 52 - Appointment of Independent ARIC member

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Procedural Motion (Scott/D’Arienzo)

That the following items be moved in globo and the recommendations contained within the report be adopted:

1. Item 6 - Updated VPA Policy - Public Exhibition

2. Item 8 - 2023 Inner West Council Annual Grants

3. Item 10 - Framework for a Community to Community Relationship with Barahkshetra Municipality 3

4. Item 13 - Public Interest Disclosures Act Policy

5. Item 14 - Audit Risk and Improvement Committee Minutes

6. Item 19 - Progress on meeting 5 year (2016 - 2021) housing supply target

7. Item 33 - Notice of Motion: LGNSW 2023 Annual Conference – Inclusive Events

8. Item 34 - Notice of Motion: LGNSW 2023 Annual Conference – Gender Affirmation Leave

9. Item 35 - Notice of Motion: LGNSW 2023 Annual Conference – Support for Early Childhood Education in the Local Government Sector

10. Item 40 - Notice of Motion: Dwelling Target Calculations

11. Item 52 - Appointment of Independent ARIC member

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 6 Updated VPA Policy - Public Exhibition

Motion: (Scott/D’Arienzo)

1. That Council publicly exhibit the draft Voluntary Planning Agreements Policy for a period of 28 days.

2. That following the conclusion of the exhibition period, the draft Voluntary Planning Agreements Policy be brought back to Council for consideration for adoption.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 8 2023 Inner West Council Annual Grants

Motion: (Scott/D’Arienzo)

That Council approves the funding recommendations for the Inner West Council 2023 Annual Grant Program contained in Attachments 1-6.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 10 Framework for a Community to Community Relationship with
Barahkshetra Municipality 3

Motion: (Scott/D’Arienzo)

That Council develop a Framework for the implementation of Community to Community Relationships for consideration.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 13 Public Interest Disclosures Act Policy

Motion: (Scott/D’Arienzo)

1. That Council adopt the Public Interest Disclosures Policy, as attached to the report.

2. That the adopted Public Interest Disclosures Policy be placed on public exhibition for a period of 28 days, with a report to be brought back to Council if any feedback is received that requires an amendment to the Public Interest Disclosures Policy.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 14 Audit Risk and Improvement Committee Minutes

Motion: (Scott/D’Arienzo)

That Council adopt the minutes of the Audit, Risk and Improvement Committee meeting held on 16 August 2023.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 19 Progress on meeting 5 year (2016 - 2021) housing supply target

Motion: (Scott/D’Arienzo)

That Council receive and note the report.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 33 Notice of Motion: LGNSW 2023 Annual Conference – Inclusive
Events

Motion: (Scott/D’Arienzo)

1. That Council note that Inner West community is proudly LGBTQIA+ inclusive.

2. That Council note that pride and visibility should not be something that LGBTQIA+ residents experience just once per year, and Council facilities such as public libraries, swimming pools, sporting facilities and community centres are ideal venues for local inclusive events.

3. That Council note that there has been a recent rise in homophobia and hate speech targeted at the LGBTQIA+ communities, including organised disruption of ‘Drag Story Time’ programs.

4. That Council submit the following motion for consideration at the Local Government NSW 2023 Annual Conference.

Text of motion

That Local Government NSW:

1. Encourages and facilitates member councils to organise local events that are inclusive for LGBTQIA+ residents year-round.

2. Supports councils to facilitate community driven safety solutions to ensure that drag story time and similar events can take place at council facilities safely for performers and attendees.

3. Encourages member councils to ensure that drag performers receive payment in full for events that are cancelled.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 34 Notice of Motion: LGNSW 2023 Annual Conference – Gender
Affirmation Leave

Motion: (Scott/D’Arienzo)

1. That Council note that:

a) Workers who are undergoing gender transition through surgeries and other gender affirmation procedures can require six weeks or more recovery time;

b) Very few employees have sufficient leave stored up for these processes - particularly in the wake of Covid-19. A lack of access to leave can effectively force trans, non-binary, and otherwise gender-diverse employees to leave their employment to undergo gender transition procedures;

c) Gender affirmation leave is not commonly available for workers, including in local government.

2. That Council submit the following motion for consideration at the Local Government NSW 2023 Annual Conference.

Text of motion

Topic: Support for Gender Affirmation Leave for Council Workers

That Local Government NSW consult with the union and trans health providers to develop a policy for paid annualised gender affirmation leave for employees of local government.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 35 Notice of Motion: LGNSW 2023 Annual Conference – Support for Early Childhood Education in the Local Government Sector

Motion: (Scott/D’Arienzo)

1. That Council note that:

a) Local government is the largest provider of public early childhood education. Access to public early childhood education is vital to support working families, and the economic independence of families, and particularly women;

b) The sector is currently undergoing a crisis, with 74% of the workforce planning on leaving within the next three years due to low wages and high workloads, and relatively few students entering the sector to replace them;

c) Unpaid placements currently require students to sacrifice thousands of dollars in pay, in order to enter into a sector they are likely to ultimately leave;

d) Child-care fees are rising substantially and there are large parts of the State, especially in regional NSW, where families cannot access any services for their children; and

e) The costs of addressing this crisis should be borne by state and federal governments, not by councils who face increasing financial pressure, or early childhood educators who are some of the lowest paid essential workers in our communities.

2. That Council submit the following motion for consideration at the Local Government NSW 2023 Annual Conference.

Text of motion

That Local Government NSW commits to supporting councils to recruit and retain early childhood educators by:

1. Calling on the NSW State Government to:

a) increase support for public early childhood education services, including extending the paid placement funding offered to Early Childhood Teacher students to Diploma and Certificate III students; and

b) support councils to expand high quality early childhood education and care through long daycare, out of hours care, pre-school, and occasional care.

2. Bargaining with the United Services Union and its members in good faith to achieve an increase to wages for early childhood educators above inflation, as well as leave provisions and hazard pay that reflect the risk of infection associated with work in early childhood education.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 40 Notice of Motion: Dwelling Target Calculations

Motion: (Scott/D’Arienzo)

That Council write to relevant NSW Government Ministers to advocate for all forms of housing to be counted in their dwelling target calculations (including boarding houses), and that Council be assessed on the number of housing approvals (i.e. development approvals or complying development certificates for additional housing) as this is what Council’s planning controls have influence over rather than dwelling completions.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 52 Appointment of Independent ARIC member

Motion: (Scott/D’Arienzo)

That Council resolves to appoint Pete van der Eijk as an Independent Member to the Inner West Council Audit, Risk and Improvement Committee, for a period of four years, with an option for re-appointment for a further four years, subject to a formal review of the members performance.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Procedural motion (Scott/D’Arienzo)

That Council Suspend Standing Orders to bring forward the following items to be dealt with at this time:

1. Item 27 - Notice of Motion: Cumulative effect of Additional Equipment for Telecom Towers

2. Item 28 - Notice of Motion: Henson Park Lighting

3. Item 43 - Notice of Motion: Initiating PAYG Tax Withholding for Councillors

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 27 Notice of Motion: Cumulative effect of Additional Equipment for
Telecom Towers

Motion (Scott/DA Cruz)

That this item be withdrawn.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 28 Notice of Motion: Henson Park Lighting

Motion (Scott/DA Cruz)

That this item be withdrawn.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 43 Notice of Motion: Initiating PAYG Tax Withholding for
Councillors

Motion (Scott/DA Cruz)

That this item be withdrawn.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 2 Draft Blue-Green Grid Strategy - Public Exhibition

Motion: (Drury/Langford)

1. That Council publicly exhibit the draft Blue-Green Grid Strategy for a period of 28 days and seek community feedback on the proposed Strategy.

2. That following the conclusion of the exhibition period, the draft Blue-Green Grid Strategy be brought back to Council for consideration for adoption.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 3 Iron Cove Creek Masterplan - Public Exhibition

Motion: (Drury/Langford)

1. That Council publicly exhibit the Draft Iron Cove Creek Masterplan a period of 28 days and seek community feedback on the proposed Masterplan.

2. That following the conclusion of the exhibition period, the Draft Iron Cove Creek Masterplan be brought back to Council for consideration for adoption.

3. That Council include a letterbox drop alerting residents in the immediate vicinity of the community consultation and opportunity to provide feedback.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 4 Parks and Open Spaces Commercial Dog Walking Policy - Public
Exhibition

Motion: (Howard/Shetty)

That the Item be deferred to the December 2023 Council meeting, and that a councillor briefing be held before this time, addressing:

a) The extent of public concern regarding the issue;

b) Whether the proposed definition of an applicant and commercial dog walking business adequately targets intended commercial dog walking entities and does not inadvertently target others;

c) The selection of parks and the impact on other parks that have not been included;

d) Consultation with neighbouring councils and any knock-on impacts that may be caused by implementing this policy;

e) Whether the proposed limitation on times commercial dog walkers can use parks and the number of permissible commercial dog walkers allowed to use each park each day will sufficiently meet demand, balanced against the amenity of non-commercial dog walkers and other park users;

f) How the policy will be enforced; and

g) The quantum of the proposed fee and how any revenue collected will be used.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stephens and Tsardoulias

Against Motion: Cr Stamolis

Procedural Motion (Scott/Stephens)

That Council allow Clr Drury to speak for 1 additional minute on Item 5.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 5 Post Exhibition - Hammond Park Plan of Management

Motion: (Drury/D’Arienzo)

That Council adopt the Plan of Management for Hammond Park, legally described as Lot 1 DP65178, Lot 3-9 DP433, Lot3 A, 4A,5A,6A DP1455 and Lot DP724792, subject to:

a) Amending all references in the Masterplan to the cricket pitch to say “The current cricket pitch will be replaced in its current location with by either a new “synthetic” or “roll out” pitch.

b) Amending all references in the Masterplan to clarify as follows; “ upgrade and expand existing amenities to include toilets changing rooms and storage areas for sporting teams that are accessible and inclusive”.

