Agenda of Council - Tuesday, 5 March 2024

Council Meeting

5 March 2024

Minutes of Ordinary Council Meeting held on 13 February 2024 at
Ashfield Service Centre

Meeting commenced at 6.45pm

Present:

Darcy Byrne

Chloe Smith

Liz Atkins

Marghanita Da Cruz

Jessica D’Arienzo

Mark Drury

Dylan Griffiths

Mathew Howard

Justine Langford

Pauline Lockie

Philippa Scott

Kobi Shetty

John Stamolis

Timothy Stephens

Zoi Tsardoulias
Peter Gainsford

Simone Plummer

Mayor

Deputy Mayor

Councillor

General Manager

Director Planning

Ryann Midei

Director Infrastructure

Ruth Callaghan

Kelly Loveridge

Beau-Jane De Costa

Matthew Pearce

Chris Sleiman

Daniel East

Manod Wickramasinghe

Scott Mullen

Director Community

Director Corporate

Senior Manager Governance and Risk

General Counsel

Acting Chief Financial Officer

Acting Senior Manager Strategic Planning

Traffic and Transport Planning Manager

Strategic Investments and Property Manager

Katherine Paixao

Darcie Huisman

Business Paper Coordinator

Business Paper Officer

APOLOGIES AND REQUEST FOR REMOTE PARTICIPATION:

Nil.

DISCLOSURES OF INTERESTS:

The Mayor, Councillor Byrne declared and tabled a pecuniary interest in Item 2 - State Government Housing Reforms - Implications for the Inner West and Draft Submission due to his and his associates primary residences being within the areas proposed for reform, however, due to the significant portion of the LGA that is potentially going to be impacted by the proposed reforms he has prior to the meeting submitted a Special Disclosure form, in accordance with the Code of Conduct, this provides an exemption for Councillors in this instance and as such he will remain and vote on the matter in accordance with the Code of Conduct.

Councillor Da Cruz declared a significant, pecuniary interest in Item 2 - State Government Housing Reforms - Implications for the Inner West and Draft Submission as her primary residence and her relatives’ non-primary residence are affected by the proposed reforms. She will leave the meeting during discussion and voting on the matter.

Councillor Atkins declared and tabled a pecuniary interest in Item 2 - State Government Housing Reforms - Implications for the Inner West and Draft Submission due to their primary residence being within the areas proposed for reform, however, due to the significant portion of the LGA that is potentially going to be impacted by the proposed reforms they have prior to the meeting submitted a Special Disclosure form, in accordance with the Code of Conduct, this provides an exemption for Councillors in this instance and as such they will remain and vote on the matter in accordance with the Code of Conduct.

Councillor Langford declared and tabled a pecuniary interest in Item 2 - State Government Housing Reforms - Implications for the Inner West and Draft Submission due to her primary residence being within the areas proposed for reform, however, due to the significant portion of the LGA that is potentially going to be impacted by the proposed reforms she has prior to the meeting submitted a Special Disclosure form, in accordance with the Code of Conduct, this provides an exemption for Councillors in this instance and as such she will remain and vote on the matter in accordance with the Code of Conduct.

Councillor Griffiths declared and tabled a pecuniary interest in Item 2 - State Government Housing Reforms - Implications for the Inner West and Draft Submission due to his primary residence being within the areas proposed for reform, however, due to the significant portion of the LGA that is potentially going to be impacted by the proposed reforms he has prior to the meeting submitted a Special Disclosure form, in accordance with the Code of Conduct, this provides an exemption for Councillors in this instance and as such he will remain and vote on the matter in accordance with the Code of Conduct.

Councillor Shetty declared and tabled a pecuniary interest in Item 2 - State Government Housing Reforms - Implications for the Inner West and Draft Submission due to her primary residence being within the areas proposed for reform, however, due to the significant portion of the LGA that is potentially going to be impacted by the proposed reforms she prior to the meeting submitted a Special Disclosure form, in accordance with the Code of Conduct, this provides an exemption for Councillors in this instance and as such she will remain and vote on the matter in accordance with the Code of Conduct.

Councillor Shetty declared a non-significant, non-pecuniary interest in Item 14 - Minutes of Local Traffic Committee Meeting – 11 December 2023 as she is the State Member for Balmain and has a representative on the Local Traffic Committee. She will remain in the meeting during discussion and voting as the vote of the State Member is exercised through a representative.

Councillor Lockie declared and tabled a pecuniary interest in Item 2 - State Government Housing Reforms - Implications for the Inner West and Draft Submission due to her and an associated company or body’s primary residence being within the areas proposed for reform, however, due to the significant portion of the LGA that is potentially going to be impacted by the proposed forms she has prior to the meeting submitted a Special Disclosure form, in accordance with the Code of Conduct, this provides an exemption for Councillors in this instance and as such she will remain and vote on the matter in accordance with the Code of Conduct.

Councillor Drury declared and tabled a pecuniary interest in Item 2 - State Government Housing Reforms - Implications for the Inner West and Draft Submission due to his primary residence being within the areas proposed for reform, however, due to the significant portion of the LGA that is potentially going to be impacted by the proposed forms he has prior to the meeting submitted a Special Disclosure form, in accordance with the Code of Conduct, this provides an exemption for Councillors in this instance and as such he will remain and vote on the matter in accordance with the Code of Conduct.

Councillor Tsardoulias declared and tabled a pecuniary interest in Item 2 - State Government Housing Reforms - Implications for the Inner West and Draft Submission due to her and her associates primary residences being within the areas proposed for reform, however, due to the significant portion of the LGA that is potentially going to be impacted by the proposed forms she has prior to the meeting submitted a Special Disclosure form, in accordance with the Code of Conduct, this provides an exemption for Councillors in this instance and as such she will remain and vote on the matter in accordance with the Code of Conduct.

The Deputy Mayor, Councillor Smith declared and tabled a pecuniary interest in Item 2 - State Government Housing Reforms - Implications for the Inner West and Draft Submission due to her and her associates primary residences being within the areas proposed for reform, however, due to the significant portion of the LGA that is potentially going to be impacted by the proposed forms she has prior to the meeting submitted a Special Disclosure form, in accordance with the Code of Conduct, this provides an exemption for Councillors in this instance and as such she will remain and vote on the matter in accordance with the Code of Conduct.

Councillor Stephens declared a significant, pecuniary interest in Item 2 - State Government Housing Reforms - Implications for the Inner West and Draft Submission as he and his wife are joint owners of a property that is not their primary residence that may be affected by the reforms. He will leave the meeting during discussion and voting on the matter. Councillor Stephens also submitted prior to the meeting and tabled at the Council Meeting a Special Disclosure form in relation to pecuniary interest in Item 2 - State Government Housing Reforms - Implications for the Inner West and Draft Submission due to his and his associates’ primary residences being within the areas proposed for reform.

Councillor Howard declared a significant, non-pecuniary interest in Item 2 - State Government Housing Reforms - Implications for the Inner West and Draft Submission as an associate owns a property that is not a principal residence in an area that may be impacted by the proposed planning reforms, but out of an abundance of caution he will leave the meeting during discussion and voting on the matter. Councillor Howard also submitted prior to the meeting and tabled at the Council Meeting a Special Disclosure form in relation to pecuniary interest in Item 2 - State Government Housing Reforms - Implications for the Inner West and Draft Submission due to his and his associates’ primary residences being within the areas proposed for reform.

Councillor Howard declared a non-significant, non-pecuniary interest in Item 3 Parramatta Road Corridor Stage 1 Proposal (PRCUTS) - Preliminary Engagement Outcomes as he works in the Office of the Minister for Transport and given this is a planning matter and out of an abundance of caution, he will leave the meeting during discussion and voting on the matter.

Councillor Howard declared a non-significant, non-pecuniary interest in Item 14 - Minutes of Local Traffic Committee Meeting – 11 December 2023 as he works in the Ministerial Office of the Minister for Transport, who in her capacity as the Member for Summer Hill has a representative on the Local Traffic Committee. He will remain in the meeting during discussion and voting as the vote of the State Member is exercised through a representative.

Councillor Howard declared a non-significant, non-pecuniary interest in Item 29 - Notice of Motion: Inner West Schools Active Travel as he works in the Office of the Minister for Transport which may have oversight of the grant program referenced in the Motion and out of an abundance of caution, he will leave the meeting during discussion and voting on the matter.

Councillor Scott declared and tabled pecuniary interest in Item 2 - State Government Housing Reforms - Implications for the Inner West and Draft Submission due to her and her associates primary residences being within the areas proposed for reform, however, due to the significant portion of the LGA that is potentially going to be impacted by the proposed reforms she has prior to the meeting submitted a Special Disclosure form, in accordance with the Code of Conduct, this provides an exemption for Councillors in this instance and as such she will remain and vote on the matter in accordance with the Code of Conduct.

Councillor D’Arienzo declared and tabled a pecuniary interest in Item 2 - State Government Housing Reforms - Implications for the Inner West and Draft Submission due to her and her associates primary residences being within the areas proposed for reform, however, due to the significant portion of the LGA that is potentially going to be impacted by the proposed reforms she has prior to the meeting submitted a Special Disclosure form, in accordance with the Code of Conduct, this provides an exemption for Councillors in this instance and as such she will remain and vote on the matter in accordance with the Code of Conduct.

The General Manager declared a significant, pecuniary interest in Item 2 - State Government Housing Reforms - Implications for the Inner West and Draft Submission due to an associate’s primary residence being within the areas proposed for reforms. He will leave the meeting during discussion and voting on the matter.

The Director Corporate declared a significant, pecuniary interest in Item 2 - State Government Housing Reforms - Implications for the Inner West and Draft Submission due to her usual primary residence being within the areas proposed for reforms. She will leave the meeting during discussion and voting on the matter.

***All special disclosures tabled at the meeting are available at the end of these minutes.***

CONFIRMATION OF MINUTES

Motion: (Lockie/Stephens)

That the minutes of the Council held on 5 December 2023 be confirmed as a correct record subject to the following correction:

C1223(1) Item 24, Notice of Motion: Multicultural Advisory Committee, be amended to note that Clr Lockie moved a procedural motion to withdraw Item 24 which was seconded by Mayor Byrne and carried.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

PUBLIC FORUM

The registered speakers were asked to address the meeting. The list of speakers is available on the last page of these minutes.

Councillor Da Cruz left the Meeting at 7:08pm during Public Forum for item 2 as she declared a significant, pecuniary interest as her primary residence and her relatives’ non-primary residence are affected by the proposed reforms.

Councillor Howard left the Meeting at 7:08pm during Public Forum for item 2 as he declared a significant, non-pecuniary interest as an associate owns a property that is not a principal residence in an area that may be impacted by the proposed planning reforms.

Councillor Stephens left the Meeting at 7:08pm during Public Forum for item 2 as he declared a significant, pecuniary interest as he and his wife are joint owners of a property that is not their primary residence that may be affected by the reforms.

The General Manager left the Meeting at 7:08pm during Public Forum for item 2 as he declared a significant, pecuniary interest due to an associate’s primary residence being within the areas proposed for reforms.

The Director Corporate left the Meeting at 7:08pm during Public Forum for item 2 as she declared a significant, pecuniary interest due to her usual primary residence being within the areas proposed for reforms.

Councillor Da Cruz returned to the Meeting at 7:43pm

Councillor Stephens returned to the Meeting at 7:43pm

The Director Corporate returned to the Meeting at 7:45pm

The General Manager returned to the Meeting at 7:52pm

Councillor Howard returned to the Meeting at 7:53pm

Procedural Motion (Byrne/Griffiths)

That the meeting be adjourned for 10 minutes.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

The meeting was adjourned at 8:48pm

The meeting recommenced at 8:59pm

C0224(1) Item 43 Mayoral Minute: Stopping the Spread of Tobacconist and Vape
Stores

Motion: (Byrne)

1. That Council seek a change of regulations to mandate that tobacconist and vape stores require approval through a development application to open in the Inner West local government area.

2. That Council propose to the NSW Government that there be a limit and a reduction in the number of tobacconist and vape stores authorised to operate in NSW as well as a cap on the number of these businesses in the Inner West.

3. That Council review and identify the number of tobacconist and vape stores currently located nearby to schools in the Inner West with a view to restricting and reducing the number of these businesses nearby to primary and secondary schools.

4. That Council write to the NSW Government seeking their cooperation in enacting these changes and receive a report to the April Ordinary Council meeting identifying all local and state regulatory and planning powers that can be made use of to achieve the objectives stated above.

5. That Council advocate to the NSW government to review advertising regulations on vapes including controls on signage and plain packaging.

6. That Council call on the NSW government to undertake a health promotion campaign outlining the health effects of vaping, information about the production and content of vapes.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Procedural Motion: (Byrne/Scott)

That the meeting be adjourned for 2 minutes.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

The meeting was adjourned at 9:23pm

The meeting recommenced at 9:26pm

C0224(1) Item 44 Mayoral Minute: All-weather Sporting Field

Motion: (Byrne)

1. That Council note the high volume of submissions received from the community regarding the proposal for an all-weather sporting field to be installed in a park nearby to Rozelle Parklands.

2. That Council note the advocacy and submissions from Balmain District Football Club and Leichhardt Saints Football Club that they are facing severe capacity constraints and are in danger of having to turn away large numbers of players, due to a shortage of playing space.

3. That Council note the huge increase in usage of Lambert Park since the installation of an all-weather surface and expansion of participation in sport this has allowed, particularly for girls.

4. That Council commit to delivering a new all-weather surface for the benefit of local sporting clubs, at one of the four locations previously resolved, using the funding provided by the NSW Government as compensation for the removal of such a facility from the final adopted plans for Rozelle Parklands.

5. That Council receive a report to the March Ordinary meeting on the outcomes of the consultation regarding the proposed all-weather surface as well as a summary of the available technologies for providing a hybrid surface, with councillors to be briefed on that report ahead of the meeting.

Motion Carried

For Motion: Crs Byrne, D'Arienzo, Drury, Howard, Lockie, Scott, Smith, Stephens and Tsardoulias

Against Motion: Crs Atkins, Da Cruz, Griffiths, Langford, Shetty and Stamolis

Amendment (Atkins/Da Cruz)

That paragraph 5 be amended to read as follows:

That Council receive a report to the March Ordinary meeting on the outcomes of the consultation regarding the proposed all-weather surface as well as a summary of the available technologies for providing a hybrid surface and a report on the environmental impacts of an all-weather surface versus natural turf.