Motion Carried

For Motion: Crs Atkins, Byrne, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stephens and Tsardoulias

Against Motion: Crs Da Cruz and Stamolis

C0923(1) Item 7 Draft Customer Experience Strategy - Public Exhibition

Motion: (Scott/Atkins)

1. That Council publicly exhibit the Draft Inner West Customer Experience Strategy for a period of 28 days and seek community feedback on the proposed Strategy, subject to the following updates:

a) The strategy’s timeframe is revised to be fully implemented in three years;

b) Language in SP1 around staff being “empowered” is changed to reflect that staff are “delegated”;

c) An additional Strategic Goal and supporting actions are added under SP2.1 ‘Build 24/7 access to Council information and service’ to include customer service engagement via social media channels;

d) That the following actions are brought forward to FY23/24:

i. Conduct staff workshops to embed first contact resolution and service standards;

ii. 1.2.4 Deliver annual service performance reporting

iii. 1.4.3 Local tours and training in staff induction program

iv. 1.5.4 Establish request management & reporting standards

v. 1.5.5 Develop a case management process

vi. 2.1.6 Redesign the service portal and make it easier to track progress

vii. 4.1.1 Embed industry standard customer experience metrics.

e) That a one-page “plan on a page” is developed and included as the first document in the public exhibition of the strategy.

2. That Council staff immediately prioritise action on the resolution of August 2023 that Council establish an Facebook Online Customer Service page to respond to resident requests and join local resident groups and respond to issues.

3. That following the conclusion of the exhibition period, the draft Strategy be brought back to Council for consideration for adoption.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Procedural Motion (Byrne/D’Arienzo)

That the meeting be adjourned for 10 minutes.

The meeting was adjourned at 8.46pm

The meeting recommenced at 9.02pm

C0923(1) Item 9 2024 Lunar New Year Celebration

Motion: (Drury/Griffiths)

1. That Council undertake additional Lunar New Year activities in 2024 as outlined in this report.

2. That Council support Lunar new year activities in Ashfield and consider activations in the Council Courtyard, Hercules St and the Laneways around Ashfield and add ASHBIZ to the organisations consulted.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 11 Local Traffic Committee Meeting - 21 August 2023

Motion: (Drury/Howard)

That the Minutes of the Local Traffic Committee meeting held on 21 August 2023 be

received and the recommendations be adopted subject to the following amendments:

1. Item 3 Carrington Road, Marrickville - Cycleway Upgrade:

a) That the proposed Carrington Road Cycleway, line marking and signage modifications plan (drawing no’s IWC2023-01 to IWC2023-05) be approved subject to the flexible bollards not extending into the kerb radius at each of the intersections along Carrington Road, Marrickville; and

b) That the Local Traffic Committee give further consideration to the installation of an additional pedestrian crossing at Carrington Road and Renwick Street in the context of the Carrington Road cycleway upgrade;

2. Item 2 Jaggers Lane, Balmain - Proposed Permanent Full Road Closure (Baludarri - Balmain Ward/ Balmain Electorate/ Leichhardt PAC) – That Council defer this item to allow for further engagement with neighbours prior to Council approving in principal.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Councillor Drury left the Meeting at 9:10 pm as he declared a significant, pecuniary interest in Item 12 Dobroyd Canal and Hawthorne Canal Flood Risk Management Study & Plan and Flood Management Advisory Committee Minutes 27 July 2023 as his residence is identified as being significantly affected by flooding.

Procedural Motion (Smith/Stephens)

That Council allow Clr Howard to speak for 1 additional minute on Item 12.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Absent: Cr Drury

C0923(1) Item 12       Dobroyd Canal and Hawthorne Canal Flood Risk Management
         Study & Plan and Flood Management Advisory Committee
         Minutes 27 July 2023

Motion: (Howard/Da Cruz)

1. That Council adopt the Dobroyd Canal and Hawthorne Canal Flood Risk Management Study and Plan.

2. That Council officers write directly to impacted residents within the study area notifying them of the adoption of the Flood Risk Management Study and Plan.

3. That a future flood education strategy for the wider local government area be developed and presented to the Flood Management Advisory Committee.

4. That the Minutes of the Flood Management Advisory Committee held on the 27 July 2023 be received.

5. That Council determine that when the Dobroyd Canal and Hawthorne Canal flood risk management study and plan are reviewed, priority will be given to reassessment of flood mitigation measures for the six Dobroyd and Hawthorne hotspots identified in the November 2020 plan.

6. That a review be undertaken of the Flood Management Advisory Committee, including consideration of meeting schedule, terms of reference and other governance measures and that this report be received by Council in or before December 2023.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Absent: Cr Drury

Councillor Drury returned to the Meeting at 9:16 pm.

C0923(1) Item 16 Investment Report at 31 July 2023

Motion: (Scott/Stamolis)

That Council receive and note the report.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 15       Response to issues raised during public exhibition of Delivery
         Program 2022-26 (year 2), Operational Plan and Budget 2023-24
         and Long Term Financial Plan 2023-33

Motion: (Drury/Scott)

That Council receive and note the report.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 17 Investment Report at 31 August 2023

Motion: (Scott/Stamolis)

That Council receive and note the report.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Procedural Motion: (Shetty/Byrne)

That Council recommit the vote for Scott/Byrne motion on Item 18.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 18 Terms of Reference - Development Assessment and
Environmental Health and Building Regulation

Motion: (Scott/Byrne)

1. That Council receive and note the report, subject to the following amendments to the Terms of Reference.

2. Development Assessment - The review will consider the following:

a) The current development assessment (DA) process with the goal of identifying ways to reduce the time taken to resolve a DA; reducing the complexity of the application process by identifying and where possible removing duplicative processes; interrogating timelines to see where processes could run in parallel rather than in sequence; and improving the experience of the applicant in engaging with Council’s staff and applications; noting work that has been undertaken with Procure Spot (process mapping) to identify opportunities for improvement including best practice guidelines, forms, report and condition templates, and relevant details on the Council's website.

b) Review the role and processes of the heritage assessment team in the context of the DA process, with the goal of identifying ways to streamline and make consistent any heritage feedback on DAs, and alignment with the Inner West Council’s strategic goal of creating more affordable housing.

c) Assess the customer experience by reviewing the end-to-end customer experience for development application assessment.

d) Use the results of the recent customer experience survey for this area, ~~review~~ 2023 referrals to the Internal Ombudsman, and feedback from the 2023 engagement session with industry stakeholders to conduct the reviews in points 1-3.

e) Give particular consideration to the experience of applicants in securing on-site meetings with staff and whether there are improvements in internal culture and practice that could improve that experience.

f) Review the current use of available technology and opportunities for future technology to assist in improving the service.

g) Benchmark DA performance, workload per officer, internal referrals and KPI’s over time.

h) Review staff resourcing, team structure, culture, cost implications and identify opportunities and constraints for future recruitment and career opportunities.

i) Review the current approach with the Legal Services team with respect to the coordination of litigation matters in the Land and Environment Court and Local Court.

3. Environmental Health and Building Regulation - The review will consider the following:

a) Assess the customer experience by reviewing the end-to-end customer experience for Environmental Health and Building Regulation, undertaking a detailed analysis of the customer experience for the five main areas:

i. Development compliance matters;

ii. Fire safety;

iii. Regulation of food safety and public health;

iv. Investigation of all pollution; and

v. Public safety complaints.

b) Review results of recent customer experience survey for this area and review 2023 referrals to the Internal Ombudsman for this area.

c) Review the current use of available technology and opportunities for future technology to assist in improving the service.

d) Review the relevant policies and procedures that provide the framework for decision making.

e) Benchmark performance by analysis of Customer Request Management, workload per officer, and KPI’s over time.

f) Review staff resourcing, team structure, culture, cost implications and identify opportunities and constraints for future recruitment and career opportunities

4. That following consideration of this report, a detailed brief will form part of a procurement process to find suitable consultants. A draft report is to be provided for review within 8 weeks of commencement. The final report is to be presented to a Councillor workshop and the Audit Risk and Improvement Committee, Customer Service Sub-Committee, and then brought to Council.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Howard, Langford, Lockie, Scott, Shetty, Smith, Stephens and Tsardoulias

Against Motion: Crs Griffiths and Stamolis

Amendment (Atkins/Da Cruz)

That the terms of reference ensure that the interests of impacted neighbours are taken into account in the review.

Motion Lost

For Motion: Crs Atkins, Da Cruz, Langford, Lockie, Shetty and Stamolis

Against Motion: Crs Byrne, D'Arienzo, Drury, Griffiths*, Howard, Scott, Smith, Stephens and Tsardoulias

*Cr Griffiths did not vote for or against the motion. Therefore, in accordance with Clause 11.4 of Council’s Code of Meeting Practice (as shown below), he is recorded as voting against the motion:

A Councillor who is present at a meeting of Council but who fails to vote on a motion put to the meeting is taken to have voted against the motion.