Motion Lost

For Motion: Crs Atkins, Da Cruz, Griffiths, Langford, Lockie, Shetty and Stamolis

Against Motion: Crs Byrne, D'Arienzo, Drury, Howard, Scott, Smith, Stephens and Tsardoulias

Amendment (Atkins/Da Cruz)

That paragraph 4 be deleted.

Motion Lost

For Motion: Crs Atkins, Da Cruz, Griffiths, Langford, Lockie, Shetty and Stamolis

Against Motion: Crs Byrne, D'Arienzo, Drury, Howard, Scott, Smith, Stephens and Tsardoulias

C0224(1) Item 45 Mayoral Minute: Biennale

Motion: (Byrne)

1. That Council urgently convene a meeting of local hospitality businesses and the Balmain-Rozelle Chamber of Commerce and invite Balmain ward councillors to discuss a joint promotional strategy and offerings to attract patrons attending the Biennale to local businesses.

2. That Council explore options for providing a free shuttle bus service between the Power Station and Darling St throughout the Biennale program.

3. That Council receive a report to the March Council meeting about the outcomes of the meeting with hospitality businesses and detailing a promotional plan to be supported by Council.

4. That Council install signage at prominent locations throughout the local community promoting the Biennale and Council’s EDGE activations that are part of the program.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0224(1) Item 46 Mayoral Minute: APIA and Leichhardt Oval

Motion: (Byrne)

1. That Council congratulates APIA Leichhardt on their successful admittance to the new B-League competition to commence in 2025.

2. That Council waive fees for APIA Leichhardt for the use of Leichhardt Oval for Premier League games to be played there during the Lambert Park renovation.

3. That Council enter into a hiring arrangement with APIA Leichhardt for Leichhardt Oval to be their home ground for the inaugural B-League season in 2025 with Council officers delegated to negotiate the agreement with the Club.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0224(1) Item 47 Mayoral Minute: Rozelle Interchange and Rozelle Parklands

Motion: (Byrne)

1. That Council restate its demands for:

a) Transport for NSW and Transurban to immediately commence daily publication of traffic data and travel times at the Rozelle Interchange and adjoining roads;

b) clear large-scale signage directing commuters coming off the Iron Cove Bridge to the free tunnel connecting to the Anzac Bridge; and

c) funding that was left out of the budget by the previous government for public domain and safety improvements to be made available.

2. That Council write to Transport for NSW, John Holland and CPB demanding that the remediation and reopening of Rozelle Parklands be expedited.

3. That Council request a briefing from the Environmental Protection Authority about the investigation into asbestos contamination at Rozelle Parklands and nearby areas, including advice about how the remediation will be certified and what action will be taken against any parties found to be culpable for the contamination.

4. That Council receive a report to the March Ordinary Meeting about the status of the above matters.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Procedural Motion (Scott/Atkins)

That Council Suspend Standing Orders to bring forward the following items to be dealt with at this time:

Item 5 Mackey Park
Item 6 Public Exhibition - Community Gardens Policy
Item 7 Public Exhibition - Land and Property Policy
Item 9 Post Exhibition - Code of Meeting Practice
Item 12 Women's World Cup - Wall of Support Artwork
Item 18 Local Democracy Group Progress Report
Item 20 Investment Report at 30 November 2023
Item 22 Councillor Expenses for 1 July 2023 to 31 December 2023
Item 23 Designated Person Disclosure (Pecuniary Interest) Returns
Item 30 Notice of Motion: A Great Inner West Walk
Item 31 Notice of Motion: Parking in Industrial and Residential Zones
Item 32 Notice of Motion: Update on Key Traffic Issues in Marrickville-
Midjuburi Ward
Item 33 Notice of Motion: Thank You Father Phillip Zadro
Item 38 Major Capital Projects Committee and Project Summary Report
Item 39 Community Batteries
Item 40 King George Park Inclusive Playground Construction Tender
Item 41 Sale of part of Yeend Street, Birchgrove

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Procedural Motion (Scott/Atkins)

That the following items be moved in globo and the recommendations contained within the report be adopted:

Item 5 Mackey Park
Item 6 Public Exhibition - Community Gardens Policy
Item 7 Public Exhibition - Land and Property Policy
Item 9 Post Exhibition - Code of Meeting Practice
Item 12 Women’s World Cup
Item 18 Local Democracy Group Progress Report
Item 20 Investment Report at 30 November 2023
Item 22 Councillor Expenses for 1 July 2023 to 31 December 2023
Item 23 Designated Person Disclosure (Pecuniary Interest) Returns
Item 30 Notice of Motion: A Great Inner West Walk
Item 31 Notice of Motion: Parking in Industrial and Residential Zones
Item 32 Notice of Motion: Update on Key Traffic Issues in Marrickville-
Midjuburi Ward
Item 33 Notice of Motion: Thank You Father Phillip Zadro
Item 38 Major Capital Projects Committee and Project Summary Report
Item 39 Community Batteries
Item 40 King George Park Inclusive Playground Construction Tender
Item 41 Sale of part of Yeend Street, Birchgrove

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0224(1) Item 5 Mackey Park Plan of Management and Masterplan - Key
Priority Actions

Motion: (Scott/Atkins)

That Council endorse the priority action plan as highlighted in Table 1.0 for future key deliverables in the adopted Plan of Management for Mackey Park.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0224(1) Item 6 Public Exhibition - Community Gardens Policy

Motion: (Scott/Atkins)

1. That Council publicly exhibit the draft Community Gardens Policy for a period of 28 days and seek community feedback on the proposed Policy.

2. That following the conclusion of the exhibition period, the draft Community Gardens Policy be brought back to Council for consideration for adoption.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0224(1) Item 7 Public Exhibition - Land and Property Policy

Motion: (Scott/Atkins)

1. That Council publicly exhibit the draft Land and Property Policy for a period of 28 days and seek community feedback on the proposed Policy.

2. That following the conclusion of the exhibition period, the draft Land and Property Policy be brought back to Council for consideration for adoption.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0224(1) Item 9 Post Exhibition - Code of Meeting Practice

Motion: (Scott/Atkins)

1. That Council adopt the Code of Meeting Practice.

2. The Council update the Policy Register and publish, as applicable, internally, and externally the adopted Code of Meeting Practice.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0224(1) Item 12 Women's World Cup - Wall of Support Artwork

Motion: (Scott/Atkins)

That Council approve the location for the Women’s World Cup wall of support artwork on the wall of a residential property on Unwin’s Bridge Road Tempe.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0224(1) Item 18 Local Democracy Group Progress Report

Motion: (Scott/Atkins)

That Council receive and note the report.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0224(1) Item 20 Investment Report at 30 November 2023

Motion: (Scott/Atkins)

That Council receive and note the report.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0224(1) Item 22 Councillor Expenses for 1 July 2023 to 31 December 2023

Motion: (Scott/Atkins)

That Council receive and note the report.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0224(1) Item 23 Designated Person Disclosure (Pecuniary Interest) Returns

Motion: (Scott/Atkins)

That Council receive and note the report.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0224(1) Item 30 Notice of Motion: A Great Inner West Walk

Motion: (Scott/Atkins)

1. That Council investigate the development of a Great Inner West Walk, linking up key Inner West landmarks, communities, infrastructure and parks.

2. That Council request officers report back to Council in April 2024 on the feasibility of and opportunities to develop a Great Inner West Walk, including:

a) potential routes, including opportunities to work with adjacent councils and to link up with other existing and proposed walking infrastructure including the GreenWay, Bay Run, Tom Uren Trail and proposed Great Harbour Walk;

b) benefits for the Inner West community and economy;

c) opportunities to strengthen existing pedestrian and cycling links as part of a broader Great Walk project and to amplify existing Council programs including the Perfect Match program;

d) interaction with the Inner West Pedestrian Access and Mobility Plan; and

e) potential costs, funding sources and timeline for development.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0224(1) Item 31 Notice of Motion: Parking in Industrial and Residential Zones

Motion: (Scott/Atkins)

1. That Council note concerns from residents living in, or close to, industrial zones in the Inner West, about increasing parking pressures from local vehicular businesses including taxi and hire vehicle companies that park vehicles on residential streets.

2. That Council request officers report back to Council in May 2024 with options to mitigate and manage these concerns, including through the development application process, the Good Neighbour Policy, the unattended vehicle policy, and through compliance and enforcement.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0224(1) Item 32 Notice of Motion: Update on Key Traffic Issues in Marrickville-
Midjuburi Ward

Motion: (Scott/Atkins)

That Council request officers provide an update via report at the March 2024 Council meeting on key traffic issues in the Marrickville-Midjuburi Ward raised in this term of Council via councillor motion, including:

a) The dangerous intersection of Marrickville Road and Buckley Street, Marrickville and the installation of further pedestrian protection measures;

b) The intersection of Sydenham Road and Fitzroy Street, Marrickville, and the potential installation of traffic lights as requested by the Marrickville Bowling and Recreation Club; and

c) Pedestrian and other measures on Edinburgh Road and the streets surrounding the Marrickville Metro Shopping Centre.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0224(1) Item 33 Notice of Motion: Thank You Father Phillip Zadro

Motion: (Scott/Atkins)

That Council thank Fr. Phil Zadro for his years of service to St Joan of Arc Catholic Church, Haberfield, and the broader Haberfield community, and recognises his work for social justice and Indigenous reconciliation.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0224(1) Item 38 Major Capital Projects Committee and Project Summary Report

Motion: (Scott/Atkins)

That Council receive and notes the minutes of the Major Capital Projects Committee meetings held on 27 November 2023.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0224(1) Item 39 Community Batteries

Motion: (Scott/Atkins)

That Council receive and note the report.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0224(1) Item 40 King George Park Inclusive Playground Construction Tender

Motion: (Scott/Atkins)

That Council delegate authority to the General Manager to award the tender for the King George Park Inclusive Playground Construction Tender, and finalise its budget as part of the 2024/25 budget planning process.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0224(1) Item 41 Sale of part of Yeend Street, Birchgrove

Motion: (Scott/Atkins)

1. That Council approve closing the part of Yeend Street, Birchgrove noted in this report (subject to survey) by notice published in the NSW Government Gazette, in accordance with Section 38D of the Roads Act 1993.

2. That Council authorise the placing of a Notice of partial road closure in the Government Gazette.

3. That Council note the land formerly part of Yeend St will be classified as operational land for the purposes of the Local Government Act 1993.

4. That Council authorise the sale of the land to the adjoining landholder, as detailed in the Confidential Attachment 1.

5. That Council delegate Authority to the General Manager to sign all associated documents for the survey, road closure and sale of this land.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0224(1) Item 1         Quarter two - Progress report on the Delivery Program 2022-26
        and Operational Plan 2023/24 and Quarterly Budget Review
        Statement

Motion: (Drury/Langford)

1. That Council endorse the quarter two Progress Report on the Delivery Program 2022-26 and Operational Plan 2023/24.

2. That Council adopt the quarter two Budget Review 2023/24.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Amendment (Langford/Da Cruz)

1. That in tandem with the preparation of Council’s Biodiversity Strategy, Council officers prepare a report about threatened and unique species of flora and fauna in local parks and wild places across the Inner West.

2. That this report be tabled at the June 2024 Ordinary Council meeting, alongside the Biodiversity Strategy.

Motion Lost

For Motion: Crs Atkins, Da Cruz, Griffiths, Langford, Lockie, Shetty and Stamolis

Against Motion: Crs Byrne, D'Arienzo, Drury, Howard, Scott, Smith, Stephens and Tsardoulias

Councillor Da Cruz left the Meeting at 9:54pm as she declared a significant, pecuniary interest in Item 2 as her primary residence and her relatives’ non-primary residence are affected by the proposed reforms.

Councillor Howard left the Meeting at 9:54pm as he declared a significant, non-pecuniary interest in Item 2, as an associate owns a property that is not a principal residence in an area that may be impacted by the proposed planning reforms.

Councillor Stephens left the Meeting at 9:54pm as he declared a significant, pecuniary interest in Item 2 as he and his wife are joint owners of a property that is not their primary residence that may be affected by the reforms.

The General Manager left the Meeting at 9:54pm as he declared a significant, pecuniary interest in Item 2 - State Government Housing Reforms - Implications for the Inner West and Draft Submission due to an associate’s primary residence being within the areas proposed for reforms.

The Director Corporate left the Meeting at 9:54pm as she declared a significant, pecuniary interest in Item 2 - State Government Housing Reforms - Implications for the Inner West and Draft Submission due to her usual primary residence being within the areas proposed for reforms.

C0224(1) Item 2 State Government Housing Reforms - Implications for the Inner West and Draft Submission

Motion: (Shetty/Lockie)

1. That Council endorse the Inner West Council submission to the proposed NSW Government Housing Reforms: Transit Oriented Development Program and Diverse and Well-Located Housing.

2. That Council forward the endorsed submission to the Department of Planning, Housing and Infrastructure for consideration.

3. That due to the NSW government’s failure to undertake formal consultation with the community, council writes to every resident outlining Council’s concerns about the proposed housing reforms, convenes a series of public meetings to explain to residents the implications of these reforms, and encourages residents to make a submission.

4. That Council writes to the Minister for Planning to call on the Department of Planning, Housing and Infrastructure (DPHI) to undertake a thorough community consultation process, including public meetings, community drop-in sessions and leaflets outlining the impact of the proposed changes.

Motion Tied

For Motion: Crs Atkins, Griffiths, Langford, Lockie, Shetty and Stamolis

Against Motion: Crs Byrne, D'Arienzo, Drury, Scott, Smith and Tsardoulias

Absent: Crs Da Cruz, Howard and Stephens

The Chairperson used his Casting Vote against the MOTION and the MOTION was lost.

Procedural Motion (Byrne/Scott)

That Council allow Clr D’Arienzo to speak for 2 additional minutes on Item 2.

Motion Carried

For Motion: Crs Atkins, Byrne, D'Arienzo, Drury, Griffiths, Langford, Lockie, Scott, Shetty, Smith, Stamolis and Tsardoulias

Against Motion: Nil

Absent: Crs Da Cruz, Howard and Stephens

Councillor Stamolis left the Meeting at 10:26pm

Foreshadowed Motion (Byrne/D’Arienzo)

1. That Council makes the following submission to the state government, recognising the seriousness of the housing supply crisis and believes all elected representatives at all levels of government must take responsibility for addressing this.

2. That Council agrees in principle that increased residential density around transport hubs is a vital element in increasing housing supply.

3. That Council seeks to engage constructively with the Government on their proposed Transport Oriented Development (TOD) and Diverse and Well Located Housing (DWLH) rezoning reforms and seeks an urgent meeting with the Planning Minister to discuss this positive collaboration.

4. That Council notes that these rezoning proposals were only issued for consultation in late December 2023 and that they should not be rushed through prior to dwelling targets having been provided or without proper negotiation between Council and the Government.

5. That Council requests that the NSW Government works with us to ensure that excellent pattern book designs, that reflect the heritage and character of the inner west are made available as soon as possible in order that they can be incorporated into the TOD and DWLH.

6. That Council seeks urgent clarification from the NSW Government and the Department of Planning, Housing and Infrastructure (DPHI) regarding the dwelling targets and how the TOD and DWLH will relate to existing heritage protections in the inner west.

7. That Council proposes that the NSW Government consider additional housing reforms and supply opportunities within the Inner West beyond TOD and DWLH including:

a) propose to the NSW Government that they consider establishing a state-controlled corporation to build homes and increase supply for the private sale and rental markets, as occurs successfully in many jurisdictions across the world;

b) note the Victorian Government's $5.3 billion investment in building 12,000 new public housing dwellings and propose that the NSW Government make a comparable investment;

c) finalise and share with Council the outcomes from the NSW and Commonwealth Crown land audits, and identify which of this land is suitable for housing and public housing;

d) recommit our offer to the NSW Government to partner with the Council to provide support for public housing development on our council-owned land and seek to progress negotiations;

e) expedite the finalisation of the Parramatta Road Corridor Stage 1 program transforming parts of Leichhardt, Taverners Hill and Kings Bay precincts by facilitating 1516 new dwellings;

f) legislate the NSW Government’s rental reforms and resource the office of the Rental Commissioner to provide advice and assistance to tenants across NSW;

g) include Inner West Council to have input into the Apartment Guide Design Standards, noting the success of our Architectural Excellence and Design Review Panel process; and

h) request that the NSW Government amend the operation of the Inner West Planning Panel to create a pathway or mechanism for applicants, not just objectors, to have their development application referred to the Panel for determination.

8. That Council writes to Inner West residents outlining Council’s approach to the state government planning reforms and encourages them to make a submission.

9. That Council requests that the DPHI release Inner West-tailored information on the TOD, including map summaries of the changes.

Motion Carried

For Motion: Crs Byrne, D'Arienzo, Drury, Griffiths, Scott, Smith and Tsardoulias

Against Motion: Crs Atkins, Langford, Lockie and Shetty

Absent: Cs Da Cruz, Howard, Stamolis and Stephens

Councillor Stamolis returned to the Meeting at 10:30pm

Councillor Da Cruz returned to the Meeting at 10:30pm

Councillor Stephens returned to the Meeting at 10:30pm

The Director Corporate returned to the Meeting 10:31pm

C0224(1) Item 3 Parramatta Road Corridor Stage 1 Proposal (PRCUTS) - Preliminary Engagement Outcomes

Motion: (Scott/Byrne)

That Council note that the Roads Minister John Graham has confirmed that the Transport for NSW (TfNSW) submission on the Parramatta Road Planning Proposal for proposed road widenings has been withdrawn.
That Council seek formal written confirmation from TfNSW that their submission on proposed road widenings is withdrawn.
That Council note that the WestConnex approval conditions required dedicated public transport lanes, that were not delivered by the previous NSW Government.
That Council continue to advocate for a dedicated rapid public transport lane that fits the existing width of Parramatta Road and does not rely on road widening, by writing to the Minister of Transport and include it in the Council’s submissions on the Parramatta Road Corridor Urban Transformation Strategy (PRCUTS).
That Council seek support from the Ministers for Planning, Roads, and Minister for Transport for the delivery of TfNSW owned 2 Hay Street, Leichhardt as new open space in Leichhardt precinct in line with the PRCUTS.
That Council seek an urgent meeting with the Secretary of the Department of Planning:

a) on the above points 2 to 5;

b) on delays associated with finalising this Planning Proposal given the need to resolve the State Agency submissions (TfNSW/ Dept Environment/ Sydney Water); and

c) to clarify the interaction of the Diverse and Well-Located Housing proposal and PRCUTS.

That without delay, following the resolution of issues outlined in items 2 5 6, any and all reports be brought back to Council for finalisation of PRCUTS at the next possible meeting.

That in addition to West Leichhardt section of the Taverner’s Hill Precinct, Council gives priority to the rezoning for housing and/or mixed uses of the lots on Parramatta Road in the Taverners Hill precinct, noting:

a) that the Best & Less site at 657-673 Parramatta Road is available for immediate acquisition, is adjacent to the West Leichhardt precinct and is closer to the Light Rail stop;

b) that the redevelopment for housing of such a site would be more immediate than the process of the amalgamating privately owned residential lots as proposed for West Leichhardt, which could take decades; and

c) that the Best & Less site could be immediately acquired by the NSW government for a model development of urgently needed public and affordable housing.

That the acquisition of the Best & Less site for public and affordable housing would correct the almost complete absence of ‘affordable’ housing in the current Proposal – some 15 dwellings out of a projected 1516 new dwellings or just 1 percent.

That the Minister for Planning, the Premier and the Department of Planning, Housing and Infrastructure be informed of the Taverners Hill changes and the recommendation to the NSW government to acquire the Best & Less site for public and affordable housing.

Motion Carried

For Motion: Crs Atkins, Byrne, D'Arienzo, Drury, Griffiths, Lockie, Scott, Smith, Stephens and Tsardoulias

Against Motion: Crs Da Cruz, Langford, Shetty and Stamolis

Absent: Cr Howard

Procedural Motion (Shetty/Langford)

That Council allow Clr Shetty to speak for 2 additional minutes on the amendment in Item 3.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Absent: Cr Howard

Amendment (Shetty/Da Cruz)

That Council defer the West Leichhardt section of the Taverners Hill precinct from the Proposal to allow for further investigation of the suitability of this section of the Parramatta Road Planning Proposal Stage 1. Submissions from several State Government agencies have highlighted numerous issues of concern that must be resolved prior to adoption, including key issues around flooding, biodiversity, water supply and traffic management. By removing this section from the proposal, it can avoid delaying the entire proposal while these issues are further investigated and addressed.

Motion Lost

For Motion: Crs Atkins, Da Cruz, Langford, Shetty and Stamolis

Against Motion: Crs Byrne, D'Arienzo, Drury, Griffiths, Lockie, Scott, Smith, Stephens and Tsardoulias

Absent: Cr Howard

Councillor Howard returned to the Meeting at 10:47pm

C0224(1) Item 4 Mort Bay Park - Tree Management and View Corridors

Motion: (Byrne/Drury)

That Council defers consideration of the Mort Bay park Plan of Management and delegate to the General Manager and Director of Infrastructure to meet with the interested local residents and bring a more detailed resolution to the March Ordinary Council meeting for consideration.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

The General Manager returned to the Meeting at 10:51pm

C0224(1) Item 8 Post Exhibition - Complaints Handling Policy

Motion: (Stephens/Scott)

1. That Council adopt the Complaints Handling Policy.

2. That Council update the Policy Register and publish, as applicable, internally, and externally the adopted Complaints Handling Policy.

Motion Carried

For Motion: Crs Atkins, Byrne, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Cr Da Cruz

Amendment (Da Cruz/Atkins)

That a 6 monthly report be tabled on the Council agenda. The report to include:

a) number of New Complaints/council service area;

b) number of Unresolved Complaints/council service area; and

c) number of Escalated Complaints/council service area.

Motion Lost

For Motion: Crs Atkins, Da Cruz and Langford

Against Motion: Crs Byrne, D'Arienzo, Drury, Griffiths, Howard, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

C0224(1) Item 10 Post Exhibition - Henson Park Lighting Trial

Motion: (Howard/Langford)

1. That Council endorse the funding of lighting and inclusive/accessible pathway improvements along the Holmesdale Street Boundary of Henson park as part of future budget considerations for the 2024/2025 financial year.

2. That Council investigate further options to light the pathway surrounding the oval to accommodate joggers and dog walkers utilising this pathway.

3. That Council, until the installation of permanent lighting, continue to light the oval until 8pm in winter months not affected by daylight saving, funded by the quarterly budget review and future budgets as needed.

4. That Council notifies adjacent residents and park users of Council’s determination on this matter and the future works which are planned within the parkland to address inclusive access and safe dog walking within Henson Park after dark.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

C0224(1) Item 11 Introducing Dragon Boating into the Inner West and Iron Cove

Motion: (D’Arienzo/Da Cruz)

1. That Council enters into a license agreement with the Different Strokes Dragon Boat Club and Sloths Dragon Boating to enable both clubs to formally establish a presence on Iron Cove, noting that both clubs have made a request to establish and store storage containers on road reserve opposite the Leichhardt Boat Ramp at the end of Canal Road (using Hawthorne Canal to enter Iron Cove).

2. That Council advise both the Different Strokes and the Sloths Dragon boat clubs that they are required to consult NSW Rowing on an ongoing basis, to ensure that boating activities do not clash with future NSW Rowing regatta activities on Iron Cove.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stamolis, Stephens and Tsardoulias

Against Motion: Nil

Procedural Motion (Byrne/Smith)

That Items 13, 14, 15, 16, 17, 19, 21, 24, 25, 26, 27, 28, 29 and 42 be deferred to the 5 March 2024 Ordinary Council meeting.

Motion Carried

For Motion: Crs Atkins, Byrne, Da Cruz, D'Arienzo, Drury, Griffiths, Howard, Langford, Lockie, Scott, Shetty, Smith, Stephens and Tsardoulias

Against Motion: Cr Stamolis

Meeting closed at 11.00pm.

Public Speakers:

Item #	Speaker	Suburb
Item 43:	Mark Skelsey	Dulwich Hill
Item 44:	David Birds	Lilyfield
Item 2:	Hugh Loughrey Brett Burton Alex Lofts Heather Davie Ann Shumack Corey Struve Justin Simon Colin Hesse Andrew Leach Benjamin Cullen	Haberfield Haberfield Summer Hill Marrickville Croydon Rozelle Summer Hill Marrickville Marrickville Stanmore
Item 3:	Kyeema Doyle Joy Camilleri Leanne Elsworthy Colin Cranson	Tamarama Leichhardt Leichhardt Leichhardt
Item 4:	Susan Hamilton Jacquie Stratford Robert Clark Shirley Ann Cameron Michael Bentley	Rozelle Birchgrove Birchgrove Birchgrove Birchgrove
Item 11:	Nicole Bates Ian Gearey	Sylvania Waters Leichhardt
Item 14:	Amy McKeown Ian William West Neil Tonkin Torika Taylor Fiona Campbell	Rozelle Ashfield Lilyfield Ashfield Lewisham
Item 16:	Jennifer Aaron	Leichhardt
Item 27:	Quay-Quay Quade Juneau Choo Damien Nguyen	Zetland Zetland Ashfield
Item 29:	Nick Chapman	Haberfield

Unconfirmed Minutes of the Ordinary Council meeting held 13 February 2024.

Council Meeting

5 March 2024

Item No: C0324(1) Item 6

Subject: InnerWest@40 Study - Post Public Exhibition

Prepared By: Manod Wickramasinghe - Traffic and Transport Planning Manager

Authorised By: Ryann Midei - Director Infrastructure

RECOMMENDATION

1. That Council adopt the InnerWest@40 “Investigation in Potential Local Road Speed Limit Reductions” Study and forward the Study to Transport for NSW (TfNSW) requesting approval and funding; with a view to implementing 40km/hr speed limit on all local streets within the Inner West Local Government Area

2. That Council forward the InnerWest@40 “Investigation in Potential Regional and State Road Speed Limit Reductions” Study to Transport for NSW to inform:

a) the introduction of consistent speed limits, of 50km/hr or less, on Regional Roads within the Inner West Local Government Area;

b) the introduction of consistent speed limits on State Roads within the Inner West Local Government Area, as appropriate to each road’s function and adjacent land uses;

c) the establishment of speed limits consistent with adjacent speed zoning at the 9 key locations identified in the Study; and

d) the establishment of 40km/hr high pedestrian activity areas in the 8 key locations identified in the Study.

3. That Council update the Policy Register and publish, as applicable, internally, and externally the adopted InnerWest@40 Studies.

4. That authority be delegated to the General Manager to make minor editorial amendments for clarity or correction following adoption of InnerWest@40.

STRATEGIC OBJECTIVE

This report supports the following strategic directions contained within Council’s Community Strategic Plan:

2: Liveable, connected neighbourhoods and transport

EXECUTIVE SUMMARY

The InnerWest@40 Study was identified as a Key Project in Council’s Integrated Transport Strategy Going Places (2020) and Beca Consulting was commissioned in April 2022. The Study was co-sponsored by Transport for NSW (TfNSW) and proposes uniformly introducing a 40km/hr speed limit for all local streets in the Inner West LGA (bringing all of the LGA into alignment with the existing 40km/hr speed zone on the Balmain Peninsula). The Study also proposes rationalising speed limits on State and Regional Roads, as well as consideration of 30km/hr speed zones for specific high pedestrian activity areas.

The draft Study, InnerWest@40 “Investigation in Potential Local Road Speed Limit Reductions” was placed on exhibition between 11 October and 8 November 2023. During the exhibition there were 2,188 views from 1,429 unique visitors providing a total of 165 responses. Of these responses 82% supported the introduction of uniformly reduced speeds on all local roads within the inner West.

A number of responses also suggested additional items for consideration including:

· the need to recognise the complexity associated with rationalising speed limits on State and Regional Roads;

· application of 30km/hr speed limits;

· better alignment with Council’s Cycling Strategy.