C0923(1) Item 20 Report on meetings with key stakeholders on the Local
Environmental Plan

Motion (D’Arienzo/Langford)

1. That Council receive and note the report.

2. That Council notes the key stakeholder meeting for Ashfield and Marrickville showed that there is consensus on several planning principles:

a) Provision of affordable housing;

b) Need for mix of dwelling types and sizes;

c) Adaptation to climate change;

d) Good amenity / high quality development; and

e) Planning for local communities.

3. That Council notes the varied views on:

a) Heritage;

b) Parking; and

c) Location of new housing ie. near public transport or spread throughout area.

4. That Council recommits to survey the community seeking input on principles for planning through the LEP and will widely promote the survey and make it available at Council street stalls.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Procedural Motion: (Byrne/Smith)

That Council allow Clr Howard to speak for 2 additional minutes on Item 21.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 21 FOGO Service (Food Recycling) Monthly Update

Motion: (Howard/Scott)

1. That Council receive and note the report.

2. That prior to 9 October 2023, Council recommence the reusable sanitary item and nappy rebate and allocate $30,000 from the Domestic Waste Reserve.

3. That from 9 October 2023 to 30 June 2024, households will be able to drop off sealed bags of excess disposable nappies, incontinence aids, sanitary products and cat litter to the Community Recycling Centres in Leichhardt and St Peters, and the Summer Hill Sustainability Hub.

4. That specific education materials be created around ways to reduce odours associated with these household waste items.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 22 Cost and Logistics Report for the distribution of Council
branded products

Motion: (Scott/Stephens)

That Council receive and note the report and approve:

a) The giveaway of the remaining 200 Inner West Council tote bags at the weekly community engagement stalls;

b) The use of the already allocated $2,500 for production of inner west t-shirts and coffee cups to be available at the weekly community engagement stalls; and

c) In order to respond to the staff comment that a distinctive design for community products is required, that a public design competition is held for that design, with a $500 prize for the winner.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 23 Notice of Motion: Making the Rainbow Tunnels Permanent

Motion: (Lockie/Smith)

1. That Council notes the successful collaboration between Transport for NSW and Inner West Council that saw three rainbow lighting artworks installed in Transport for NSW-owned pedestrian tunnels in Newtown, Petersham and Ashfield during Pride Inner West and Sydney WorldPride.

2. That Council notes that these works were produced and funded by Transport for NSW as part of its reVITALise 2023 Creative Program and Safer Cities Program.

3. That Council notes that these artworks were created by local LGBTQIA+ artists and were extremely well-received by the community.

4. That Council notes that, since these artworks were deinstalled in April/May 2023, there have been requests from the community for them to be reinstalled.

5. That Council asks the Mayor to write to the Minister for Transport to:

a) Request that Transport for NSW works with Inner West Council to make the Rainbow Tunnel artworks permanent; and

b) Reiterate concerns raised by council’s letter, sent on 9 May 2022, to advocate for the installation of flood mitigation infrastructure and improved lighting for the Ashfield pedestrian tunnel.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 24 Notice of Motion: Balmain Road/Orange Grove crossing

Motion: (Stamolis/Byrne)

1. That Council renew the surface of the road crossing that it is responsible for, along with the immediately adjacent footpath, from the Lilyfield shops to the Orange Grove School (i.e. across Balmain Road) as soon as possible.

2. That if the surface is not Council’s responsibility, Council contact Transport for NSW to renew the surface.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Councillor Lockie left the Meeting at 9:50 pm as she declared a significant, non-pecuniary interest in Item 25 Notice of Motion: Newtown Festival as she works at the City of Sydney in the Office of the Lord Mayor.

C0923(1) Item 25 Notice of Motion: Newtown Festival

Motion: (Atkins/D’Arienzo)

1. That Council note that the Newtown Neighbourhood Centre has announced that it will no longer hold a Newtown Festival.

2. That Council note that the suburb of Newtown is partly in the Inner West Council area, and partly in the City of Sydney Council area, with King Street being the border between the two councils.

3. That Council note that the Inner West Council has a strong program of community festivals, some of which include main street closures.

4. That Council note the City of Sydney has a Sydney Streets program where major streets including high streets are closed once or twice a year to traffic, to celebrate neighbourhoods, and that the streets to be included in the annual program are selected following consultation.

5. That Council ask the Mayor to write to the Lord Mayor of the City of Sydney to discuss the possibility that a Sydney Streets closure could be held in Newtown, organised in coordination with the Inner West Council.

6. That Council notes the additional money Council has allocated in the budget to support festivals, the expansion of St Anmore Festival into all wards, the recent hosting of World Pride including a screening of Mardi Gras in Newtown, the Celebrate South King festival in Newtown, and screenings for the Women’s Football World Cup, one of which was held in Newtown.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Absent: Cr Lockie

Amendment (D’Arienzo/Scott)

That point 6 be amended to ‘That Council notes the additional money Council has allocated in the budget to support festivals, the expansion of St Anmore Festival into all wards, the recent hosting of World Pride including a screening of Mardi Gras in Newtown, the Celebrate South King festival in Newtown, and screenings for the Women’s Football World Cup, one of which was held in Newtown’.

Motion Carried

For Motion: Crs Byrne, D'Arienzo, Drury, Howard, Scott, Smith, Stephens and Tsardoulias

Against Motion: Crs Atkins, Da Cruz, Griffiths, Langford, Shetty and Stamolis

Absent: Cr Lockie

As this amendment was carried, it was incorporated into the primary motion.

Councillor Lockie returned to the Meeting at 9:54 pm.

C0923(1) Item 26 Notice of Motion: Good Neighbour Policy

Motion: (Scott/Byrne)

1. That Council consider expanding the ‘Good Neighbour Policy’ beyond live music venues and licensed premises to include artistic, creative and sporting clubs and activities, and commercial and retail businesses, excluding construction businesses and the Development Assessment process.

2. That Council staff bring back report on the regulatory implications of this course of action and a draft amended version of the policy to Council for approval before the end of 2023.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Councillor Atkins left the Meeting at 9:56 pm.

Councillor Atkins returned to the Meeting at 9:59 pm.

C0923(1) Item 29 Notice of Motion: White Bay Cruise Ship Terminal Impacts

Motion: (Stamolis/Shetty)

1. That Council notes that a NSW Parliamentary Inquiry in 2015 found that it was a serious error to locate the cruise ship terminal at White Bay.

2. That Council supports the Balmain community and local advocacy group’s calls to protect the local community from air and noise pollution coming from cruise ships docking at White Bay.

3. That Council writes to the Minister for Transport seeking information about:

a) when shore power is expected to become operational at White Bay Wharf 5;

b) whether use of shore power will be mandatory for all cruise ships at White Bay Wharf 5 (once implemented) and if not, why not;

c) what plans for future use of White Bay Wharf 4 are being made and whether shore power will be provided;

d) what plans are being made to improve fuel quality used by cruise ships within Sydney Harbour;

e) what fuel quality regulations will be required for ships at berth (i.e. during arrival and preparation for departure of cruise ships); and

f) how the impact of noise from cruise ships on the local community will be addressed.

4. That Council advises the Minister for Transport of the ongoing impact of cruise ships operations at White Bay including air and noise pollution.

5. That Council welcomes the recommitment of the NSW Government and the Transport Minister to the introduction of shore power in Balmain and Glebe Island and the Minister's public statements that:

a) Shore power is expected to become operational at White Bay Wharf 5 at the end of 2024; and

b) That Cruise and or bulk ships that have the capacity to take shore power will be required to do so if shore power is available.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 30 Notice of Motion: Clontarf Cottage Consultation

Motion: (Stamolis/Shetty)

That Council undertake consultation with Friends of Clontarf Cottage, the community and the Access Committee about capital works, funding and future use of Clontarf Cottage.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 31 Notice of Motion: State Housing: Occupied Dwellings Fall

Motion: (Stamolis/Byrne)

That Council write to the Minister for Housing requesting information about:

a) Why there has been a fall in occupied dwellings across the Inner West which are used for State Housing;

b) The current number of occupied and unoccupied private dwellings in the Inner West which are provided as State Housing (by suburb, if possible); and

c) Plans for new building or expansion of public housing in the Inner West.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 32 Notice of Motion: LGNSW 2023 Annual Conference – Ban Gas in
New Housing

Motion: (Atkins/Scott)

1. That Council note the desirability of ceasing provision of gas in new housing to reduce emissions and improve indoor air quality.

2. That Council submit the following motion for consideration at the Local Government NSW 2023 Annual Conference.

Text of Motion

That Local Government NSW calls on the NSW Government to introduce a ban on gas in new housing to reduce emissions, improve indoor air quality in homes and reduce cost of living pressures by removing an unnecessary utility bill.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Councillor Shetty left the Meeting at 10:07 pm.

C0923(1) Item 36 Notice of Motion: Naming of Rozelle Parklands and elements
within

Motion: (Stamolis/Da Cruz)

1. That Council note the disruption and impacts that the building of the Rozelle Interchange has imposed on our community including businesses, residents and wildlife habitat.

2. That Council note the Rozelle Parklands are being created on the Interchange to provide much needed open space and sports facilities for the Inner West.