While the final Study will remain the same as the draft exhibited and written by the Beca Consultants, in response to comments received during its exhibition the following changes are proposed to its application:

· A separate, additional, study was initiated to specifically examine State and regional roads; InnerWest@40 “Investigation in Potential Regional and State Road Speed Limit Reductions”. This study permits Council’s local roads to be addressed separately from State and Regional Roads;

· Council will initiate discussions with TfNSW with a view to implementing 30km/hr speed zoning in the future, in areas with high levels of pedestrian activity including main streets, school areas, parks and recreational areas as well as residential streets:

· Council’s future cycling action plan will include improved alignment with the InnerWest@40 project.

BACKGROUND

In March 2020, Council adopted its Integrated Transport Strategy “Going Places”. Going Places identified InnerWest@40 as a Key project, Subsequently, Beca Consulting was commissioned to prepare the Study in in April 2022.

As outlined in Going Places, this Study’s purpose is as follows:

With a view to significantly improving pedestrian and cyclist safety in Inner West an area-wide 40km/h speed limit is proposed for the Council area. While 40km/hr speed limits have generally only been applied to high pedestrian activity area in NSW, national and international experience is that 40km/hr speed limits, comprehensively applied across larger areas, create a more uniform sense of awareness in drivers. The Balmain Peninsula has an area-wide 40km/hr limit, which has created a safer environment for vulnerable road users.

While the primary goal of this Study is to improve safety on local roads in the Inner West, it also has the ability to significantly influence improvements in local amenity, sustainability, liveability and place-making.

Subsequent to Council commencing the InnerWest@40 Study, TfNSW indicated interest in the Study and provided initial funding for it. The draft Study was presented to Council for endorsement to exhibit.

At the Council meeting held on 10 October 2023, Council resolved the following:

1. That Council publicly exhibit the InnerWest@40 Study for a period of 28 days and seek community feedback on the proposed Strategy.

2. That Council forward the InnerWest@40 Study to the minister responsible, the Hon John Graham MLC, Minister of Roads, for his support for the project.

3. That following the conclusion of the exhibition period, the InnerWest@40 Study be brough back to Council for consideration for adoption.

4. That Council prioritise the roll out of the strategy in close proximity to aged care homes and childcare centres, along with schools and hospitals.

The draft InnerWest@40 was subsequently placed on public exhibition, the Minister informed and this report is now presented for Council’s consideration and subsequent adoption of the Study.

Benefits of reduce speeds on local streets

While reduced speeds in local streets will provide improved:

· Safety;

· Amenity;

· Liveability;

· Sustainability.

The key principles embedded in InnerWest@40 are the crash and fatality reduction associated with reduced speeds.

Lowering speed limits from 50 km/h to 40km/h gives an anticipated reduction of:

· 12% in total crashes;

· 17% in injuries;

· 26% in fatal crashes;

· An annual cost saving to the Community of over $7,000,000

All of this can be achieved with minimal inconvenience to the travelling public and potential to improve bus travel time reliability by making overall travel times more consistent across the Inner West.

Speed and travel time analysis in the Study indicates that:

· The average vehicle speed in the Inner west is already below 40 km/hr (38.2km/hr) in 50km/hr speed zones;

· The worst affected route, across the LGA, examined in the Study can anticipate:

o 3.66% increase in peak period travel time, equating to an additional 26 seconds on a 12-minute trip;

o 5.32% increase in travel time on weekends, equating to an additional 37 seconds against a 12-minute trip.

Consequently, it is considered that the likely safety improvements, of a 40km/hr speed limit on local streets, significantly outweighs the minor travel time increase that can be anticipated.

DISCUSSION

Summary of Exhibition Results

The draft InnerWest@40 was placed on public exhibition from 11 October 2023 to 8 November 2023. There were 2,188 views from 1,429 unique visitors to the Your Say Inner West (YSIW) project page during public exhibition. In total 165 responses were received (136 through YSIW and 29 sent directly to Council Officers). Responses were received from individuals as well as stakeholders including Bicycle NSW, climate action groups and community groups.

Council’s Engagement Outcomes Report (EOR) is attached for detailed review, noting that the percentages referred to in the EOR refer only to responses lodged through YSIW.

Analysis of responses includes consideration of 29 responses that preferred a 30km/hr speed limit however, as shown in the graph above, a total of 82% of respondents supported the principles proposed in InnerWest@40 (with 195 of those responses preferring a 30km/hr speed limit).

Taking into account the responses not supporting InnerWest@40 or unsure, but supporting 30km/hr; a total of 84% of all responses supported speed limits of 40km/hr or less on local streets in the Inner west.

Reasons provided by respondents for supporting InnerWest@40 includes:

· Increased safety;

· Improved accessibility for all;

· Reduced noise and air pollution;

· Encouragement of walking, cycling and public transport uptake;

· Reduced traffic congestion;

· Improved public domain outcomes;

· Alignment with sustainability goals; and

· Alignment with Council’s Road User Hierarchy.

Reasons identified for opposing to InnerWest@40 are included below; with officer’s corresponding responses:

Comment	Officer’s response
A blanket approach will not benefit all local streets across the LGA	The Study shows that speed zoning that is consistent, predictable and legible across a wide area is more efficient and more generally adhered to. Current speed limit inconsistencies across the Inner West LGA can create confusing messaging regarding the circumstances of the street.
Road safety is an individual responsibility and should not be dictated by reduced speed limits	Safety is a major concern and world-best practice shows that more appropriate speed limits result in significant safety improvements, as well as significant amenity and environmental benefits.
Reduction of speed limits is considered to be introducing income stream through fines rather than improving safety	Reducing speed limits is a uniformly accepted for speed control in Australia. Additionally, Council does not collect revenue from speed enforcement.
An approach that isn’t reducing speed limits would be preferred for safety	Appropriately reduced speed limits are globally accepted as having major safety benefits.

Some respondents also suggested changes to InnerWest@40:

Comment	Officer’s response
30km/hr should be considered in High Pedestrian Activity Areas and locations frequently visited by vulnerable users such as schools and hospitals	Council has started exploring opportunities for 30km/hr zones in high priority locations and will work with TfNSW to find opportunities to introduce 30km/hr speed zones across the LGA.
Rationalisation of State and Regional roads should be considered, particularly noting the complexity involved	Due to the complex nature of rationalisation of State and Regional Roads, and potential delays that could occur, this aspect of the Study has been separated and added as an additional study associated with the original InnerWest@40 Study. Council will work with TfNSW on this rationalisation separately, and complementary, to the introduction of 40km/hr speed limits on its local streets.
InnerWest@40 should better align with “Place-Based Cycling Access” routes in Council’s Cycling Strategy	While the Cycling Strategy provides a longer-term foundation for delivering a connected and safer bike network, the cycling network is subject to periodic review and updating as a safer bike network takes shape throughout the Inner West. Safer speeds are a critical component of safer streets for cycling and InnerWest@40 will significantly inform the ongoing review and updating of the cycling network and the Cycling Action Plan.

A copy of the Engagement Outcomes Report is provided as Attachment 1.

After reviewing the feedback provided during the public exhibition, and based on the high level of support for the original InnerWest@40 Study, Council:

· has retained the original consultant study as the basis for the implementation of 40km/hr speed limits on local streets within the Inner West (InnerWest@40 “Investigation in Potential Local Road Speed Limit Reductions”);

· commissioned an additional separate study to examine opportunities for speed zone rationalisation on State and Regional Roads (InnerWest@40 “Investigation in Potential Regional and State Road Speed Limit Reductions”);

· proposes to continue discussions with TfNSW with a view to implementing 30km/hr speed zoning in the future;

· will develop its future cycling action plan in a manner which aligns with the InnerWest@40 project.

The Inner West Road Network consists of 51 State Roads, 48 Regional Roads, and 1011 Local Roads. Separating State and Regional Roads from Local Roads, permits Council to proceed with TfNSW discussions to implement 40km/hr speed limits on the 1011 local roads without being delayed by the more complex negotiations involved in the 99 larger roads.

Based on the findings of the additional study, InnerWest@40 “Investigation in Potential Regional and State Road Speed Limit Reductions”, Council will request TfNSW to:

· Introduce consistent speed limits, of 50km/hr or less, on Regional Roads within the Inner West Local Government Area;

· Introduce consistent speed limits on State Roads within the Inner West Local Government Area, as appropriate to each road’s function and adjacent land uses;

· Revise speed limits on sections of road that are inconsistency with adjacent speed zoning at the 9 key locations identified in the Study;

· Establish 40km/hr high pedestrian activity areas in the 8 key locations identified in the Study.

Council will request TfNSW to urgently address the inconsistencies associated with high pedestrian activity areas.

FINANCIAL IMPLICATIONS

The implementation of the reduced speed limits via linemarking and signposting was calculated by the consultant at between $830,000 to $1,041,000 and would be subject to TfNSW grant funding.

At the request of TfNSW, InnerWest@40 breaks up the LGA into priority areas so that speed limit reductions can be funded and implemented in stages, however Councils preference is for an LGA wide implementation.

It is expected that traffic speeds will reduce following the changed speed limits (guided by signposting and linemarking) as road users adjust their behaviour. Should monitoring of the project’s success indicate longer term need for additional traffic calming measures, the consultant has anticipated that up to $10m may be required to fund Local Area Traffic Management (LATM) treatments.

Council has allocated approximately $15.8m in the Long-Term Financial Plan (LTFP) towards traffic facilities over the next 10 years (excluding PAMP funding). These funds would need to be prioritised and additional grant funding opportunities explored to construct any required LATM devices.

Council continues to undertake precinct-based LATM investigations and the InnerWest@40 Study outcomes will assist in targeting LATM precincts for review.

ATTACHMENTS

1.⇩	InnerWest@40 Engagement Outcomes Report
2.⇩	InnerWest@40 “Investigation in Potential Local Road Speed Limit Reductions” Study
3.⇩	InnerWest@40 "Investigation in Potential Regional and State Road Speed Limit Reductions"
4.⇩	InnerWest@40 Plan on a Page

Council Meeting

5 March 2024

Item No: C0324(1) Item 16

Subject: FOGO Opt in weekly Red Bin Service

Prepared By: Helen Bradley - Manager Resource Recovery Planning

Authorised By: Peter Gainsford - General Manager

RECOMMENDATION

That Council receive and note the report.

STRATEGIC OBJECTIVE

This report supports the following strategic directions contained within Council’s Community Strategic Plan:

1: An ecologically sustainable Inner West

BACKGROUND

At the Extraordinary Council meeting held on 20 February 2024, Council resolved the following:

1. That Council note that the new food recycling service has resulted in 5900 tonnes of organic material being converted to compost, instead of being dumped at landfill, which has resulted in a reduction of approximately 12,358 tonnes of carbon (Co2) emissions.

2. That Council provide a new opt-in weekly red bin collection service for households that wish to access it. This service is to be provided on the following terms:

a) households are able to register for the service once and then receive the collection on an ongoing basis;

b) no fee is to be charged for the service for a period of 2 years with the necessity of the service to be reviewed in 2026; and

c) commencement of the new service is to be as soon as possible.

3. That Council authorise funding for the service to be drawn from Council’s waste reserve, with authority delegated to the General Manager to enter into any necessary contract with an external provider, to ensure expedited commencement of the service.

4. That Council receive a report to the March 2024 Ordinary meeting on the commencement of the opt-in weekly red bin service and the outcome of any procurement process.

5. That the 12-month implementation review of the FOGO service resolved by Council at its November 2023 meeting include an evaluation of the opt-in weekly bin service, including its level of uptake, its cost and any issues encountered.

DISCUSSION

As of the 22 February had collected over 7,086 Tonnes of FOGO in the first 20 weeks of the service and garbage tonnage has reduced by 3,186 tonnes compared to the same period 12 months ago (October to January).

Most residents adapted well to the new service and are encouraged to continue with their commitment. The latest service offering is intended to support those that are yet to make the transition.

The weekly opt-in service will be offered as the next line of a hierarchy of choices for residents that are struggling to make the transition.

This hierarchy starts with the following options:

1. Booked Extra Red Lid Garbage Bin Collection.

The booked system gives residents the opportunity to adapt waste sorting behaviour before committing to an upsized bin. 1,200 bookings are available on each collection day. Current bookings for collection in the off week are consistently averaging around 78 bookings per day during the month of February, equating to approximately 780 households using the service per . fortnight.

The booked extra red lid garbage bin collections provide insight into households with a need for weekly garbage collection. Of 6,600 total bookings since 9 October 2023;

· 18 households have booked the service 11-20 times

· 249 households have booked the service 5 to 10 times

· 479 households have booked the service 3 to 4 times

· 658 households have booked the service twice

· 1,933 households have booked only one extra collection.

This indicates that a number of these regular bookings will transition from the booked overflow service to the opt in weekly.

2. Upsizing Red Lid Garbage Bins.

To support residents struggling with a fortnightly collection of the 120-litre red lidded bin, Council can provide a 240-litre bin. Council has delivered 3,774 upsized 240-litre red lid Garbage bins since FOGO commenced.

3. Weekly red lid garbage bin requests

It is proposed that residents call the Council's general phone number and the first option on phone queue, is to select the option for a weekly collection on their same collection day on their off week. Residents will be encouraged to have a booked in collection or an upsized bin as part of the the conversation but won't be prevented from registering.

Registration process

As of the 29 February, 190 requests have been received from residents requesting to be waitlisted for the opt in weekly red lid garbage bin collections. Once the registration process has been established these residents will be invited to register.

Council call centre staff will collect the following information (mandatory fields) and fill in the online form linked to TechOne for property and rating.

1. Name

2. Address (linked to Property and Rating)

3. Bin location (front, rear or side)

4. Pin location of collection point on map

5. Are you the property owner Y/N

6. Email (future contact will be via email, this should be stated to the resident)

6. Phone number

7. Number of people living in the house

8. Do you have pets (Y/N)

9. Have you upsized to your larger 240L red lid bin since November 2023 Y/N

10. Reasons for weekly (select all that apply):

· Medical (including incontinence pads)

· Nappies (Number of children in nappies)

· Large families (#?)

· Pet waste (Kitty litter, dog poo)

· Other (free text but key words e.g. smell)

Residents will have to agree to be contacted by our waste busters for future education and made aware this service is at no additional charge until the Council introduces a user-pays domestic waste charges which at the present time is 2 years.

An automated email will be sent to anyone that is registered.

To streamline the introduction of the weekly opt-in collection service, it is proposed for the first month to prioritise those with greatest need such as medical, nappies and large families. It is recommended those that do not have nappies or a medical issue, and already have a larger bin, are not included in the initial part of the weekly opt-in roll out. . Non-urgent registrations will be contacted and kept informed of progress including their expected commencement date.

Registration will occur via the call centre and it is proposed to provide an additional six staff for a period of up to three months to take calls and this can be reduced depending on the demand. It is estimated that this will cost up to $28,000 per month.

Collection Service

Initial collection will be undertaken by Council’s day labour staff and spare plant that is available. If opt in numbers exceed 5000 for the fortnight, contractors may need to be engaged to assist with the collection, however a range of options are currently being investigated by staff. To safeguard against any service limitations if opt in numbers are beyond Council's capacity to deliver, a Request for Tender is being advertised with appointment from as early as April if required.

The registration process is planned to commence on 18 March with the weekly opt in service collection starting from 25 March. In the interim residents are encouraged to book an extra Red Lid Garbage Bin Collection.

Future analysis of service options

The performance of the service including take up, ongoing costs and tonnages for garbage and FOGO will be included in ongoing monthly FOGO reports to Council in case any adjustments are required.

Council staff will undertake the following analysis which will inform any future policy changes.

· Review the performance of the FOGO service through garbage and FOGO tonnages and undertaking kerbside audits to determine the % of food removed from the red lid garbage bin now and in six months' time. Note Inner West undertook kerbside bin audits in July 2023 (pre-FOGO) for comparison.

· Review customer satisfaction – using council data around complaints, social media and results of council’s next customer satisfaction survey.

FINANCIAL IMPLICATIONS

Since Council harmonised its' Domestic Waste Charges in July 2021 it has been drawing down from the Domestic Waste Reserve and providing cheaper domestic waste charges for residents. The implementation of the Opt in weekly service further draws down on the Domestic Waste Reserve and is estimated to total $12.5 million at end of the 24/25 financial year.

The cost of additional call centre staff is estimated to total $84,000.It is estimated that if 15 per cent of households take up this new, opt-in service, the cost would be approximately $1 million per annum.

The ongoing costs of the additional service offering will be reported to Council as part of the FOGO monthly report.

ATTACHMENTS

Nil

Item No: C0324(1) Item 17

Subject: RECYCLING OF Soft Plastics and Polystyrene

Prepared By: Helen Bradley - Manager Resource Recovery Planning

Authorised By: Simone Plummer - Director Planning

RECOMMENDATION

That Council receive and note the report.

STRATEGIC OBJECTIVE

This report supports the following strategic directions contained within Council’s Community Strategic Plan:

1: An ecologically sustainable Inner West

The following objectives from Council’s Zero Waste Strategy are also relevant:

1. Supporting people to avoid waste, and reuse, repair, recycle and share

2. Providing local reuse and recycling infrastructure

EXECUTIVE SUMMARY

Despite the collapse of the REDcycle recycling scheme, Inner West residents have remained committed to reducing their waste to landfill, although packaging remains a difficult to avoid problem waste for many people. In particular, soft plastic which is mostly derived from supermarket shopping, and polystyrene, which mainly arrives at Inner West homes through internet commerce are two major streams of recyclable waste that remain in our red-lid bins.

This report draws both on the experience of other councils and sets out what is happening in the recycling landscape to offer options for our residents to deal with soft plastics and polystyrene packaging in the future.

Council’s Resource Recovery team is currently undertaking a tender for kerbside collection and drop-off points for problem recycling items, including soft plastics and polystyrene through existing service centers and community recycling centers which will help to resolve this issue in the intermediate term.

BACKGROUND

At the Council meeting held on 16 October 2023, Council resolved the following:

1. That Council notes the recent decision by the Commonwealth, State and Territory governments to introduce mandatory packaging design standards for recycled content.

2. That Council write to Woolworths, Coles, Aldi and local independent supermarkets advocating for:

a) the return of soft plastics recycling services in inner west supermarkets;

b) the reduction of plastics in packaging and implementation of product stewardship measures; and

c) the trial of compostable barrier bags in supermarkets across the Inner West as we roll out FOGO-food recycling.

3. That Council investigate options to enable soft plastics to be recycled through the yellow-lid recycling bin, as is the case in some other local government areas, and to report back to Council in March 2024.

4. That subject to securing a suitable location, Council investigate and seek funding from the Environmental Protection Agency for polystyrene recycling plant and equipment and report back to Council in March 2024.

Inner West Council wrote to the major supermarkets in October 2023 requesting the return of soft plastics collection in accordance with Item (2) above. No responses have been received at the time of writing this report.

Soft Plastics in Inner West Red-Lid Bins

Kerbside audits undertaken for Inner West in July 2023, identified that soft plastics constituted 5.3% of the average 11.3kg red lid garbage bin by weight. This equates to 600g of soft plastics per household per week, or 31.2kg per year.

Soft Plastics Product Stewardship Scheme

REDcycle ran an in-store soft plastics collection at major supermarkets until November 2022, when the service was “suspended” for a number of reasons, including a rapid increase in demand for soft plastic recycling outpacing capacity for processing and the market demand for recycled materials. This resulted in stockpiling, which was not revealed to the public until deemed unsafe by the EPA (the material is flammable and can become unsafe to store).

After the collapse of REDcycle, the ACCC set up a Soft Plastics Taskforce consisting of the three major supermarkets – Coles, Woolworths and Aldi chaired by federal Government Department of Climate Change, Energy, the Environment and Water. The aim of the Taskforce was to manage the stockpiled material and to launch a new supermarket-led soft plastic collection scheme.

The collection of soft plastics was reinstated in 12 Melbourne supermarkets in February 2024 as a pilot (five Coles, five Woolworths and two ALDI) using two local soft plastics recyclers – Close the Loop and CRDC global. The Soft Plastics Taskforce will monitor the results of the trial, and local recycling capacity (with facilities coming online in the next 12-18 months), to expand in-store soft plastic collections around Australia.

Polystyrene

Expanded polystyrene (EPS) is a popular choice for various consumer packaging applications due to its light weight, low cost, durability, shock absorbency and thermal efficiency. EPS packaging includes:

· Loose fill packaging

· Food and beverage containers

· Moulded packaging for small to large electrical items such as fridges and televisions

· Construction for thermal insulation and as filler material for civil works.

It is expanded plastic comprising 98% air, so high volume, but low weight making it a problem waste. EPS is one of the most common materials found in illegal dumped rubbish and has become prevalent since the increase in “home shopping”/ e-commerce experienced during covid. It breaks easily, resulting in small particles entering the environment contaminating our soil and waterways. Like all plastics, EPS has an extremely long lifecycle and degrades into micro and nano plastics that persist in the environment for generations.

EPS Recycling is a proven and reliable technology. It is a good material to recycle as it is generally a clean material with low contaminants. The process involves compacting or melting EPS before it is taken to a plant (generally overseas) to be transformed into polystyrene pellets, which are then used to manufacture products including picture frames and decorative moulding.

Current Alternative Collection Service: RecycleSmart

Inner West residents have been able to book soft plastics and polystyrene collections through Inner Wests RecycleSmart service, however the level of service funded by Council has not been able to cope with demand created by the absence of soft Plastic recycling in supermarkets, resulting in up to 6 month waits between collections. Residents can opt to pay RecycleSmart for additional collections between the council funded pick-ups. Inner West has 3,774 active users registered for RecycleSmart collections.

Relevantly, of items collected by RecycleSmart:

· 55.8% of materials collected have been soft plastics

· Polystyrene is classified as ‘misfits’ (15%), accounting for 733 bags of those picked-up over the past 11 months.

DISCUSSION

Soft Plastics

Council’s current recycling contractor will not accept plastic bags placed in the (yellow-lid) recycling bin. An SSROC regional recycling tender is underway and soft plastics may be an option in future Inner West recycling contracts. Until then a drop off service or separate collection is the most suitable option for Inner West. Both these options are an expansion of the service currently offered by RecycleSmart and are currently being explored via a tender process and will be the subject of a future report.

Alternatives being trialled in other local government areas include Curby, a collection service for soft plastics in Mosman, Central Coast, City of Newcastle and Tamworth Regional Councils. Soft plastics are placed in highly recognisable bags provided by Curby, put in the yellow lid bin, then separated out at participating Materials Recovery Facilities (MRFs). The bags are then sent to a processer for recycling.

Drop-off soft plastics recycling schemes are also in place at Randwick City Council and Hornsby Shire Council via Plasmar, which recycles soft plastics into items such as fence posts and bollards. Hornsby’s soft plastics collections doubled within two months of the collapse of the REDcycle program, requiring them to implement restrictions such as number of bags permitted and proof of residence at their drop-off.

The results of these trials will be shared with Inner West staff through both SSROC and Waste Networks.

National Plastic Recycling Scheme

The National Plastics Recycling Scheme (NPRS) is Australia’s long-term solution to divert soft plastics from landfill on a large scale. 

The NPRS proposes to utilise the existing yellow lid bin kerbside collection, and permit residents to include bagged soft plastics in this bin. Bags of soft plastics will then be extracted at MRFs, processed, converted back to oil and made into food-grade plastic pellets that can be made back into consumer packaging.

The NPRS has undertaken trials in six councils in Victoria, NSW and South Australia. Councils included:

· Macedon Ranges Shire Council, Victoria

· Albury and Wodonga councils, NSW & Victoria

· City of Adelaide, SA

· City of Charles Sturt, SA

· City of Port Adelaide Enfield, SA

The trials took place between November 2022 and March 2023. The NPRS is interested in partnering with other councils on further trials and supermarket collection, once they have finalised their analysis of the data from the earlier trials. Further trials are at least 12 months away.

The trials will help design the model for kerbside collection and sorting, one that provides a clean stream of used soft plastics that can be scaled up for an emerging advanced recycling industry. The recommencement of in-store collection at supermarkets will form a transitional solution and will be the first step in the NPRS. No dates have been provided as yet for the commencement of the National Plastics Recycling Scheme.

Polystyrene

Councils across NSW including metropolitan areas have Expanded Polystyrene (EPS) recycling services employing a variety of service models that include different methods of collection and processing:

Collection methods:

1. Regular drop-off events

2. Weekend Community Recycling Centre (CRC) drop-offs

3. Collection of bulka bags from large multi-unit dwellings

Processing methods:

1. On-site processing using a machine

2. Mobile processing with a machine that operates at the point of collection

3. Collection of unprocessed EPS in bags to be processed off-site

Eligible EPA Grants

Council may be eligible for funding under Local Government Waste Solutions Grants for EPS equipment. Future rounds of grant funding open in September 2024. However the cost of EPS equipment is significant, and grant funding does not substantially address the cost - other options are detailed below.

EPS volumes and Options for Recycling

Based on experience of other NSW councils, and Inner West audits, IWC is expected to generate 3,168 kilograms per week of recyclable EPS.

One option available to Council is the lease of a densifier (“extruder”). For example, one supplier that staff have spoken with offer an EPS densifier machine that enables the on-site crushing and extruding of EPS. Their service package includes installation, maintenance, training, and buy-back scheme.

This same company offers an option to purchase back 100% of all processed products with a rebate estimated up to $30,000 per year. This rebate amount is subject to volume and quality of the collected EPS. Quality is highly influenced by the performance of Council processing staff who manually sort A grade (clean, white) from B grade (light contamination) EPS. Volume is influenced by community education about the new service.

An EPS densifier/extruder is extremely noisey and needs to be located appropriately given this unavoidable amenity impact.

Alternatively, another supplier in the market offers a mobile EPS processing service, where EPS is collected in bags then processed on-site using an EPS densifier machine housed within a self-powered truck. This approach reduces the high transport costs and emissions associated with traditional EPS bag collection services that process the EPS off site and the long-term commitment of construction or housing significant plant.

If appropriate storage for the bulk bags is secured at Council’s depots, a drop off service could be offered at Community Recycling Centres. Using this style of EPS processing service enables the Council to accurately track actual EPS volumes and evaluate the service model with residents. It will reduce risk associated with investing in equipment, ongoing maintenance and resources in implementation and operation.

OTHER CONSIDERATIONS

APCO Phase Out of EPS

The Australian Packaging Covenant Organisation (APCO) has initiated a phase out of business-to-consumer EPS. This phase-out targets EPS loose-fill packaging and consumer food and beverage and moulded consumer packaging for small to medium white and brown goods to be phased out by December 2025. The implementation of this phase-out could impact the long-term volumes of EPS collected from the community. This factor should be considered when assessing the costs and benefits associated with large recycling plant and equipment investment.

Restrictions for Businesses and non-IWC Residents

Other local government experience shows that the collection of soft plastics from non residents became a significant management issue. Strategies will need to be implemented to limit the collection of material from businesses and residents not residing in the IWC local government area.

FINANCIAL IMPLICATIONS

The current kerbside collection recycling program is included as part of the 2023/24 budget. Any expansion of the recycling program will require additional costs dependant on the number of users that apply for the service. As a result, an amendment to the budget maybe required and can be considered in the development of the 2024/25 budget and long term financial plan.

ATTACHMENTS

Nil.

Council Meeting

5 March 2024

Item No: C0324(1) Item 18

Subject: Update on Rozelle Interchange and Rozelle Parklands

Prepared By: Manod Wickramasinghe - Traffic and Transport Planning Manager

Authorised By: Ryann Midei - Director Infrastructure

RECOMMENDATION

That Council receive and note the report.

STRATEGIC OBJECTIVE

This report supports the following strategic directions contained within Council’s Community Strategic Plan:

2: Liveable, connected neighbourhoods and transport

EXECUTIVE SUMMARY

This report provides a status update on the Rozelle Interchange and Rozelle Parklands remediation.

Transport for NSW (TfNSW) have provided some journey time data to assist Council and the community to understand the current traffic conditions and impact of mitigation measures. However, further data is required to allow for a comparative analysis to be undertaken.

It is also noted that a Parliamentary Inquiry has been announced into the “Impact of the Rozelle Interchange”. This inquiry was established on 7 February 2024 to inquire into and report on the impact of the Rozelle Interchange.

The EPA issued clean up directions to TfNSW in January 2024 that all contaminated mulch be removed from the Rozelle Parkland before being transported from the site. It is understood that up to 30 workers are on site at a time to hand remove the mulch. The Environmental Protection Agency has ordered that this work be completed by 29 February 2024. Following the removal works, new mulch and other landscaping works are required and the Parklands was to be entirely reopened by April 2024.