3. That Council note there has been no community consultation on the masterplan for the parklands.

4. That Council calls on the Minister for Transport to consult the community on the future use of the parklands and adjacent areas including addressing issues such as air quality and the impacts of climate change.

5. That Council report back on progress in regard to naming the Rozelle Parklands.

6. That Council advice the Minister that it wishes to initiate a broad based engagement process to name key elements within the Rozelle Parklands.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Absent: Cr Shetty

Councillor Shetty returned to the Meeting at 10:09 pm.

Procedural Motion (Stephens/Smith)

That Council allow Clr Howard to speak for 1 additional minute on Item 37.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 37 Notice of Motion: Councils Flyer "We Are About Respect"

Motion: (Stamolis/Atkins)

That Council refer the flyer to the Customer Service Sub-committee for review.

Motion Lost

For Motion: Crs Atkins, Da Cruz, Langford, Lockie, Shetty and Stamolis

Against Motion: Crs Byrne, D'Arienzo, Drury, Griffiths, Howard, Scott, Smith, Stephens and Tsardoulias

Procedural motion (Atkins/Byrne)

That Council allow Clr Shetty to speak for 1 additional minute on Item 38.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 38 Notice of Motion: Leichhardt Park Aquatic Centre – Deep Water
Pool

Motion: (Shetty/Griffiths)

1. That Council notes the petition to IWC with 1,262 signatures urging Council to retain the deep water pool.

2. That Council notes the lack of publicly accessible deep water pool facilities across Greater Sydney for both diving and underwater rugby.

3. That Council reviews the depth of the pool during the design phase in consultation with key stakeholders including Diving NSW, UNSW Whales Underwater Rugby Club, Sydney Underwater Rugby Club and others.

4. That Council brings a report back to Council that includes design options that could accommodate a 3.8m depth in part of the pool, including cost estimates.

Motion Lost

For Motion: Crs Atkins, Da Cruz, Griffiths, Langford, Lockie, Shetty and Stamolis

Against Motion: Crs Byrne, D'Arienzo, Drury, Howard, Scott, Smith, Stephens and Tsardoulias

Procedural Motion: (Scott/Drury)

That Council Suspend Standing Orders to bring forward items 49,50 and 51 to be dealt with at this time and enter into confidential session.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Confidential Session

That in accordance with Section 10A(1) of the Local Government Act 1993, the following matters be considered in Closed Session of Council for the reasons provided:

C0923(1) Item 49 RFT 16-23 Annette Kellerman Aquatic Centre Re-Cladding Works (Section 10A(2)(c) and (Section 10A(2)(d)(i) of the Local Government Act 1993) that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business and that would, if disclosed prejudice the commercial position of the person who supplied it.

C0923(1) Item 50 RFT 06-23 Sanitary and Hygiene Product Services (Section 10A(2)(c) and (Section 10A(2)(d)(i) of the Local Government Act 1993) that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business and that would, if disclosed prejudice the commercial position of the person who supplied it.

C0923(1) Item 51 Lambert Park Tender (Section 10A(2)(c) of the Local Government Act 1993) that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business.

resolutions passed during closed session

C0923(1) Item 49 RFT 16-23 Annette Kellerman Aquatic Centre Re-Cladding Works

Motion: (Drury/Stephens)

1. That the tender submitted by Tecorp Pty Ltd be accepted for Annette Kellerman Aquatic Centre Re-Cladding Works for Inner West Council with the lump sum amount of $1,995,132 including GST .

2. That Council delegate authority to the General Manager to authorise any variations to this contract within the amount noted in the confidential report.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 50 RFT 06-23 Sanitary and Hygiene Product Services

Motion: (Drury/Scott)

That from the tenders submitted the following tenderer be accepted for the above RFT, the trustee for Shea Group Trading Trust trading as Enviro LCS Pty Ltd to provide sanitary / Hygiene servicing and the period product vending machine services for Council for period of 3 years, with options for 1 year + 1 year extensions, resulting in a combined value of all selected services of $526,819.00 per annum Incl GST. ($2,634,095.00 Incl GST for period of 5 years).

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

The Deputy Mayor, Councillor Scott left the Meeting at 10:36 pm as she declared a significant, pecuniary interest in Item 51 Lambert Park as her residence is in close proximity to the site that is the subject of the tender.

C0923(1) Item 51 Lambert Park Tender

Motion: (Drury/Stephens)

1. That Council delegate authority to the General Manager to award the tender for the synthetic field renewal at Lambert Park.

2. That Council allocate capital funding to the synthetic field renewal at Lambert Park through the Quarterly Budget review process.

Motion Carried

For Motion: Crs Atkins, Byrne, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Cr Da Cruz

Absent: Cr Scott

Amendment (Da Cruz)

That Council review the site to see if there is an opportunity for additional tree planting.

The amendment lapsed for want of seconded.

Procedural Motion (Howard/D’Arienzo)

That Council move back into the Open Session of the Council Meeting.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Absent: Cr Scott

The Deputy Mayor, Councillor Scott returned to the Meeting at 10:41 pm.

C0923(1) Item 39 Notice of Motion: Additional Funding for Norton St Italian Festa

Motion: (Shetty/Atkins)

That Council allocate an additional $10,000 to fund Norton Street Italian Festa 2023.

Motion Lost

For Motion: Crs Atkins, Da Cruz, Griffiths, Langford, Lockie, Shetty and Stamolis

Against Motion: Crs Byrne, D'Arienzo, Drury, Howard, Scott, Smith, Stephens and Tsardoulias

C0923(1) Item 41 Notice of Motion: Energy Efficiency Service Pilot

Motion: (Smith/Scott)

1. That Council allocate $25,000 to pilot a trial energy efficiency service for low-income households in the Inner West, per the adopted 2023/24 budget.

2. That Council engage with relevant local groups on the planning and delivery of the trial service, including local community energy groups, community housing providers, tenant advocacy groups, and other relevant organisations.

3. That Council require that applicants for tender to deliver the service be not-for-profit and have local expertise.

4. That Council endorse the pilot service to be targeted at low-income households and tenants, who are impacted most by rising energy costs.

5. That Council trial the service for a period of nine months, with an interim report to be provided to Council after five months and a final report to be provided following the conclusion of the trial.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Procedural Motion: (Byrne/Howard)

That Council allow Clr D’Arienzo to speak for 1 additional minute on Item 42.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0923(1) Item 42 Notice of Motion: Congratulations Gabby Rennard

Motion: (D’Arienzo/Lockie)

That Council thanks and congratulates Gabby Rennard for her dedication and service to the Inner West Council.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Meeting closed at 10.55pm.

Public Speakers:

Item #	Speaker	Suburb
Item 3:	Anna Sorden Neil Tonkin	Ashfield Lilyfield
Item 4:	Louisa Larkin Peter Hoermann	Balmain Balmain
Item 5:	Annette Alexander Rina Chmait Christine Gough Nick Kambounias Andrew McFarland Josephine Pinto	Ashfield Ashfield Ashfield Earlwood Ashfield Ashfield
Item 11:	Benjamin Peak	Waterloo
Item 33:	Bryle Leano Damien Nguyen Charlie Murphy	Ashfield Ashfield Ashfield
Item 34:	Riley Brooke Charlie Murphy	Ashfield Ashfield
Item 38:	Ben Maslen Gillian Brooker Lyle Taualai	Coogee Tenambit Five Dock
Item 39:	Mark Chapman	Leichhardt

Best Practice Principle

Sub- principle

Explanation

Risk Management

Approval to procure

The purpose of the risk management section is to emphasise Council’s best practice approach to procurement and to further strengthen areas specifically in relation to:

- end to end control over procurements leading to the increased risk of fraud and corruption;

- poor record keeping which can result in project expenditure not being reconciled; and

- poor risk awareness.

Other Council policies were referenced in this section also as applicable.

Record keeping

Insurance Requirements

Disclosure of information

Probity

Conflicts of interest

Gifts and hospitality

Fraudulent and corrupt conduct

Statement of Business Ethics

Risk management

Social Procurement

Aboriginal procurement

This section was included to reflect Council’s position on social and sustainable procurement. Weightings were assigned for these areas so that Council can achieve tangible results. Specific requirements regarding modern slavery were included to ensure Council is taking reasonable steps to ensure goods and services procured are not the product of modern slavery, in accordance with legislation.

Industrial relations and modern slavery

Social sustainability with positive outcomes for the local community

Sustainable outcomes along the whole supply chain

Procurement Planning

Procurement planning

The introduction of key aspects Council should consider prior to procuring goods and services, such as Council’s needs and available resources. Other key aspects include how Council Officers are to appropriately scope each procurement to ensure value for money is achieved and to ensure the value of the contract is procured properly in accordance with legislative requirements (if over the threshold). Guidance with respect to accurate budgeting and scope was also.

The section also sets out Council’s strict position against order and cost splitting and communicates circumstances where Council is exempt from requesting tenders and quotes.

Council officer process maps

Procurement estimate, scope and budget provision

Cost/Order splitting

Procurement methods

Exceptions to inviting quotes and tendering

Authorised procurement delegates

Mechanisms

Continuous improvement

Procurement Procedures for contracts valued under $250,000 and for contracts valued at $250,000 or more

The framework for procuring goods and services were split into two being procedures for contracts under the threshold and procedures for those above the threshold and the requirements for contracts over the threshold to reflect the strict requirements of the legislation.