It is understood that the removal work is approximately 30% completed and the timeframe for removal is unlikely to be achieved. As such the reopening schedule for the Parklands is in doubt.

As such, Council on 23 February 2024 served the JV a notice of intention to issue a clean up notice.

Council has advocated since the discovery of asbestos that TfNSW immediately and expeditiously remediate the Parklands for the safety and wellbeing of the Inner West community. Council is concerned that the works are not progressing to expectations and is taking action.

BACKGROUND

At the Council meeting held on Tuesday, 13 February 2024, Council considered a Mayoral Minute on Rozelle Interchange and Rozelle Parklands and resolved:

1. That Council restate its demands for:

a) Transport for NSW and Transurban to immediately commence daily publication of traffic data and travel times at the Rozelle Interchange and adjoining roads;

b) clear large-scale signage directing commuters coming off the Iron Cove Bridge to the free tunnel connecting to the Anzac Bridge; and

c) funding that was left out of the budget by the previous government for public domain and safety improvements to be made available.

2. That Council write to Transport for NSW, John Holland and CPB demanding that the remediation and reopening of Rozelle Parklands be expedited.

4. That Council receive a report to the March Ordinary Meeting about the status of the above matters.

DISCUSSION

STATUS UPDATE: ROZELLE INTERCHANGE

Travel time data

Council Officers have been in contact with TfNSW requesting that they supply Council with the traffic data and travel times at the Rozelle Interchange and adjoining roads. The data was requested for Victoria Road, City West Link, Johnston Street, Darling Street and Robert Street and it was requested that this include:

· Journey times

· Delays

· Average speeds

· Volumes

The release of this travel time data would give Council evidence for which mitigations are working around the Rozelle Interchange and also provide the community with information to plan their commute. Data would need to include information from before the opening of the Rozelle interchange, the first week of the opening of the Rozelle interchange and from February and March to undertake a thorough analysis.

TfNSW has released some data on the Rozelle Interchange project page, with current travel time data indicating the following average morning peak journey times between Monday 19 February 2024 and Friday 23 February 2024:

· Victoria Road (Gladesville Bridge to Anzac Bridge);

o Shortest time - 16 minutes

o Longest time - 55 minutes

· City West Link – Ramsay St (Haberfield) to Anzac Bridge 

o Shortest time - 12 minutes

o Longest time - 18 minutes

It should be noted that only data on the most recent week is available on the TfNSW website and historic data is not available. Council is in discussion with TfNSW regarding access to historic data to permit comparative analysis of journey times before and after the opening of Rozelle Interchange and allow the community to have transparency to the traffic impact following opening of the interchange.

Based on on-site observations, the longer journey times continue to be greater than prior to the opening of the interchange, however they are a significant improvement on the times experienced in Mid-December 2024.

It can be anticipated that traffic will continue to build through February following improved traffic conditions through the Christmas holiday period and is expected to peak in March. As such, TfNSW have advised that they will actively monitor traffic from February onwards.

Community Engagement

Additionally, it should be noted that Council has continued to undertake community engagement on the Rozelle Interchange. Key issues identified by the community include:

· Congestion causing delays in access to and from Balmain Peninsula, causing stress anxiety and disruption to work and other essential activities;

· Congestion and delays causing significant disruption to public transport buses;

· Congestion and delays that have potential to significantly impact on the efficient operation of emergency services;

· The traffic situation has increased frustration for drivers which has potential to result in safety hazards for all road users;

· Work to improve flows on Victoria Road have increased congestion on Johnston Street and the Crescent in Annandale.

The community have also made a number of suggestions, including;

· Optimise lane merging lengths to provide relief at choke points on the interchange and associated routes. Residents stated that the merging of many lanes of traffic into only two lanes is creating an unsafe driving environment;

· Incentivise use of Iron Cove Link tunnel;

· Implement legible and safe separate bike lanes across Victoria Road and connecting areas;

· Reconfigure road layouts and lane allocations to better accommodate inbound and outbound traffic;

· Improve signage, information and messaging;

· Modify lane allocation during peak hours (introduce tidal flow arrangements) potentially reallocating lanes to reduce congestion at specific intersections;

· Relocate the displaced bus lane on Victoria Road to the left/kerbside to free up other lanes.

This information was issued to TfNSW in December and they have since implemented a series of lane & signage changes during the Christmas break on approaches to the Rozelle Interchange. They have also increased and improved their public messaging and continue to monitor the situation.

Council’s YourSay Inner West page remains open for community comment.

Council officers continue to monitor conditions on-site and raise concerns identified by the community and staff with TfNSW directly. Council staff have advocated for:

· Review of current lane configurations, particularly noting the need to provide access out of Balmain Peninsula at Wellington, Darling, Evans and Robert Streets;

· The need to encourage more cars to use the Iron Cove Link tunnel rather than Victoria Road;

· Merge lengths should be increased wherever possible;

· The off-set bus lane should be moved back to the kerbside lane;

· Signage and messaging should be simplified and improved, including advertising campaigns to discourage people from using Victoria Road;

· Tidal flow arrangements should be considered during peak periods;

· Better active and public transport should be provided to encourage people to stop driving;

· Glebe Island Bridge should be reinstated to provide active transport access to Pyrmont and the City;

· The capacity and frequency of ferry services to the peninsula should be Increased;

· Better bus priority measures should be provided on Victoria Road, Darling Street and Robert Street, to ensure the buses run on time; and

· Work on the approach roads should be expedited so that they are completed immediately.

Additionally, it was requested that Transport for NSW fund the Local Area Improvement Schemes, that Council prepared in 2017, to ensure that local streets are protected from rat runs associated with WestConnex. Transport for NSW were also called upon to fund Council's plans to capture spare capacity on Victoria Road, to encourage through traffic into the Iron Cove Link.

Parliamentary Inquiry

A Parliamentary Inquiry has been announced into the “Impact of the Rozelle Interchange”. This inquiry was established on 7 February 2024 to inquire into and report on the impact of the Rozelle Interchange. The committee report is due by 20 June 2024

The terms of reference indicate the inquiry will include consideration of:

a. the planning, design and development of the Rozelle Interchange project and its impact on traffic flow, including the prioritisation of traffic from toll roads including WestConnex over local traffic

b. all traffic modelling that was undertaken, including for WestConnex, all surrounding arterial roads and all local roads

c. design decisions that restricted or compromised traffic flows, including any changes from the original plans or modelling

d. the planning, design and development of the Rozelle Interchange project and its impact on the efficient and on-time running of buses, ferries and all other public transport

e. the communication and consultation processes undertaken by Transport for NSW and other relevant stakeholders throughout the lifespan of the Rozelle Interchange Project

f. the social, environmental and economic impacts of the Rozelle Interchange project on impacted communities (g) the impact on foot traffic and active transport options, including due to the closure of Rozelle Parklands

g. the cause of asbestos detected in the Rozelle Parklands and the adequacy and appropriateness of the responses by government agencies and contractors to reports of asbestos in and near the Parklands

h. solutions to ease the congestion and gridlock that the opening of the Rozelle Interchange has created, including the impact of the Western Harbour Tunnel after opening

i. the adequacy of Transport for NSW planning, resource allocation and public communication in the period leading to and directly after the opening of the Rozelle Interchange

j. the cost of the Rozelle Interchange and the total cost of WestConnex

k. any other related matters.

Council officers are currently preparing a submission which is due 17 March 2024.

STATUS UPDATE: ROZELLE PARKLANDS REMEDIATION

The Rozelle Parklands was created as a part of the West Connex project which is being built by the joint venture between John Holland Pty Ltd and CPB Contractors (JV), under contract by Transport for NSW (TfNSW).

On 10 January 2024, Transport for NSW notified the Environmental Protection Agency (EPA) that mulch used for landscaping at the Rozelle Parklands had been found to contain fragments of material that contain asbestos.

In response, the Parklands was closed until further notice.

TfNSW and John Holland collected samples from across the Parklands which underwent laboratory analysis. The testing confirmed that the mulch contains construction and demolition waste and some samples including asbestos.

It was reported that ten (10) tonnes of material containing asbestos waste was found.

The EPA issued clean up directions to TfNSW in January 2024 that all contaminated mulch be removed before being transported from the site. It is understood that up to 30 workers are on site at a time to hand remove the mulch. The EPA have ordered that this work be completed by 29 February 2024. Following the removal works, new mulch and other landscaping works are required and the Parklands was to be entirely reopened by April 2024.

It is understood that the removal work is approximately 30% completed and the timeframe for removal is unlikely to be achieved. As such the reopening schedule for the Parklands is in doubt.

As such, Council on 23 February 2024 served the JV a notice of intention to issue a clean up notice which would include:

a) The material being removed from the Parklands by a licenced contractor and in accordance with SafeWork NSW guidelines and the advice and guidance of a suitably qualified Occupational Hygienist.

b) Submit to Council an Asbestos Clearance Certificate signed by a suitably qualified Occupational Hygienist certifying that the Parklands are free from any broken, damaged or deteriorated asbestos containing material and will not have any adverse effect on human life or the environment due to the presence of asbestos

c) Submit to Council a Notice of Proper Disposal demonstrating that all asbestos containing material from the Parklands has been disposed of at an approved waste facility.

d) The Parklands is to be secured and maintained to present the entry of public and be provided with appropriate asbestos warning signs to alert people that asbestos is present.

The JV has until 1 March 2024 to make representations on the order prior to it being formally issued.

TfNSW have not provided any recent information on nearby sites which have also been affected by contaminated mulch (Victoria Road, near Lilyfield Road).

Council has written to Minister Graham demanding the remediation and reopening of Rozelle Parklands be expedited.

Council has also requested a briefing from the Environmental Protection Authority about the investigation into asbestos contamination at Rozelle Parklands and nearby areas, including advice regarding how the remediation will be certified and what action will be taken against any parties found to be culpable for the contamination.

Since the discovery of the asbestos, and in addition to the above, Council has been strongly advocating to Transport for NSW for the expeditious remediation and reopening of the Parklands. This has included but not limited to:

· Engagement with TfNSW including ongoing and regular meetings and phone calls with TfNSW executives.

· Public media releases

· Written requests for information considering the short and long term impacts

· Engagement with the EPA

· Patrols of the site

Whilst the remediation work is underway, it should be noted that all pedestrian and cycling paths are closed within the Parklands and detours are provided on routes similar to those provided during the construction period as shown in the below figure.

FINANCIAL IMPLICATIONS

There are no financial implications associated with the implementation of the proposed recommendations outlined in the report.

ATTACHMENTS

Nil.

Council Meeting

5 March 2024

Item No: C0324(1) Item 25

Subject: Tempe Streets and Laneways – Strategy to Improve Streetscape and Amenity

Prepared By: Michael Gallardo - Civil Works Manager

Authorised By: Ryann Midei - Director Infrastructure

RECOMMENDATION

That Council receive and note the report.

STRATEGIC OBJECTIVE

This report supports the following strategic directions contained within Council’s Community Strategic Plan:

2: Liveable, connected neighbourhoods and transport

EXECUTIVE SUMMARY

Council called to investigate the general condition of roadways and laneways within Tempe, St

Peters and Sydenham.

In response to the resolution, various internal stakeholders were engaged to collaborate on the development of a strategy within Tempe, St Peters and Sydenham, and have recommended a considered action plan. Over a two-year period, enhancements, upgrades and renewals to public infrastructure will take place, adding to works that have been completed in recent years.

BACKGROUND

At the Council meeting held on 5 December 2024, Council resolved:

1. That Council undertake an inspection of streets and laneways in Tempe and St Peters to identify issues with potholes and road maintenance, damaged footpaths, street lighting, litter, delayed verge maintenance, damaged Council assets and rubbish bins and other issues.

2. That Council brief councillors from the Marrickville-Midjuburi Ward and any other interested councillors on the issues identified, a schedule to undertake works and opportunities to promote Council beautification programs like Perfect Match.

3. That Council investigate the serious concerns of residents regarding notification of road and construction works associated with the Bunnings project in Tempe and provide a briefing to Councillors from the Marrickville-Midjuburi Ward and other interested councillors on the issues identified to date around the notification on residents and compliance responses from Council.

4. That Council develop a strategy to improve the streetscape and amenity of the Princes Highway in Tempe and St Peters and report back to Council no later than March 2024.

5. That Council schedule a future inspection of Sydenham streets and laneways as per point 1 and develop a schedule of works to address any shortfalls.

6. That Council investigate putting art decals on bins around Tempe and St Peters and Sydenham, in main street locations as deemed appropriate.

7. That Council work with Transport for NSW to investigate putting a Perfect Match artwork on Bedwin Road Bridge, St Peters to address resident concerns about graffiti.

8. That Council investigate further opportunities for town centre revitalisation for Tempe, St Peters and Sydenham, in response to resident concerns about perceptions of neglect and that Council officers bring a report back on potential quick wins and some ideas and costings early in 2024.

DISCUSSION

In response to the resolution, various internal stakeholders were engaged to collaborate on the development of a strategy within Tempe, St Peters and Sydenham, and have recommended a considered action plan. Over a two-year period, enhancements and upgrades and renewals to public infrastructure will take place, adding to works that have been completed in recent years.

Key focus items are:

· Asset maintenance of roads, footpaths, stormwater, street furniture, litter and streetscape.

· Asset renewal of roads, footpaths, and stormwater.

· Integrated planning of future projects.

· Town centre revitalisation and identification of opportunities within this area to develop programs such as Perfect Match and bin decals.

· Resolving outstanding matters pertaining to the Bunnings Tempe development

This report responds to Points 1 through 8 of the resolution.

Asset Maintenance

Inspections have been undertaken throughout the St Peters, Sydenham and Tempe areas, to identify issues with roads, footpaths, and various other assets, which has led to some immediate remediation of infrastructure. The focus of these works related to trip hazards, potholes, blocked drains, damaged signage, and street furniture.

As part of Council’s maintenance program, staff have attended to 42 work orders, to make this area accessible and safe. In addition to this, attending to 24 reactive maintenance requests from members of the community. It is planned by September 2024, all trip hazards will be removed and all faded line marking of roadways including speed humps, will be corrected.

Planned road and footpath maintenance has been scheduled throughout various streets, with numerous assets being identified for replacement. These scheduled works have commenced along Princes Highway and link into adjacent streets to provide consistent pathways for the community. Within this scope, allowance has been made for additional tree planting and the widening of existing green spaces to increase environmental benefits where possible. These works are scheduled to be completed by August 2024.