These requirements ensure the independent scrutiny of supplier bids for non-tendered procurements over a minimum threshold.

Preparation of invitation documents

Expression of interest documents

Legislation establishes the specific content for invitation documents. Additional guidance is provided for tender documents. Specific guidance was included for developing evaluation criteria, which is essential in any procurement requiring more comprehensive evaluation.

Tender and quote documents

Developing evaluation criteria

Communication with potential contractors

Before and after closing time

This section details the circumstances whereby Council may need to have contact with contractors during the procurement process. Specific legislative requirements have been included for circumstances where Council may need to extend or shorten the closing time.

Briefing sessions

Addendums to invitation documents

Extending and shortening the closing time

Late submissions

Variation of submissions

Evaluation

Appointment of the evaluation panel

Thorough procedures were established with respect to how an evaluation panel is to be appointed and how an evaluation is to run, including how evaluation panel members are to individually score the submissions.

Evaluation process

Evaluating non-conforming and incomplete submissions

Interviewing contractors

Evaluation report

Direct negotiations

This section communicates Council’s position that direct negotiations are generally to be avoided, and if they are required, how Council will manage such negotiations to avoid the risk of corrupt conduct.

Contract variations

Specific approvals have been implemented for variations of certain amounts to increase oversight and ensure thresholds are adhered to.

In-house bids

In-house bids procedures promote best practice and reduce the risk of corruption.

Contracts and agreements

This section provides guidance to Council Officers regarding the types of template agreements available.

Formation of established contracts and lists of recognised contractors

The procedure does not specifically set out the legislative procedures for how Council can set up a list of recognised contractors, however the relevant sections of the legislation are referenced here. There is also a requirement for Council to assess its panels every two years to ensure that they are properly servicing Council’s requirements.

Delivery confirmation

This brief section was introduced to reduce the risk of goods being stolen.

Council Meeting

10 October 2023

Item No: C1023(1) Item 14

Subject: Parramatta Road Corridor Stage 1 - Post Gateway and Community Engagement

Prepared By: Daniel East - Acting Senior Manager Planning

Authorised By: Simone Plummer - Director Planning

RECOMMENDATION

1. That Council endorses a six week community consultation for the Planning Proposal for Parramatta Road Corridor - Stage 1, associated draft amendments to Development Control Plans (DCPs) (Leichhardt, Marrickville and Comprehensive Inner West Development Control Plan 2016 (former Ashfield) and supporting studies with:

a) A 'meet the planner' drop-in weekend sessions in each precinct (Leichhardt, Taverners Hill, Kings Bay/ Croydon); and

b) A community meeting in each precinct (Leichhardt, Taverners Hill, Kings Bay/ Croydon).

2. That Council write to the Department of Planning and Environment seeking alteration of the Gateway Determination to amend the timeframes for finalisation of the proposed Local Environmental Plan amendment by March 2024.

3. That Council delegate the authority to the General Manager to make any minor changes to correct any omissions, errors or inconsistencies to the Planning Proposal and supporting draft Development Control Plan amendments prior to exhibition.

4. That Council receive a post exhibition report for its consideration.

STRATEGIC OBJECTIVE

This report supports the following strategic directions contained within Council’s Community Strategic Plan:

2: Liveable, connected neighbourhoods and transport

EXECUTIVE SUMMARY

Planning Proposal for Parramatta Road Corridor – Stage 1 begins the incremental realisation of PRCUTS through amendments to the Inner West Local Environmental Plan 2022 (IWLEP 2022) in certain parts of Leichhardt, Taverners Hill and Kings Bay Precincts by facilitating new dwellings and jobs. The Planning Proposal delivers on a key state government priority relating to boosting housing supply and providing affordable housing to meet the 5-year dwelling targets set by the NSW Department of Planning & Environment (DPE).

Parramatta Road Corridor Urban Transformation Strategy (PRCUTS or ‘the Strategy’) is a State Government endorsed strategy for the revitalisation of Parramatta Road Corridor given statutory force via Section 9.1 Local Planning Direction under the Environmental Planning and Assessment (EP&A) Act 1979 in December 2016.

Since the adoption of PRCUTS in 2016, the following has occurred in the corridor’s infrastructure planning context:

· NSW Government commenced work on the delivery of Sydney Metro West - Five Dock Metro Station, 800m from Kings Bay Precinct

· Transport for NSW is progressing planning for public and active transport improvements along the road corridor, including linkages for cycleways, intersection improvement for pedestrians.

· The Parramatta Road Urban Amenity Improvement Program has progressed significantly and delivered public domain works along Crystal, Renwick and Catherine Streets.

· Completed transport studies in collaboration with Transport for NSW and DPE for future public and active transport improvements in the corridor

· Recommendations of the Productivity Commission’s Infrastructure Contribution’s Review (2021) have been adopted

On 20 October 2022, DPE issued a Gateway Determination (Attachment 1) for the Planning Proposal to proceed through the statutory Local Environmental Plan (LEP) making process and public exhibition, subject to conditions.

DPE’s Gateway Determination required extensive work to be completed to address the Gateway conditions before the proposal can be publicly exhibited. This required additional technical studies relating to flooding, urban design, and sustainability. Recommendations of these studies have triggered the need to update the Planning Proposal and supporting draft Development Control Plans (DCPs).

This report summarises these post-Gateway changes to the Planning Proposal (Attachment 2) and draft DCPs (Attachment 3) and provides an overview of the upcoming statutory public exhibition process for the proposed LEP/ DCP amendments. A formal request to the DPE is required in recognition of the altered timeframes set out in the Gateway determination due to the additional technical studies, and to allow for sufficient time to undertake consultation with the community.

BACKGROUND

At the Council Meeting held on 10 May 2022, Council resolved the following in part:

1. Council supports the Planning Proposal for Parramatta Road Corridor - Stage 1 LEP Phase 2A and the associated draft amendments to Development Control Plans (DCPs) (Leichhardt, Marrickville and Comprehensive Inner West Development Control Plan 2016 (former Ashfield);

2. The Planning Proposal is forwarded to the Minister for Planning for a Gateway Determination in accordance with Section 3.33 and 3.34 of the Environmental Planning & Assessment Act 1979;

3. Council request delegation from Minister for Planning to manage the plan making functions of the Planning Proposal;

4. Should the Planning Proposal receive a favourable Gateway Determination, place the Planning Proposal and draft DCP amendments on public exhibition in accordance with Council's Community Engagement Framework to meet the requirements of the Gateway Determination, Environmental Planning and Assessment Act 1979 and Environmental Planning and Assessment Regulation 2021.

DISCUSSION

1. Planning Proposal and associated draft DCP amendments

The Planning Proposal seeks to implement parts of PRCUTS for Leichhardt, Taverners Hill and Kings Bay precincts through amendments to the IWLEP 2022 and associated draft amendments to DCPs (Leichhardt, Marrickville and Comprehensive Inner West Development Control Plan 2016 (former Ashfield). This is the first step in the staged implementation of PRCUTS.

The below map shows the extent of NSW Government’s PRCUTS (in red) and parts of precincts included in this Planning Proposal (in green and pink). This Planning Proposal area has been identified to:

· address DPE’s required shortfall of up to 1600 dwellings in the Inner West; and

· ensure that development occurs in line with infrastructure.

Figure 1 - Map showing the extent of PRCUTS (in red) and the area covered in this Planning Proposal (in green and pink)

2. Gateway Determination

A Gateway determination (Attachment 1) was issued by DPE on 20 October 2022, allowing the Planning Proposal to proceed through the statutory LEP making process, subject to conditions.

Gateway determination requires the Planning Proposal to address technical matters such as:

· Remove local provisions relating to:

- Provision of on-street rapid transport along Parramatta Road

- Tree canopy targets in the public domain

- Additional heritage local provision

- Community infrastructure contributions

· Urban design matters in Leichhardt and Taverners Hill Precincts

· Local Planning Direction 4.1 Flooding requiring additional flood impact analysis

· Sustainability targets in line with the Sustainable Buildings State Environmental Planning Policy (SEPP) 2022

· State infrastructure contributions

Since receiving the Gateway Determination, Council officers have been working to address the conditions, in preparation for public exhibition. This has included commissioning additional technical studies to address urban design, flooding and sustainability matters. These have informed adjustments to, and further justified the Planning Proposal.

Detailed consideration of Gateway Determination conditions and subsequent findings of technical studies are discussed in Attachment 4.

3. Post Gateway changes to the Planning Proposal and draft DCPs

The Planning Proposal and supporting draft DCPs have been revised to address the above Gateway conditions in response to:

· Flood Impact Risk Assessment (WMS Engineering, 2023) advice relating to mitigating flood impact (removal of sites in Kings Bay precinct and additional setbacks required for sites in Taverners Hill south)

· Recommendations in the Urban Design Study (Architectus, 2023) relating to revised Incentive Floor Space Ratios (FSRs), Incentive Height of Building (HOBs) and floor to floor heights

· Recommendations in the Sustainability Study (WSP, 2023) relating to revised sustainability targets and bicycle parking for industrial developments.

· Recommended actions outlined in Parramatta Road Corridor Traffic and Transport Study (Camperdown, Taverners Hill, Leichhardt) and Kings Bay Transport Assessment (Cardno/Stantec, 2022) relating to sustainable transport plan and unbundled parking.

· Inner West Architectural Excellence Design Review Panel feedback of 5 April 2022, such as use of figures and floor to floor heights.

Below is a brief summary of the revised Planning Proposal which has addressed all Gateway conditions:

· Amend land use zones for specific locations in Leichhardt, Taverners Hill and Kings Bay precincts to facilitate new dwellings and jobs.

· Introduce new heritage items and heritage conservation areas.

· Introduce new incentive Floor Space Ratio (FSR) and Height of Building (HOB) development standards.

· Introduce additional local provision that requires developments to satisfy the below criteria to access the incentive FSRs/HOBs:

- achieve an appropriate development pattern and high-quality built form.

- provide active street frontages where applicable.

- achieve specific sustainability targets to transition to low carbon precincts

- incorporate mechanisms to reduce urban heat.

- support sustainable transport modes, minimise traffic congestion and reduce private car dependency.

- provide Affordable housing contributions in Leichhardt precinct (where the change in planning controls is greater than the other 2 precincts).

- make satisfactory State Infrastructure Contributions (SICs).

For further details regarding these proposed provisions and strategic merit justification, refer to Attachment 2. Supporting amendments to the Council’s Leichhardt, Marrickville and Ashfield DCPs (Attachment 3) have been prepared which provide more detailed controls relating to future built form, public domain, parking, access, lot amalgamation etc.

4. Gateway Determination timeframes

The Gateway Determination required that the Planning Proposal be reported to Council for a final recommendation no later than 9 months from the date of the Gateway determination and the LEP be completed within 12 months from the date of the Gateway Determination i.e. 20October 2023.

Given the extensive additional work required to satisfy the conditions of the Gateway, these timeframes have not been met. Notwithstanding, Council officers have met with DPE to provide updates on the progress of the Planning Proposal. On 22 August 2023, DPE wrote to Council (Attachment 1) to urgently progress work towards finalising the Parramatta Road proposal by the end of March 2024 to help unlock much needed housing opportunities as soon as possible.

This requires Council to formally request alteration of the Gateway timeframes and seek an extension until end of March 2024 to finalise this LEP Amendment.

5. Community Consultation

Preparation of PRCUTS and its suite of documents was led by Urban Growth NSW. Considerable community consultation has been undertaken by NSW Government in the preparation of PRCUTS which included:

· Initial community and stakeholder consultation in late 2013

· Community consultation on preliminary draft strategy in late 2014

· Public exhibition of draft strategy from September 2015 to December 2015

· Consultation Outcomes Report released in May 2016

In addition, PRCUTS and its intended outcomes formed a component of consultation undertaken for the:

· Greater Sydney Region Plan, the Eastern City District Plan were extensively exhibited from 2016 to their adoption in 2018, and

· Inner West Local Strategic Planning Statement, Local Housing Strategy, Employment and Retail Lands Strategy and Integrated Transport Strategy that were publicly exhibited by Council during 2018 and 2019.

Stage 5 of DPE’s LEP Making Guideline (August 2023) relates to Public Exhibition and Assessment. DPE’s Gateway Determination (Attachment 1) sets the minimum requirements relating to duration and extent of public exhibition and public authority consultation for this Planning Proposal.

Figure 2 - LEP making process overview

The Planning Proposal associated draft DCP amendments and supporting documentation will be exhibited for a six (6) week period. While the Gateway Determination stipulates a minimum of 28 days, due to the complexity of the technical studies, an extended exhibition period is proposed to provide greater opportunity for the community to access information on the proposal and contribute to the engagement process.

It is anticipated that exhibition will occur later this year, with scheduling to ensure that the extended consultation period concludes prior to the Christmas holiday period. Public exhibition will be carried out in line with the requirements of DPE’s Gateway Determination, Council’s Community Engagement Framework, Environmental Planning and Assessment Act 1979 and Environmental Planning and Assessment Regulation 2021.

Consultation is to include the following:

· Inner West Council’s YourSay website

· Notification letters to affected properties and the surrounding area (owners and occupiers)

· Three precinct-specific community meetings (2 hour weekday sessions) one in each precinct being Leichhardt, Taverners Hill, Kings Bay / Croydon

· Three in-person, precinct-specific, drop-in sessions (weekends) at each precinct being Leichhardt, Taverners Hill, Kings Bay / Croydon

· Contact details of Strategic Planners

· Exhibition material hard copies in Council Service Centres and libraries

· Notification to public authorities

· DPE’s Planning Portal

· Local Democracy Groups/Advisory Committees

Following community consultation council officers will review community submissions and update the documentation to address community concerns. The updated proposal will then be presented to the Architectural Excellence Design Review Panel and the Inner West Local Planning Panel. The updated proposal and post-exhibition report with community engagement outcomes will be presented to Council for consideration at the March 2024 meeting.

FINANCIAL IMPLICATIONS

There are no financial implications associated with the implementation of the proposed recommendations outlined in the report. Budget is available for the community consultation process outlined above. Subject to this resolution, if there are any additional requirements, there may be funding implications which would need to be resolved.

List of Planning Proposal Supporting Studies

Due to their large size, please follow the below link to Council’s website to access the

attachments listed below:

Parramatta Road Corridor Stage 1 Implementation - Inner West Council (nsw.gov.au)

· Appendix 1 – Proposed LEP Maps

· Appendix 2 – Urban Design Studies

- Appendix 2a: Leichhardt, Taverners Hill and Kings Bay/ Croydon Urban Design Review (Architectus, 2023)

- Appendix 2b: Inner West Council's Draft Structure Plan October 2020

- Appendix 2c: Leichhardt Council's Parramatta Road Urban Design Study 2016

· Appendix 3 – Heritage Study and Inventory Sheets

· Appendix 4 – Economic Assessment

· Appendix 5 – Flood Impact Risk Assessment (WMS, 2023)

· Appendix 6 – Preliminary Site Investigations

· Appendix 7 – Aircraft Noise Assessment

· Appendix 8 – Draft Affordable Housing Contribution Scheme

· Appendix 9 – Parramatta Road Corridor Stage 1 Sustainability Study (WSP, 2023)

· Appendix 10 – Parramatta Road Corridor Precinct-wide Traffic and Transport Study and its Implementation (Camperdown, Leichhardt, Taverners Hill and Kings Bay/ Croydon precincts)

· Appendix 11 – Parramatta Road Corridor Implementation Stage 1 - Justification Study

· Appendix 12 – Parramatta Road Urban Amenity Improvement Plan (Inner West Council Masterplan)

ATTACHMENTS

1.⇩	Gateway Determination and Department of Planning letter to Council dated August 2023
2.⇩	Planning Proposal Parramatta Road Stage 1 - Post Gateway
3.⇩	Draft Development Control Plan Amendments
4.⇩	Summary of Post Gateway changes

Council Meeting

10 October 2023

Item No: C1023(1) Item 36

Subject: Question on Notice: Update on Tree Applications

From: Councillor John Stamolis

Question

It would be appreciated if Council could update data for Tree applications for the 18 months from January 2022 to June 2023.

	Major	Minor	Total	Approved	Refused	Withdrawn	Cancelled
Feb-20	39	4	43	29	6	1	3
Mar-20	59	15	74	41	11	0	9
Apr-20	69	40	109	56	13	1	9
May-20	55	46	101	60	10	0	9
Jun-20	72	34	106	64	16	1	7
Jul-20	71	39	110	63	14	1	15
Aug-20	80	46	126	69	20	1	15
Sep-20	94	47	141	81	19	1	10
Oct-20	62	40	102	48	17	4	5
Nov-20	63	41	104	53	11	7	6
Dec-20	55	35	90	40	6	4	10
Jan-21	39	22	61	24	7	4	3
Feb-21	44	17	61	27	12	0	4
Mar-21	74	35	109	39	13	2	8
Apr-21	60	37	97	30	13	1	6
May-21	63	52	115	38	16	1	6
Jun-21	53	26	79	37	10	1	3
Jul-21	61	28	89	37	14	1	6
Aug-21	52	39	91	28	14	0	14
Sep-21	64	29	93	30	17	0	12
Oct-21	73	41	114	47	10	2	9
Nov-21	56	40	96	32	17	1	7
Dec-21	41	20	61	21	9	0	4
Jan-22
Feb-22
Mar-22
Apr-22
May-22
Jun-22
Jul-22
Aug-22
Sep-22
Oct-22
Nov-22
Dec-22
Jan-23
Feb-23
Mar-23
Apr-23
May-23
Jun-23

Answer

	Major	Minor	Total	Approved	Refused	Withdrawn	Cancelled
Feb-20	39	4	43	29	6	1	3
Mar-20	61	13	74	41	11	0	9
Apr-20	80	29	109	56	14	1	9
May-20	77	22	99	60	10	0	7
Jun-20	85	18	103	62	15	1	7
Jul-20	89	15	104	59	13	1	16
Aug-20	103	21	124	66	22	1	14
Sep-20	115	20	135	77	29	1	8
Oct-20	80	25	105	51	19	4	6
Nov-20	72	26	98	50	11	7	4
Dec-20	64	27	91	42	8	4	10
Jan-21	45	20	65	30	7	4	4
Feb-21	43	15	58	27	12	0	4
Mar-21	73	34	107	49	13	3	8
Apr-21	59	35	94	39	13	1	6
May-21	63	50	113	40	16	1	6
Jun-21	56	25	81	42	10	1	3
Jul-21	62	25	87	41	14	1	6
Aug-21	58	33	91	30	14	0	14
Sep-21	64	25	89	34	16	2	12
Oct-21	73	41	114	53	10	2	8
Nov-21	66	39	105	37	18	1	10
Dec-21	43	18	61	29	9	0	5
Jan-22	62	19	81	38	13	0	11
Feb-22	59	28	87	43	7	0	9
Mar-22	78	37	115	44	6	2	26
Apr-22	65	34	99	34	11	0	20
May-22	80	24	104	42	15	2	21
Jun-22	59	31	90	32	7	3	17
Jul-22	61	30	91	39	9	0	13
Aug-22	75	27	102	54	9	2	10
Sep-22	53	24	77	37	6	0	10
Oct-22	51	15	66	33	7	3	8
Nov-22	67	36	103	45	15	1	6
Dec-22	40	21	61	32	4	1	3
Jan-23	41	30	71	32	7	1	1
Feb-23	55	30	85	40	3	0	12
Mar-23	69	24	93	45	8	0	16
Apr-23	40	0	40	15	4	1	20
May-23	41	0	41	10	9	0	22
Jun-23	52	0	52	24	11	1	16

ATTACHMENTS

Nil.