In relation to lighting, proactive inspections are scheduled quarterly, and this is in addition to reactive requests that relate to maintenance and cleaning of these assets.

Streetscape Maintenance

Council’s streetscape program provides a variety of services and standards across the St Peters, Sydenham and Tempe areas which include:

· Verge mowing of all streets containing grass verges.

· Daily cleaning/sweeping of all main street shopping centers.

· Street cleaning for all streets and lanes without grass verges.

· High pressure cleaning and landscape maintenance of all main street shopping centres.

· Landscape maintenance (pruning, weeding, mulching and planting) of all verge and traffic island gardens.

· Weed control and eradication

The verge mowing program runs on seasonal frequencies of a summer, 20-working day cycle from October to April and a winter, 40-working day cycle from April to September. The program is currently servicing to the summer standards of a 20-working day cycle.

Council's street cleaning, 40-working day program is currently underway, beginning on February 12, 2024. Upon servicing each location, the team will provide a deep clean of the entire area which consists of litter removal, footpath sweeping, clearing debris and the removal of weeds and overgrown vegetation.

Main streets are serviced daily through the street sweeping program. In addition, a quarterly, high pressure cleaning service is conducted on all Council public assets in the vicinity. These main streets include:

· Tempe - Princes Highway from Gannon Street to Union Street

· Sydenham - Sydenham Train station to Unwins Bridge and Unwin’s Bridge Road from Railway Parade to Belmore Street.

Weed control programs are scheduled on a quarterly service across the local government area. This consists of herbicide applications to exterminate all weeds within the streets and lanes. This is followed with manual removal of weeds and surrounding debris.

A blitz of Tempe, St Peters and Sydenham to clean and enhance the roadways will be undertaken throughout the next 3 months to June 2024. This includes landscaping works to traffic gardens, verge mowing, litter removal, weed removal, mulching, replanting and pruning as required across the areas.

The maintenance along Campbell Street/Road St Peters is currently the responsibility of Transport for NSW. Council continues to advocate for regular maintenance intervention of the roadway and surrounding landscape areas. This led to the area being attended to the week ending 22 December 2024 however the area has again fallen into concern. It is Council’s position that TfNSW need to manage a once-a-month mow and replace any plants which have perished. This issue will again be raised at Council’s next executive meeting with TfNSW in March 2024.

Asset Renewal

A number of roadways and footpath were identified as requiring intervention. In this regard, the following budget allocations are made to the area over this and next year’s capital works program to attend to the area.

FY23/24

Renewal Type	Street	Suburb	Project Cost
Local road	Applebee Street	St Peters	$80,000
Local road	May Street	St Peters	$300,000
Local road	Talbot Street	Sydenham	$130,000
Local road	Hilton Avenue	Sydenham	$15,000
Local road	Park Lane	Sydenham	$15,000
Local road	Railway Lane	Sydenham	$15,000
Local road	Reilly Lane	Sydenham	$15,000
Local road	Rowe Lane	Sydenham	$25,000
Local road	Stewart Lane	Sydenham	$20,000
Local road	Barden Street	Tempe	$125,000
Local road	Griffiths Street	Tempe	$100,000
Local road	Henry Street	Tempe	$85,000
Local road	Zuttion Lane	Tempe	$70,000
Footpath	Griffiths Street	Tempe	$42,000
Footpath	Hillcrest Street	Tempe	$20,000
Footpath	Station Street	Tempe	$66,000
Footpath	View Street	Tempe	$45,000
Footpath	Wentworth Street	Tempe	$70,000

FY24/25

Renewal Type	Street	Suburb	Project Cost
Local road	Wright Street	Sydenham	$45,000
Local road	George Street	Sydenham	$350,000
Local road	Edgar Lane	Tempe	$70,000
Regional road	Unwins Bridge Road	Tempe	$1,130,000
Footpath	Various	St Peters/Tempe/Sydenham	$800,000

Future projects

Council will be undertaking the Tempe/Sydenham Local Area Traffic Management (LATM) study commencing in FY 24/25. The study area is bound by the T4 train line to the north, Cooks River and Alexandra Canal to the south and west, and Canal Road/Barwon Park Road/Princes Highway to the east (forming the City of Sydney boundary). This area includes the suburb of Tempe as well as Sydenham and St Peters.

Treatments from this study are expected to reduce vehicle speeds, improve pedestrian and cyclist amenity, as well as improving streetscape outcomes. Streetscape outcomes will be improved through use of on-street garden beds and kerb extensions, associated with pedestrian facilities like raised pedestrian crossings.

In addition, Council will be constructing the Mary St to Sydenham Cycleway, linking St Peters and Sydenham Station, and including new kerb and footpath extensions, to be completed by early 2025 at an expected cost of $1.4 million.

Town Centre Revitalisation

As part of the Mainstreet Revitalisation Program, Council has accepted and will be moving forward with a successful EoI attributed to May Street, St Peters. Staff are actively identifying sites for infrastructure upgrades that would complement recent improvements.

In the interim, verge greening sites have also been identified around May Street and surrounding streets including Council Street and Goodsell Street, St Peters, with the intention of achieving quick wins in this area. These works are due to be delivered under Council’s main streets program, with future works currently being investigated as we aim to expand this program within this area.

Bin art installations will continue in this area, as installations have been completed in the Sydenham area. The program has proven costly due to managing vandalism and graffiti. As such, the focus moving forward will be key main streets. In this regard, 5 installations along the Princes Highway between Union and Gannon Street’s will be undertaken by mid 2024. Staff are also reviewing potentially locations for fairy lights, in addition to a recent installation at Memory Reserve, Sydenham.

The Perfect Match program brings artists, residents, businesses, property owners and community together to collaboratively create new street artworks in public places. Property owners are invited to find their Perfect Match by nominating their wall to be transformed by an artist. Numerous property owners within this area have already found their Perfect Match and staff are working with the community to enhance and beautify the area. Applications for the current financial year have closed and the next round of Perfect Match will open in FY24/25. A targeted letter box drop will be undertaken for St Peters, Tempe and Sydenham notifying residents and businesses of the program to encourage applications, with a goal of continuing to tackle unwanted tagging and graffiti.

Staff have been liaising with TfNSW to explore artwork options on Bedwin Road Bridge in St Peters, as an initiative to decrease tagging of this asset. A mural may not be appropriate given WHS concerns on a busy road, however alternate possibilities for art will be discussed, whilst maintaining the goal of community beautification.

Bunnings Tempe

Staff have been working closely with residents that live in the vicinity of Bunnings Tempe. When construction commenced, concerns were raised relating to poor overall site management, dust and noise controls, insufficient notice to night works and various other impacts on residents which were of no concern to construction staff.

On several occasions, Council has identified contractors within the site preparing to undertake works without required approvals and to be using Smith Street to park vehicles for prolonged periods.

As a direct result of these matters, Council has designated a single point of contact for residents to resolve further issues and act as a direct liaison between the relevant parties. Council has imposed a temporary residential parking scheme in Smith St, with rangers regularly monitoring and inspecting the area to ensure compliance. This measure has been established to minimise the parking concern for residents within this area. Advice has also been communicated to contractors within the site and they have been made aware that fines will be issued for non-compliances.

Further investigations will be taking place regarding the claims of night works and insufficient notices being provided to surrounding residents. Evidence has and will continue to be collected to these claims and Council will be cooperating with relevant stakeholders to hold contractors accountable.

An action plan has been developed, where staff will continue to liaise with residents to ensure that concerns are effectively managed, whilst achieving resolutions for these matters within the community. Measures are also being implemented to reduce impacts of poor site management and staff are proactively supervising activity at this site to support our community.

The response that we have received from the community to date, has been extremely positive.

It is expected that approaches and actions mentioned in this report will address residents’ concerns for the area.

FINANCIAL IMPLICATIONS

The maintenance activities listed in this report will be funded from existing operational budgets.

There are a number of capital projects listed above with financial implications which are noted throughout the report content and funded within existing budget considerations.

ATTACHMENTS

Nil.

Council Meeting

5 March 2024

Item No: C0324(1) Item 30

Subject: Customer Service in Development Assessments - Bi-Monthly Report

Prepared By: Rachel Josey - Operations and Special Projects Manager

Authorised By: Simone Plummer - Director Planning

RECOMMENDATION

That Council receive and note the report.

STRATEGIC OBJECTIVE

This report supports the following strategic directions contained within Council’s Community Strategic Plan:

5: Progressive, responsive and effective civic leadership

EXECUTIVE SUMMARY

The Development Assessment Teams have developed a series of Key Performance Indicators that are reportable across key milestones in the assessment process. Success against these KPIs demonstrates a positive change in customer service.

Further to this, following a face to face engagement with industry professionals via a workshop in April 2023 a number of short, medium and long term actions were also identified that have been developed into an action plan and updates against these is also included in this report.

A further workshop with industry professionals focusing on improving the heritage assessment process was held on 28 November 2023. Feedback obtained at this workshop is provided in this report and has also been included in the revised Action Plan.

BACKGROUND

At the Council Meeting held on 9 May 2023, Council resolved the following:

1. That Council table a report at the June Ordinary Council meeting with a summary of the feedback received during the Planning Industry Professionals workshop. The report should include the following:

a) A catalogue of short, medium and long term service improvements that can be implemented to address the concerns and recommendations of the architectural and town planning sector; and

b) Key performance indicators and measurable data that can be used to identify how the organisation is performing in customer service and efficiency within development assessment

2. Receive a bimonthly report, tabled at an Ordinary Council meeting, monitoring improvement in customer service within the development assessment system, based of the aforementioned key performance indicators and measurable data.

3. Hold a further workshop inviting planning industry professional who work within the Inner West to specifically discuss how the heritage assessment processes can be improved.

4. Undertake an expression of interest process to identify architects and town planners with deep experience in the Inner West who can contribute their expertise to the development of the new Local Environment Plan and Development Control Plan.

This report addresses item 2 & 3 of the above resolution.

At the Council Meeting held on 5 December, Council resolved the following:

1. That Council receive and note the report.

2. That Council staff table a report at the February 2024 Ordinary Council meeting with a summary of the feedback received during the Planning Industry Professionals heritage assessment workshop.

This report addresses item 2 of the above resolution.

DISCUSSION

In response to the Council resolution of May 2023 three reports have been tabled to date, an initial report was considered at the Council meeting held on 8 August 2023, a subsequent bi-monthly report at the 10 October and 5 December 2023.

Council officers continue to work towards achieving the service improvements outlined in the Customer Service in Development Service – Action Plan. The action plan with comments as at February 2024 is attached.

Performance against the KPI’s for the 2023-2024 financial year to date is outlined in the below table:

Key Process Steps	Customer Experience KPI	Data collection to report against KPI	Financial Year 23/24 Jul to Jan
Pre DA Minutes	Letter sent within 10 days of meeting	System configuration to report on this is underway	-
Submit DA on Planning Portal to Lodgement in T1	100% Within 10 days (Maintain current average of 7.5 calendar days)	Reporting available	80% within 10 days Average 7 days *The above figure includes the time waiting for additional information for applications where requested by Council.
Call Applicant and/or Property Owner to advise responsible officer for the DA	100% Within 10 days of allocation. Introduction, explain process, answer questions and case manage the process	This practice has been implemented and is the subject of individual staff 1:1 with their team leader– a reporting tool is being investigated
Neighbour Notification posted	100% Within 7 days following payment of all fees	Configuration changes as part of the DA Process Improvement and technology configuration changes to amend the DA process to enable the KPI to be achieved (March 2024)	70% within 14 days 24% within 10 days 13% within 7 days
Internal referrals obtained	80% response within 14 days	New dashboard has been rolled out – reporting is now available	73% within 26 days 52% within 14 days
Site inspection	100% inspections are recorded on the council record. Site inspections are a legislative requirement, (exceptions are modifications or following a pre-DA as a site visit has already been conducted) – so site inspections are occurring.	Improved data collection and reporting is in development – system configuration required	Site inspections occur 100% of the time however 76% recorded in system Technology solution – March 2024 (pending upgrade)
Acknowledgment of receipt of submissions	100% of submissions received are acknowledged in writing Current process exists - automated	Completed	Automated response - 100% of submissions acknowledged
Automation of progress update of significant milestones	Change in assessment officer (within 5 days)	This is currently occurring however there are no reporting mechanisms and is reliant on manual advice by new officer or Team Leader	Automation of this step is a new project not yet commenced
	Following the outcome of the acceleration panel (within 5 days)	A new step – not automated – reliant on manual advice by assessment officer	Automation of this step is a new project not yet commenced
	Upon completion of a reassessment of amended plans (within 5 days)	A new step – not automated – reliant on manual advice by assessment officer	Automation of this step is a new project not yet commenced
	Application exceeds 85 days (within 5 days)	A new step – not automated – reliant on manual advice by assessment officer	Automation of this step is a new project not yet commenced
Determination	Median within 85 days	Based on current KPI	84 days

Heritage Workshop

On 28 November 2023 a workshop was held with 67 industry professionals invited to participate on the topic of ‘improving the heritage assessment process’. In attendance were two Councillors, the General Manager, Director Planning, Acting Senior Manager Planning, Development Assessment Managers and a number of other staff to assist in facilitating the workshop. A total of 49 industry professionals attended. The workshop consistent of a presentation by staff and round table and group session facilitated by an external industry professional, Diane Jones. A copy of the presentation as well as a summary of the feedback received is attached.