Clause	Change	Reason
1	Introduction removed and replaced with Scope in Section 2	Align the policy with current standards
3	Organisational Commitment moved to section 5	Align the policy with current standards and Council’s policy requirements. Adds statement of Councillor commitment in line with the Code of Conduct and the Councillor and Staff Interaction Policy.
4	Terms & Definitions moved to Section 3	Bring the policy in line with current standards and Council’s policy requirements
4	Moved to Section 6 - Child Protection Complaints moved to Section 6.2 Managing Complaints - Public Interest Disclosure moved to section 6.2 Managing Complaints	Information moved from ‘Definitions’ to ‘Managing Complaints’. This section outlines Council’s commitment to creating a safe community for children and young people and how complaints regarding Child Protection are to be handled This section defines Public Interest Disclosures and how these are to be handled.
5	Guiding Principles moved to Section 6	Re-sequenced for clarity
6	Council’s Complaint Management System moved to Section 9	As above
7	How to lodge a complaint moved to Section 8	As above
8	Our three levels of complaint handling moved to Section 7	As above

Permitted	Not Permissible
Planting of small plants such as seedlings and tube stock to avoid the need to dig large holes.	No excavation deeper than 300m (utility services implications)
Edging is permissible using plants or mulch edging	Use of herbicides, pesticides or other chemicals on public verges.
Plants- maximum height allowed is 1m	No planting, pruning, removal or damage of Council’s Street trees.
Drought hardy local native plants are recommended	Gardens are not permitted adjacent to mobility parking spaces. In addition, gardens are not permitted within 2m either side of the mobility parking space signage.
	Raised garden beds, stakes, fencing, rocks, sculptures, pots, ornaments, all above ground edging, above or below ground compost and irrigation systems are not permitted.
	Plants that are invasive and declared environmental weeds. Plants with sharp edges and thorns, and which drop fruit.
	Growing plants for food is not permitted due to the risks associated with soil contamination.

1.⇨	Verge Gardens Engagement Report - Published separately on Council’s website
2.⇩	Living Streets Verge Garden and Adopt -A-Spot Policy
3.⇩	Living Streets Verge Gardens and Adopt A Spot Guidelines.

1.⇨	Community Engagement Outcomes Report - Published separately on Council’s website
2.⇩	Leichhardt Oval Draft Masterplan

1.⇩	Draft Disability Inclusion Action Plan 2023-2026
2.⇨	Engagement Outcomes Report - Published separately on Council’s website

1.⇩	Draft - Data Breach Policy
2.⇩	Draft - Privacy Policy
3.⇩	Draft - Public Access To Information Policy

1.	Amended Draft - Procurement Policy
2.	Current - Sustainable Procurement Policy
3.	New Draft - Disposals Policy
4.	Amended Draft - Statement of Business Ethics
5.	Current - Statement of Business Ethics

1.⇩	General Purpose Financial Statements for the year ended 30 June 2023.
2.⇩	Special Purpose Financial Statements - Permissible income for general rates and Report on Infrastructure assets.

1.⇩	Current Complaints Handling Policy 2021
2.⇩	Draft Complaints Handling Policy V3

1.⇩	Current Media Policy
2.⇩	Current Media Policy for Councillors
3.⇩	Draft Media Policy for Staff and Councillors

1.⇩	Recreation Strategy 10 Year Plan
2.⇨	Recreation Strategy Community Engagement Report - Published separately on Council’s website

1.⇨	DJ Gardens Plan of Management Engagement Report - Published separately on Council’s website
2.⇩	DJ Gardens Park Plan of Management

1.⇩	Elkington Park and Fitzroy Avenue Park Plan of Management and Masterplan
2.⇨	Community Engagement Report - Published separately on Council’s website
3.⇩	Detailed Community Submissions

1.⇨	Yeo Park Conservation Management Plan - Published separately on Council’s website
2.⇩	Yeo Park Restoration Cost Plan

Ward	Item
Baludarri (Balmain)	Balmain Local Area Traffic Management Plan
	Traffic Management Plan for the 2023 New Year's Eve Event
	Hancock Lane, Rozelle - Permanent Road Closure
	Cumulative Impacts from Major State Infrastructure Projects & Activities in and around Rozelle & White Bay
	Isabella Street, Balmain - No Parking Restriction
	Evans Street, Balmain - Resident Parking Scheme Expansion
Gulgadya (Leichhardt)	William Street, Leichhardt - Proposed Motorbike Parking
Midjuburi (Marrickville)	265-273 Illawarra Road, Marrickville – ENR1/2022/0150 Condition 12 – Signs and Line Markings Plan – DA201700349
	Faversham Street, Marrickville – Temporary Full Road Closure for FBi Radio Event – Saturday 9 December 2023
	Pedestrian Safety Improvements to Unwin’s Bridge across the Cooks River at Tempe
	Pedestrian Safety Improvements to bridge across the Cooks River in Wardell Road, Marrickville
Djarrawunang (Ashfield)	Norton Street & A'Beckett Avenue, Ashfield- Intersection Improvements Works
Damun (Stanmore)	Nil.
All Wards	Management of Disabled Parking in Inner West

1.⇩	InnerWest@40 Study
2.⇩	InnerWest@40 - Plan on a Page

1.⇩	Local Democracy Groups Progress Report 1 April 2023 - 30 September 2023
2.	Discussion Paper - Planning and Heritage Advisory Committee

1.⇩	Disclosures by councillors and designated persons form - Mayor Darcy Byrne - 2022-23
2.⇩	Disclosures by councillors and designated persons form - Councillor Jessica D'Arienzo - 2022-23
3.⇩	Disclosures by councillors and designated persons form - Councillor Philippa Scott - 2022-23
4.⇩	Disclosures by councillors and designated persons form - Councillor Marghanita Da Cruz - 2022-23
5.⇩	Disclosures by councillors and designated persons form - Councillor Tim Stephens - 2022-23
6.⇩	Disclosures by councillors and designated persons form - Councillor John Stamolis - 2022-23
7.⇩	Disclosures by councillors and designated persons form - Deputy Mayor Chloe Smith - 2022-23
8.⇩	Disclosures by councillors and designated persons form - Councillor Zoi Tsardoulias - 2022-23
9.⇩	Disclosures by councillors and designated persons form - Councillor Dylan Griffiths - 2022-23
10.⇩	Disclosures by councillors and designated persons form - Councillor Justine Langford - 2022-23
11.⇩	Disclosures by councillors and designated persons form - Councillor Mark Drury - 2022-23
12.⇩	Disclosures by councillors and designated persons form - Councillor Mat Howard - 2022-23
13.⇩	Disclosures by councillors and designated persons form - Councillor Liz Atkins - 2022-23
14.⇩	Disclosures by councillors and designated persons form - Councillor Kobi Shetty - 2022-23
15.⇩	Disclosures by councillors and designated persons form - Councillor Pauline Lockie - 2022-23
16.⇩	Disclosures by councillors and designated persons form - Peter Gainsford - 2022-23
17.⇩	Disclosures by councillors and designated persons form - Ruth Callaghan - 2022-23
18.⇩	Disclosures by councillors and designated persons form - Simone Plummer - 2022-23
19.⇩	Disclosures by councillors and designated persons form - Kelly Loveridge - 2022-23
20.⇩	Disclosures by councillors and designated persons form - Ryann Midei - 2022-23
21.⇩	Disclosures by councillors and designated persons form - Matthew Pearce - 2022-23

w/c	FOGO calls & counter	% answered in 60 seconds	FOGO CRM lodged	Outstanding CRM
4-8 Sept	176	97%	130	0
11-15 Sept	274	93%	235	135
18-22 Sept	185	89%	190	48

No Vehicles	Location	Status
7 pool EVs + charging points	Leichhardt SC	Ordered and included in NSW EV Fleets Incentive Grant Round 3 (announced August 2023)
12 pool EVs + charging points	Leichhardt SC St Peters Depot	Ordered. Will be included in NSW EV Fleets Incentive Grant Round 4 (October 2023)
18 remaining pool vehicles	various	To be reviewed early 2024 and included in future NSW EV Fleets Incentive grant rounds
5 operational vehicles	St Peters Depot & Ashfield SC	Mostly Utes. No cost effective EV alternative available. To be reviewed in 2024

Cost item	Minimum cost estimate	Maximum cost estimate
EV TCO premium	$2.1M	$2.1M
Base cost for charging infrastructure, site reconfiguration works (where required)	$2.7M	$2.7M
Optional installation of 1 x 50kW fast charger at each location		$336K
Electrical transformer upgrades at St Peters and Balmain Depots (if required by Ausgrid)		$900K
Total	$4.8M	$6.0M

Key Process Steps	Customer Experience KPI	Data collection to report against KPI	Year to date
Pre DA Minutes	Letter sent within 10 days of meeting	System configuration to report on this is underway	-
Submit DA on Planning Portal to Lodgement in T1	100% Within 10 days (Maintain current average of 7.5 calendar days)	Reporting available	70% within 10 days Average 9 days
Call Applicant and/or Property Owner to advise responsible officer for the DA	100% Within 10 days of allocation. Introduction, explain process, answer questions and case manage the process	This practice has been implemented – a reporting tool is being investigated
Neighbour Notification posted	100% Within 7 days following payment of all fees	Configuration changes as part of the DA Process Improvement and technology configuration changes to amend the DA process to enable the KPI to be achieved (February 2024)	66% within 14 days 32% within 10 days 3% within 7 days
Internal referrals obtained	80% response within 14 days	New dashboard has been rolled out – reporting is now available	80% within 26 days 54% within 14 days
Site inspection	100% inspections are recorded on the council record. Site inspections are a legislative requirement, (exceptions are modifications or following a pre-DA as a site visit has already been conducted) – so site inspections are occurring.	Improved data collection and reporting is in development – system configuration required	Site inspections occur 100% of the time however 64% recorded in system Technology solution – Feb 2024
Acknowledgment of receipt of submissions	100% of submissions received are acknowledged in writing Current process exists - automated	Completed	Automated response - 100% of submissions acknowledged
Automation of progress update of significant milestones	Change in assessment officer (within 5 days)	This is currently occurring however there are no reporting mechanisms and is reliant on manual advice by new officer or Team Leader	Automation of this step is a new project not yet commenced
	Following the outcome of the acceleration panel (within 5 days)	A new step – not automated – reliant on manual advice by assessment officer	Automation of this step is a new project not yet commenced
	Upon completion of a reassessment of amended plans (within 5 days)	A new step – not automated – reliant on manual advice by assessment officer	Automation of this step is a new project not yet commenced
	Application exceeds 85 days (within 5 days)	A new step – not automated – reliant on manual advice by assessment officer	Automation of this step is a new project not yet commenced
Determination	Median within 85 days	Based on current KPI	88 days

Date	Application	Attendees
16 March 2023	Balmain Leagues	20
21 June 2023	St Maroun’s College	10
8 August 2023	469-483 Balmain Road, Lilyfield	5
21 August 2023	Precinct 75	2

Concern Raised	Council officer Response
Fishing activities result excess rubbish 11 comments (58%)	Concerns about excess rubbish have been noted. Council has a number of 240 L rubbish bins located in each foreshore reserve. Bins are located where they can be accessible for serving requirements and are frequently serviced. Servicing these bins on a Monday is under investigation.
Additional bins will reduce the problems 6 comments (32%)	Rubbish bins need to be accessible for servicing by staff and bins are provided in each foreshore reserve area. This will be further reviewed following an assessment of a change in bin servicing.
Dog safety is a concern 5 comments (26%)	Council is continuing to educate fishers on responsible fishing etiquette including the correct disposal of discarded hooks. Dog safety also needs to be aligned with this including including ensuring that dogs are only off leash in the designated off leash area.
Fishing in Balmain Peninsular is supported 4 comments (21%)	Support for fishing activities is noted.
Fishing in Balmain Peninsular should be banned 4 comments (21%)	Support for a ban on fishing activities is noted.
Council should patrol and educate more regularly Council should create dedicated fishing spaces Hooks from fishing are a safety risk to others 3 comments (16%),	Council is continuing to work closely with Staff from the NSW Department of Primary Industries –Recreational Fishing unit on educational advice for fishing as well as requesting additional patrols of the foreshore areas by the NSW Recreational Fishing Unit.

You said	Council response
Illoura Reserve should be serviced on Mondays after events on the weekend including fishing, weddings and picnics.	Request has been noted and will be addressed as part of a future service review.
Increase existing signage and include information about dietary guidelines for fishing and fire restrictions	Additional educational signage for Illoura Reserve with regards to guidelines for fishing and fire restrictions is on order.
Bins should be placed on the foreshore	Concerns about excess rubbish have been noted. Council has a number of 240 L rubbish bins located in each foreshore reserve. Bins are located where they can be accessible for serving requirements and are frequently serviced. Servicing on a Monday is under investigation.
Regular patrols after dark should take place with NSW Police to address anti-social behaviour	Incidences of anti-social behaviour need to be reported by residents to the NSW Police in the first instance.
NSW Fishery Officers should be more present in the parks and educate the community and dedicated fishing spaces should be considered.	Council has requested that the NSW Recreational Fishing Unit undertake regular education of fishers in the foreshore parks.
Why does Barangaroo and Pyrmont Bay have fishing regulations that prohibit fishing?	The NSW Government manages both Barangaroo and Pymont Bay and the decision for banning fishing at these sites was made by the NSW Government and The Barangaroo Authority.
Restrictions to amount of fishing rods per person should be limited	Restrictions on the number of fishing rods would need to be made by the NSW Government who have the overall management responsibility for recreational fishing. Currently the regulations prescribe that a maximum of four rods or lines can be used by any one person and any one time.

Date	Milestone
September – October 2023	Concept designs development with Council and identification of key stakeholders and approval requirements.
November - December 2023	Community engagement on project and engagement of aboriginal strategic reference group to advise on naming of site, artwork etc (using current concept design included in Attachment 1)
December 2023 - February 2024	Finalising concept design development and commissioning REF. Consultation of design with Transport for NSW, Greater Sydney Parklands and other key stakeholders.
March 2024	Report to council on Community engagement, updated concept designs with cost estimates, Part 5 approval and Key stakeholders (Transport for NSW, Greater Sydney Parklands and other key stakeholders)
March – May 2024	Detailed design phase and ongoing community and stakeholder engagement
May - 2024	REF Approval (Part 5 approval)
September 2023 – May 2024	In Principal approval – agreement for construction & operations with Transport for NSW and Greater Sydney Parklands
June – July 2024	Construction procurement
August 2024 – March 2025	Construction period (Subject to approvals and final design scope)
April 2025	Construction completed (8-month window)
April 2025	Opening Event

Creative	Town Hall	Use	Hours of Use (approx.)
The Living Room Theatre	Marrickville Town Hall basement	Performance and movement rehearsals.	104 hours
Emily Who	Ashfield Town Hall	Weekend of children’s music presentation.	10 hours
Angie Who	Leichhardt Town Hall	Weekly music workshop for mothers and babies.	21 hours
Sydney Fringe Festival	Marrickville Town Hall basement	Festival venue: music and visual arts presentation.	304 hours
Creative Caring	Marrickville Town Hall	Creative office and training space.	225 hours
Susanna Strati	Marrickville Town Hall	Visual Arts studio for creation and documentation.	225 hours
Balmain Sinfonia	Leichhardt Town Hall	Music rehearsal and presentation.	12 hours
Inner West Theatre Co	Petersham Town Hall	2-week performance season of musical theatre.	112 hours
Little Triangle	St Peters Town Hall and Balmain Town Hall	Weekly music performance development.	18 hours
Rachel Pogson	Leichhardt Town Hall	Weekly cello classes.	9 hours

Activity ($,000)	2017/18	2018/19	2019/20	2020/21	2021/22	2022/23	2023/24
Tree Planting	289	306	414	1,171	3,090	2,000	2,000
Tree Maintenance	1,391	1,476	1,506	1,502	1,500	1,501	1,600
Natural Area Management	545	630	664	565	610	695	780
Nursery incl Staffing & running costs	29	20	71	81	83	84	83

	Savings/(Shortfall)
Activity ($,000)	2017/18	2018/19	2019/20	2020/21	2021/22	2022/23
Tree Planting	(46)	106	266	344	785	1,449
Tree Maintenance	127	92	1	141	(513)	(50)
Natural Area Management	48	176	90	8	(113)	(48)
Nursery incl Staffing & running costs	6	(29)	17	23	15	19

1.	Confidential Report - Lease of Gladstone Park Bowling Club - Confidential This attachment is confidential in accordance to information (Section 10A(2)(c) of the Local Government Act 1993) that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business.
2.	Service Level Agreement - Confidential This attachment is confidential in accordance to information (Section 10A(2)(c) of the Local Government Act 1993) that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business.
3.	LANDSAS Native Title Advice - Confidential This attachment is confidential in accordance to information (Section 10A(2)(c) of the Local Government Act 1993) that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business.
4.	LANDSAS Draft letter to Minister Land and Property - Confidential This attachment is confidential in accordance to information (Section 10A(2)(c) of the Local Government Act 1993) that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business.