The feedback has been categorised to assist in grouping key themes into the table below. This table also identifies an initial high level response to the feedback to assist in working towards service improvements

Category	Potential service improvements
Advice (inconsistent/not useful)	Attendance of heritage specialists at meetings where further clarification is required. New DCP to provide clear and concise controls. Review of Pre-DA service Greater internal team collaboration and internal workshops/guidelines on format of advice
CDC	New DCP to have consideration for what can be done via a Complying Development Certificate
Clarity	New DCP with clear and concise controls to provide clarity on what can be supported and in particular in Heritage Conservation Areas (HCA)
Comment on control	A matter for the new DCP which will be the subject of community consultation.
Communication	As part of Council’s ‘Customer Service in Development Assessment – Action Plan’ there is a greater focus on communication. The matters raised under this category would be addressed under the improvements already underway and planned.
Court	Regular discussions between Council’s legal services and development assessment sections has commenced and will continue. Furthermore, the external service review currently underway will look at these matters.
Customer service / work culture	Many comments in this category related to the desire for more collaborative and on-going discussions. Many of these requests may be addressed by the ‘Customer Service in Development Assessment – Action Plan’ where as many of them are possible they would have significant impacts on timing of applications as well as resources.
DCP	New DCP with clear and concise controls and in particular objectives. Provide greater opportunity for discussions between staff and applicants to establish where a design may not meet strict compliance with the control but meet the objectives of the control and can be supported.
Experience from other councils	These comments generally relate to resourcing as well as the service provided by the City of Sydney.
Fees	As part of the Pre-DA review the cost of the service will also be reviewed.
Flexibility	As per DCP comments
Heritage team	Many comments relate to resources in the heritage team or have been addressed above.
Information	Request for greater information in inventory sheets – this is a project that would provide greater clarity for applicants on the importance of heritage items however would require budget allocation given the scale and costs involved. Providing referrals via Council’s web page is constrained by technology and would have a significant impact on resources to manually make these available. Furthermore the provision of referrals prior to any formal correspondence is likely to cause confusion for many stakeholders and the demand on resources outweighs any positive impacts.
Outcome	Comments relate to wanting a good outcome and not on the timing of the determination. Addressing this comment would have impacts on Council achieving KPI’s on the determination of development applications set in the operation plan.
Process	These comments relate to the Pre-DA process and are likely to be addressed as part of the Pre-DA review.
Rules	A matter for the new DCP which will be the subject of community consultation.
Staff resources	These comments recommend additional staff resourcing for the heritage team.
Suggestion	The suggestions made will feed into the Pre-DA review that is proposed as well as the drafting of the DCP or have been addressed elsewhere.
Timeframe	These comments relate to GIPA applications, unrealistic timeframes when Council ask for additional information and concerns that the process takes too long. Some of these comments are in conflict as whilst they are seeking more time to prepare amended plans, they also want the end to end process to be shorter. Extending the timeframe to provide additional information would inadvertently result in longer time frames for the determination of applications unless there was a increase/improvement to Council’s resources (both technical and staff).

Next Steps

Following the categorising and summarising of the feedback as above, next steps will include:

- Analysis and identification of additional opportunities (acknowledging work underway via the Customer Service in Development Assessments – Action Plan) and incorporation of these into the DA improvement roadmap.

- Scope out technical improvements with particular regard to the Pre-DA meeting;

- Review of the Pre-DA service;

- Continue to provide feedback and assist in the progress of the new Development Control Plan (DCP).

FINANCIAL IMPLICATIONS

Deliverables listed in the action plan either have nil financial implications, have been budgeted for or are the subject of grants received from the Department of Planning. Matters raised in ‘next steps’ have not been comprehensively scoped. Once this has been undertaken and a project plan developed the financial implications will be included.

ATTACHMENTS

1.⇩	Workshop Presentation - Improving the Heritage Assessment Process
2.⇩	Heritage Workshop Feedback - 28 November 2023
3.⇩	Customer Service in Development Assessments Action Plan - Feb 2024

Ward	Item
Baludarri (Balmain)	Hancock Lane, Rozelle - Permanent Road Closure
Baludarri (Balmain)	Biennale of Sydney 2024 Traffic Management Plan - Robert Street, Rozelle
Gulgadya (Leichhardt)	Nil.
Midjuburi (Marrickville)	Arthur Street, Marrickville - Proposed continuous footpath treatment
Midjuburi (Marrickville)	Thornley Street carpark, Marrickville - Formalise 'P15 7.00am9.00am and 3.00pm-6.00pm Monday to Friday' restrictions outside Yirran Gumal Early Learning Centre along with other parking restrictions within the carpark
Djarrawunang (Ashfield)	Riverside Crescent, Dulwich Hill - Proposed Traffic Calming and Pedestrian Devices
	Victoria Street, Queen Street, Clissold Street, Seaview Street and surrounding streets, Ashfield/Summer Hill - Proposed pedestrain (zebra) crossings and traffic calming around and near the Cardinal Freeman Village, Ashfield
	Unnamed Lane, Summer Hill (adjacent Henson and Herbert Streets) - Proposed 'No Stopping' restrictions
Damun (Stanmore)	Lands Lane, Newtown - Proposed extension to road closure
All Wards	Pedestrian Crossing Warrant Policy
	Traffic Committee Schedule 2024
	Local Traffic Committee Terms of Reference

Ward	Item
Baludarri (Balmain)	Biennale Of Sydney 2024 Revised Traffic Management Plan - Robert Street, Rozelle
	Detailed Design for the permanent closure of Hancock Lane, Rozelle
	Darling Street Between Mort Street and Curtis Road, Balmain - Road Occupancy - Anzac Day Dawn Service
	Request for Pedestrian Crossing in Curtis Road, Balmain
Gulgadya (Leichhardt)	John Street at Croydon Road, Croydon - Implementation Of 'No Left Turn, Vehicle Over 6m' Restriction
Midjuburi (Marrickville)	Moyes Street and Warren Road, Marrickville - Proposed 'No Stopping' restrictions and 'BB' line marking
	Wardell Road survey area, Dulwich Hill and Marrickville – Request for a residential parking scheme
	St Peters area – Request for a residential parking scheme in Silver Street
	Status Update: Road and traffic conditions around the Marrickville Metro Shopping Centre
Djarrawunang (Ashfield)	Davis Street, Dulwich Hill at the rail overbridge between Windsor Road and Victoria Street – Temporary full road closure
	Bedford Crescent, Dulwich Hill - Proposed changes to raised pedestrian crossing and parking
	Wardell Road survey area, Dulwich Hill and Marrickville – Request for a residential parking scheme
Damun (Stanmore)	Audley Street, Petersham – Proposed new residential '2P ' restrictions – expansion of M11 parking permit area
Damun (Stanmore)	Railway Street, Petersham - Proposed 1/2P timed parking restrictions
All Wards	Nil.

Support (Yes or No)	Public Exhibition Comment	IWC Comment:
Yes	I think the procurement strategy to empower people is a good idea. I also think we need to have a small local business procurement strategy as well.	Noted, the draft Procurement Policy makes reference to local contractors and organisations.
No	Tendering and procurement should not be constrained by mandated targets. It should be best product and best value for purpose. If you mandate a target to purchase from indigenous or any other sub-culture you risk driving prices up and quality down as it’s a guarantee that they are hired.	The purpose of the Strategy is to provide opportunity to Aboriginal and Torres Strait Islander businesses. Works or services will not be awarded on this criteria alone, but rather where other factors are equal and reasonable comparative market rates are offered.
Yes	The strategy should include references to community wealth building given the previous council motion, noting work has been done on how to do a First Nations approach to CWB http://base.socioeco.org/docs/communitywealthbuildingalakotatranslation-final-web.pdf	Noted, the draft Procurement Policy references commitment to CWB.
No	Council should not be making race based procurement decisions. If an aboriginal business is competitive in the market, it will win its fair, and deserved share of business within the marketplace. This proposed strategy will lead council to use rate payer's money in an inefficient manner as it will end up paying a premium to use aboriginal providers. Additionally the certification of "aboriginal" businesses leaves a lot to be desired. It can see people/businesses with tenuous aboriginal connections, and people/businesses that have suffered no disadvantages gain a priority over the general community. There is no broader social benefit from prioritising these types of businesses which could offset the non-commerciality of this procurement strategy. If this policy is put in place council should ensure that the aboriginal businesses are not able to subcontract the work. It is a common experience with these types initiatives that the aboriginal business will win the tender and then subcontract the work. This is just rent seeking.	The purpose of the Strategy is to provide opportunity to Aboriginal and Torres Strait Islander businesses. Works or services will not be awarded on this criteria alone, but rather where other factors are equal and reasonable comparative market rates are offered.

Town Hall	Equipment	Timing	Description	Budget
All 7 Town Hall spaces	General Audio and lighting and mirrors (As required for specific spaces)	Immediate	Sound mixing system, speakers, microphone, lighting rig and controllers, a projector and screen	$280,000 $40,000 per town hall (supply and installation)
Marrickville – Ground level rooms	General Audio and lighting plus staging	Immediate	Portable sound mixing system, speakers, microphone, lighting rig and controllers, a projector and screen, staging.	$60,000 $20,000 per room
Marrickville – Basement General	Specific furniture, fittings including flooring, curtains	1 to 3 months	Portable items and furniture include sound mixing system, speakers, microphone, lighting rig and controllers, a projector and screen and staging with access ramp, and tiered seating, chairs, and trestle tables. Fit out and furniture to include timber sprung floor with Tarkett overlay, mirrors, retractable black theatre curtains.	$341,000
Marrickville – Basement Soundproofed studios	x 3 with specific design related requirements and construction	1 to 3 months	Consultant to provide specialist advice for conversion of rooms to create soundproofed studios.	$120,000 ($40,000 per room x 3 Final budget to be confirmed once the studios have been designed).
			TOTAL	$801,000

Year	Location	Activity	Budget
22-23	All King George Park	Location review Design procurement	$20,000
23-24	King George Park Richard Murden Reserve	Design & construction Design & engagement	$2,000,000
24-25	Richard Murden Reserve Cententary Park	Construction Design	$2,000,000
26-27	Cententary Park Camperdown & Steel Park	Construction Design & engagement	$2,000,000
27-28	Camperdown & Steel Park	Construction	$2,000,000
Total			$8,020,000

1.⇩	National General Assembly Discussion Paper 2024
2.⇩	Previous Inner West National General Assembly Motions
3.⇩	National General Assembly Proposed Motions - Template

1.⇩	Inner West Council Economic and Investment Portfolio Commentary - December 2023
2.⇩	Inner West Council Investment Report - December 2023

1.⇩	Your Say Inner West Rozelle Parkland Survey Results
2.⇩	Submissions received from community Organisations in relation to the provision of an All Weather sporting surface at nominated sites.

Qualification and experiences identified on The Field	Relevant roles at Inner West Council
Accountant	Financial Accountant Service Unit Accountant Senior Service Unit Accountant Systems Accountant
Administration	Service Unit Resource & Admin Support Officer Business Administration Support Officer Library Services Administration Officer Business and Operations Administrator
Analyst	Procurement Business Analyst Business Analyst Business Systems Analyst Document and Records Analyst
Business Manager	Business Solutions Manager Business Administration Lead Business Improvement Officer Business Partner
Cleaner	Cleaner - Aquatics
Customer Service	Library Customer Services Assistant Customer Service Officer – Aquatics Customer Service Supervisor – Aquatics Senior Customer Service Officer
Data analyst/Entry	Data & Information Administrator Records Curator Data and Systems Analyst
Driver	Plant Operator/Driver Team Member Driver – Resource Recovery Specialist Services Team Member Driver- Street & Parks Standby Driver – Resource Recovery Night
Finance	Account Officer Financial Accountant Senior Service Unit Accountant Systems Accountant Service Unit Accountant
Forklift Driver Operator	Plant Operator
Graphic Designer	Content Producer and Graphic Designer
Human Resources	People and Culture Advisor WHS and Wellbeing Specialist Learning and Development Specialist
Manager	Library Content & Community Manager Project Manager - Ashfield Aquatic Centre Refurbishment Project Manager - Scheduler Living Arts Manager
Project Manager	Operations & Special Projects Manager Community Projects Coordinator Project Manager - Ashfield Aquatic Centre Refurbishment Project Manager - Scheduler
Marketing	Customer Service & Marketing Coordinator Communication Engagement and Marketing Specialist Marketing, Media & Communications Coordinator – Strategic and Corporate Communications Library Web & Marketing Officer Customer Service & Marketing Coordinator – Aquatic Services

Venue	Hours of Use (approx.)
Marrickville Town Hall	2173
St Peters Town Hall	17
Balmain Town Hall	93
Annandale Community Centre	17
Ashfield Town Hall	228
Petersham Town Hall	200
Leichhardt Town Hall	89

Property	Inspection Results
38-40 Renwick Street Marrickville	An inspection was conducted on 15 February 2024 and found: - Electric driveway gate working but obstructing means of egress. - Electrical cupboard not lined to prevent smoke spreading. - No emergency lighting in common areas - No Exit Signage in common areas - No portable fire extinguishers in common areas - No smoke detection system in common areas. Direction: (EPA/2024/0021) was issued on 19 February 2024, requiring a BCA Audit of the premises be undertaken and submitted to Council for review.
31-33 Addison Road Marrickville	An inspection was conducted on 15 February 2024 and found: - No garbage bins blocking rear exit at time of inspection. - Metal doors to Hydrant Booster poorly fitted/rusted and difficult to open. - Annual Fire Safety Statement not prominently displayed in building. Direction: (EPA/2024/0021) was issued on 19 February 2024, requiring certain works to be undertaken in keeping with the comments from FRNSW in their letter dated 14 February 2024.
179-183 Marrickville Road Marrickville	An inspection was conducted on 15 February 2024 and found: - No Exit Sign in exit from first floor. - Gates installed in mid landing leading to first floor. - Door serving as a means of egress for first floor swings against the path of travel. Direction: (EPA/2024/0024) was issued on 19 February 2024, requiring a BCA Audit of the premises be undertaken and submitted to Council for review.

1.⇩	FRNSW Referral - 40 Renwick Street Marrickville
2.⇩	FRNSW Referral - 31-33 Addison Road Marrickville
3.⇩	FRNSW Referral - 179-183 Marrickville Road Marrickville

Adult (17 yrs and over)	$6.80
Child (5 - 16 yrs - children under 15 must be accompanied by an adult)	$3.90
Child under 5yrs (with paying adult)	FREE

Mini squad - 1 visit per week*	$41.28
Junior squad - 1 visit per week*	$45.40

Relevant Date	30-Jun-21		25-May-22		22-Nov-22
Annual Report	2020/2021		2021/2022		2022/2023
Perm Full Time	877	61.7%	892	61.0%	898	56.8%
Perm Part Time	134	9.4%	120	8.2%	123	7.8%
Casual	343	24.1%	407	27.8%	504	31.9%
Fixed Term	68	4.8%	44	3.0%	56	3.5%
Total	1422	100.0%	1463	100.0%	1581	100.0%